Stewart Hall, Sheridan
GENERAL POLICIES
Reservations are available for Stewart Hall by contacting the Placer County Parks Division at (530) 886-4901 or in person at Facility Services Parks Division, 2855 2nd Street, Auburn CA 95603. Application must be made NO LESS THAN TEN (10) WORKING DAYS prior to the anticipated event.
A completed Reservation Application package must be received WITHIN TEN (10) WORKING DAYS OF THE INITIAL RESERVATION REQUEST including the required Certificate of Insurance, Signed Application and Hold Harmless and Indemnification Form and Applicable Fees.
There shall be no first come-first serve use of Stewart Hall.
When the Reservation is made your last name or the name of your organization will appear on the Placer County Parks Web calendar as well as on the calendar in the window at the hall (No other information will be released).
PAYMENT of fees and deposits must be in the form of a check or money order payable to “Placer County”. CASH CANNOT BE ACCEPTED FOR PAYMENTS. Two checks/money orders will be required for each reservation: One for the Reservation and Use fee and one for the Cleaning/Security/Damage deposit. The deposit may be used to pay for any left over trash or damage repairs. After the event, Placer County reserves the right to bill the applicant to recover additional expenses that exceeded the $250 initial deposit. Deposits shall be returned 4-6 weeks post event.
CANCELLATIONS must be made no less than ten (10) working days prior to the reservation date. No refunds will be given after this time period.
ALCOHOL may be served however, it must be covered by your insurance, and if alcohol is to be sold a one-day liquor license must be obtained from the State of California and attached to the application. A host liquor license must be attached to the application if the alcohol is being sold by a licensed business.
There is an Application Fee of $5.00 for every reservation. There will be an additional $5.00 fee for every change to the initial reservation. This Application Fee is not refundable.
NO SMOKING Ordinance shall apply to Stewart Hall. A copy of this ordinance is posted inside the hall
AMPLIFIED MUSIC is allowed in the hall.
NO DECORATIONS are to be attached to the walls of Stewart Hall. And only scotch tape may be used to affix decorations in the hall.
USE FEE: The use fees for Stewart Hall are as follows:
|
RESERVATION FEE |
USE FEE |
DEPOSIT |
| Commercial Use |
$5.00 |
$ 400.00 |
$ 250.00 |
| Private Party (non-resident) |
$5.00 |
$ 350.00 |
$ 250.00 |
| Non-profit Benefit |
$5.00 |
$ 35.00 |
$ 250.00 |
| Community Benefit |
$5.00 |
$ N/C |
$ 250.00 |
| Private Party (resident) |
$5.00 |
$ 150.00 |
$ 250.00 |
RULES
- You must be at least 21 years old to make a reservation at Stewart Hall.
- A key to the hall will be issued after a completed application package has been received and a walk through is complete with our County Representative. The key shall be returned after all cleaning is complete and another walk through with our County Representative, within 24 hours after the event or before the next event if less than 24 hours. Improper use of the Hall or inadequate cleaning of the facility may result in complete or partial loss of the cleaning deposit and future rental privileges.
- And all tables, chairs, or other articles used shall be returned after all cleaning is complete.
- Doors/Exits shall not be blocked at any time. In compliance with Ordinance 3630 the Hall doors are to remain closed during the event to help keep noise at an acceptable level.
- All cleaning shall take place directly following the event:
- All floors must be left clean – change water frequently; rinse mops often or the floors will streak;
- All restrooms must be left in an orderly manner;
- All decorations are to be removed, including removal of tape;
- Trashcan liners must be kept in trashcans at all times and all garbage must be put in the dumpster at the side of the hall;
- If the kitchen area is used, it shall be left clean and all utensils shall be washed and put away;
- Inventory equipment before and after use.
- When leaving the building, users shall be sure that:
- 1. All doors and windows are secured;
- 2. All lights are turned off;
- 3. The thermostat is turned off;
- 4. Coolers are turned off.
THE PREMISED MUST BE VACATED BY 11:00 PM.
FAILURE TO COMPLY WITH ANY OF THE RULES LISTED ABOVE MAY RESULT IN LOSS OF REFUND AND/OR DENIAL OF FUTURE REQUESTS FOR HALL USE.
You are required to provide a $1,000,000 Liability Insurance Policy naming Placer County as Additionally Insured.
Your personal Homeowner’s Insurance may offer coverage. It is your responsibility to contact them with the following requirements:
- Certificate of Insurance shall be a minimum of $1,000,000 liability coverage.
- Certificate Holder shall be:
- Placer County
- 145 Fulweiler Avenue, Ste. 100
- Auburn, CA 95603
- Additional Insured Endorsement naming Placer County
- Please include the location and date of event on the certificate.
An additional insured endorsement is a separate page attached to the certificate. Your insurance carrier may charge an additional fee for the “Additional Insured Endorsement”. The Additional Insured Endorsement should include the following language
|
“The County of Placer, its officers, agents, and employees, is named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.” |
Please be advised that the insurance provided is primary coverage of the County of Placer with respect to any insurance or self-insurance programs maintained by the County, and no insurance held or owned by the County shall be called upon to contribute to a loss.
If you need to purchase insurance:
This $1,000,000 Special Event Insurance policy can be purchased at cost through Placer County by contacting Placer County Risk Management, Melissa Poplin, at (530) 886-2600
Please be advised that your reservation will not be confirmed until evidence of acceptable coverage is provided.