Jim McCauley, County Clerk-Recorder-Registrar of Voters

Clerk-Recorder Division
2954 Richardson Drive
Auburn, CA 95603
(530) 886-5600
Fax: (530) 886-5687
E-mail: clerk@placer.ca.gov

Beginning July 1, 2003 the California Health and Safety Code Section 103526 permits only specific individuals to receive an AUTHORIZED CERTIFIED COPY of a birth or death record.

An AUTHORIZED CERTIFIED COPY of a birth record is required to obtain a driver's license, passport, social security card and other services related to an individual's identity. An AUTHORIZED CERTIFIED COPY of a death record may be required to obtain death benefits, claim insurance proceeds, notify social security and obtain other services related to an individual's identity. Please see below for list of authorized individuals.

Those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY may receive an INFORMATIONAL CERTIFIED COPY with the words "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" imprinted across the face of the copy.

When ordering in person: an authorized individual must complete an approved application, including a signed statement sworn under penalty of perjury, to receive an AUTHORIZED CERTIFIED COPY.

When ordering by mail: send a completed application form and a notarized Sworn Statement, signed under penalty of perjury by the authorized requestor, with payment to: Placer County Clerk, 2954 Richardson Drive, Auburn, CA 95603

Individuals permitted to receive an AUTHORIZED CERTIFIED COPY:

• The registrant or a parent or legal guardian of the registrant.
• A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.
• A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
• A child, grandparent, grandchild, sibling, spouse or domestic partner of the registrant.
• An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.
• Any agent or employee of a funeral establishment that orders certified copies of a death certificate on behalf of any individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.