COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, OCTOBER 21, 2008

AGENDA

9:00 a.m.

 

F.C. “Rocky” Rockholm, District 1, Vice Chairman                                                                                   Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3, Chairman                                                                                     Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4                                                                                                                            Mike Boyle, Assistant County Executive

Bruce Kranz, District 5                                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings.  If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

Granlibakken Conference Center & Lodge

725 Granlibakken Road, Bay Room

Tahoe City,  CA  96145

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Uhler

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 9 thru 21) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.  Adjourn as the Redevelopment Agency Board for Item # 20.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD

 9:30 a.m.

 1.   REDEVELOPMENT AGENCY BOARD/MAIN STREET PROGRAM:

a.    Tahoe City Downtown Association - Resolution authorizing the Chief Assistant CEO-Redevelopment Director or designee to execute a services agreement between the Redevelopment Agency and the Tahoe City Downtown Association in the amount of $65,000.

       Action:

 

b.    North Tahoe Business Association - Resolution authorizing the Chief Assistant CEO-Redevelopment Director or designee to execute a services agreement between the Redevelopment Agency and the North Tahoe Business Association in the amount of $65,000.

       Action:

 

ADJOURN AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

 9:50 a.m.

 2.   BOARD OF SUPERVISORS – Report on the Placer County Hazardous Vegetation Abatement Ordinance from County Fire Warden, Chief Brad Harris.

 

10:00 a.m.

 3.   COUNTY EXECUTIVE/EMERGENCY SERVICES – Presentation by the US Forest Service regarding the Draft Environmental Impact Statement for travel management/route designation within the Tahoe National Forest.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 4.   ADMINISTRATIVE SERVICES/PROCUREMENT:

a.    Competitive Bid #9822, Specimen Collection & Testing Services/Health & Human Services/Adult System of Care/Probation – Award bid to low bidder Phamatech, Inc., in the maximum aggregate amount of $323,500 and authorize the Purchasing Manager to sign the two resulting blanket purchase orders.

       Action:

 

 5.   FACILITY SERVICES:

a.    Energy Management System/Executive Administration Center, Project #4517 - Approve a Budget Revision in the amount of $130,000, and approve an agreement with Johnson Controls, Inc. (JCI) to provide design and installation of Heating, Ventilating & Air Conditioning (HVAC) control units and related equipment for Energy Conservation, Project No. 4517, and authorize the Chairman to execute the agreement, in an amount not-to-exceed $173,265.  The location of the proposed improvements is the Placer County Administration Center at 135-175 Fulweiler Avenue in Auburn.

       Action:

 

b.    Public Works Operations & Maintenance Facility, Cabin Creek Building Phase, Project #4625C - Approve Amendment #2 to Agreement #12271A with Harris & Associates, Inc., for professional construction management services for the project and authorize the Chairman to execute the amendment increasing the contract by $177,496, for a total contract cost not-to-exceed $747,321.

       Action:

 

c.    Sierra Nevada Conservancy/Squaw Valley Park Fuel Load Management Project - Approve the following actions related to Sierra Nevada Conservancy Grant Funds and the Squaw Valley Park Fuel Load Management Project:

1.    Approve a Budget Revision appropriating Proposition 84 grant funds in the amount of $245,500 from the Sierra Nevada Conservancy (SNC) for Squaw Valley Park fuel load management projects and related equipment; and

2.    Authorize the purchase of one (1) chipper attachment in the amount of $14,000 for use with a masticator unit to be purchased from the grant funds; and

3.    Approve the addition of a one (1) chipper attachment to the Master Fixed Asset List.

       Action:

 

d.    Sierra Nevada Conservancy Grant/Hidden Falls Regional Park Fuel Load Management Project – Approve the following actions related to Sierra Nevada Conservancy Grant Funds and the Hidden Falls Regional Park Fuel Load Management Project:

1.    Approve a Budget Revision appropriating Proposition 84 grant funds in the amount of $506,207, from the Sierra Nevada Conservancy (SNC) for Hidden Falls Regional Park fuel load management projects and related equipment; and

2.    Authorize the purchase of one (1) all terrain mower in the amount of $40,000, to be purchased from the grant funds; and

3.    Approve the addition of a one (1) all terrain mower to the Master Fixed Asset List.

       Action:

 

 6.   PUBLIC WORKS:

a.    Highway 65/Sunset Boulevard Interchange - Resolution approving the Memorandum of Understanding (MOU) for the “Timing, Sequencing and Funding of Highway 65 Interchange Projects” and authorizing the Public Works Director to advance funds from the Sunset District Traffic Impact Fee Trust Fund to the Highway 65 Joint Powers Agreement (JPA); Resolution approving the Interagency Agreement with the Placer County Redevelopment Agency, and authorize the Chairman to sign the MOU and Interagency Agreements.

       Action:

 

b.    Truckee North Tahoe Property Acquisition & Future Land Restoration Efforts – Presentation of information on the acquisition of the former Truckee North Tahoe (TNT) property adjacent to National Avenue and the proposed work to restore the property and surrounding Snow Creek watershed.  The property was purchased for $1.75 million with funding received from a Sierra Nevada Cascade Conservancy Proposition 50 grant.

       Action:

 

Adjourn as the Placer County Board of Supervisors and

Convene as the Placer County Redevelopment Agency Board

 

 7.   REDEVELOPMENT AGENCY BOARD:

a.    Highway 65/Sunset Boulevard Interchange Project - Resolution approving a $2,500,000 Funding Agreement with Placer County for the Highway 65/Sunset Boulevard Interchange Project, adopt findings to authorize the utilization of tax increment proceeds to finance a public improvement (California Health and Safety Code, Section 33445), and authorize the Chief Assistant CEO-Redevelopment Director or designee to execute the agreement.

       Action:

 

b.    Property Acquisition/8798 North Lake Boulevard, Kings Beach - Resolution authorizing the purchase of 8798 North Lake Boulevard, Kings Beach, for $425,000 plus escrow and related costs in an amount not to exceed $15,000, authorizing the Chief Assistant CEO-Redevelopment Director or designee to sign all related documents, adding the property to the Agency’s master fixed asset list, and approving findings to authorize the utilization of tax increment proceeds for the acquisition of the real property.

       Action:

 

c.    Property Acquisition/8796 North Lake Boulevard, Kings Beach - Resolution authorizing the purchase of 8796 North Lake Boulevard, Kings Beach, for $795,000 plus escrow and related costs in an amount not to exceed $15,000, authorizing the Chief Assistant CEO-Redevelopment Director or designee to sign all related documents, adding the property to the Agency’s master fixed asset list, and approving findings to authorize the utilization of tax increment proceeds for the acquisition of the real property.

       Action:

ADJOURN AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

 8.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION :

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1.       Existing Litigation:

(a)   Northstar Mountain Properties, LLC vs. County of Placer;

       Placer County Superior Court Case Number: Unassigned

(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler,

Mike Boyle, Gerald O. Carden, Anthony J. La Bouff

Employee organization: PPEO. DSA.      

CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 9 thru 21) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.  Adjourn as the Redevelopment Agency Board for Item # 20.

Action:

 

 9.   BOARD OF SUPERVISORS –

a.    Approve a Resolution commending Richard “Mike” Mecum for 28 years of dedicated public service as an employee for Placer County Sheriff’s Department.

 

b.    Approve minutes of September 23, 2008 .

 

10.  CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by Counsel:

a.    08-070, CSAA/Shaffer, $4,650.84 (Property Damage)

b.    08-106, Aslin, Melody, $3,500 (Personal Injury)

c.    08-119, Miranda, Kriss, $2.6 Billion (Personal Injury)

d.    08-139, Neptune, Ciara, $1,583.33 (Property Damage)

e.    08-141, Schweickert, Jr., David, $245.05 (Property Damage)

f.     08-143, Avery, Thomas, $3 Million (Personal Injury)

g.    08-144, Hayward, Peter, Unstated (Personal Injury)

 

11.  CLAIMS AGAINST THE COUNTY Reject the timely portion of the following claim, as recommended by Counsel:

a.    08-135, Bechhold, Jerry, $250,000 (Personal Injury)

 

12.  COMMITTEES AND COMMISSIONS:

a.    Fish and Game Commission – Approve appointment of Kari Freidig to Seat 6, as requested by Supervisor Kranz.

 

b.    Loomis Veterans Memorial Hall Board – Accept letter of resignation from Robert Miller Seat 6, effective October 5, 2008.

 

c.    Mental Health, Alcohol, and Drug Advisory Board - Approve appointment of Richard Buckman as a Public Interest Member for District 2, Seat 14.

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY:

a.    Building/Purchase Order - Award a purchase order using a competitively bid public Agency cooperative agreement to Selectron Technologies, Inc., for the purchase of an interactive voice response system in the amount of $87,658 and authorize the sole source award of a purchase order to Accela, Inc., for the purchase of an application server in the amount of $17,477 to support the Placer County Building Department.  Authorize the Purchasing Manager to sign the resulting contracts, upon approval from County Counsel and Risk Management, and authorize the Chief Building Official and the Purchasing Manager to take all other actions necessary to fully implement an Interactive Voice Response System.

 

b.    Engineering & Surveying/Martis Camp (aka Siller Ranch) Units #1, 2 & 3 - Approve the revised Subdivision Improvement Agreements reducing the amounts of security for the Final Maps of Martis Camp Units No. 1, 2 & 3, located in Martis Valley; authorize the Chairman to sign the revised Subdivision Improvement Agreements; authorize the Director of the Engineering and Surveying Department to reduce the amount of security presently supplied for the subject subdivisions; and instruct the Clerk to prepare the revised Subdivision Improvement Agreements for recording.

 

14.  COUNTY EXECUTIVE:

a.    Approve participation in the Salvation Army’s Auburn Community Thanksgiving Day Dinner by matching Placer County employee contributions dollar for dollar up to a maximum of $1,500.

 

b.    Approve a resolution designating the Arts Council of Placer County as Placer County’s local partner in the California Art’s Council State and Local Partnership program and authorize the County Executive Officer to sign a contract with the Arts Council of Placer County to promote and encourage interest and participation in the arts and humanities within Placer County in the amount of $120,000 for the period of July 1, 2008 through June 30, 2009.

 

c.    Approve a 5% merit increase for Tim Wegner , Assistant Chief Building Official, from Grade 445 Step 2 to Grade 445 Step 3 at $43.38 per hour, retroactive to September 13, 2008.

 

d.    Squaw Valley Olympic Museum and Western Winter Sports Heritage Center - Approve the North Lake Tahoe Resort Association’s proposed expenditure of budgeted infrastructure funds in the amount of $100,000 to complete Phase II: Museum Master Plan, of a multi-phase plan to establish the Squaw Valley Olympic Museum and Western Winter Sports Heritage Center.

 

e.    Highway 65/Sunset Boulevard Interchange Project - Resolution making Findings to authorize the utilization of tax increment proceeds to finance a public improvement (California Health and Safety Code, Section 33445) for the Highway 65/Sunset Boulevard Interchange Project.

 

15.  COUNTY EXECUTIVE/EMERGENCY SERVICES Authorize the Chairman to sign a contract amendment not to exceed an additional $7,500 with Proactive Customer Services to continue through December 31, 2008 as the Fire Mitigation Coordinator.

 

16.  FACILITY SERVICES:

a.    Resolution proclaiming November 15, 2008 as Placer Recycles Day .

 

b.    Eastern Regional Landfill/Pledge of Revenue - Resolution authorizing the Director of Facility Services to sign an agreement with the California Integrated Waste Management Board (CIWMB) establishing a Pledge of Revenue for the Post-Closure Maintenance and Corrective Action of the Eastern Regional Landfill, Facility #31-AA-0560, upon review by County Counsel and Risk Management.

 

c.    2007/08 Trenchless Technology Sewer Rehabilitation, Project 40222 - Resolution accepting the project as complete and authorizing the Director of Facility Services to execute and record the attached Notice of Completion.

 

17.  HEALTH & HUMAN SERVICES:

a.    Adult System of Care - Approve a contract employee agreement with Donna L. Schindler, M.D. for the provision of psychiatric services from October 16, 2008 through October 15, 2009 (half-time) for a total compensation package of $173,247, including direct compensation of $146,143 and mandatory payroll costs of $27,104, and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10% of the original contract amount.  The General Fund contribution for this contract is $51,974.  These costs are reflected in the Department’s 2008/09 Final Budget.

 

b.    Human Services - Approve and authorize the Purchasing Manager to sign the following change orders.  These costs are reflected in the Department’s 2008/09 Final Budget and no County General Funds are required:

1.    Change Order #1 to Blanket Purchase Order (BPO) #15123 with BIT California for laser imaging and mailing services for the period of November 1, 2007 through October 31, 2008, due to increased caseloads.  This will increase the maximum amount by $28,000 for a revised maximum amount of $92,000, and

2.    Change Order #1 to BPO #16108 with BIT California for laser imaging and mailing services for the period of November 1, 2008 through September 30, 2009, due to increased caseloads.  This will increase the maximum amount by $38,000 for a revised maximum amount of $102,000.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order #15184, Magnesium Hydroxide/Facility Services – Renew as a result of Competitive Bid #9726 with Hill Brothers Chemical Company, in the maximum amount of $175,000.

 

b.    Rejection of Bid Responses/Recycled Bond Paper/Administrative Services, Central Services - Ratify the rejection of all bid responses to Competitive Bid #9841 for 16,800 reams of recycled bond copy paper.

 

c.    Blanket Purchase Order #15194/Local Pharmacy Services/Health & Human Services/Adult System of Care - Renew Blanket Purchase Order, as a result of Competitive Bid #9606, to Rite Aid Corp., in the maximum amount of $75,000.

 

19.  PUBLIC WORKS - Resolution approving the renewal of Blanket Purchase Order 15055 with Andregg Geomatics, Inc., and Blanket Purchase Order 15021 with PBS&J for surveying services for various public works and capital improvement projects in eastern Placer County in an amount of $125,000 per contract; and authorize the Purchasing Manager to sign and execute the contracts on behalf of the County of Placer and transfer funds between contracts as needed.

 

20.  REDEVELOPMENT AGENCY BOARD Adopt a resolution authorizing the Chief Assistant CEO-Redevelopment Director or designee to execute an amendment to the Owner Participation Agreement with Auburn Plaza, LLC and to the Payment Guaranty with Bernard L. Magnussen for the Auburn Plaza Shopping Center.

 

21.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $500 in Revenue Sharing monies to the Auburn Chamber of Commerce Leadership Auburn Program as requested by Supervisor Holmes ($500).

 

b.    Approve a total appropriation of $4,000 in District 5 Revenue Sharing Funds (Benefit Grant Funds) to the list of nonprofit organizations and events recommended by the Citizens District 5 Benefit Fund Committee: Placer Union High School District - The Falcon Foundation ($1,000); Foresthill Trails Foundation ($1,000); West Shore Association ($1,000); and Friends of Kings Beach Library ($1,000).

 

c.    Approve appropriation of $200 in Revenue Sharing monies to the Legends at Woodcreek 4th Annual Golf Tournament for Project Play, to develop universally accessible playgrounds in Roseville, as requested by Supervisor Rockholm.

 

d.    Approve appropriation of $650 in Revenue Sharing monies to the Newcastle Area Business Association 15th Annual Mountain Mandarin Festival, as requested by Supervisor Rockholm ($150) and Supervisor Holmes ($500).

 

e.    Approve appropriation of $200 in Revenue Sharing monies to the Old Town Business Association for a brass plaque to commemorate the movie “Phenomenon” as requested by Supervisor Holmes.

 

f.     Approve appropriation of $250 in Revenue Sharing monies to the PEACE for Families 13th Annual “Heroes of PEACE” Fall Luncheon as requested by Supervisor Uhler.

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

22.  Treasurer’s Statement for the month of September 2008 .

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2008 MEETING SCHEDULE:

November 4, 2008

November 25, 2008

December 9, 2008