COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, SEPTEMBER 11, 2012

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                            David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Vice Chairman                                                              Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Chairwoman

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

 

FLAG SALUTE – Led by County Executive, David Boesch.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 10 thru 22) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15 a.m.

 1.   BOARD OF SUPERVISORS

a.    Save Auburn Ravine Salmon and Steelhead (SARSAS)

1.    Receive an update regarding the non-profit organization Save Auburn Ravine Salmon and Steelhead, including the upcoming 3rd Annual Calling Back the Salmon Celebration.

 

10:00 a.m.

 2.   COUNTY EXECUTIVE

a.    Final Budget - It is requested that the Board of Supervisors

1.       Convene the required public hearing on the FY 2012-13 Final Budget; take public comment on the budget and receive any requests for changes; if necessary, direct staff to make written changes to the budget before close of the public hearing; close the public hearing; and

2.       Direct staff to prepare the required resolution for presentation at the next Board meeting to adopt the FY 2012-13 Final Budget which is comprised of the Proposed Budget with revisions including:

a.       Approve $730.2 million in appropriations for FY 2012-13 (Attachment A); and

b.       Approve allocations for operating funds (Attachment B); and

c.        Approve allocations for proprietary funds (Attachment C); and

d.       Approve items listed on the Master Fixed Asset List (Attachment D); and

e.       Approve the recommended Position Allocation Listing (Attachment E); and

f.         Approve reserve provisions and cancellations for county funds including $2.0 million to the General Reserve, $2.2 million to the Infrastructure Reserve, $452,500 to Future Occurrences, and other provisions and cancellations (Attachment F); and

g.       Approve allocations in Board of Supervisor governed special districts (Attachment G); and

h.       Authorize the Auditor-Controller to make technical, non-substantive budget adjustments to the Final Budget.

Action:

 

10:15 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Placer Vineyards Specific Plan, First Amendment to the Amended and Restated Development Agreement

1.    Determine that a Categorical Exemption pursuant to the California Environmental Quality Act Guidelines Section 15061(b)(3) (Review for Exemption) and Section 18.08.020D (General Rule) of the Placer County Code is the appropriate environmental analysis required for this project, and

2.    Adopt an Ordinance approving the First Amendment to the Amended and Restated Development Agreement by and between the County of Placer and the 22 real property ownerships within the Placer Vineyards Specific Plan to allow for the following:

a.       Changes to the percentage of property owners required in support of a project amendment to allow for modifications to the Development Agreement (Section 1.4); and

b.       Changes to the public land dedication equalization program (Section 2.5.5.5).

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

 4.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order/Countywide

1.    Approve the award of countywide blanket purchase orders with Home Depot, Diamond Pacific and Auburn Hardware & Rental for lumber, building materials, tools and miscellaneous hardware in the maximum aggregate amount of $300,000, funds are included in the FY 2012-13 department budgets for these expenses resulting in no additional net county cost, and authorize the Purchasing Manager to sign the resulting blanket purchase orders.

Action:

 

 5.   COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Agreement/Visitor’s Bureau

1.    Adopt a Resolution authorizing the County Executive Officer or designee to execute a Services Agreement between the Office of Economic Development and the Placer County Visitor’s Bureau for operation of the California Welcome Center at 1103 High Street, Auburn in the amount of $270,000 funded by $185,000 in Western Slope Transient Occupancy Tax, $45,000 in net county cost for the State Fair Booth, and $40,000 in Eastern Slope Transient Occupancy Tax for the period of July 1, 2012 through June 30, 2013.

Action:

 

 6.   COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Federal Emergency Management Agency Grant

1.    Authorize the Chair to sign a letter requested by Federal Emergency Management Agency (FEMA) which supports the application by Placer County Fire for a grant under the Staffing for Adequate Fire and Emergency Response (SAFER) grant program (15 USCS 2229a).

Action:

 

 7.   HEALTH & HUMAN SERVICES

a.    Human Services/Transition/Placer County Community Services Block Grant Program

1.    Authorize the Chair to sign a letter to the California Department of Community Services and Development, requesting to transition the Placer County Community Services Block Grant program to a local community organization effective January 1, 2013, if and only if the transition can occur with no break in funding to Placer County and to an established Placer County community organization.

Action:

 

 8.   PUBLIC WORKS

a.    Kings Beach Benefit Assessment District No 1

1.    Adopt a Resolution of Intent to initiate proceedings to consider formation of Kings Beach Benefit Assessment District No. 1, which would include the levy of annual assessments to fund the maintenance of future streetscaping improvements within the proposed district boundaries by:

a.       Setting a public hearing date of October 23, 2012 to occur at the regular Board of Supervisors meeting being held in the Tahoe area

b.       Ordering preparation of Engineer’s Report

c.        At the proposed October 23 public hearing, the Board of Supervisors to consider:

·          Formation of Kings Beach Assessment District No. 1

·          If District is formed, approve the Engineer’s Report

·          Authorize issuance of ballots to district property owners

·          Future meeting date to tabulate ballots and possibly consider levying assessments.

Action:

 

b.    Qualified List for Civil Engineering Services and Blanket Purchase Order Contracts

1.    Adopt a Resolution approving Qualified List No. 10180 for Civil Engineering services.

2.    Approve Blanket Purchase Order (BPO) contracts with the top six ranked firms for the Western Placer County Qualified List in the amount of $250,000 each for a total maximum aggregate amount of $1,500,000 which are valid until October 2, 2015.  Authorization of these BPO’s does not provide a direct net County cost.  However, indirect  County costs may be generated from these BPO’s but will be addressed by the individual budgeting of various projects that may utilize these services.

3.    Authorize the Purchasing Manager to sign and execute, with Risk Management and County Counsel approval, the BPO contracts on behalf of the County of Placer and to transfer funds between BPO contracts as needed.

Action:

 

 9.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Kevin Brady v. County of Placer, et al.

       U.S.D.C. Eastern District Court Case No.: 2:12-cv-D1374 JAM JFM

(b)   Robert Raymond v. Jim McCauley, County Clerk-Recorder-Registrar, et al.

       U.S.D.C. Eastern District Court Case No.: 2:12-cv-02219 KJM CKD

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Gerald O. Carden

       Employee organization: DSA

CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 10 thru 22) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

10.  ORDINANCE – Second Reading:

a.    Community Development Resource Agency/Engineering & Surveying/Placer County Code Chapter 15 & 16/Early Building Permits

1.    Adopt an Ordinance amending Section 15.04.050 (Building Permits During Construction of Subdivision Improvements) and Section 16.16.050 (Final Map – Supplementary Documents) to address alternative means of providing project security requirements.

 

b.    County Executive/Personnel/Placer Public Employees Organization

1.       Adopt an Ordinance adjusting the compensation and employment terms for Placer Public Employee Organization represented and Management, Confidential, and Unclassified Non-management employees.

2.       Adopt an Un-Codified Ordinance adjusting salaries for Placer Public Employee Organization represented employees.

 

c.    Personnel/Civil Service Commission

1.    Adopt an Ordinance placing the classification of the Chief District Attorney Investigator into the unclassified service in accordance with the Civil Service Commission recommendation; implement an approximate five percent (5%) salary grade increase for the classification of Chief District Attorney Investigator; and implement an approximate five percent (5%) salary grade increase for the classification of Supervising District Attorney Investigator.

 

11.  AUDITOR-CONTROLLER

a.    Establish Petty Cash Fund for Sheriff’s Department/Alcoholic Beverage Control (ABC)

1.    Adopt a Resolution to establish a $2,500 “buy money” petty cash fund for the Sheriff’s Community Service Program’s Alcoholic Beverage Control operations.

 

12.  BOARD OF SUPERVISORS

a.    Proclamation

1.    Approve a Proclamation declaring October 2012 as Salmon and Steelhead Awareness Month in the County of Placer.

 

b.    Proclamation

1.    Approve a Proclamation declaring September 2012 as Prostate Cancer Awareness Month in Placer County.

 

c.    Proclamation

1.    Approve a Proclamation proclaiming September 24, 2012 to be Family Day – A Day to Eat Dinner with Your Children.

 

d.    Resolution

1.    Adopt a Resolution commending Roseville High School on its 100th Anniversary.

 

e.    Minutes

1.    Approve minutes of August 7, 2012.

 

13.  CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.       12-066, Stiles, Loretta, $133.24, (Property Damage)

b.       12-067, Smith, Thomas A., Excess of $25,000, (Bodily Injury)

 

14.  COMMITTEES & COMMISSIONS

a.    Historical Advisory Board

1.    Approve the appointment of Donna Coffman to Seat #5 (representing District 5), as requested by Supervisor Montgomery.

 

 

b.    Library Advisory Board

1.    Approve the appointment of Georgetta Dolinsek to Seat 3, as requested by Supervisor Holmes.

 

c.    Lincoln Veterans Memorial Hall Board of Trustees

1.    Approve the FY 2012-13 term appointments of the Lincoln Veterans Memorial Hall Board.

 

15.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a.    Modification of the Placer Vineyards Specific Plan Mitigation Monitoring and Reporting Program and Corresponding Text Revisions to the Certified Environmental Impact Report

1.    Adopt an Addendum to the 2007 Certified Environmental Impact Report for the Placer Vineyards Specific Plan to incorporate revisions to the mitigation obligations as they relate to open space, agricultural land, and biological resources.

2.    Adopt a Resolution adopting the Revised Mitigation Monitoring and Reporting Program for the Placer Vineyards Specific Plan to make the mitigation for impacts of the project to open space, agricultural land, and biological resources compatible with the proposed Placer County Conservation Plan.

 

Attachment One

       Exhibit A

       Exhibit B Part One

       Exhibit B Part Two

 

Attachment Two

       Exhibit A

       Exhibit B Part One

       Exhibit B Part Two

 

16.  COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Economic Development Board

1.    Confirm the following Economic Development Board reappointments of David Baker representing Manufacturing, Lyndell Grey representing Agriculture, Edward S. Glavis representing Healthcare and confirm the new appointment of William H. Duncan, IV representing Public Education.

 

17.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Northstar Fire Department Capital Facilities Plan Update

1.    Adopt a Resolution approving the Northstar Fire Department Capital Facilities Plan Update for FY 2012-13, with a 2.9 percent increase in mitigation fees, based on Engineering News Record Construction Cost Index change between March 2011 and March 2012.

 

18.  LIBRARY

a.    Library’s Community Room Use Fee

1.    Adopt a Resolution authorizing the Director of Library Services to increase the Library’s Community Room Use Fee from $10.00 per hour to $15.00 per hour.  

 

19.  PERSONNEL

a.    Legal Services Contract

1.    Authorize the County Executive Officer to sign a contract with the Law Office of William Wright for legal services in support of the Civil Service Commission, in an amount not to exceed a budgeted net county cost of $25,000, for the period of FY 2012-13.

 

b.    Training and Consulting Services

1.    Authorize the County Executive Officer to sign a contract with the law firm of Liebert, Cassidy, Whitmore as part of the Gold Country Training Consortium for Placer County, in an amount not to exceed a budgeted net county cost of $4,770, for the period of FY 2012-13.

 

20.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order/Administrative Services/Telecom/Radio

1.    Approve the award of multiple blanket purchase orders with Motorola Solutions, Inc., of Schaumburg, IL and Tessco, Inc., of Hunt Valley, MD for Motorola brand radios and compatible parts and accessories in the total aggregate amount of $200,000, funds are included in the FY2012-13 department budgets for these expenses resulting in no additional net county cost, and authorize the Purchasing Manager to sign and transfer funds between the resulting Blanket Purchase Orders.

 

b.    Blanket Purchase Order/Public Works/Fleet

1.    Approve the annual renewal of competitively awarded blanket purchase orders (BPOs) with Mel Dawson, Inc. doing business as Dawson Oil Company of Rocklin, CA and Ramos Oil Company, Inc. of West Sacramento, CA for card lock fuel services in the aggregate amount of $245,000, funded by revenues collected from Fleet rate and direct charge customers with no net County cost for the period of October 1, 2012 through September 20, 2013, and authorize the Purchasing Manager to sign the resulting BPOs and to transfer funds between BPOs as needed.

 

21.  PUBLIC WORKS

a.    Walden Woods Unit No. 1, Granite Bay

1.    Adopt a Resolution to abandon a portion of a Public Utility Easement, Equestrian Easement and an Offer of Dedication for a Hiking Easement on Lot 17, Walden Woods Unit No. 1, Granite Bay.  There is no net county cost.

 

b.    Alpine Meadows Road Bridge Replacement Project

1.    Adopt a Resolution authorizing the Director of Public Works to enter into and execute a Cooperative Agreement, with County Counsel and Risk Management review and approval, with Alpine Springs County Water District (ASCWD) for the County to receive an amount not to exceed $37,000, for the inclusion of the design of a ASCWD water line relocation as part of the Alpine Meadows Road Bridge replacement project.  There is no net county cost.

 

c.    Change Order, Blanket Purchase Order #19328, Auburn Ford/Lincoln/Mercury

1.    Approve Change Order to Blanket Purchase Order #19328 with Auburn Ford Lincoln Mercury for Ford Original Equipment Manufacturer (OEM) parts, service and repairs increasing the maximum amount by $60,000 for a revised maximum amount of $145,000.

2.    Authorize the Purchasing Manager to sign the resulting Change Order.  The net county cost for this Change Order is $60,000.

 

d.    Kings Beach Water Quality Improvement Project, Phase 1 (Fox Clean Water Pipe), Construction Contract #1081

1.    Adopt a Resolution accepting the Kings Beach Water Quality Improvement Project – Phase 1 (Fox Clean Water Pipe) as complete.

2.    Authorize the Director of Public Works to execute the Notice of Completion.  There is no net county cost.

 

e.    Local Transportation Fund, Bicycle/Pedestrian Claim, Fiscal Year 2012-13

1.    Adopt a Resolution authorizing the Chair to execute and sign the 2012-13 Local Transportation Fund Bicycle/Pedestrian Claim to be submitted to the Placer County Transportation Planning Agency for Placer County Transit in the amount of $250,000.  There is no net county cost.

 

f.     Local Transportation Fund Claims, Placer County Transit, Fiscal Year 2012-13

1.    Adopt a Resolution authorizing the Chair to execute and sign the 2012-13 Local Transportation Fund Claims to be submitted to the Placer County Transportation Planning Agency for Placer County Transit totaling an amount of $4,460,491.  There is no net county cost.

 

g.    Local Transportation Fund Claim, Tahoe Area Regional Transit, Fiscal Year 2012-13

1.    Adopt a Resolution authorizing the Chair to execute and sign the 2012-13 Local Transportation Fund Claim to be submitted to the Tahoe Regional Planning Agency for Tahoe Area Regional Transit in the amount of $519,820.  There is no net county cost.

 

h.    Professional Services Agreement No. 1102, Amendment No. 1, Snow Creek SEZ Restoration Project

1.    Adopt a Resolution authorizing the Chair to sign Professional Services Agreement (PSA) No. 1102, Amendment No. 1, with County Counsel’s and Risk Management’s review and approval, with CDM Smith, Inc., (formerly named Camp, Dresser & McKee, Inc.) in the amount of $132,420 for supplemental geotechnical data collection, utility undergrounding design services, and construction design consultation services for the Snow Creek SEZ Restoration Project.

2.    Authorize the Director of Public Works to approve and sign future amendments up to $13,242 which increases the total PSA from $391,858 to $524,055.  There is no net county cost.

 

i.     Road Care and Snow Removal Agreement, Northstar at Tahoe Retreat Subdivision CSA 28 Zone of Benefit #187 between the County and Northstar Community Services District

1.    Adopt a Resolution approving an Agreement with Northstar Community Services District for road care and snow removal services within the Northstar at Tahoe-Retreat Subdivision, in the current not-to-exceed amount of $55,750, funded through County Service Area 28 Zone of Benefit No.187, at no net county cost. The term of the agreement is five years, with provision for automatic renewal.

2.    Authorize Public Works Director to sign and amend the Agreement for future years to provide on-going maintenance services.

 

j.     State Transit Assistance Funds Claim, Placer County Transit and Tahoe Area Regional Transit, Fiscal Year 2012-13

1.    Adopt a Resolution authorizing the Chair to execute and sign the 2012-13 State Transit Assistance Claim to be submitted to the Placer County Transportation Planning Agency for Placer County Transit and Tahoe Area Regional Transit in the amount of $736,606.  There is no net county cost.

 

k.    State Transit Assistance Funds Claim, Tahoe Area Regional Transit, Fiscal Year 2012-13

1.    Adopt a Resolution authorizing the Chair to execute and sign the 2012-13 State Transit Assistance Claim to be submitted to the Tahoe Regional Planning Agency for Tahoe Area Regional Transit in the amount of $204,443.  There is no net county cost.

 

l.     Transfer Fixed Asset Vehicle from Surplus to Department of Public Works, Roads Division

1.       Approve the transfer of Vehicle 03200 from Procurement to the Department of Public Works, Roads Division.  There is no net county cost.

 

22.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $1,000 in Revenue Sharing monies to Koinonia for the Crisis Resolution Center’s 10th Anniversary Celebration, as requested by Supervisor Holmes ($1,000).

 

b.    Approve appropriation of $250 in Revenue Sharing monies to the Roseville Chamber’s 17th Annual Splash 2012 event, as requested by Supervisor Uhler ($250).

 

c.    Approve appropriation of $3,500 in Revenue Sharing monies to The Gathering Inn to benefit their emergency housing program, as requested by Supervisor Holmes ($3,500).

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

23.  Personnel - Classified Service Merit Increases

24.  Treasurer-Tax Collector - Treasurer’s Statement for the month of July 2012

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2012 MEETING SCHEDULE:

September 25, 2012

October 9, 2012

October 22, 2012 (Tahoe)

October 23, 2012 (Tahoe)