COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, MARCH 13, 2012
Jack Duran, District 1 Holly Heinzen, Interim County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Vice Chairman Ann Holman, Clerk of the Board
Kirk Uhler, District 4
Jennifer Montgomery, District 5, Chairwoman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE – Led by Supervisor Duran.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – Leo Havener, General Manager of the Foresthill Public Utility District (PUD), advised the Foresthill PUD Board of Directors has a vision for the future including green energy projects with potential for mini hydros; completing Sugar Pine Dam to raise the water level for future use and an opportunity for infrastructure replacement. Mr. Havener said the County and Placer County Water Agency may have opportunities for funding for studies in the future in regards to the Middle Fork Settlement Agreement and the District would like to go on record as being interested. Ross Branch, Office of Congressman McClintock, advised he will be holding office hours the 2nd Tuesday of each month from 10:00 a.m. to 12 noon at the Placer County Administrative Center for the public to discuss any issues.
SUPERVISOR’S COMMITTEE REPORTS – Chairwoman Montgomery said she met with the American River Authority Board in Placerville and discussed other issues in addition to the original mission relating to the American River and possible Auburn Dam. Chairwoman Montgomery advised she had the opportunity to welcome the Mountain Counties Water Resource Agency and the Association of California Water Agencies to a meeting last Friday at the Ridge, Auburn, and agreed on a continued commitment to work to protect area origin of water rights with focus on the Delta.
1. BOARD OF SUPERVISORS - Presented a Proclamation declaring March 2012 as "American Red Cross Month" in Placer County.
2. FACILITY SERVICES/SEWER MAINTENANCE DISTRICT 1 WASTEWATER TREATMENT PLANT COMPLIANCE DECISION - Staff recommends your Board take one of the following actions related to selecting a compliance alternative for the Sewer Maintenance District 1 (SMD 1) Wastewater Treatment Plant (Plant 1):
1. Accept the City of Lincoln’s offer to complete the Mid-Western Placer Regional Sewer Project, and direct staff to negotiate the necessary agreements between the City of Lincoln and potentially the City of Auburn for design and environmental review of the project.
2. Adopt a Resolution awarding the bid for the Plant 1 Upgrade and Expansion Project, Project 04835 to C. Overaa & Co. in the amount of $48,300,000, and authorizing the Director of Facility Services to execute a contract and any required change orders (up to $3,900,000) consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code, upon County Counsel’s review and approval of required bonds and insurance.
3. Direct staff to negotiate an agreement with PERC Water Corporation (PERC) for a design/build, design/build/operate or design/build/operate/finance alternative for an upgrade and expansion of Plant 1.
4. Pursue regionalization of Plant 1 as a County-led project, and direct staff to begin design and environmental review.
5. Provide other direction that your Board deems appropriate.
MOTION Weygandt/Duran VOTE 3:2 (Uhler/Holmes No) to accept the City of Lincoln’s offer to complete the Mid-Western Placer Regional Sewer Project, and direct staff to negotiate the necessary agreements between the City of Lincoln and potentially the City of Auburn for design and environmental review of the project and continue to work with the City of Auburn and have staff bring back recommendations as it relates to rate stabilization opportunities for both SMD #1 rate payers and the City of Auburn.
3. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign:
a. Blanket Purchase Order, Asphalt Concrete for Road Maintenance Projects/Public Works/Road Maintenance - Approved the renewal of competitively awarded Blanket Purchase Orders with Vulcan Materials for Asphalt Concrete Used for Road Maintenance Projects, in the total aggregate amount of $680,000. MOTION Uhler/Duran/Unanimous
4. BOARD OF SUPERVISORS – Approved minutes of February 14, 2012. Chairwoman Montgomery absent. MOTION Uhler/Weygandt/Unanimous VOTE 4:0 (Montgomery abstained)
5. COUNTY EXECUTIVE:
a. Tahoe City Public Utility District:
1) Resolution 2012-63 adopted designating that up to $100,000 in funding from the Open Space Fund will be dedicated toward the purchase of the Tahoe City Golf Course;
2) Directed staff to initiate the TOT Infrastructure Fund allocation process to ensure availability of funding for the Kings Beach Commercial Core Improvement Project, and return to the Board no later than April 10 for approval;
3) Approved the Tahoe City Public Utility District’s funding agreement with the outlining the expenditure of various Placer County funds toward purchase of the Tahoe City Golf Course;
4) Approved a Memorandum of Understanding for the planning and management of the Golf Course.
b. Oversight Boards/Redevelopment – Approved appointment of Board of Supervisor representation for one seat on each of the Oversight Boards for Successor Agencies of former Redevelopment Agencies within Placer County. MOTION Holmes/Duran/Unanimous
6. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met with its negotiators, received a report, and gave direction.
(a) Agency designated representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La Bouff
Employee organization: PPEO.
CONSENT AGENDA – Moved Item #12 for discussion. Consent Agenda approved as amended with action as indicated. MOTION Duran/Uhler/Unanimous
7. ORDINANCE – Second Reading:
a. Personnel – Ordinance 5671-B adopted regarding reclassification of Administrative Legal Clerk to Accounting Technician in the Sheriff’s Office.
8. AGRICULTURE - Authorized the Agricultural Commissioner/Sealer to sign an Agricultural Marketing contract with Merlot Marketing for Agricultural Marketing Services from March 13, 2012 to June 30, 2013 in the amount of $79,995.
9. BOARD OF SUPERVISORS:
a. Resolution 2012-55 adopted in support of the “Reno Tahoe Odyssey Relay Run Adventure” to be held on June 1-2, 2012 around Lake Tahoe, passing through Placer County on June 1st.
b. Approved payment of reimbursement claims to Larry Sevison in the amount of $886.75 for eligible meals, mileage and meeting expenses associated with participating in Tahoe Regional Planning Agency and Tahoe Conservancy meetings from May 2009 through September 2010.
10. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:
a. 12-007, Scooters Pals, $250,000, (Property Loss)
b. 12-021, McClurg, Shannon, $500, (Property Damage)
11. COMMITTEES & COMMISSIONS:
a. Agricultural Commission - Approved the reappointment of Stewart Perry to Seat #5 representing the Ag Processing Industry.
b. Economic Development Board - Confirmed the appointments of Joseph Glenn, representing Communications and Rachael Rosenthal, representing Education (Public).
c. North Tahoe Regional Municipal Advisory Council – Accepted the resignation of David Brown from Seat #7, effective February 27, 2012.
d. Roseville Public Cemetery District – Approved the re-appointment of Norman Fratis Jr. to Seat #1 as requested by Supervisor Duran.
e. Solid Waste Independent Hearing Panel - Approved the re-appointments of David Altman to Seat 2, representing the Tech Expert and Dan Sokol to Seat 3, representing the public-at large.
12. MOVED FOR DISCUSSION COMMUNITY DEVELOPMENT RESOURCE AGENCY/NORTHSTAR HIGHLANDS II, PHASE 1 (10B) TRACT 933, HOME RUN TOWNHOMES SUB 20060609 – Approve an amendment to Subdivision Improvement Agreement for Northstar Highlands II, Phase 1 (10B) Homerun Townhomes:
1. Authorize the Chair to sign the Amendment to Subdivision Improvement Agreement; and
2. Instruct the Clerk of the Board to prepare the Amendment to Subdivision Improvement Agreement for recording.
13. COUNTY EXECUTIVE – Approved a 5% merit increase for Brian R Wirtz, Deputy County Counsel III from Grade 457 Step 4 to Grade 457 Step 5 at $58.03 per hour effective February 25, 2012.
14. DISTRICT ATTORNEY - Approved a vehicle donation in the estimated amount of $33,934, from Mountain and Valley Marijuana Investigation Team (MAVMIT) and add to the Master Fixed Asset List.
15. FACILITY SERVICES:
a. North Park Playground Surfacing Material – The Board took the following actions:
1) Approved Specifications and authorized staff to solicit bids for the North Park Playground Surfacing Material project; and
2) Resolution 2012-56 adopted authorizing the Purchasing Manager to award and execute a contract in an amount not-to-exceed $68,000, upon review and approval by County Counsel and Risk Management, and delegating authority to approve any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.
b. Union Pacific Railroad Company/Colfax Beacon Hill Communications Tower Site – The Board took the following actions associated with acquisition of a 0.40± acre parcel located within the unincorporated area of Placer County near Colfax California, referred to as APN 100-110-012 from Union Pacific Railroad Company:
1) Delegated authority to the Director of Facility Services, or his designee, to execute a Letter of Understanding for the Purchase and Sale based upon Material Terms subject to County Counsel’s review and approval; and,
2) Resolution 2012-57 adopted authorizing the Director of Facility Services, or his designee, to execute all documents and take all actions necessary to complete the acquisition at a cost not-to-exceed $150,000; and,
3) Approved a Budget Revision associated with this transaction; and,
4) Authorized the Property to be added to the Master Fixed Asset list following the close of escrow.
16. HEALTH & HUMAN SERVICES:
a. Community Health - Approved a revenue contract with Sacramento Housing and Redevelopment Agency to provide housing assistance for people living with HIV/AIDS through the Housing Opportunities for People Living With AIDS (HOPWA) program from January 1, 2012 through December 31, 2012 in the amount of $52,727, and authorized the Director of Health & Human Services to sign the contract and any subsequent amendments.
b. Children’s System of Care - Approved the Request for Relief from Accountability in the amount of $900.
17. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Blanket Purchase Order, Asphalt Concrete Used for Road Maintenance/Public Works/Road Maintenance - Renewed a Negotiated Blanket Purchase Order with Teichert Aggregates, for Asphalt Concrete Used for Road Maintenance, in the maximum amount of $220,000.
b. Extend Qualified List/Countywide - Extended Qualified List for Four Separate Levels of Information Technology Support Services as the result of Competitive Request for Qualifications No. 9764.
c. Blanket Purchase Order, Debt Collection Services/Administrative Services/Revenue Services - Awarded Blanket Purchase Order to Access Capital Services, Inc. based on a Competitively Bid Public Agency Contract for Debt Collection Services, in the maximum amount of $150,000.
d. Blanket Purchase Order, Original Equipment Manufacturer Bluebird and Orion Bus Parts, John Deere Engine Parts, and Shop Service, Public Works/Fleet Operations - Approved the renewal of a Negotiated Blanket Purchase Order with A-Z Bus Sales, Inc., for Original Equipment Manufacturer Bluebird and Orion Bus Parts, John Deere Engine Parts, and Shop Service, in the maximum amount of $95,000.
e. Blanket Purchase Order, Original Equipment Manufacturer Bitelli Roller Parts and Service, and Caterpillar Parts, Service, and Hydraulic Repairs/Public Works/Fleet Operations - Renewed a Negotiated Blanket Purchase Order with Holt of California for Original Equipment Manufacturer Bitelli Roller Parts and Service, and Caterpillar Parts, Service, and Hydraulic Repairs, in the maximum amount of $70,000.
f. Blanket Purchase Order, Original Equipment Manufacturer Orion Bus Parts and Replacement Glass/Public Works/Fleet Operations - Renewed a Negotiated Blanket Purchase Order with Daimler Buses North America, Inc., for Original Equipment Manufacturer Orion Bus Parts and Replacement Glass, in the maximum amount of $65,000.
g. Blanket Purchase Order, Aftermarket Auto Parts/Public Works/Fleet Operations - Renewed a Negotiated Blanket Purchase Order with Riebes Auto Parts for aftermarket Auto Parts, in the maximum amount of $125,000.
h. Request for Qualifications #10148, Qualified Storm Water Pollution Prevention Plans Developer and Qualified Storm Water Pollution Prevention Plans Practitioner Services/Facility Services - Awarded a Competitive Request for Qualifications #10148 for Qualified Storm Water Pollution Prevention Plans Developer and Qualified Storm Water Pollution Prevention Plans Practitioner Services, for Facility Projects and adopted a List of Qualified Firms.
i. Blanket Purchase Order, Mobile Fire Storage System/Facility Services - Awarded a Purchase Order as a result of a CMAS (California Multiple Award Schedule) awarded contract with Tab Products Company, LLC, for a Mobile Fire Storage System, in the amount of $213,434.86.
18. PUBLIC WORKS:
a. Auburn Folsom Road Widening, South Phase Construction, Contract #1001 – Resolution 2012-58 adopted for the final acceptance and authorized the Director of Public Works to execute the Notice of Completion for the Auburn Folsom Road Widening, South Phase Project. All contract work has been satisfactorily performed including the three year plant establishment period for mitigation trees planted.
b. Sunset Boulevard/Highway 65 Interchange – Resolution 2012-59 adopted authorizing the Chairwoman to execute two Grant Deeds between the County of Placer and the State of California to transfer the right-of-way acquired for the Sunset Blvd./Highway 65 Project by the County to the State.
c. Northstar Roundabout Modification Project – Resolution 2012-60 adopted authorizing the Director of Public Works to enter into and execute an agreement, with County Counsel and Risk Management review and approval, with Reid Middleton, Inc., up to an amount of $65,000 for engineering and design services for the Northstar Roundabout Modification Project.
d. Quitclaim Deed, Timothy Hansen, Livoti Avenue – Resolution 2012-61 adopted authorizing the Chairwoman to execute a Quitclaim Deed to Timothy Hansen, in exchange for a Highway Easement Deed, on the corner of Livoti Avenue and Mariposa Avenue, South Roseville area.
19. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $150 in Revenue Sharing monies to the Hillmen Foundation for the Placer High School Grad Night Alive to benefit their Safe and Sober Graduation Celebration, as requested by Supervisor Holmes ($150).
b. Approved appropriation of $200 in Revenue Sharing monies to the Placer County Grand Jurors’ Association, as requested by Supervisor Holmes ($200).
c. Approved appropriation of $1,000 in Revenue Sharing monies to the Sierra College Foundation A Taste of Excellence Event to support scholarships and programs that directly benefit the students and community, as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($500).
20. TREASURER-TAX COLLECTOR - Resolution 2012-62 adopted authorizing the Tax Collector to distribute excess proceeds from the 2010 Tax Defaulted Land Sales, directing the transfer to the Tax Loss Reserve of $829.92, the processing of distributions to claimants in the amount of $51,916.16, and the collection of $261.44 in County fees for administration of excess proceeds.
***End of Consent Agenda***
CONSENT ITEM MOVED FOR DISCUSSION:
12. COMMUNITY DEVELOPMENT RESOURCE AGENCY/NORTHSTAR HIGHLANDS II, PHASE 1 (10B) TRACT 933, HOME RUN TOWNHOMES SUB 20060609 - Approved an amendment to Subdivision Improvement Agreement for Northstar Highlands II, Phase 1 (10B) Homerun Townhomes:
1. Authorized the Chair to sign the Amendment to Subdivision Improvement Agreement; and
2. Instructed the Clerk of the Board to prepare the Amendment to Subdivision Improvement Agreement for recording.
ITEMS FOR INFORMATION:
21. Community Development Resource Agency/Planning - Update on the Fowl and Poultry Zoning Text Amendment.
a. Modified Classified Service Merit Increases December 12, 2011
b. Classified Service Merit Increases February 14, 2012.
ADJOURNMENT – Next regular meeting is Tuesday, March 20, 2012.
BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:
March 20, 2012 (CEO recruitment)
March 27, 2012
April 10, 2012
April 12, 2012 Special Meeting (CEO recruitment)
April 23, 2012 (Tahoe)
April 24, 2012 (Tahoe)