COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, NOVEMBER 25, 2008

SUMMARY ACTION

8:30 a.m.

 

F.C. “Rocky” Rockholm, District 1, Vice Chairman                                                                                   Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3, Chairman                                                                                     Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4                                                                                                                            Mike Boyle, Assistant County Executive

Bruce Kranz, District 5                                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

8:30 a.m.

 

FLAG SALUTE – Led by Supervisor Holmes.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – Charles Thiel, business representative for the stationery engineers and representative for the Placer Public Employees Organization (PPEO) and Kathy Whiding, representative for operating engineers, Local 39 and PPEO, and Placer County employees Melissa Poplin, Rhonda Castle, Clark Gehlbach, and Jennifer Dzakowic spoke about proposed work furloughs and impacts to Placer County employees.

 

SUPERVISOR’S COMMITTEE REPORTS – None.

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

8:45 a.m.

 1.   BOARD OF SUPERVISORS – Presented recipients of the Commemorative Coin Awards with their coins.  Recipients were: District 1, Melba Erven, District 2, Warren Bostick & Ed Zimmerman, District 3, Randy Elder, District 4, Ray Johnston, and District 5, Bill Briner.  The recipients were personally chosen by the Supervisor for their district in recognition for either their acts of heroism, longstanding community service or exceptional acts that have dramatically improved or impacted people’s lives.

 

 9:15 a.m.

 2.   BOARD OF SUPERVISORS – Presentation of Commendations to Chris John, Spencer Mallinger and John Martell Jr. all Firefighters who were injured while fighting a wildfire in the rural area of Lincoln, California on June 11, 2008.

 

 9:45 a.m.

 3.   SHERIFFAnnual Report related to the programs established pursuant to Vehicle Code (VC) 9250.14 for the Placer Regional Auto Theft Task Force (PRATTF) and Vehicle Code (VC) 9250.19 for the Placer Regional Automated Fixed and Mobile Identification funds.

 

10:00 a.m.

4.    OFFICE OF EDUCATION – Annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 5.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign:

a.    Competitive Bid/Blanket Purchase Order/GPS Electronic Monitoring Services/Probation - Awarded a Blanket Purchase Order using a Competitively Bid Public Agency Cooperative Agreement to Pro Tech Monitoring Inc., in the maximum amount of $435,105.

       MOTION Uhler/Weygandt/Unanimous

 

b.    Purchase Order/One Rear Mount Aerial Ladder Fire Truck/Fire Administration - Awarded from Manhasset-Lakeville Fire District Competitive Contract, to Fire Truck Headquarters, in the amount of $714,546.69.  MOTION Uhler/Weygandt/Unanimous

 

 6.   COMMUNITY DEVELOPMENT RESOURCE AGENCY:

a.    Administration/Development Impact Fee Deferral Program - Discussed a request from the Placer County Contractors Association and Builders Exchange (PCCA) to defer impact fees related to traffic, sewer and park mitigation.  Staff directed to bring back a plan to defer impact fees for Board consideration.  MOTION Uhler/Rockholm/Unanimous

 

b.    Planning/Placer-Yuba Counties Proposed County Boundary Line Adjustment – Resolution 2008-356 adopted as amended setting a public hearing at the Placer County Administrative Center, 175 Fulweiler Avenue, Auburn, on January 13, 2008 at 9:45 a.m. for Yuba County’s proposed boundary line adjustment.  MOTION Rockholm/Weygandt/Unanimous

 

 7.   HEALTH & HUMAN SERVICES:

a.    Children’s System of Care - Approved the FY 2008-09 cooperative agreement with Placer County Office of Education (PCOE) to jointly meet the federal Individuals with Disabilities Education Act (IDEA) and State/County mental health mandates, with PCOE to reimburse Placer County for providing mandated mental health services in the amount of $2,785,404.  The required match for these services includes $30,000 in County General Funds.  These costs are reflected in the Department’s 2008/09 Final Budget.  MOTION Rockholm/Weygandt/Unanimous

 

b.    Community Health and Clinics - Cancelled Hospital Services Agreement Number CN011195 with Sutter Roseville Medical Center and Sutter Auburn Faith Hospital effective June 30, 2008, approved a new contract with the same two organizations for hospital services for the period from July 1, 2008 through June 30, 2018, and authorized the Director of Health and Human Services to sign subsequent amendments.  The County General Fund contribution for this contract is projected at $1,242,300 for fiscal year 2008/09.  These costs are reflected in the Department’s 2008/09 Final Budget.  MOTION Rockholm/Weygandt/Unanimous

 

c.    Community Health and Clinics - Approved a Medi-Cal Geographic Managed Care revenue agreement with Health Net of California, Inc., to facilitate payment for medical treatment provided to eligible patients, with an expected State implementation of March 1, 2009, subject to automatic renewal until canceled, and authorized the Director of Health and Human Services to add any additional, qualified contractors necessary to implement Medi-Cal Geographic Managed Care contingent upon review and approval by CEO, Risk Management and County Counsel, and to authorize amendments as needed.  There are no County General Funds in these actions and these revenues are reflected in the Department’s 2008/09 Final Budget.

       MOTION Rockholm/Weygandt/Unanimous

 

 8.   PUBLIC WORKS/ZONE OF BENEFIT #213/COUNTY SERVICE AREA 28 (Donner-Truckee Veterinary Hospital) - Public hearing closed to consider all protests, tabulate ballots, and Resolution 2008-357 adopted creating Zone of Benefit No. 213 and setting charges to monitor surface and groundwater quality in the Martis Valley watershed at a maximum cost of $298.28 per dwelling unit equivalent for the Donner-Truckee Veterinary Hospital.  MOTION Kranz/Rockholm/Unanimous

 

 9.   COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Lisabeth Armstrong vs. County of Placer, et al., Placer County Superior Court Case Number: SCV-22150 – The Board received a report on the successful motion for summary judgment brought on behalf of the County in a named employees.

(b)   Collins Electrical Company vs. County of Placer, et al., Placer Superior Court Case Number: SCV-23726 – The Board authorized Counsel to engage in settlement discussions on that claim.

(c)   Chalmer DeCecco, WCAB Claim, Claim Number: Unassigned – The Board gave direction to the Risk Manager.

(d)   Northstar Mountain Properties, LLC vs. County of Placer; Placer County Superior Court Case Number: Unassigned – Not discussed.

 

2.    Anticipated Litigation – The Board gave direction to Counsel on those matters.

(a)   Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: two potential cases

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS – The Board met with and discussed with its Labor Negotiators labor issues.

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Valerie Flood, Gerald O. Carden, Anthony J. La Bouff

       Employee organization: PPEO. DSA.

 

CONSENT AGENDA (Items 10-26) – Consent Agenda approved with action as indicated.

MOTION Rockholm/Uhler/Unanimous

 

10.  ORDINANCES – Second reading:

a.    County Executive - Ordinance 5529-B adopted updating the Placer County Code, Chapter 3 regarding safety management employee use of leave balance options at retirement and authorize the Personnel Director to sign any necessary deferred compensation plan documents.

 

11.  WARRANT REGISTERS – Weeks ending October 10, 17, 24, and 31, 2009

 

12.  BOARD OF SUPERVISORS - Approved two Commendations for the Placer County Law Enforcement Chaplaincy (PCLEC) honoring Karen Stockel and Angie Allison for their contribution and service to the community, law enforcement officers and fire officials during times of crisis.

 

13.  CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by Counsel:

a.    08-149, Devries, Kathleen , $1,500, (Property Damage)

 

14.  CLAIMS AGAINST THE COUNTY – Rejected the timely portion of the following claim as recommended by County Counsel:

a.    08-151, Mitchell, Chris, $450,000, (Personal Injury)

 

15.  COMMITTEES/COMMISSIONS:

a.    Auburn Veterans Memorial Hall Board – Accepted letter of resignation from George Voyiatzes Seat 3, effective October 31, 2008.

 

b.    Colfax Veterans Memorial Hall Board - Approved appointment of Richard Osgood, Robert Candler (Alternate) to Seat 1 and reappointment of John Hannigan to Seat 2, Eric Blackmun, Delphie Mazankowski (Alternate) Seat 3, Charles Gray, Tom Mason (Alternate) Seat 4, Terri Sultana and Betty Lugena (Alternate) Seat 6, as requested by Supervisor Kranz.

 

c.    Foresthill Veterans Memorial Hall Board – Approved appointment Patricia Proscholo, Betty Husted (Alternate) to Seat 5 and reappointment of Vincent Robinson, Travis Reed (Alternate) Seat 2, Francis Stevenson, John Clark (Alternate) Seat 3, Stephan Cannizzaro Seat 4, Vicki Haskins Campbell and Larry Jordon (Alternate) Seat 6, as requested by Supervisor Kranz.

 

d.    Lincoln Veterans Memorial Hall Board – Approved appointment of Vic Ioppolo to Seat 1, Bruce Duncan (Alternate) Seat 1, Robert Bruce (Alternate) Seat 3 and reappointment of Richard Lercari to Seat 2, Len Valasek to Seat 3, Samuel Silvas to Seat 4, John McCulloch (Alternate) Seat 4 and Manuel Nevarez (Alternate) Seat 5, as requested by Supervisor Weygandt.

 

e.    Roseville Veterans Memorial Hall Board – Approved appointment of Alan Hayashi to Seat 6, as requested by Supervisor Rockholm.

 

f.     Municipal Advisory Council (Meadow Vista) - Accepted letter of resignation from Maureen O’Connell Seat 1, effective November 11, 2008.

 

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY:

a.    Engineering & Surveying/Northstar Northside PSUB-T20060278. Project #DPN 8491 "Village North Condominiums, Phase 1" aka "The Northside Phase 2", Tract #965 - Accepted improvements as complete; authorize Faithful Performance and Labor/Materials sureties to be set at: Faithful Performance 25% immediately upon Board approval, Labor/Materials 50% or the total of all claims per G.C.66499.7, whichever is higher, for six months or longer if claims exist.

 

b.    Planning/Riolo Vineyard Project - Authorized the County Executive Officer to execute a contract amendment in the amount of $25,000 with Hausrath Economics Group to prepare Fiscal Analysis related to land use for the project.

 

c.    Planning/Low Impact Development Guidebook for the Sierras - Authorized the Chairman and the Planning Director to execute a $75,000 contract with the Sierra Business Council (SBC) to assist Placer County with the development of a Low Impact Development (LID) guidebook for the Sierra Nevada region.

 

17.  COUNTY COUNSEL – Resolution 2008-339 adopted acknowledging statements from local government agencies regarding the status of their conflict of interest codes and approving amendments to those designated agencies’ codes; and Resolution 2008-340 adopted updating Placer County conflict of interest code appendix designating positions within the County as required by law.

 

18.  COUNTY EXECUTIVE:

a.    North Lake Tahoe Resort Association - Approved the North Lake Tahoe Resort Association’s proposed expenditure of budgeted infrastructure funds in the amount of $30,000 to undertake in-depth tourism economic analysis and various public assessment surveys.

 

b.    Facilities Impact Fee - Resolution 2008-341 adopted accepting the Placer County Capital Facilities Impact Fee Annual Report for 2007-2008.

 

c.    Contract - Authorized the County Executive Officer to execute a fourth contract amendment with Goodwin Consulting Group to provide for additional studies and technical expertise needed to address capital facilities, services, and infrastructure costs associated with development projects in western Placer County in an amount not to exceed $50,000.  This contract amendment of $50,000 results in a total contact amount of $599,000.  Funding will be provided predominantly by new development.

 

d.    Contract - Authorized the County Executive Officer to execute an amendment to a contract with Hausrath Economics Group in an amount not to exceed $75,000 to provide fiscal, economic, and finance services and studies for a broad range of land development related issues.  This contract amendment results in a total contract amount of $175,000.

 

19.  COUNTY EXECUTIVE/EMERGENCY SERVICES – Resolution 2008-342 adopted approving the 2008 update of the Truckee Fire Protection District Capital Facilities Plan which contains an 8.9% increase in mitigation fees based on the change in value of the Construction Cost Index (CCI).

 

20.  FACILITY SERVICES:

a.    Annexation/Sewer Maintenance District #1 – Resolution of Intention 2008-343 adopted setting the time and date to hold a Public Hearing to consider the annexation of property owned by Nadine Enderlin, APN 053-103-045, and Clifford England, APN 053-101-015, located on Channel Hill Lane in Auburn, into the boundaries of the District.

 

b.    Annexation/Sewer Maintenance District #1 - Resolution of Intention 2008-344 adopted setting the time and date to hold a Public Hearing to consider the annexation of property owned by Diana Gunther, APN 076-335-023, located on Virginia Drive, Auburn, into the boundaries of the District.

 

c.    Notice of Completion/100 Ramp Remodel Asbestos Abatement, Project No. 4744A - Resolution 2008-345 adopted accepting the project, located in the Placer County Government Center in North Auburn, as complete and authorized the Director of Facility Services to execute and record the Notice of Completion.

 

d.    Notice of Completion/Burton Creek Paving, Project 4790 - Resolution 2008-346 adopted accepting the project, located at 2501 North Lake Boulevard, in Tahoe City, as complete and authorized the Director of Facility Services to execute and record the Notice of Completion.

 

21.  HEALTH & HUMAN SERVICES:

a.    Adult System of Care - Approved a contract with Karuna Anand, M.D. for the provision of after-hours psychiatric services from November 25, 2008 through November 24, 2009 (1 week per month of weekend and after-hours services) for a total contract amount not to exceed $35,000, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments up to 10% of the original contract amount.  The General Fund contribution for this contract is $10,500.  These costs are reflected in the Department’s 2008/09 Final Budget.

 

b.    Children’s System of Care - Approved a contract with Herrera Marketing and Public Relations from November 1, 2008 through June 30, 2009 in an amount not to exceed $90,000 to provide outreach, engagement, and planning with the Latino community, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments up to 10% of the original contract amount.  Federal grant funds were previously dedicated for this purpose, and are required to be utilized in this manner.  There are no County General Funds in this action and these costs are reflected in the Department’s 2008/09 Final Budget.

 

c.    Community Health and Clinics - Approved Change Order No. 2 to Blanket Purchase Order #15391 with David H. Roholt DDS, dba Alta Vista Dental Lab, for dental prosthodontic services for the period of January 22, 2008 through December 31, 2008, increasing the maximum amount by $14,000 for a revised maximum amount of $63,500 and authorized the Purchasing Manager to sign the resulting change order.  Approximately $5,800 in County General Funds is included in this action, and these costs are reflected in the Department’s 2008/09 Final Budget.

 

d.    Environmental Health - Resolution 2008-347 adopted authorizing the Director of Health and Human Services or his designee to submit all necessary grant applications to the California Integrated Waste Management Board; to sign any contracts, agreements, payment requests, and amendments for the purposes of securing these grant funds and to implement and carry out the purposes of these grants for the period of fiscal years 2008/2009 through 2012/2013.  There are no County General Funds in this action and these revenues are reflected in the Department’s 2008/09 Final Budget.

 

22.  PERSONNEL:

a.    Position Reclassification – Ordinance introduced, first reading waived, for reclassification of one position in the department of the County Clerk-Recorder-Registrar of Voters and the abolishment of four obsolete classifications in the Health and Human Services Department.

 

b.    Long Term Disability - Approved a rate decrease for the employer paid Lincoln National Long Term Disability policy from $.40/$100 to $.36/$100 of covered monthly payroll for the calendar years January 1, 2009 through December 31, 2010, effective January 1, 2009.

 

c.    Request for Proposals - Approved the award of competitive Request for Proposals (RFP) No. 9835 to Concern: EAP of Mountain View, CA for the County’s annual Employee Assistance Program in the maximum amount of $99,522, this is a decrease of $91,828 from calendar year 2008, and authorized the Purchasing Manager to sign the resulting contract documents.

 

d.    California Public Employees Retirement System - Approved resolutions 2008-348, 2008-349, 2008-350, 2008-351, and 2008-352 for the California Public Employees Retirement System to maintain the tax deferred status of the Employer Paid Member Contributions (EPMC) for the Placer Public Employees Organization (PPEO) General Unit, PPEO Professional Unit and Unclassified Employees, PPEO General Unit Safety Members, PPEO Professional Safety Unit Members, Placer County Deputy Sheriff’s Association (PCDSA) Safety Members and Placer County Deputy Sheriff’s Association Miscellaneous Members.

 

e.    Amendments to Chapter 3 - Ordinance introduced, first reading waived, amending Chapter 3, codifying certain provisions contained in the latest Placer Public Employees’ Organization (PPEO) memorandums of understanding and related side letters; and the management and confidential employees’ salary and benefit ordinances. These updates to Chapter 3 include only those items previously approved by your Board.

 

23.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Competitively Bid Contract #KN020876/Hazardous Vegetation Abatement Services/Squaw Valley Park, Facility Services – Approved Change Order #1 with Tree Pro Tree Service, Inc., increasing the amount by $11,135 for a revised total contract amount of $61,085.

 

b.    Blanket Purchase Order #15673/On-Site Maintenance & Engineering Services in Support of County’s Enterprise Voice Network, Administrative Services/Telecommunications - Approved Change Order #2 with Nexus IS, Inc., in the amount of $16,085.28 for a total amount of $65,500.

 

c.    Blanket Purchase Order #15272/Credit Card Aviation Fuel Purchases, Sheriff - Renewed Blanket Purchase Order based on a Defense Department Contract with Multi Service Corporation, in the maximum amount of $70,000.

 

d.    Competitive Bid #9853/Voice and Data Cabling, Administrative Services/Telecommunications - Awarded to Dunn-Wright Communications, in the maximum amount of $125,000.

 

e.    Blanket Purchase Order #14943/Milk and Dairy Products, Probation - Approved a Change Order with Francis Distributing, in the amount of $26,000, for a revised maximum amount of $212,500.

 

f.     Competitive Bid #9830/Leasing Vanpool Vehicles for the County’s Vanpool Program, Public Works/Transit - Awarded to VPSI, Inc., in the maximum amount of $156,200.

 

24.  PUBLIC WORKS:

a.    Professional Services Agreement #1003, Amendment #1, Lake Forest Erosion Control Project, Area A (Dollar Point) – Resolution 2008-353 adopted authorizing the Chairman to sign Amendment #1, with Nevada Tahoe Conservation District, in the amount of $153,000 and authorizing the Director of Public Works to approve and sign future amendments up to $15,300.

 

b.    Professional Services Agreement #73244, Amendment #3, Kings Beach Commercial Core Improvement Project – Resolution 2008-354 adopted authorizing the Chairman to sign Amendment #3, with Jones & Stokes Associates, Inc., in the amount of $35,000 and authorized the Director of Public Works to approve and sign future amendments up to $3,500.  The proposed work for Amendment #3 included the preparation of additional response to comments based on a large volume of public comments.  In addition, the consultant is asked to attend an extra public hearing and public workshop.  These tasks are related to the environmental documentation phase of the Kings Beach Commercial Core Improvement Project (CCIP).

 

c.    Purchase/Bus Lettering/Dial-A-Ride – Approved the purchase in the amount of $3,732.30 for Placer County Transit Dial-A-Ride bus lettering on six new Dial-A-Ride busses.

 

d.    Tahoe Pines Erosion Control Project (State Clearinghouse #2008092807), Mitigated Negative Declaration – Resolution 2008-355 adopted approving a Mitigated Negative Declaration with the required findings for the Tahoe Pines Erosion Control Project – Area A.

 

25.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approved appropriation of $100 in Revenue Sharing monies to the City of Roseville Christmas Tree Lighting Ceremony, as requested by Supervisor Rockholm ($100).

 

b.    Approved appropriation of $100 in Revenue Sharing monies to the Friends of the Penryn Library, as requested by Supervisor Holmes ($100).

 

c.    Approved appropriation of $650 in Revenue Sharing monies to the Koinonia Family Services Foster Care Program, as requested by Supervisor Rockholm ($150) and Supervisor Uhler ($500).

 

d.    Approved appropriation of $150 in Revenue Sharing monies to the Oakmont High School 2009 Sober Grad Night, as requested by Supervisor Rockholm ($150).

 

e.    Approved appropriation of $850 in Revenue Sharing monies to the Placer Care Coalition 9th Annual Raising Spirits Event, to benefit those in need within our community as requested by Supervisor Rockholm ($200), Supervisor Weygandt ($200), Supervisor Holmes ($200) and Supervisor Uhler ($250).

 

f.     Approved appropriation of $250 in Revenue Sharing monies to the Roseville Chamber of Commerce Sylvia Besana Annual Holiday Parade, as requested by Supervisor Rockholm ($250).

 

g.    Approved appropriation of $200 in Revenue Sharing monies to the Soroptimist International of Roseville 2nd Annual Fun, Fashion and Firs Event, as requested by Supervisor Rockholm ($200).

 

26.  SHERIFF:

a.    Vehicle Donation - Accepted a vehicle donation of a van in the estimated amount of $5,000 from Target Corporation to be used in Placer County Sheriff’s Department Investigations unit; added the vehicle to the Master Fixed Asset List and surplus the existing van (#0912) that will be replaced; and removed it from the Master Fixed Asset List.

 

b.    Agreement - Approved an amendment between Sacramento County Information Technology (OCIT) for expanded access to Criminal Justice Information System (CJIS) for Web-based Known Persons Finder (WebKPF) and authorized the Sheriff-Coroner-Marshal to execute the amendment in the amount of $396, for a new total agreement amount of $18,672, on behalf of the County for system access for the Sheriff’s Office ($11,880) and District Attorney ($6,792).  The initial one-year term of the agreement began July 1, 2008.  There is some capacity to add users as needed for a total not-to-exceed amount of $25,000.  The current additional cost of the WebKPF access of $396 will be absorbed in the Fiscal 08/09 budget with no additional impact to the General Fund.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

27.  Placer County Law Library – Annual Report 2007-2008.

 

28.  Treasurer-Tax Collector - Treasurer’s Statement for the month of October 2008.

 

ADJOURNMENT – Next regular meeting is Tuesday, December 9, 2008.

 

 

BOARD OF SUPERVISORS’ 2008 & 2009 MEETING SCHEDULE:

December 9, 2008

January 13, 2009

January 27, 2009

February 10, 2009

February 24, 2009