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Unclaimed County Warrants (Checks)

Welcome to the Placer County Auditor-Controller's website for uncashed County checks (legally referred to as County “warrants”).

Contained here is the inventory of all Placer County warrants (excluding those warrants that are considered private, such as welfare payments, child support, and employee payroll, which are exempt from disclosure under Welfare & Institutions Code 10850 and 11478.1 and Government Code 6254 (c) and (k)) that have been issued and mailed, but which remain uncashed six months after their issue date. In accordance with Government Code 29802 (a) – (c), uncashed County warrants are void and become stale after six (6) months.

Review the following list to locate unclaimed monies that might be owed to yourself or your business. Unclaimed County Warrant (Check) Listing

If after reviewing the Unclaimed County Warrant listing, you have determined that the County may have funds belonging to you or your business, please complete the appropriate forms referenced in the Procedures for Claiming Uncashed Warrants. Any questions you might have regarding these procedures, or about the website in general should be emailed to auditor@placer.ca.gov   

The County of Placer has a duty to release funds only to the rightful payee. In this regard, we ask the payees to provide documentation to validate their claims to ensure that no one but the rightful payee can receive Unclaimed Monies. Payees may claim their monies directly from the County of Placer without any service charges or fees. Please follow Procedures For Claiming Uncashed Warrants.

 

PROCEDURES FOR CLAIMING UNCASHED WARRANTS


AFFIDAVIT

A valid claim must include a signed "Affidavit" for the re-issuance of a Placer County warrant. Each claim must have a separate Affidavit containing the payee name and (current) address, warrant number, issue date, and dollar amount. Payee name, warrant number, issue date, and dollar amount needs to be exactly the same as that shown on the original warrant shown on the website's Unclaimed Warrant Listing.

The following guidelines will outline who is authorized to sign the Affidavit:

  1. Individual.

    If the payee on the warrant is an individual, the person named as the payee must complete and sign the Unclaimed Warrant Affidavit for an Individual

  2. Multiple Payees.

    If there are multiple payees listed on the warrant, then the Unclaimed Warrant Affidavit for Multiple Payees must be completed and signed by each payee.

  3. Businesses:

If the payee is a business, then the Unclaimed Warrant Affidavit for a Business must be completed and signed by the authorized agent for that business. Following are items that would fall under this form:

 

    • Corporation: If the warrant is payable to a corporation (including Non-Profit Corporate structures), the Affidavit form for a business must be signed by an officer of the corporation. Qualifying officers include the following:

      • Chairman of the Board

      • President

      • Chief Executive Officer 

      • Chief Financial Officer 

      • Corporate Secretary (or Assistant Corporate Secretary) 

      • Executive or Senior Vice President

      • Vice President 

      • General Counsel

      • Treasurer (or Assistant Treasurer) 

      • Controller (or Assistant Controller)

      • Chief Accounting Officer

      • Director (Non-Profit ONLY)

      • Property Tax Manager (ONLY if claim is for a property tax refund warrant)

    • Partnership: If the warrant is payable to either a General Partnership or a Limited Partnership, then the Affidavit must be signed by a General Partner of the organization. A Limited Partner is approved to sign the Affidavit ONLY if this person has been specifically authorized by the partnership to participate in the control and management of the business.

    • Limited Liability Company: If the warrant is payable to a Limited Liability Company, the Affidavit must be signed by a Managing Member of the organization. A Manager is approved to sign the Affidavit ONLY if this person has been specifically authorized by the membership to participate in the control and management of the business.

    • Sole Proprietorship: If the warrant is payable to a Sole Proprietorship, the Affidavit must be signed by the owner of the business.

    • Government Agency: If the warrant is payable to a Government Agency, the Affidavit must be signed by an officer of the agency. Qualifying officers include the following:

      • Executive Officer

      • Chief Administrative Officer

      • Chief Financial Officer

      • Finance Director

      • Agency Director

      • Department Head/Chief (or Assistant Department Head/Chief)

      • Bureau Chief (or Assistant Bureau Chief)

      • Division Chief

      • Treasurer (or Assistant Treasurer)

      • Controller (or Assistant Controller)

      • Fiscal Officer

    • Trust: If the warrant is payable to a Trust, the Affidavit must be signed by EACH individual who has been appointed as a trustee. Required supporting documentation includes a copy of the Trust Agreement that gives the names of each trustee.

    • Estate/Deceased Payee: If the warrant is payable to the estate of a deceased individual or to a person who is now deceased, the Affidavit must be signed by either the executor or the administrator of the estate. Required supporting documentation includes a copy of the Death Certificate and evidence of appointment as executor or administrator.

    NOTARIZED AFFIDAVIT

    If the dollar amount of the warrant is $100 or greater, the completed Affidavit MUST be notarized.

     

    PROOF OF OFFICER'S TITLE

    If the warrant is payable to an organization, rather than an individual, evidence to substantiate the signer's position within the organization must be provided. Examples of such evidence include the following: a partnership agreement, articles of organization, etc.

     

    PROOF OF ACQUISITION (OR MERGER)

    If the warrant is payable to a company that has since been acquired by (or merged with) another company, the acquiring company must provide legal evidence of such acquisition (or merger).

     

    POWER OF ATTORNEY

    If the payee utilizes a third-party agent (such as an asset recovery company) to file a claim, a notarized Power of Attorney MUST be submitted to the County and signed by the same person who signed the Affidavit(s). 

CLAIM SUBMISSION AND REVIEW

    Please be sure to include ALL required information with your claim request. FAILURE TO SUBMIT A CLAIM INCLUDING THE REQUIRED DOCUMENTATION MAY RESULT IN THAT CLAIM BEING DENIED AND RETURNED TO THE SENDER. As a result, claimants are requested to provide as much information as possible in order to expedite our review process and to substantiate the claimant's right to the uncashed warrant. If, for any reason, you cannot provide the documentation as requested, please attach a letter explaining why you are entitled to the uncashed warrant and any special circumstances that may apply to your claim.

     

    The completed claim(s) and required supplemental information should be mailed or delivered to:

     

    County of Placer
    Office of the Auditor-Controller
    2970 Richardson Drive
    Auburn, CA 95814
    ATTN: Warrants Division

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