COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 27, 2012

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                                                       Holly Heinzen, Interim County Executive

Robert Weygandt, District 2                                                                                                                  Anthony J. La Bouff, County Counsel

Jim Holmes, District 3, Vice Chairman                                                                                                       Ann Holman, Clerk of the Board

Kirk Uhler, District 4                                                                                                                                                                                                 

Jennifer Montgomery, District 5, Chairwoman

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

 

FLAG SALUTE – Led by Chairwoman Montgomery.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 5-9) - All items on the Consent Agenda (Items 10 thru 25) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY

 9:30 a.m.

 1.   HEALTH & HUMAN SERVICES/PLACER COUNTY HOUSING AUTHORITY - Approve the following items to secure $2,230,957 in federal funding for the Placer County Housing Choice Voucher Program to provide subsidized housing for over 275 families, seniors and veterans:

a.    Conduct a Public Hearing to receive public comment regarding the Placer County Housing Authority Public Housing Annual Plan for FY 2012-13 and the Placer County Housing Authority Administrative Plan.

b.    Adopt the Placer County Housing Authority Annual Plan for FY 2012-13 and updated Administrative Plan.

c.    Adopt a Resolution authorizing submission of Placer County Housing Authority’s Annual Plan for FY 2012-13 and certification of program compliance to the U.S. Department of Housing and Urban Development.

Action:

 

ADJOURN AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

10:00 a.m.

 2.   PUBLIC WORKS/NORTH PHASE OF AUBURN FOLSOM ROAD WIDENING PROJECT, ACQUISITION BY EMINENT DOMAIN - Adopt a Resolution of Necessity to acquire real property by Eminent Domain, if necessary, on portions of Assessor Parcel Numbers 047-150-045, 050-190-001, 050-060-002, 050-060-006 and 050-060-007 located on Auburn-Folsom Road for the purpose of widening Auburn-Folsom Road from 2-lanes to 4-lanes.

       Action:

 

10:15 a.m.

 3.  PUBLIC WORKS/FUNDING APPLICATION FOR THE KINGS BEACH COMMERCIAL CORE IMPROVEMENT PROJECT, PHASE 2, AND AN IN-LIEU PARKING FEE STUDY FOR KINGS BEACH AND TAHOE CITY - Conduct a public hearing and adopt a Resolution to submit up to a $1,500,000 Community Development Block Grant Public Improvement application for Phase 2 of the Kings Beach Commercial Core Improvement Project and a Set–Aside Application for a Planning and Technical Assistance Grant up to $100,000 to study an in-lieu parking fee program for Kings Beach and Tahoe City; and, approve the execution of a grant agreement and any amendments thereto from the Public Improvement and Set-Aside Allocations of the State of California Community Development Block Grant Program.

       Action:

 

11:00 a.m.

 4.   FACILITY SERVICES/BELL GARDEN APARTMENTS

a.    Bell Garden Apartments Relocation Plan Adoption - It is recommended that the Board continue its consideration of actions associated with the adoption of a Relocation Plan for the residents of Bell Garden Apartments, including adopting a resolution delegating authority to the Director of Facility Services to take actions necessary to implement the Relocation Plan to an indefinite date.

       Action:

 

b.    A&G Development Company Lease Amendment -Approve the Fifth Amendment to Lease Agreement No. 75.144 between the County of Placer and A&G Development Company to establish a June 30, 2012 lease termination date and to compensate A & G for management of the Bell Garden Apartments in an amount not anticipated to exceed $9,000 once eleven units become vacant.

       Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 5.   AUDITOR-CONTROLLER – Countywide Audit Services – Agreed Upon Procedures Redevelopment Agencies

1.    Exercise Option Year #1 related to the award of RFP No. 9881 to Macias, Gini & O’Connell, CPAs, of Sacramento, CA; authorize staff to negotiate and enter into a contract in an amount not to exceed $192,538.00; and, authorize the Auditor-Controller to sign the resulting contract. 

2.    Authorize Auditor-Controller to sign attached engagement letter for Macias, Gini & O’Connell to perform the agreed-upon procedures as outlined for the former County Redevelopment Agency and for the former City Redevelopment Agencies in Auburn, Lincoln, Rocklin and Roseville in an amount not to exceed $70,000.

Action:

 

 6.   COUNTY EXECUTIVE:

a.    Budget and Financial Strategy - The Board is requested to take the following actions:

1.      Receive an update on County revenue and expenditure trends and discuss options for strategic direction.

2.      Consider approach to the Budget and Financial Policy to best meet current and future fiscal challenges and direct staff to return with a multi-year budget and financial strategy to meet the intent of the Budget and Financial Policy over the next few years.

Action:

 

b.    Other Post Employment Benefit - Receive a report on the County’s Other Post Employment Benefit Policy as it relates to “new hires” from the County Executive Office.

       Action:

 

 7.   FACILITY SERVICES:

a.    Adult System of Care Planning Project #4878 - It is recommended that the Board create a capital project for the Adult System of Care (ASOC) Planning Project #4878 and approve a Budget Revision appropriating $200,000 from HHS/ASOC to ASOC Planning Project 4878.

       Action:

 

b.    South Placer Adult Corrections Facility, Project #4869 - It is requested that the Board:

1.    Approve an Agreement with CGL/Kitchell Facility Management, LLC (CGL/K) for professional services for testing and operation of the South Placer Adult Correction Facility (SPACF) for the warranty phase of the project in the amount of $475,000 and authorize the Chair to execute the Agreement.

2.    Approve a Budget Revision appropriating $500,000 from Project 4907 Miscellaneous County Building Projects to Project 4869 SPACF Warranty Phase.

Action:

 

c.    Surplus Property Transfer/Colfax Courthouse - Pursuant to Government Code Section 25365, it is recommended that the Board take the following actions associated with the sale of the ±0.16 acre surplus County property located at 10 Culver Street in Colfax, APNs 006-066-001 and 006-066-020 (Property), to the City of Colfax:

1.    Delegate authority to the Director of Facility Services, or his designee, to execute an Agreement for Purchase and Sale between the County of Placer and the City of Colfax, for the sale of the Property for $1.00 based upon the Material Terms and as approved by County Counsel; and,

2.    Adopt a Resolution authorizing the Director of Facility Services, or his designee, to execute all documents and take all actions necessary to complete the sale of the Property.

Action:

 

 8.   HEALTH & HUMAN SERVICES:

a.    Children’s System of Care/Roseville Joint Union High School District:

a.    Approve an agreement for Roseville Joint Union High School District to provide mental health services as specified within students’ individualized education plans (IEPs) from July 1, 2011 through June 30, 2012 for a projected total amount of $350,953, and authorize the Director of Health and Human Services to sign subsequent amendments up to 10% of the original contract total; and

b.    Approve a Budget Revision in the amount of $350,953 to appropriate funding for the agreement to the Department’s FY 2011-12 Budget.

Action:

 

b.    Human Services/Mid-Year Budget RevisionsApprove two Budget Revisions for the remainder of FY 2011-12 to increase revenues and appropriations for the Medi-Cal program in the amount of $1,119,694, and to implement a technical accounting change related to 1991 Realignment revenues.

       Action:

 

 9.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Bartley S. Backus, et al. v. Placer County, Placer County Sheriff’s Department, et al.

       U.S.D.C. Eastern District Case No.: 2:12-cv-046 MCE GGH PS

2.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (c) of Government Code §54956.9:

       Two potential cases.

(b)   Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: One potential case.

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La Bouff

       Employee organization: PPEO.

 

(C)  §54957 - PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE APPOINTMENT

       Title:  Review applications for the position of County Executive Officer

       CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 5-9) - All items on the Consent Agenda (Items 10 thru 25) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

10.  ADMINISTRATIVE SERVICES:

a.    Countywide Interoperable Radio Network Project - It is recommended that the Board take the following actions:

1.    Approve a Resolution consenting to the acceptance of a grant in the amount of $141,500 to serve the Countywide Interoperable Radio Network Project;

2.    Authorize the Director of the Administrative Services Department to execute the grant documents;

3.    Authorize a Budget Revision in the amount of $141,500 to the Countywide Radio Project budget unit;

4.    Update the Countywide Radio Project’s Master Fixed Asset List;

5.    Authorize the Purchasing Manager to make the necessary procurement solicitations including the award of the resulting purchase orders in the not-to-exceed amount of $283,000; and

6.    Authorize the Director of Administrative Services and the Purchasing Manager to take all other actions necessary to implement the project.

 

b.    Broadband Services - Adopt a Resolution authorizing the Director of Administrative Services, or his designee, to serve as the County’s Liaison to promote the deployment of Broadband services in the unserved and underserved communities located within the unincorporated areas of Placer County with the following actions:

1.    Authorize the Director of the Administrative Services Department to engage eligible Broadband service providers to invest in infrastructure that will expand high-speed Internet services;

2.    Authorize the Director of Administrative Services, or his designee, to execute grant services agreements and take such other actions as are necessary for the purpose of obtaining grant funding provided by the California Emerging Technology and the California Advance Services Funds on behalf of eligible service providers; and

3.    Support the Gold Country Broadband Consortium and the California Emerging Technology Fund’s “Get Connected!” program, which encourages the adoption of Broadband services, through the use of the County of Placer’s name and logo on the websites of the California Emerging Technology Fund and in printed materials pertaining to the “Get Connected!” program.

 

11.  ASSESSOR - Approve the addition of plotter/scanning equipment to the Master Fixed Asset Listing in the amount of $11,200 and authorize the Purchasing Manager to execute any related documents.

 

12.  AUDITOR-CONTROLLER - Authorize the Auditor Controller to issue a warrant payable to Robert Half International, in the amount of $14,444.24, replacing the original warrant #10309395 dated September 14, 2009.

 

13.  BOARD OF SUPERVISORS:

a.    Approve a Resolution in support of the 21st annual "America's Most Beautiful Bike Ride" to be held on Sunday June 3, 2012 around Lake Tahoe.

 

b.    Approve Special Meetings, Friday, April 13, 2012 and Monday, April 23, 2012.

 

c.    Approve minutes of February 28, 2012.

 

14.  CLAIMS AGAINST THE COUNTY – Reject the following Claims, as recommended by the offices of County Counsel and Risk Management:

a.    12-019, Castle, Sandy, Not Stated, (Bodily Injury)

 

15.  CLAIMS AGAINST THE COUNTY – Reject the following Leave to Present a Late Claim and its underlying Claim as recommended by the offices of County Counsel and Risk Management:

a.    12-020, Morrison, Curtis, $545, (Personal Injury)

 

16.  COMMITTEES & COMMISSIONS:

a.    Placer County Area 4 Agency on Aging Advisory Council - Accept the resignation of Kitty Hollitz from Seat #1 (representing Board of Supervisors), effective March 27, 2012.

 

b.    Placer County Older Adult Advisory Commission - Accept the resignation of Kitty Hollitz from Seat #10 (representing A4AA Governing Board/Advisory Committee Member), effective March 27, 2012.

 

c.    Oversight Board of the Successor Agency of the former Redevelopment Agency of the County of PlacerApprove the appointment of Thomas Hart, representing a former Placer County Redevelopment Agency Employee.

 

d.    Tahoe City Design Review Committee – Accept the resignation of Mike Bernard from Seat #3, effective March 12, 2012.

 

e.    Placer County Charter Reivew Committee – Approve the appointment of Susan Prince to Seat #5 (representing District 5), as requested by Supervisor Montgomery.

 

17.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING:

a.    Placer County Air Pollution Control District - Authorize the County Executive Officer to sign a third amendment to the original contract (for an amount of $102,150, including the first two amendments) with the Placer County Air Pollution Control District in an amount not to exceed $10,000 for support to the congressionally-directed Department of Energy (DOE) grant entitled "Placer County Biomass Utilization Pilot Project."

 

b.    Infill Infrastructure Grant Transfer (07-IIG-4196) - The Board, acting in its capacity as Successor Agency to the former Redevelopment Agency (Agency), is being asked to adopt a Resolution to authorize the transfer of the balance of the State Infrastructure Grant in an amount of $2 million from the former Agency to Placer County; assign the Standard Contract from the former Agency to Placer County; and, authorize the Community Development/Resource Agency Director or his designee to sign all agreements and related documents required by the State for implementation of the Grant.

 

18.  COUNTY CLERK/ELECTIONS:

a.    Election Services - Authorize the Registrar of Voters to Render Election Services for the Twin Rivers Unified School District Election to be held June 5, 2012.

 

b.    Voting Systems Maintenance & Licensing - Authorize the County Clerk-Recorder-Registrar of Voters to execute assignments of Placer County’s two existing agreements for voting systems maintenance and licensing from Diebold Election Systems, Inc. to Election Systems & Software (ES&S), subject to review and approval by County Counsel.

 

19.  HEALTH & HUMAN SERVICES:

a.    Community Health/Public Health Emergency Response and Recovery Services - Approve a maximum payment authorization (“umbrella contract”) with eight Hospital Preparedness Program Partners for Public Health Emergency Response and Recovery services in an amount not to exceed a total of $123,680 from July 1, 2011 through June 30, 2012, and authorize the Director of Health and Human Services to sign the contracts and amend the list of partners as necessary.

 

b.    Human Services/In-Home Supportive Services Program Integrity Plan - Approve the In-Home Supportive Services Anti-Fraud Plan and authorize the Chair to sign the Response Cover Page for submission to the California Department of Social Services.  The County is requesting $60,341 in federal funds to match the County General Fund expenditure of $60,342 during FY 2011-12.

 

20.  PROBATION - Approve a Budget Revision in the amount of $8,500 to increase appropriations in the Probation Officer’s FY 2011-12 Final Budget for the purchase of a new washing machine at the Juvenile Detention Facility, and add the new equipment to the Master Fixed Asset List.

 

21.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Competitive Bid #10145, Firefighting Equipment and Supplies/Placer County Fire Department - Award Competitive Bid #10145, to LN Curtis & Sons and Allstar Fire Equipment, in the total aggregate amount of $130,000.

 

b.    Sole Source Blanket Purchase Order, Probation Caseload Explorer Case Management System/Probation - Renew a Sole-Source Blanket Purchase Order with Automon LLC, for Annual Software License Fees, Support and Related Services for the Probation Caseload Explorer Case Management System, in the maximum amount of $118,978.47.

 

c.    Competitive Bid #10158, Street Sweeping and Vactor Services/Public Works/Road Maintenance - Award Competitive Bid #10158 to Clean Sweep Environmental, in the maximum amount of $65,000.

 

d.    Competitive Bid #10146, Roof Repair Services/Facility Services - Award Competitive Bid #10146 to Sierra Single Ply, Inc., for Roof Repair Services, in the maximum amount of $150,000.

 

e.    Blanket Purchase Order #15251, Change Order #2, Mailing Equipment/Health & Human Services - Approve Change Order #2 to Blanket Purchase Order #BP015251 with Pitney Bowes, for Lease of mailing equipment extending the term by 64 months and increasing the maximum amount by $2,831.40, for a revised maximum amount of $5,135.40.

 

f.     On-Line Surplus Disposal Contracts, Administrative Services/Procurement Services - Authorize execution of contracts with Public Surplus and Gov Deals for On-Line Surplus Disposal in accordance with all County Policies and authorize the Director of Administrative Services or the Purchasing Manager to sign the resulting agreements and take all actions necessary to Implement the program.

 

22.  PUBLIC WORKS:

a.    Sheriff Vehicle – Approve an amendment to the Fiscal Year 2011/12 Master Fixed Asset List (MFAL) to add one (1) additional Ford F250 Crew Cab pickup truck in the amount of $30,000 and authorize the Purchasing Manager to solicit bids or utilize the State of California GSA contract and issue a Purchase Order for the vehicle.

 

b.    Snow Removal Services/Northstar Community Services District – Adopt a Resolution approving the Enhanced Snow Removal Services Agreement between Placer County, with County Counsel & Risk Management review and approval,  and Northstar Community Services District (NCSD) for the purpose of providing previously approved funding and future funding in an annual amount of $23,000 per year for providing enhanced snow removal on Northstar Drive, and authorize the Public Works Director to sign and execute said Agreement.

 

c.    Bridge Replacement Project, Brewer Road over King Slough & Brewer Road over Markham Ravine – Adopt a Resolution approving the project plans and specifications for the Bridge Replacement Project on Brewer Road over King Slough and Brewer Road over Markham Ravine; authorize the Chair of the Board to sign the cover sheet; and authorize the Public Works Department to advertise for bids to construct the Project which includes the two bridges.

 

d.    Bridge Replacement Project Brewer Road over King Slough & Brewer Road Over Markham Ravine – Adopt a Resolution to authorize the Chair to sign and execute Contract Nos. 1128 and 1129 with Psomas for construction management, inspection, materials testing and related services, and authorize the Public Works Director to execute contract amendments for additional professional services not to exceed 10% of the contract amount.  The contract amounts are $246,387 for the Brewer Road Bridge at Markham Ravine, and $243,335 for the King Slough Replacement projects.

 

e.    Bridge Replacement Project, Dowd Road at Yankee Slough, Contract #1046, Amendment #1 – Adopt a Resolution authorizing the Director of Public Works to execute Contract #1046, Amendment #1, in the amount of $35,000 with LSA Associates, Inc. for additional environmental services to incorporate design changes required by the Central Valley Flood Protection Board, with County Counsel and Risk Management review and approval, and to approve future contract amendments up to an amount of $10,000.  These contract amendments for additional professional services will increase the total contract to a total not to exceed $113,180 including contingencies.

 

23.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $1,000 in Revenue Sharing monies to the Placer County Japanese American Citizens League (JACL) to benefit the 100th Battalion / 442nd Regimental Combat Team Memorial, as requested by Supervisor Holmes ($1,000).

 

b.    Approve appropriation of $500 in Revenue Sharing monies to the 2-1-1 Placer Community Link to purchase and develop software to be used within a statewide database system, as requested by Supervisor Holmes ($500).

 

24.  SHERIFF:

a.    Out of State Travel - Approve out-of-state travel for Sheriff’s Office Flight Officer Van Bogardus to attend helicopter training in Grand Prairie, Texas.   The total cost for this training is approximately $6,105.  The travel dates are from May 2, 2012 through May 4, 2012.

 

b.    Loomis Substation - Approve a Budget Revision in the amount of $15,811 to purchase a video surveillance system for the Sheriff’s Loomis Substation, authorize the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.

 

25.  TREASURER-TAX COLLECTOR - Adopt a Resolution renewing the delegation of authority to invest certain funds under the control of the Board of Supervisors to the Treasurer for the 2012 calendar year.

***End of Consent Agenda***

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

April 10, 2012

April 12, 2012 Special Meeting (CEO recruitment)

April 23, 2012 (Tahoe)

April 24, 2012 (Tahoe)