COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, MARCH 25, 2008
F.C. “Rocky” Rockholm, District 1, Vice Chairman Thomas Miller, County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Chairman Rich Colwell, Chief Assistant County Executive
Kirk Uhler, District 4 Mike Boyle, Assistant County Executive
Bruce Kranz, District 5 Holly Heinzen, Assistant County Executive
Ann Holman, Clerk of the Board
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
FOR A COMPLETE RECORD OF THE PROCEEDINGS (VIDEO AND AUDIO)
GO TO www.placer.ca.gov Board of Supervisors, Board Meeting Video
FLAG SALUTE – Led by Anthony La Bouff, County Counsel.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT – Jan Cutts, U.S. Forest Service, introduced Tom Quinn, Forest Supervisor of the Tahoe National Forest.
SUPERVISOR’S COMMITTEE REPORTS – Supervisor Kranz advised in light of the current condition of the County he will oppose the Charter Review Committee’s recommendation for a supervisors pay raise. Supervisor Rockholm said the Sacramento Area Council of Governments released the draft Metropolitan Transportation Plan. He supports the Charter Review Committee’s recommendation for a supervisor’s pay raise. Supervisor Holmes attended meetings of the Regional Council of Rural Counties and California State Association of Counties. He announced the Legislative Analyst Office will speak to the Senate Budget Committee March 27, 2008, regarding County/State relationships within the last 30 years. Next week he will be meeting with Joe Farrell, Highway Patrol Commissioner.
1. BOARD OF SUPERVISORS – Presentation of a proclamation declaring March as “American Red Cross Month 2008” in honor of the Placer District, Sacramento Sierra Chapter.
2. COUNTY EXECUTIVE/COMMUNITY GRANTS AND LOANS - Public hearings closed:
a. Program Income Funds - Resolution 2008-73 adopted authorizing the transfer of $30,000 of Community Development Block Grant Program Income from the Community Facilities Revolving Loan Account and $20,000 from the Business Assistance Revolving Loan Account into the Housing Rehabilitation Revolving Loan Account. MOTION Uhler/Rockholm/Unanimous
b. Income Reuse Plan - Resolution 2008-74 adopted revising the Community Development Block Grant Program Income Reuse Plan. MOTION Rockholm/Weygandt/Unanimous
c. General Allocation Application - Resolution 2008-75 adopted to authorize a 2007-2008 Community Development Block Grant General Allocation application in the amount of up to $500,000 for housing rehabilitation in Kings Beach, Tahoe Vista, and Foresthill and up to $1,000,000 for public improvements in support of new construction for the Highlands Village housing development near Tahoe City. MOTION Kranz/Weygandt/Unanimous
3. FACILITY SERVICES/ANNEXATION/SEWER MAINTENANCE DISTRICT 1 - Public hearing closed. Resolution 2008-77 adopted annexing property owned by Frank and Ann Calabretta, APN 051-100-035 and 051-100-036 into the boundaries of the district. Subject property is located on Atwood Road in Auburn. MOTION Kranz/Rockholm/Unanimous
4. PUBLIC WORKS/COUNTY SERVICE AREA 28, ZONE OF BENEFIT 208 (NICHOLS DRIVE INDUSTRIAL PARK) – Public hearing closed to consider all protests, tabulate ballots, and resolution 2008-78 adopted creating Zone of Benefit #208 and setting charges to provide road maintenance and storm drain maintenance services on all parcels and subsequent parcels within the Nichols Drive Industrial Park development, in the amount of $635 per parcel. Subject property is located north of Nichols Drive and west of Cincinnati Avenue in the Sunset Industrial Area Plan.
5. COUNTY EXECUTIVE/EMERGENCY SERVICES:
a. Fire Facilities Impact Fee Study/Capital Improvement Plan - Public hearing closed. Resolution 2008-80 adopted approving the 2007/2008 Placer County Fire Facilities Impact Fee Study and Capital Improvement Plan for 2007-2008, which sets a new capital mitigation fee for fire service at $.55 and $.41 per square foot for new residential and commercial development respectively, and includes an annual fee increase methodology based on the increase in the Consumer Price Index for All Urban Consumers for San Francisco-Oakland-San Jose.
b. Purchases - Approved a budget revision in the amount of $205,500 that appropriates expenditures and increases revenues for the purchase of vehicles, equipment, and planning services as outlined in the Placer County Fire Capital Improvement Plan; authorized the Purchasing Manager to solicit bids and award contracts for the vehicles, equipment and planning services; and added equipment to the Master Fixed Asset List.
6. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING/GRANITE BAY RETAIL AND CARWASH (PMPA-T2006 0706) – Public hearing closed. Resolution 2008-82 adopted amending the Granite Bay Community Plan from Rural Residential 2.3-4.6 acre minimum to Commercial, to allow for the construction and operation of an automated carwash and three retail/commercial buildings in the Granite Bay area (APN 048-142-023); Ordinance 5504-B adopted amending Chapter 17 rezoning subject property from RA-B100 PD.44 (Residential Agriculture with a building site minimum of 100,000 square-feet with a Planned Development designation of .44 dwelling units per acre) to C2-UP-DC (General Commercial, combining Use Permit, combining Design Scenic Corridor); and certified the Mitigated Negative Declaration based on the findings and subject to the conditions.
7. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign the following:
a. Cancel Bid & Award Bid, Digital Production Copier-Printer/Administrative Services, Central Services - Ratified cancellation of Competitive Bid #9734 and awarded Competitive Bid #9775 to IKON Office Solutions for a Five-Year Operating Lease, in the maximum amount of $707,850.
b. Blanket Purchase Order, Library Materials/Library Services - Renewed Blanket Purchase Orders with Baker & Taylor and with Ingrim Library Services as a result of Competitive Bid #9654, in the maximum aggregate amount of $480,000. MOTION Rockholm/Weygandt/Unanimous
c. Competitive Bids #9758 & 9759, Aggregate Materials & Hauling/Public Works - Awarded to various vendors, in the maximum amount of $459,950. MOTION Kranz/Rockholm/Unanimous
d. Blanket Purchase Order, Asphalt Emulsion Delivered and Spread/Public Works – Renewed Blanket Purchase Order as a result of Competitive Bid #9670 with Kent’s Oil Service, in the maximum amount of $300,000. MOTION Rockholm/Uhler/Unanimous
8. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING/Sundance Properties Riparian Restoration - authorized the Planning Director to execute a contract with Sundance Properties to restore riparian and wetland habitat at property along Coon Creek, and approved a budget revision in the amount of $258,000. The funding secured for the project, $380,000, is from three separate accounts: $258,000 from the Placer County Wetland Trust fund, $72,000 from the California Sportfishing Protection Alliance (CALSPA) Rock Creek settlement account, and a $50,000 Federal Small Waterfowl Habitat grant. No Open Space Trust Fund or other General Fund revenues will be expensed for this project. MOTION Weygandt/Uhler/Unanimous
9. COUNTY EXECUTIVE/EMERGENCY SERVICES:
a. Community Wildfire Protection Plan - Resolution 2008-76 adopted approving the Community Wildfire Protection Plan for the West Slope of the Sierra Nevada in Placer County, and authorized the Chairman to sign the signature page signifying agreement with the plan that supports a prioritized process for securing funding based on rigorously determined and documented risks and benefits. MOTION Kranz/Rockholm/Unanimous
b. Homeland Security Grant Program - Approved a budget revision in the amount of $647,914 from the 2007 Homeland Security Grant Program to increase appropriations and revenues in the Office of Emergency Services appropriation. MOTION Kranz/Uhler/Unanimous
10. HEALTH AND HUMAN SERVICES:
a. Adult System of Care - Agreements for the purchase or expanded purchase of locked psychiatric facility services. The aggregate of these contracts will result in a net cost savings of approximately $110,000 for the County:
1. Approved an agreement with the State of California Department of Mental Health for County use of State hospital beds during FY 2007/08 in the amount of $271,030, and
2. Amended Contract CN012438 with Country Villa Merced Behavioral Health Center in the amount of $170,000 resulting from increased utilization of the locked psychiatric facility, for the period from July 1, 2007 through June 30, 2009, for a revised total contract award of $352,500, and authorized the Director of Health and Human Services to sign subsequent amendments.
b. Adult System of Care - Renewed agreements for the provision of psychiatric services with: Richard Malek, M.D., from May 15, 2008 through May 14, 2009 for a total compensation package of $303,605 and Peter Van Auken, M.D. from April 14, 2008 through April 13, 2009 for a total compensation package of $286,592; approved an agreement with Rajinder Randhawa, M.D., from March 1, 2008 through December 31, 2008 for a total award of $12,500; and authorized the Chairman to sign the resulting contracts and any subsequent amendments. The aggregate of these three contracts result in a net cost savings of $84,000 for the County.
c. Human Services - Approved and authorized the Chairman to execute Amendment #1 to Contract CN011038 with Electronic Data Systems Corporation for CalWORKs Information Network (CalWIN) Development, Implementation, Maintenance, and Operation Services for eighteen CalWIN counties, to extend the current 99-month contract term through July 31, 2010 for a total revised term of 125 months, increasing Placer County share of service costs from $6.7 million (including previously approved change orders) to $8.7 million (commensurate with the term extension). There is no net change to the County’s annual expenditure for this contract.
11. PUBLIC WORKS/TAHOE ESTATES EROSION CONTROL PROJECT, CONTRACT #1029 –Resolution 2008-79 adopted awarding Contract #1029 to the low bidder, Gold Valley Construction, Inc., in the amount of $1,718,285.40 for construction of the Tahoe Estates Erosion Control Project, authorizing the Chairman to execute the construction contract on behalf of Placer County and authorizing the Director of Public Works to approve and sign future contract amendments up to $171,829. MOTION Kranz/Rockholm/Unanimous
ADJOURNED AS THE BOARD OF SUPERVISORS AND
CONVENED AS THE REDEVELOPMENT AGENCY BOARD
12. REDEVELOPMENT AGENCY - Resolution 2008-81 adopted to commit up to $1,025,000 of Redevelopment Agency Housing Set-Aside Funds as leveraged funds for the 2008 Community Development Block Grant General Allocation Application.
ADJOURNED AS THE REDEVELOPMENT AGENCY BOARD AND
RECONVENED AS THE BOARD OF SUPERVISORS
13. SHERIFF - Approved use of the County procurement process to retain the services of a specialized consulting firm to conduct an organization assessment of the Sheriff’s Department Dispatch Services unit and provide recommendations to improve organization effectiveness. The assessment would include analysis of organizational structure, operational practices, management practices, classifications, recruitment strategies, employment exams, current POST requirements, training programs and policies. MOTION Uhler/Rockholm/Unanimous
14. COUNTY COUNSEL/CLOSED SESSION REPORT:
(A) §54956.9 - CONFERENCE WITH LEGAL COUNSEL
(1) Existing Litigation:
(a) County of Placer vs. Michelle Burris, et al., Placer County Superior Court Case No.: SCV-22068
The Board received a status report and an update.
(b) Ralph Coleman vs. Arnold Schwarzenegger, et al.; Marciano Plata vs. Arnold Schwarzenegger, et al., U.S.D.C. Eastern District Court Case No.: Civ.S 90-0520 - The Board received a status report on the statewide litigation involving inmates in prison and the effects on local government and authorized Placer County’s participation in the litigation.
(c) Diane Craine, WCAB Claim, Claim Number: SAC 0345392 - The Board heard a report and gave direction to the Risk Manager.
(2) Anticipated Litigation:
(a) Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: two potential cases - The Board received a status report of potential claims against the County and gave direction to Counsel.
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR – No discussion
(a) Agency negotiator: CEO/Personnel Director, Employee organization: PPEO/DSA/Management
CONSENT AGENDA (Items 15 thru 32) – Consent Agenda approved with action as indicated. The Board convened as the Redevelopment Agency Board for Items #29a and b.
15. ASSESSOR - Approved a budget revision to increase the Assessor Department’s Equipment expenditures by $24,440 and decrease Professional Service expenditures by $19,440 and Office Supplies by $5,000. Approved the purchase of one Canon DR-9080C scanner ($6,615.18) and one HP MSL6026 2 SDL T600 Drive Library server tape backup unit ($17,823.88). Approved the addition of one scanner and one server tape backup unit to the Master Fixed Asset List.
16. AUDITOR CONTROLLER - Resolution 2008-62 adopted to open a new $1500 petty cash fund for the Sheriff’s Department, to be used as buy money for the Placer Regional Auto Theft Task Force.
17. BOARD OF SUPERVISORS:
a. Proclamation declaring March as “American Red Cross Month 2008” in honor of the Placer District, Sacramento Sierra Chapter of the American Red Cross.
b. Resolution 2008-61 adopted commending Tahoe City Public Utility District General Manager Bob Lourey for more than 29 years of service to the North Lake Tahoe community.
c. Minutes – Approved minutes of February 26, 2008.
d. Authorized a special meeting on Monday, April 14, 2008.
18. CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by Counsel:
a. 08-031, Gilmour, Darren, $260, (Property Damage).
b. 08-039, Wallis, Steve, $100, (Property Damage).
c. 08-041, Bell, James, $100, (Property Damage).
d. 08-047, Rotta, Deanne, Unstated, (Personal Injury).
19. COMMITTEES & COMMISSIONS:
a. Agricultural Commission – Approved the appointment of Stewart Perry to Seat 5 representing the Agricultural Processing Industry.
b. Fish and Game Commission – Approved posting an unscheduled vacancy on Seat #1, representing District 1.
c. Gold Run Cemetery Committee – Approved posting an unscheduled vacancy on Seat #5.
d. Resource Conservation District – Accepted letter of resignation from Chris Paull (Seat #1), effective March 14, 2008.
e. First Five Placer Children and Families Commission – Approved appointment of Supervisor Holmes to serve on the Regional Healthy Kids Healthy Future Board of Directors and endorsed in concept the Regional Healthy Kids Healthy Future Project Charter.
20. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING - General Plan/ Community Plan/ Rezoning/ Conditional Use Permit/ Major Subdivision/ Variance Tahoe Vista Chalets (Psub T20050934) – Resolution 2008-63 adopted to correct resolution 2006-67, approved by the Board of Supervisors on April 3, 2006 for the subject project and contained a typographical error. Resolution indicated that the maximum allowable density would be changed from 15 dwelling units per acre to 18 units per acre for APN 117-130-003 rather than APN 117-130-033, the correct parcel that required referencing for the subject change.
21. COUNTY EXECUTIVE:
a. Approved the North Lake Tahoe Resort Association’s proposed expenditure of budgeted infrastructure funds in the amount of $12,000 to prepare Phase One of a Business Plan to establish the Squaw Valley Olympic Museum and Western Winter Sports Heritage Center.
b. Approved a 5% merit increase for, Brian R. Wirtz, Deputy County Counsel II from Grade 447 Step 3 to Grade 447 Step 4 at $46.47 per hour, retroactive to January 5, 2008.
c. Approved a 5% merit increase for, Valerie L. Bayne, Administrative Services Manager from Grade 452 Step 4 to Grade 452 Step 5 at $51.28 per hour, effective April 12, 2008.
d. Auditor/Personnel/Meal Allowances - Approved the Side Letters of Agreement with the Placer Public Employee Organization (PPEO) and the Placer County Deputy Sheriffs’ Association (DSA) as amendments to their respective Memorandums of Understanding and delegated signature authority to the Chairman of the Board, County Executive Officer and Director of Personnel; ordinance introduced, first reading waived, approving amendments to uncodified ordinances 5442-B, 5443-B, and 5444-B; and resolution 2008-64 adopted amending the Administrative Regulations, all to implement revisions to the County’s meal allowance policies and practices in order to bring the County into alignment with Internal Revenue Service (IRS) regulations and IRS recommendations for tax and per diem practices.
22. COUNTY EXECUTIVE/EMERGENCY SERVICES:
a. Approved a budget revision for a grant from the Sierra Nevada Conservancy in the amount of $49,500 for coordination, management and documentation of tons of woody biomass removal within the Sierra Nevada region.
b. Placer Hills Fire Protection District – Resolution 2008-65 adopted approving the Placer Hills Fire Protection District Fire Facilities Impact Fee Study and Capital Improvement Plan for 2008 which includes a fee increase based on a newly derived computation methodology. Residential at $.84 per square foot and non-residential $.59 to $1.21 per square foot.
23. COUNTY EXECUTIVE/REDEVELOPMENT AGENCY - Resolution 2008-66 adopted making findings in support of payment for improvements to public owned land (Health and Safety Code Section 33445) for the DeWitt Center Roundabout landscaping project.
24. FACILITY SERVICES/COUNTY SERVICE AREA 28, ZONE 55 (Livoti Sewer) - Approved revision to the Fiscal Year 07/08 Livoti Sewer Budget to cancel $45,000 from General Reserves and credit $45,000 to the “Sacramento County Wastewater Treatment” account. This transfer is necessary to pay Sacramento County for FY 06/07 wastewater treatment costs that were inadvertently left unpaid.
25. HEALTH AND HUMAN SERVICES:
a. Human Services - Authorized the Purchasing Manager to sign all necessary documents to use an existing Master Lease Agreement with IBM Credit to lease eight Unisys servers in the amount of $148,950.20; approved the addition of eight Unisys servers to the Master Fixed Asset List, for a total cost of $141,164.95; and approved a budget revision for Human Services in the amount of $141,164.95 for the current fiscal year.
b. Human Services - Approved Amendment #1 to Contract CN005336 with the California State Association of Counties, in the amount of $27,518, to provide CalWORKs Information Network (CalWIN) staffing, for a revised FY2007-08 total amount of $59,768, and authorized the Director of Health and Human Services to sign the amendment.
26. PROBATION - Resolution 2008-67 adopted authorizing the Chief Probation Officer to sign and approve an annual contract in the amount of $40,140 with the California Department of Corrections and Rehabilitation (formerly CYA) for the purpose of providing comprehensive diagnostic, therapeutic, and rehabilitative services to minors residing in California as specified in Welfare and Institutions Code.
27. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorized the Purchasing Manager to sign the following:
a. Blanket Purchase Order, Asbestos Abatement Services/Facility Services - Renewed Blanket Purchase Order awarded as a result of a Competitive Bid with Allied Environmental, Inc., in the maximum amount of $95,000.
b. Competitive Bid #9785, Liquid Coagulant Polyme/Facility Services - Awarded to CalChem Enterprises, in the maximum amount of $136,000.
c. Competitive Bid #9788, Chipper Truck/Facility Services – Awarded to Future Ford, in the maximum amount of $67,680.11.
d. Blanket Purchase Order #14572, Ergonomic Chairs/Administrative Services - Renewed Blanket Purchase Order as a result of Competitive Bid #9505 with Jacobs Office Interiors, in the maximum amount of $100,000.
e. Blanket Purchase Order #14565, NEC Brand Telephone System Parts/Administrative Services, Telecommunications - Renewed Blanket Purchase Order as a result of Competitive Bid #9667 with Black Box Network Services, in the maximum amount of $75,000.
f. Competitive Bid #9789, Auto Body Repair & Painting/Public Works, Fleet Services - Awarded to Meadow Visa Autocraft and Winner Chevrolet Body Shop, in the maximum aggregate amount of $190,000.
28. PUBLIC WORKS:
a. Master Fixed Asset List – Approved amendment to the Fiscal Year 2007/08 Master Fixed Asset List by adding four diesel particulate traps for heavy equipment vehicles in the amount of $85,000.
b. Interagency Services Agreement – Resolution 2008-68 adopted approving an agreement between the Department of Public Works and the Redevelopment Agency for development of a Storm Water Management Manual model, in the amount of $49,484 to facilitate water quality design efforts for Kings Beach watershed improvement projects, and authorized the Director of Public Works or designee to execute the agreement and all related documents.
c. Wise Road/North Ravine Bridge Replacement Project PC2627 - Resolution 2008-69 adopted approving a Mitigated Negative Declaration (State Clearing House No. 2007122080) with the required findings.
29. REDEVELOPMENT AGENCY:
a. Roundabout Landscaping Project - Resolution 2008-70 adopted making findings in support of payment for improvements to public owned land (Health and Safety Code Section 33445) for the DeWitt Center Roundabout landscaping project.
b. Storm Water Management - Resolution 2008-71 adopted making Health and Safety Code Section 33445 findings, approving an Inter-Agency Services Agreement between the Redevelopment Agency and the department of Public Works for the Development of a Storm Water Management Manual Model in the amount of $49,484 to facilitate water quality design efforts for Kings Beach Watershed Improvement Projects within the North Lake Tahoe Redevelopment Project Area, and authorizing the Chief Assistant CEO–Redevelopment Director or designee to execute the agreement and all related documents.
30. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approved appropriation of $300 in Revenue Sharing monies to the Auburn Host Lions Club Annual Charity Golf Tournament, as requested by Supervisor Holmes.
b. Approved appropriation of $200 in Revenue Sharing monies to The Placer Care Coalition 8th Annual Raising Spirits Event, as requested by Supervisor Holmes.
c. Approved appropriation of $500 in Revenue Sharing monies to the City of Rocklin 2008 Rocklin Granite Jubilee, as requested by Supervisor Holmes.
d. Approved appropriation of $350 in Revenue Sharing monies to the Placer Society for the Prevention and Cruelty to Animals (SPCA) Funny Bones Comedy Awards Event, as requested by Supervisor Rockholm ($250) and Supervisor Holmes ($100).
e. Approved appropriation of $200 in revenue Sharing monies to the Rocklin Chamber of Commerce “Scramble for Scholars” Golf Tournament, as requested by Supervisor Holmes.
a. Grant - Accepted the Drug Enforcement Agency grant in the amount of $12,000 and authorized the Sheriff-Coroner-Marshal to execute the grant documents and contract. The grant is to support drug enforcement efforts in Placer County for the arrest, prevention and eradication of controlled substances. The term of the grant is January 1, 2008 through December 31, 2008.
b. Grant - Authorized the Sheriff-Coroner-Marshal to execute a contract with the California Highway Patrol, in the amount of $30,000 to participate in a grant acquired for pedestrian safety in North Lake Tahoe. The grant funds will reimburse the Sheriff’s Department for the overtime used for the program. Approved a budget revision adding the additional overtime and offsetting grant revenue to the Sheriff’s Grant Appropriation.
32. TREASURER/TAX COLLECTOR - Resolution 2008-72 adopted authorizing the Treasurer-Tax Collector to sell tax-defaulted properties at a public auction on May 23, 2008; and resolution 2008-83 adopted authorizing the Treasurer-Tax Collector to sell tax defaulted properties at a sealed bid sale on May 21, 2008.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
33. FACILITY SERVICES - Colfax Library Renovation, Project #4765 – Status Report.
34. TREASURER/TAX COLLECTOR - Treasurer’s Statement for the month of February 2008.
ADJOURNMENT - Next special meeting is Monday, April 14, 2008, next regular meeting is Tuesday, April 15, 2008.