RESERVATION POLICIES AND PROCEDURES
Reservations are available for Douglas Ranch Park by contacting the Placer County Parks Division at (530) 886-4901. Application must be made NO LESS THAN TEN (10) WORKING DAYS prior to the anticipated event. Reservation Applications are taken for the baseball field only. All areas of the park that are not reserved are available on a first-come, first-serve basis.
A completed application package, including, a signed Application, Hold Harmless and Indemnification Form, Applicable Fees, and Certificate of Insurance (if required) must be received by the Department of Facility Services WITHIN TEN (10) WORKING DAYS OF THE INITIAL RESERVATION REQUEST. When the Reservation is made your last name or the name of your organization will appear on the Placer County Parks Web calendar as well as on the calendar in the kiosk at the park you are reserving (NO OTHER INFORMATION WILL BE RELEASED).
There is an Application Fee of $5.00 for each reservation. There will be an additional $5.00 fee for every change to the initial reservation. This Application Fee is not refundable.
PAYMENT of fees and deposits must be in the form of a check or money order payable to Placer County. CASH WILL NOT BE ACCEPTED FOR PAYMENTS. Two checks or money orders will be required for each reservation: One check is required for the Reservation and Application Fee and a seperate check is required for the Cleaning/Damage Deposit.
GENERAL POLICIES
CANCELLATIONS must be made within ten (10) working days prior to the reservation date. No refunds will be given after this time period.
BRINGING DOGS to the park is discouraged. However, if a dog is in the park, it must be on a leash no longer than 6 feet, and it’s owner is responsible for cleaning up after it.
AMPLIFIED MUSIC is not allowed in the park without a request for amplified sound signed by the Parks Administrator.
Groups wishing to provide additional recreational opportunities for their guests (such as booths, dunk tank, stages, etc.) must provide the County with a written request at least 30 days prior to the date of the event. The request should include the date of the event, size of the group, a map showing the location of booths and activities, along with a list of the types of booths and activities. Utilizing this information, the County may then determine the appropriateness of booth and activity locations, amount of liability insurance, and the Deposit required.
CERTIFICATES OF INSURANCE
Certificates of Insurance (MINIMUM OF $1,000,000 liability) may be required for
park reservations depending on the scope of the event.
The certificates can either be obtained through the event holder’s homeowner’s insurance, or through
Placer County’s Risk Management Department (530) 886-2603
. Placer Countymust have a signed original copy of the insurance certificate before the event can be scheduled on the calendar.
Your insurance carrier may charge an additional fee for the “Additional Insured Endorsement”. ISO Endorsements that are acceptable to the County are: Insurance Services Office (ISO) Form No. CG 20 09 11 85 and CG 20 10 11 85.
Each general liability policy shall be endorsed with the following specific language:
“The County of Placer, its officers, agents, and employees, is named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.”
“The insurance provided is primary coverage of the County of Placerwith respect to any insurance or self-insurance programs maintained by the County, and no insurance held or owned by the County shall be called upon to contribute to a loss.”
PLEASE INCLUDE THE LOCATION AND DATE OF EVENT ON THE CERTIFICATE.
Special Event insurance may be required depending on the nature of your event.
FIELD USE
Field use fee is $2.00 per hour for non-profit leagues, $5.00 per hour for the general public, $15.00 per hour for School use and $45.00 per hour for Commercial use per field.
The field shall not be used within 24 hours of rain without first checking with the Parks Division at (530) 886-4901. Fields shall not be used when soggy field conditions exist. Any damage done to the fields as a result of use shall be the responsibility of the user to repair, or the user will need to pay Placer County's cost to make the repair as determined by the County. Alternate available dates may be offered in the event of inclement weather by notifying the Parks Division the following day. During any unreserved time period(s), the field shall be available on a first-come, first-serve basis. However, if our Parks crew needs to perform maintenance work, you may be asked to leave the field.
LARGE EVENTS
PARKING must be planned for large events. Casual use will take up some available parking sites. If you expect your event to approach levels that will exceed parking capability, you must make arrangements with the Parks Division, (530) 886-4901. ILLEGALLY PARKED VEHICLES WILL BE TICKETED OR TOWED.
PORTABLE RESTROOM FACILITIES may be required for groups in excess of 100 at a rate of 1 per 100 people.
DUMPSTERS may be required for large event-generated refuse. Applicant can make these arrangements by contacting the local disposal service.