RESERVATION POLICIES AND PROCEDURES
Reservations are available for The Auburn Library Garden Theater ("Garden Theater") by contacting the Placer County Parks Division at (530) 886-4901. Whenever a reservation is made for an event at the Garden Theater, Facility Services can also make a reservation for use of the Auburn Library Community Room (Beecher Room) if it is available.
There shall be no first come-first serve use of the Garden Theater. A calendar of confirmed events for the current month is posted on the bulletin board located near the amphitheater.
When the Reservation is made your last name or the name of your organization will appear on the Placer County Parks Web calendar as well as on the calendar in the kiosk at the park you are reserving.
Application must be made NO LESS THAN TEN (10) WORKING DAYS prior to the date of the event. Groups requiring a Outside Festival Permit from the City of Auburn for their event will need to allow 45 days for the City of Auburn to process their request. An Outside Festival Permit from the City of Auburn may be required for events having amplified sound, for groups of over 100 people. An Outside Festival Permit can be obtained by calling the City of Auburn at (530) 823-4211 ext. 114. The City may charge a fee for the permit.
The Placer County Parks Division must receive a completed application package WITHIN TEN (10) WORKING DAYS OF THE INITIAL RESERVATION REQUEST. In order to be complete, the application package must include Hold Harmless and Indemnification Form, applicable fees, signed application, Certificate of Insurance (if required), and all other required documents (such as an Amplified Sound Permit and\or a Large Event Application). If an Outside Festival Permit is required by the City of Auburn, the Outside Festival Permit must be provided to the County within 45 days of the initial request.
There is a $50.00 charge for use of the Garden Theater. An Application fee of $5.00 is charged for each reservation, with an additional $5.00 fee for every change to the initial reservation. This Application fee is not refundable. A refundable Cleaning/Damage deposit shall be charged. The amount of the deposit will be set by the Director of Facility Services depending on the scope of the event.
PAYMENT of fees and deposits must be in the form of a check or money order payable to Placer County for each reservation. Two checks or money orders will be required for each reservation: One check will be required for the Reservation and Application fee and a seperate check will be required for the Cleaning/Damage deposit.
ALCOHOL may be served however, it must be covered by your insurance. If alcohol is to be sold a one-day liquor license must be obtained from the State of California and must be attached to the application. A host liquor license must be attached to the application if the alcohol is being sold by a licensed business. PLEASE do not bring glass containers into the Garden Theater.
AMPLIFIED MUSIC is allowed in the Library Garden Theater. Details of the type of amplified sound shall be stated on the application. Sound generated by performances may not be louder than 70 decibels at a distance of 50 feet from any loudspeaker. An outside festival permit from the City of Auburn is required for events having amplified sound. An outside festival permit can be obtained by calling the City of Auburn at (530) 823-4211 ext. 114 (The city requires 45 days to process an Outside Festival Permit). The City may charge a fee for the permit.
AUDIENCE SIZE may not exceed 500 people. Audiences exceeding 150 are required to provide portable restroom facilities at a rate of one per 100 people. Verification of rental of extra portable restrooms shall be attached to the reservation application.
DUMPSTERS may be required for large event-generated refuse. Applicant can make these arrangements by contacting the Auburn Placer Disposal Service at 885-3735
BRINGING DOGS to the Garden Theater is discouraged. However, if a dog is in the Garden Theater, it must be on a leash no longer than 6 feet, and the dog’s owner is responsible for cleaning up after it.
CANCELLATIONS must be made within ten (10) working days prior to the date reserved. No refunds will be given after this time period. There are no refunds for inclement weather.
COMMERCIAL USE of the Garden Theater for profit is not permitted. Charging for admission to the event is not allowed.
DRIVEWAY use is limited to light-duty trucks (one ton maximum). There is limited backstage parking (1-3 vehicles at most).
KEYS for electricity and restrooms will be mailed to the applicant after the reservation is confirmed. Placer County will furnish no equipment.
MECHANICAL rides or amusement devices are not allowed.
PARKING FEES may not be charged. Parking is limited on weekdays. For evening and weekend events, there are 50 parking spaces, plus nearby lots.
SEATING ARRANGEMENTS may include lawn chairs, blankets, and cushions. The premises may not be altered.
SECURITY for all use is the responsibility of the Applicant. For large events, the County Parks Division will require uniformed security personnel to provide security and to handle parking and crowd control.
SIGNS for forthcoming events may be posted on the bulletin board near the amphitheater two weeks prior to the event.
VEHICLES are prohibited outside of designated roadways or parking areas. Parking, driving or stopping any vehicle on turf areas is prohibited at all times unless approved by the County Parks Division. CERTIFICATES OF INSURANCE
Certificates of Insurance (MINIMUM OF $1,000,000 liability) may be required for park reservations depending on the scope of the event. The certificates can either be obtained through the event holder’s homeowner’s insurance, or through Placer County’s Risk Management Department (530) 886-2603. Placer County must have a signed original copy of the insurance certificate before the event can be scheduled on the calendar. Your insurance carrier may charge an additional fee for the “Additional Insured Endorsement”. ISO Endorsements that are acceptable to the County are: Insurance Services Office (ISO) Form No. CG 20 09 11 85 and CG 20 10 11 85.
Each general liability policy shall be endorsed with the following specific language:
“The County of Placer, its officers, agents, and employees, is named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.”
“The insurance provided is primary coverage of the County of Placerwith respect to any insurance or self-insurance programs maintained by the County, and no insurance held or owned by the County shall be called upon to contribute to a loss.”
PLEASE INCLUDE THE LOCATION AND DATE OF EVENT ON THE CERTIFICATE