COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JULY 8, 2008

SUMMARY ACTION

9:00 a.m.

 

F.C. “Rocky” Rockholm, District 1, Vice Chairman                                                                                   Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3, Chairman                                                                                     Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4                                                                                                                            Mike Boyle, Assistant County Executive

Bruce Kranz, District 5                                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Kranz.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – Chuck Theil, Business representative for Stationary Engineers Local 39, in the Placer Public Employees Organization, asked the Board to consider proposals as we’re heading into a time of lay-offs.  Angela Ficarra, Executive Director of Lighthouse Counseling and Family Resource Center, thanked the Board for its support of their fundraiser, Celebrity Waiter Luncheon.  Bill Martin, member of the Sierra College Board of Trustees, provided an update of Sierra College growth.  Joanne Marie Weaver asked the Board to consider improving lives of those who have no place to go.

 

SUPERVISOR’S COMMITTEE REPORTS – Chairman Holmes read a letter from Captain Rick Ward, Commander of the Auburn-Newcastle California Highway Patrol, thanking the Placer County Public Works Department for its commitment to traffic safety.  Chairman Holmes advised he read in Family Circle magazine that the City of Rocklin has been recognized as one of the top 10 cities in the Nation.

 

9:10 a.m.

 1.   BOARD OF SUPERVISORS – Presentation of resolution 2008-193 honoring Brenda Green for her retirement of more than 28 years as a Placer County employee with the Health and Human Services Department.

 

 9:15 a.m.

 2.   PUBLIC WORKS – Public hearing closed.  Ordinance 5516-B adopted, amending Chapter 10, Section 10.12.120, establishing new and amended parking restrictions on certain portions of particular roads.       MOTION Rockholm/Uhler/Unanimous

 

9:25 a.m.

 3.   COUNTY EXECUTIVE/EMERGENCY SERVICES - Received a verbal update on the status of working fires in Placer County from Office of Emergency Services, Program Manager, Rui Cunha and Incident Commander for the Rocky Mountain Incident Management Team, Paul Summerfelt.

 

9:40 a.m.

 4.   SHERIFF/FEES:

a.    Public hearing closed.  Ordinance 5517-B adopted amending Placer County Code 2.116.080 and 2.124.050 modifying booking fees to $131 and incarceration fees for the main jail and minimum security in the amounts of $95 and $78, respectively and the addition of 2.116.085 for Jail Access Fees in the amount of $325 per the ordinance.

       MOTION Rockholm/Weygandt/Unanimous

 

b.    Public hearing closed.  Ordinance 5518-B adopted amending modifying various Sheriff’s fees related to Records unit processing fees, various permits and Coroner services.  Estimated revenue would result in an annual increase estimated at $25,000 - $40,000.

       MOTION Weygandt/Uhler/Unanimous  VOTE 4:0 (Rockholm temporarily absent)

 

10:30 a.m.

 5.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING – Public hearing in order to consider an amendment to Chapter 17 of the Placer County Code for the creation of a winery specific ordinance. The Winery Ordinance creates a new section 17.56.330 (Wineries) within Article 17.56 (Specific Use Requirements) of the Placer County Zoning Ordinance. Currently, wineries fall under the definition of “agricultural processing” and require a Minor Use Permit.  The proposed Winery Ordinance includes definitions, permit requirements, and standards related to access, parking, water, waste disposal, tasting rooms and promotional events.  As proposed, the Winery Ordinance would simplify the permit process by allowing many small wineries with Zoning Clearance or the processing of an Administrative Review Permit depending on the zoning district, rather than a Minor Use Permit as currently required.  As proposed, the Winery Ordinance may affect existing wineries with approved Minor Use Permits.  Depending upon the zone district, an approved Minor Use Permit may be rendered moot because it would no longer be required in that zone district.  Previously approved minor use permits would continue to apply for wineries located in districts where administrative use permits will be required.  New proposed uses will be subject to compliance with the provisions of the Winery Ordinance.  For example, if a winery proposes a new type of use, like adding wine tasting to the winery facility, either a building permit (for a new structure) or a change of occupancy permit (for an existing building not approved for public use) would be required.  Such building/change of occupancy permit would be subject to Zoning Clearance for compliance with the Winery Ordinance and other County Codes, as well as review by the local serving fire district to insure compliance with Fire Safe Standards.

Associated amendments to implement the Winery Ordinance are proposed to Article 17.04 (Definitions), Section 17.06.050 (Land Use Permits and Permit Tables), Section 17.08.010 (Agricultural Exclusive), Section 17.10.010 (Farm), Section 17.12.010 (Forestry), Section 17.16.010 (Timberland Production), Section 17.20.010 (Commercial Planned Development), Section 17.22.010 (General Commercial), Section 17.24.010 (Heavy Commercial), Section 17.26.010 (Highway Services), Section 17.30.010 (Neighborhood Commercial), Section 17.34.010 (Resort), Section 17.38.010 (Business Park), 17.40.010 (Industrial), Section 17.42.010 (Industrial Park), Section 17.44.010 (Residential-Agricultural) and Section 17.46.010 (Residential-Forest). Changes are proposed to Section 17.54.070(C) (Surfacing of Parking Areas) to require all-weather surfacing, rather than paving, for agricultural and open space uses that require 25 or fewer parking spaces.

The Planning Department is requesting that the Board of Supervisors approve the Zoning Text Amendment, and adopt the Negative Declaration as recommended by the Planning Commission at the public hearing on May 8, 2008.

MOTION Weygandt/Uhler/Unanimous to continue the public hearing to an open date.

 

DEPARTMENT ITEMS:

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign:

a.    Blanket Purchase Orders #14949 and #14950, Dry & Frozen Food/Probation - Renewed Blanket Purchase Orders resulting from Competitive Bid #9482, with Sysco Food Services and DDC Foodservice, in the maximum aggregate amount of $475,000.

       MOTION Kranz/Uhler/Unanimous  VOTE 4:0 (Rockholm temporarily absent)

 

 7.   BOARD OF SUPERVISORS/AGRICULTURAL COMMISSION:

Approved reappointment of Jim Brenner to Seat 6, representing the Fruit and Nut Industry.

MOTION Uhler/Weygandt/Unanimous  VOTE 4:0 (Rockholm temporarily absent)

Approved appointment of Dan Macon to Seat 2, representing the Livestock Industry.

MOTION Weygandt/Uhler/Unanimous

 

 8.   COUNTY CLERK/RECORDER – Authorized County Clerk-Recorder to negotiate and execute a sole source computer software contract with RecordFusion, for licensing and implementation of an integrated replacement Recorder/Cashiering/Indexing/Imaging system including electronic recording and imaging redaction, in a contract amount not to exceed $369,250, subject to County Counsel and Risk Management review and approval; approved purchase of related equipment, and approved all system and equipment costs to be reimbursed from Departmental Trust Funds.

MOTION Rockholm/Weygandt/Unanimous

 

 9.   FACILITY SERVICES:

a.    2008/09 Trenchless Technology Sewer Rehabilitation Project:

1.    Approved the Plans and Specifications and authorize staff to solicit bids.

2.    Resolution 2008-209 adopted authorizing the Director of Facility Services to execute the resulting contract in an amount not to exceed $500,000, upon Risk Management and County Counsel review and approval, and approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

       MOTION Uhler/Weygandt/Unanimous

 

b.    South Placer Courthouse Acquisition – The Board took the following actions associated with acquisition of the 4.6± acre parcel containing the courthouse building located in the Placer County Bill Santucci Justice Center (BSJC), in the City of Roseville:

1.    Approved the Agreement of Purchase and Sale between the County and JB Management, L.P., (JBM) for the acquisition of the 4.6± acre parcel referred to as APN 017-123-074 including the 110,700± square foot courthouse building (Courthouse), associated site and complex improvements, and closure/post closure obligations and authorized the Chairman to sign said Agreement.

2.    Resolution 2008-210 adopted authorizing the Director of Facility Services, or his designee, to execute all escrow documents and take such other actions as may be necessary or appropriate to implement the above-described action, to disburse funds associated with this transaction, and record the Grant Deed for said property.

3.    Approved a budget revision to complete the funding for the purchase of this property.

4.    Approved the addition of the property to the Master Fixed Asset List.

MOTION Uhler/Rockholm/Unanimous

 

c.    Position Reclassification - Authorized the Personnel Director to proceed to the Civil Service Commission with a request to reclassify an Environmental Resource Specialist position to a Senior Planner position.

MOTION Weygandt/Uhler/Unanimous  VOTE 4:0 (Kranz temporarily absent)

 

d.    F Street Steel Garage Building, Project 40219 - Approved Plans and Specifications and authorized staff to solicit bids for the project, located in the Dewitt Government Center.

       MOTION Uhler/Weygandt/Unanimous  VOTE 4:0 (Kranz temporarily absent)

 

10.  HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE - Approved a contract with Davis Guest Home, Inc., for residential board and care services from July 1, 2008 through June 30, 2010 in an amount not to exceed $260,000, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10% of the total contract amount.  The required 2008/09 match for these services includes $65,000 in County General Funds.  These costs are reflected in the department’s 2008/09 Proposed Base Budget.  This contract in conjunction with other community based treatment alternatives has reduced the usage of locked residential mental health treatment facilities by 40% in the past year.

       MOTION Rockholm/Weygandt/Unanimous

 

11.  PROBATION - Approved a second of four year option contract with Koinonia Foster Homes, Inc., in the amount of $550,000 for Fiscal Year 2008/09, to provide comprehensive services to at-risk minors and their families in support of the Juvenile Justice Crime Prevention Act, as required by the Comprehensive Multiagency Juvenile Justice Plan funding allocation.

       MOTION Kranz/Rockholm/Unanimous

 

12.  PUBLIC WORKS:

a.    Tahoe Estates Erosion Control Project, Contract #1029 – Resolution 2008-211 adopted approving Change Order #3, with Gold Valley Construction, Inc., to complete a waterline replacement on Fawn Lane in Tahoe Marina Estates, in the amount of $275,600.

       MOTION Rockholm/Weygandt/Unanimous

 

b.    Auburn Folsom Road Bikeway, Phase 1 – Resolution 2008-212 adopted approving a cooperative agreement between the Department of Public Works and the City of Auburn to design and construct shoulder widening on Auburn Folsom Road to provide a Class II bikeway; and authorized the Chairman to execute the agreement and all related documents.  This project will be funded by a Congestion Mitigation and Air Quality grant and a County provided local match of $25,118, for a total project cost of $218,985 for design and construction.

       MOTION Rockholm/Weygandt/Unanimous

 

13.  COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   5490 West Lake Associates vs. County of Placer, et al., Placer County Superior Court

       Case No.: TCV1356 – The Board authorized staff to sign on behalf of the County a stipulated judgment with regards to quiet title to a fee on the front of parcel owned by Westlake Associates.

(b)   Donna Craine, WCAB Claim, Claim Number: SAC 0361845 – The Board gave direction and authority to discuss this matter on their behalf to the Risk Manager.

 

2.    Anticipated Litigation – There were two matters, both dealing with reforms of existing settlement agreements regarding beach access in the Kings Beach area.  The Board authorized Counsel to engage those conversations and modify those agreements and gave direction to the County Counsel.

(a)   Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: two potential cases.

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – There was labor negotiations with both PPEO and DSA.  The negotiators received direction from the Board of Supervisors.

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Valerie Flood, Anthony La Bouff.  Employee organization: PPEO. DSA.

 

Adjourned as the Placer County Board of Supervisors and

convened as the Placer County Redevelopment Agency Board

(C)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR – The Board discussed with its negotiators the Silver Bend Property, of which the County has commenced a foreclosure on its second deed of trust.  The Board listened to a status report from staff and gave direction.

       Property: 360 Silver Bend Way, Auburn, California

       Agency Negotiator(s): Tom Miller, Rich Colwell, Anthony La Bouff.

       Negotiating Parties: Placer County Redevelopment Agency Board and Auburn Building Hall Company, Inc., Under Negotiation: Price, terms of payment, or both.

Adjourned as the Placer County Redevelopment Agency Board and

reconvened as the Placer County Board of Supervisors

 

CONSENT AGENDA (Items 14-30) – Consent Agenda approved with action as indicated.

MOTION Rockholm/Weygandt/Unanimous

14.  ORDINANCE – Second Reading:

a.    County Executive – Ordinance 5515-B adopted amending Chapter 2 of the Placer County Code, regarding the use of wireless telephones for motor vehicle drivers on county business.

 

15.  AGRICULTURE – Approved a contract with Nancyjo Riekse as a Contract Employee providing services as Agricultural Marketing Director from July 1, 2008 to June 30, 2009 for a salary of $62,400 and benefits of $36,005 for a total of $98,405 in contract costs and recognizes an overall 10% reduction in the Agricultural Marketing program operational costs for FY 2008-2009.

 

16.  BOARD OF SUPERVISORS:

a.    Approved minutes of June 10, 2008.

 

b.    Resolution 2008-193 adopted honoring Brenda Green for her retirement of more than 28 years as a Placer County employee with the Health and Human Services Department.

 

c.    Resolution 2008-194 adopted recognizing Shirley Johnson for her retirement from service to Placer County as Assistant County Clerk and as an employee of the County from September 1983 to July 2008.

 

17.  CHILD SUPPORT SERVICES - Resolution 2008-195 adopted proclaiming August, 2008 as “Child Support Awareness Month” in Placer County.

 

18.  CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by Counsel:

a.    08-099, Heinz, Robert, $5,329, (Property Damage).

b.    08-102, Dick Read Realty, $500, (Property Damage).

c.    08-103, Kelty, Delvin, $169, (Property Loss).

 

19.       COMMITTEES & COMMISSIONS:

a.    Roseville Public Cemetery District – Approved appointment of David Uribe to Seat 2, as requested by Supervisor Rockholm.

 

b.    Placer County Audit Committee – Approved appointment of Supervisors Jim Holmes and Rocky Rockholm as two members of the Board and Wayne Nader as Public Member.

 

c.    Weimar/Applegate/Colfax Municipal Advisory Council – Accepted letter of resignation from John Greene Seat 3, effective June 27, 2008.

 

20.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING/MARTIS CAMP (aka SILLER RANCH) UNIT 4A, TRACT #985 - Approved recording and authorized the Chairman to sign the Final Map and Subdivision Improvement Agreement, and instructed the Clerk of the Board to prepare the Final Map for recording.

 

21.  COUNTY CLERK/ELECTIONS – Authorized County Clerk-Recorder-Registrar of Voters to execute a reimbursable contract with Blast Advanced Media, subject to approval by County Counsel and Risk Management, for redesign of the department’s website to provide enhanced user information and to create a real-time election results database, in an amount not to exceed $11,250 including contingencies, with all costs to be reimbursed from department trust revenues.

 

22.  COUNTY EXECUTIVE:

a.    Merit Increase - Approved a 5% merit increase for Peter R. Kraatz, Deputy Director of Public Works/Land Development, from Grade 471 Step 4 to Grade 471 Step 5 at $61.96 per hour, retroactive to May 24, 2008.

 

b.    Merit Increase - Approved a 5% merit increase for Stephen Pecor, Chief Probation Officer, from Grade S10 Step 3 to Grade S10 Step 4 at $69.37 per hour which includes longevity, retroactive to July 5, 2008.

 

c.    Merit Increase - Approved a 5% merit increase for Richard E. Buckman, Veteran Services Officer, from Grade 600 Step 3 to Grade 600 Step 4 at $36.21 per hour, retroactive to May 10, 2008.

 

23.  COUNTY EXECUTIVE/EMERGENCY SERVICES:

a.    Clean Air Grant - Accepted a Clean Air Grant from the Placer County Air Pollution Control District, in the amount of $17,000 for a video teleconference system, approved a budget revision, added the system to the Master Fixed Asset List, and approved early purchase authority.

 

b.    Purchase - Approved a budget revision for the purchase of two used/replacement fire engines (Dowd Fire response) for a total expense of $70,000 from California Department of Forestry and Fire Protection, and on board replacement safety and fire fighting equipment in the amount of $30,000; authorized the Purchasing Manager to sign the purchase agreements, and added the two fire engines to the Master Fixed Asset List.

 

24.  FACILITY SERVICES:

a.    Historic Courthouse Gift Shop/Visitors Center - Resolution 2008-196 adopted delegating authority to the Director of Facility Services to execute a Lease Amendment with the Auburn Downtown Business Association for the Placer County Museum Gift Shop/Visitors Center providing a 100% rent abatement during the construction of improvements to the Historic Courthouse in Auburn after review and approval by Risk Management and County Counsel.

 

b.    Dry Creek Park Waterline - Resolution 2008-197 adopted delegating authority to the Director of Facility Services, or his designee, to execute all documents and take all actions necessary to grant an Encroachment Permit to the California American Water Company for the purpose of providing a water supply line across a portion of the Dry Creek Community Park property in West Placer Area.

 

25.  PERSONNEL:

a.    Contract - Authorized the Personnel Director to sign the renewal of the existing contract maintaining the same administrative fees with Delta Dental and Preferred Benefit Administrators for Fiscal Years July 1, 2008 through June 30, 2010.

 

b.    Agreement - Approved a Side Letter Agreement with Placer Public Employees’ Organization for implementation and clarification of holiday pay procedures.

 

26.  PROBATION:

a.    Contract - Approved a contract for bed space with the County of Yuba for court ordered placement of juvenile wards at the Maxine Singer Youth Guidance Center, on a space available basis, from July 1, 2008 through June 30, 2010, in an amount not to exceed $3,300 per bed per month.

 

b.    Contract - Approved a second year option contract with Elsan and Associates, in the amount of $72,315, for Fiscal Year 2008/09, to provide program evaluation and data analysis services in support of the Juvenile Justice Crime Prevention Act, as required by the Comprehensive Multiagency Juvenile Justice Plan funding allocation.

 

c.    Blanket Purchase Order #14945 - Approved Change Order #1 to Blanket Purchase Order #14945, for Fiscal Year 2007/08, with Pro Pacific Fresh, for fresh produce and authorized the Purchasing Manager to sign the resulting change order increasing the maximum amount by $17,000, for a revised maximum amount of $97,000.

 

d.    Contract - Approved a contract with Connections in the amount of $207,500.04 for Fiscal Year 2008/09 to provide Peer Court services to at-risk minors in support of the collaborative efforts of Placer County’s Systems Management, Advocacy and Resource Team (SMART).

 

27.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorized the Purchasing Manager to sign the following:

a.    Blanket Purchase Order #14943, Milk & Dairy Products/Probation - Approved Change Order with Francis Distributing of Diamond Springs, in the amount of $60,000, for a revised maximum amount of $186,500.

 

b.    Blanket Purchase Order #14945, Fresh Produce/Probation - Renewed Purchase Order as a result of Competitive Bid #9596, with Pro Pacific Fresh of Sacramento, for the maximum amount of $100,000, for Fiscal Year 2008/09.

 

c.    Blanket Purchase Orders, Meat Products/Probation - Renewed Blanket Purchase Orders resulting from Competitive Bid #9594, with Mad Butcher Meat Company of Sacramento and Good Source LLC of Carlsbad, in the maximum amount of $190,000, and authorized the Purchasing Manager to transfer funds between Blanket Purchase Orders as needed.

 

d.    Blanket Purchase Order #14946, Specialty Food Items/Probation - Renewed Blanket Purchase Order as a result of Competitive Bid #9574, with Good Source LLC of Carlsbad, in the maximum amount of $150,000.

 

e.    Blanket Purchase Order #15004, Installation of Floor Covering Products and Performance of Related Work/Facility Services - Renewed Blanket Purchase Order resulting from Competitive Bid #9680, with Capital City Carpet of Sacramento, in the maximum amount of $175,000.

 

f.     Competitive Bid #9809, Telecommunications Cabling and Supplies/Administrative Services, Telecommunications - Awarded to Graybar Electric Company, Inc., of Rancho Cordova, in the maximum amount of $125,000.

 

g.    Competitive Bid #9823, Mobile Radios/Administrative Services, Telecommunications - Awarded to Motorola, Inc., and 911 Vehicle, Inc., of Anaheim, in the maximum amount of $95,000.

 

28.  PUBLIC WORKS:

a.    Public Utility Easement, Alpine Meadows – Resolution 2008-198 adopted abandoning a portion of a Public Utility Easement on Lot 189, Alpine Meadows Estates, Unit #6.

 

b.    Transportation Contract #KN020816 – Approved a change order to the contract with MV Transportation, Inc. for temporary bus driver services increasing the maximum amount by $26,000, for a revised maximum amount of $156,000, and authorized the Purchasing Manager to sign the resulting change order.

 

c.    Snow Creek Stream Environment Zone (SEZ) Restoration Project, Tahoe Vista – Resolution 2008-199 adopted authorizing the Chairman to accept the Grant Deed from Marsh Ventures Inc., for the project.

 

d.    Proposition 1B Transit Security Funding – Resolution 2008-200 adopted authorizing Placer County to receive $33,071 in Proposition 1B Transit Security Grant Program funds for bus stop improvements in Rocklin.

 

29.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approved appropriation of $2,500 in Revenue Sharing monies to the Auburn Chamber of Commerce 4th of July Celebration, as requested by Supervisor Holmes.

 

b.    Approved appropriation of $1,500 in Revenue Sharing monies to the California Capital Aquatics Club Roseville Aquatic Center Scoreboard, as requested by Supervisor Rockholm.

 

c.    Approved appropriation of $1,000 in Revenue Sharing monies to the Loomis Basin Chamber of Commerce 21st Annual Loomis Eggplant Festival, as requested by Supervisor Holmes.

 

30.  TREASURER/TAX COLLECTOR – Resolutions 2008-201 through 2008-208 adopted providing for the temporary borrowing of funds through the issuance of 2008 Tax and Revenue Anticipation Notes in the names of the Auburn Union, Dry Creek Joint Elementary, Loomis Union, Rocklin Unified, Roseville City, Roseville Joint Union High, Tahoe Truckee Unified and Western Placer Unified School Districts.       ***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

31.  Roseville City School District – Copy of Resolution 2007 08.19 adopting a Revised Needs Analysis and Establishing School Facility Fees and Resolution 2007 08.20 Increasing School Facility Fees.

32.  City of Lincoln – Notice of Street Name Change, Resolution 2006-196.

33.  Placer Union High School District – Copy of Resolution increasing developer fee rates.

 

ADJOURNMENT – Next meeting is Monday, July 21, 2008.  Next regular meeting is Tuesday, July 22, 2008.

 

BOARD OF SUPERVISORS’ 2008 MEETING SCHEDULE:

July 21, 2008 (Tahoe)

July 22, 2008 (Tahoe)

August 5, 2008

August 12, 13, & 14, 2008 (Budget hearings)

August 26, 2008