COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, MAY 8, 2012
Jack Duran, District 1 Holly Heinzen, Interim County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Vice Chairman Ann Holman, Clerk of the Board
Kirk Uhler, District 4
Jennifer Montgomery, District 5, Chairwoman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE – Led by Chairwoman Montgomery.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – Diane Friedberg, Chairperson of the Placer Artists League (PAL), spoke about the Placer Artists League. Ms. Friedberg thanked the Board for making the Bernhard Winery available for the Annual Fine Arts Competition from June 19 through July 6, 2012 and invited the Board to attend.
SUPERVISOR’S COMMITTEE REPORTS – None.
1. BOARD OF SUPERVISORS – Presentation of Commendations:
a. Deferred congratulating Fowler Nursery on their 100 year anniversary and for being the recipient of the 2012 Placer Grown Farmer of the Year Award.
b. Congratulated Twin Peaks Orchard on their 100 year anniversary and for being the recipient of the 2012 Placer Grown Farmer of the Year Award.
2. BOARD OF SUPERVISORS – Presentation of a Commendation for Kitty Hollitz for her lifelong contribution to Placer County and her community.
3. COUNTY EXECUTIVE/EMERGENCY SERVICES – Resolution of Intention 2012-108 adopted to form Community Facilities District #2012-1 Sunset Industrial Area Services to fund Fire Services within the Sunset Industrial Area. MOTION Weygandt/Holmes/Unanimous
4. SHERIFF - Approved the Memorandum of Understanding (MOU) between the Placer County Sheriff-Coroner-Marshal and the Placer County Superior Court for Court Security. The MOU period is from July 1, 2011 through June 30, 2013 in the amount not-to-exceed $3,812,705 annually for FY 2011-2012 and FY 2012-2013. MOTION Duran/Holmes/Unanimous
5. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign:
a. Sole Source Blanket Purchase Order - Approved the Renewal of a Sole Source Blanket Purchase Order with Megabyte Systems for maintenance of the Property Tax System in the Amount of $347,189.64. MOTION Duran/Holmes/Unanimous
6. BOARD OF SUPERVISORS - Approved a Proclamation declaring the week of May 20–26, 2012, as National Public Works Week. MOTION Weygandt/Holmes/Unanimous
7. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING:
a. Sheridan General Plan Update Opportunities/Work Program - The Planning Services Division is providing the Board with a discussion about the proposed Sheridan General Plan Update work program. Staff requests the Board provide direction on whether or not to proceed with this work plan, and what option should be considered. Based upon the Board’s direction, staff will return at a future date with a formal work plan for adoption, as well as a detailed accounting of estimated costs for implementing the work plan.
MOTION Weygandt/Uhler/Unanimous directing staff to proceed with the Sheridan General Plan Update with focus on alternative (1c) Fairgrounds Relocation Option.
b. Placer County Conservation Plan Planning Agreement, Contract Amendments, and Corresponding Budget Revision - The Board:
1) Authorized the Chair to sign the First Amendment to the Planning Agreement between the California Department of Fish and Game, the United States Fish and Wildlife Service, and the National Marine Fisheries Service) regarding the Placer County Conservation Plan (PCCP),
2) Authorized the County Executive to sign three contract amendments related to ongoing preparation of the PCCP:
a) TRA Environmental Sciences, Inc – Second Amendment in the amount of $250,000 for a total contract amount of $734,000,
b) Hausrath Economics Group – Fourth Amendment in the amount of $25,000 for a total contract amount of $643,962.30, and
c) Salix Consulting, Inc. – Second Contract Amendment in the amount of $36,000 for a total contract amount of $125,325.
3) Authorized the Chair to sign the budget revision associated with the contract amendments.
8. COUNTY EXECUTIVE
a. Indigent Defense Services - The Board approved and authorized the County Executive Officer to sign two-year contract extensions with three law firms for the provision of indigent defense services from July 1, 2012 to June 30, 2014 totaling $12,186,006 as described below:
1. Primary Indigent Defense services contract extension with Richard A. Ciummo & Associates in the amount of $9,012,100; and
2. First Level Conflict Indigent Defense services contract extension with the Law Offices of Mark A. Berg in the amount of $2,670,450, and;
3. Second Level Conflict Indigent Defense services contract extension with the Law Offices of Balcom & Carbone in the amount of $503,456.
b. County Auditor-Controller - Approved appointment of Andrew Sisk as County Auditor-Controller to fill the unexpired term of the office being vacated. MOTION Uhler/Holmes/Unanimous
9. COUNTY EXECUTIVE/EMERGENCY SERVICES – Received an update on the 2012 fire season and fire prevention on Bureau of Reclamation lands.
10. FACILITY SERVICES/MID-WESTERN PLACER REGIONAL SEWER PROJECT - The Board took the following actions with regard to the Mid-Western Placer Regional Sewer Project:
1. Resolution 2012-109 adopted authorizing the Chair to sign an Advance Payment Agreement with the City of Lincoln to provide advance payment in an amount not-to-exceed $1,000,000 to fund design and environmental analysis of the Mid-Western Placer Regional Sewer Project; and
2. Approved a Budget Revision transferring $4,000,000 in appropriations from the SMD 1 Wastewater Treatment Plant Upgrade Capital Project Budget (Project 04835) to the SMD 1 Regional Sewer Capital Project Budget (Project 04828) for expenditures related to the Mid-Western Placer Regional Sewer Project. MOTION Weygandt/Duran VOTE 4:1 (Holmes No)
11. PUBLIC WORKS:
a. CalTrans Cooperative Agreement/Intersection of Alpine Meadows Road and State Route 89 Resolution 2012-110 adopted authorizing the Director of Public Works to enter into and execute a Cooperative Agreement, with County Counsel’s review and approval, with Caltrans receiving an amount not to exceed $874,000 for the construction of improvements at the intersection of Alpine Meadows Road and State Route 89. This agreement is contingent upon Caltrans project approval and funding allocation at the May 23 California Transportation Commission (CTC) board meeting. MOTION Holmes/Weygandt/Unanimous
b. Cook Riolo Road Bridge Replacement Project – Resolution 2012-111 adopted authorizing the Chair of the Board to sign and execute Contract #1130 with Psomas, Inc. for the construction management, inspection, materials testing and related services for the Cook Riolo Road Bridge Replacement Project, with County Counsel and Risk Management review and approval, for $850,029, and authorized the Director of Public Works to execute contract change orders up to an amount of $100,000. MOTION Duran/Weygandt/Unanimous
c. Qualified List of Environmental Services Firms and Blanket Purchase Order Contracts for Environmental Services – Resolution 2012-112 adopted approving a list of qualified firms and award Blanket Purchase Order (BPO) contracts to the top six ranked firms for various Public Works projects in Placer County in the maximum amount of $225,000 per contract, not to exceed a total combined amount of $1,350,000, and authorized the Purchasing Manager to sign and execute the BPO contracts, with Risk Management and County Counsel approval, and to transfer funds between BPO contracts as needed. MOTION Holmes/Weygandt/Unanimous
12. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL – The County has accepted the request for defense for three members and former members of the District Attorney’s Office, the Office will be represented by the County Counsel’s Office with the standard reservations.
1. Existing Litigation:
(a) Tony Eugene Goodspeed, II v. Colleen M. Nichols, et al.
U.S.D.C. Eastern District Case No.: 212-cv-807 JAM DAD PS
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board received a status update from its negotiators regarding PPEO negotiations.
(a) Agency designated representatives: Holly Heinzen, Nancy Nittler, Therese Leonard, Anthony J. La Bouff
Employee organization: PPEO.
(C) §54957 - PUBLIC EMPLOYMENT – The Board continued to discuss candidates for the position of County Executive Officer, no final decision was reached.
Title: County Executive Officer
CONSENT AGENDA – Consent Agenda approved with action as indicated.
13. ORDINANCE – Second Reading:
a. Sheriff/Alcohol Ban/Chambers Landing Beach – Ordinance 5676-B adopted modifying Chapter 9 of the Placer County Code designating the dates of July 1 through July 6 annually as summer holiday periods banning alcohol, at Chambers Landing Beach located in Homewood, California.
14. BOARD OF SUPERVISORS - Approved minutes of April 10, 2012, April 12, 2012 and April 13, 2012.
15. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:
a. 12-033, Stovall, Kevin, $195, (Property Loss)
b. 12-034, Gritsko, Tayana, $266, (Property Loss)
c. 12-035, Simonds-Fritz, Jean, Excess of $1,000,000, (Bodily Injury)
d. 12-038, Hunter, Terry, $80, (Property Damage)
e. 12-040, Timberland Water Company, $261, (Property Damage)
16. COMMITTEES & COMMISSIONS:
a. Veterans Memorial Hall Board (Colfax) - Approved the re-appointment of Dave Green to VFW Troop 2003 (Primary), Craig E. Sultana to VFW Post 2003 (Primary), Charles Gray to American Legion Post 192 (Primary), and the appointment of Thomas R. Passanisi to VFW Troop 2003 (Alternate), Harry Green to American Legion Post 192 (Primary), David Longway to American Legion Post 192 (Alternate), and Thomas Mason Jr. to American Legion Post 192 (Alternate), as requested by Supervisor Montgomery.
b. Placer County Area 4 Agency on Aging Advisory Council – Approved the appointment of Joleen Anderson to Seat #1 (representing Board of Supervisors).
c. Placer County Older Adult Advisory Commission – Approved the appointment of Antoinette Fabela to Seat #8 (representing the Public-at-Large).
d. Placer County Charter Review Committee – Approved the appointment of James “Brian” Vlahos to Seat #1 (representing District 1), as requested by Supervisor Duran.
17. COUNTY EXECUTIVE – Approved merit increases for management employees pursuant to the Placer County Code, Chapter 3 process for step, or merit, increases.
18. FACILITY SERVICES:
a. Building 117 Clinic Renovations, Architectural & Engineering Services, Project #9435 - Approved the second amendment to the agreement with Lionakis Beaumont Design Group, Inc. (LBDG), to provide architectural and engineering services for the Building 117 Clinic Renovations and; authorized the Chair to execute said amendment, increasing the contract by $5,540.40 for a total cost not-to-exceed $164,814.40.
b. Loomis Park North Restroom Improvements, Project #4852 - Approved a Budget Revision appropriating $182,500, from the Franklin School Community Park project account, to the Loomis Park North Restroom Improvements, Project #4852, within the Capital Project Fund. The Loomis Basin Community Park is located at 6909 King Road.
c. Granite Bay Parks, Trails and Open Space Assessment District, Fiscal Year 2012-2013 - Resolution of Intention 2012-113 adopted to levy assessments for Fiscal Year 2012-2013, approving the preliminary Engineer’s Report and setting the time, date and location for a Public Hearing for the Granite Bay Parks, Trails and Open Space Assessment District.
d. Mid-Western Placer Regional Sewer Project – Resolution 2012-104 adopted authorizing the Director of Facility Services, or his designee, to negotiate and execute a professional services agreement with ICF Jones & Stokes, a wholly owned subsidiary of ICF International (ICF), to perform environmental review services related to the Mid-Western Placer Regional Sewer Project in an amount not to exceed $100,000, upon Risk Management and County Counsel review and approval.
e. Mid-Western Placer Regional Sewer Project - Resolution 2012-105 adopted authorizing the Director of Facility Services, or his designee, to negotiate and execute an agreement with Brown & Caldwell, Inc (Brown & Caldwell) to perform engineering design review services for the Mid-Western Placer Regional Sewer Project in an amount not to exceed $200,000, upon Risk Management and County Counsel review and approval.
19. HEALTH & HUMAN SERVICES:
a. Children’s System of Care - Approved a Change Order to Blanket Purchase Order #BP018745 with Placer County Process Service for process server services, increasing the amount of the agreement by $19,000, for a revised total of $65,000 from July 1, 2011 through June 30, 2012, and authorized the Purchasing Manager to sign the change order.
b. Community Health - Approved a Change Order to Blanket Purchase Order #18553 with Gen-Probe for sexually transmitted infections (STI) testing supplies and reagents, increasing the amount of the agreement by $15,000, for a revised total of $60,000 from May 13, 2011 through June 30, 2012, and authorized the Purchasing Manager to sign the change order.
20. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Competitive Bid #10166, & Negotiated Contract, Bulk Chemicals/Facility Services - Approved the award of Competitive Bid #10166 to Brenntag Pacific Inc. and a Negotiated Contract to Sierra Chemical Company, in the aggregate amount of $80,000.
b. Blanket Purchase Order/Septic Pumping & Vacuum Truck Services/Facility Services - Approved the renewal of a Competitively Awarded Blanket Purchase Order with Advanced Septic Pumping Service, in the maximum amount of $64,000.
c. Blanket Purchase Order, Database Management Software/Administrative Services/IT - Approved the award of a Sole Source Blanket Purchase Order to Oracle America, Inc. for Site License and Support of the County’s Database Management Software, in the maximum amount of $229,987.31.
d. Blanket Purchase Order, Payroll “ACORN” System/Personnel/Auditor - Approved the renewal of a Sole Source Blanket Purchase Order with Oracle America, Inc. for Annual Software Maintenance and Support of the Payroll/Personnel “ACORN” System in the maximum amount of $166,056.94.
e. Blanket Purchase Order, Software Support/Health & Human Services/Community Clinics - Approved the award of a Sole Source Blanket Purchase Order to the Oregon Community Health Network Consortium for Software Support, Licensing, and Training for the County’s Community Clinics, in the maximum amount of $137,500.
f. Purchase Order, TASER Electronic Control Devices & Accessories/Sheriff - Approved the award of a Sole Source Purchase Order to ProForce Law Enforcement for TASER Electronic Control Devices and Accessories, in the total amount of $69,335.37.
g. Blanket Purchase Order, Telecommunications/Administrative Services/Telecommunications - Approved the renewal of a Competitively Awarded Blanket Purchase Order with Graybar Electric Company, Inc. for Telecommunications Parts, Telephone and Cabling Equipment, and Miscellaneous Supplies, in the maximum amount of $150,000.
h. Blanket Purchase Order, Patrol Vehicle Equipment/Sheriff - Approved the renewal of a Competitively Awarded Blanket Purchase Order with Stommel Inc., Doing Business as Lehr Auto Electric for Patrol Vehicle Equipment, in the maximum amount of $97,000.
i. Blanket Purchase Order, Information Management System, Revenue Services - Approved the award of a Sole Source Blanket Purchase Order to Columbia Ultimate Business Systems for Annual Software License Fees, Support and Related Services for the Revenue Services Information Management System in the maximum amount of $200,000.
j. Blanket Purchase Order, Web-Based Reporting Services, Health & Human Services/Children’s System of Care - Approved the renewal of a Sole Source Blanket Purchase Order with the National Council on Crime and Delinquency for SafeMeasures Web-Based Reporting Services, in the maximum two-year amount of $77,950.
k. Purchase Order, Facility Services - Approved the award of a Purchase Order including installation as a result of a CMAS (California Multiple Award Schedule) awarded contract with Miracle Recreation Equipment Company, for a total amount of $50,989.26.
l. Surplus, County Executive/Emergency Services - Declared Certain Fixed Assets as Surplus and authorized their transfer.
21. PUBLIC WORKS:
a. Lake Forest Erosion Control Project, Area B (Highlands), Contract #1035 –Approved the project plans and specifications for use in bidding and construction of the Lake Forest Erosion Control Project – Area B (Highlands) and authorized the Department to advertise for bids.
b. Lake Tahoe Marathon – Resolution 2012-106 adopted supporting the Lake Tahoe Marathon and the temporary restriction of traffic on State Highway 89 on Sunday, September 30, 2012.
c. Traffic Signal and Lighting Installation, Auburn-Folsom Road and King Road – Resolution 2012-107 adopted approving the project plans and specifications, authorizing the Chair of the Board to sign the cover sheet, and authorizing the Department of Public Works to advertise for bids for the Traffic Signal and Lighting Installation at Auburn-Folsom Road and King Road.
22. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $450 in Revenue Sharing monies to the Placer Society for the Prevention of Cruelty to Animals (SPCA) Funny Bones Comedy Awards Event to benefit SPCA programs, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($200).
b. Approved appropriation of $200 in Revenue Sharing monies to Friends of the Auburn Area Recreation and Parks District to support their 13th Annual Auburn Family Night Out fundraising event, as requested by Supervisor Holmes ($200).
c. Approved appropriation of $1,000 in Revenue Sharing monies to the Auburn Chamber of Commerce 16th Annual Auburn State of the Community event to help offset the cost of special community awards given to those citizens honored, as requested by Supervisor Holmes ($1,000).
d. Approved appropriation of $250 in Revenue Sharing monies to the FieldHaven Feline Rescue “Classics, Cats and Cabernet” fundraising event to help support the organization’s life saving programs and services, as requested by Supervisor Weygandt ($250).
e. Approved appropriation of $800 in Revenue Sharing monies to the Lincoln Volunteer Center’s 11th Annual Tour de Lincoln Fundraising Event to help support community projects in Lincoln, as requested by Supervisor Weygandt ($800).
a. Approved and authorized the Sheriff to execute the agreement between the Placer County Sheriff Coroner-Marshal and the Drug Enforcement Administration for $75,000, from January 1, 2012 through December 31, 2013.
b. Approved Amendment #1 and authorized the Chair to sign the Cooperative Agreement between Placer County Sheriff-Coroner-Marshal and California Department of Transportation. The amendment exercises the option to extend the contract period for a one year term; the balance amount of the original contract is approximately $140,000. The effective date is July 1, 2012 through June 30, 2013.
c. Approved a grant application for the Justice Assistance Grant in the amount of $23,241 to partially offset the cost of one Probation Officer and authorized the Sheriff-Coroner-Marshal to execute the grant application. The grant period is from July 1, 2012 to June 30, 2016.
24. TREASURER-TAX COLLECTOR - Resolution 2012-114 adopted approving the Placer County Treasurer’s Statement of Investment Policy for the year 2012 pursuant to Government Code Section 53646. There are no changes to the Investment Policy for the year 2012.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
25. Personnel - Classified Service Merit.
26. Treasurer-Tax Collector - Treasurer’s Statement for the month of March 2012.
ADJOURNMENT – Next regular meeting is Tuesday, May 22, 2012.
BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:
May 22, 2012
June 5, 2012
June 19, 2012