Procurement Services Frequently Asked Questions (FAQ)

Commodity Contract Information

Question: I have been talking to a department and they are interested in my goods/services. You have a contract for it already but I can beat the price so how do I provide my products to the department anyway?

Answer: Placer County is always interested in new options and opportunities. Contact our office at 530-886-2122 and you will be referred to the buyer responsible for that product and service. They will share with you the specific information about that product and the contract. We will work with you to explain the timeframe and process so that you have an opportunity to compete for the contract.

EBid Username/Password Retrieval

Question: I forgot my password and user name, how do I get back into my profile to respond to the bid?

Answer: Please contact our office at 530-886-2122 and we can assist you.

Register for Electronic Bid Notifications

Question: How do I become a vendor and get registered with the County to be notified of solicitations?

Answer: Go to the Supplier Registration page and you will be able to register for notifications.

Doing Business With Placer County

Question: How can I sell things to Placer County?

Answer: You need to register as a vendor so that as opportunities arise you will receive a notification and be able to respond to the bid/RFP. Go to the Supplier Registration page and complete the vendor registration process to begin receiving notifications.

Rebid a Commodity or Service

Question: When will a commodity be rebid?

Answer: Placer County normally re-bids every three years but that is a decision that is evaluated at each renewal period.

Local Vendor Preference

Question: How do I qualify for Local Vendor Preference?

Answer: Complete information and the form that would need to be submitted can be found at the Local Vendor Preference Page

Hard Copy Bids

Question: I can’t submit my bid electronically because I don’t know how to navigate the County’s E-Bid website. Can I submit a hard copy instead?

Answer: Certainly, while many of our bids are submitted online we accept hard copy responses as well. The hard copy response must be submitted to our office by the date and time for the electronic responses in order to be considered.

Preference Policies

Question: Does Placer County have preference for Small Businesses, Minority Owned Businesses, Women Owned Businesses, Small Disadvantaged Businesses, Disadvantaged Business Enterprises, or Disabled Veteran Businesses?

Answer: Placer County has a 5% local vendor preference but we do not have any other ongoing preference policies. Specific projects may have preferences and if they are applicable they will be clearly identified in the bid or RFP document.

Annual Contract Renewals

Question: How many times can an annual contract be renewed?

Answer: Normally for three years, however we review each contract annually to determine if it is in the best interests of the County to renew or rebid the commodity or service.