COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, APRIL 7, 2009

AGENDA

9:00 a.m.

 

F.C. “Rocky” Rockholm, District 1, Chairman                                                                                           Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                         Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4, Vice Chairman                                                                                               Mike Boyle, Assistant County Executive

Jennifer Montgomery, District 5                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

9:00 a.m.

 

FLAG SALUTE – Led by Anthony La Bouff, County Counsel.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 5-8) - All items on the Consent Agenda (Items 13 thru 29) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:05 a.m.

 1.   BOARD OF SUPERVISORS – Presentation of a commendation honoring Edward J. Tiedemann for 50 years of service with the Placer County Water Agency.

       Action:

 

 9:10 a.m.

 2.   BOARD OF SUPERVISORS – Presentation of a proclamation declaring April, 2009 as “Parliamentary Law Month” in Placer County.

       Action:

 

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY HOUSING AUTHORITY

 

 9:15 a.m.

 3.   HEALTH & HUMAN SERVICES /PUBLIC HOUSING AUTHORITY ANNUAL PLAN FY 2009/10Approve the following two items to secure $1,640,619 in federal funding for the Placer County Section 8 Housing Choice Voucher Program to provide subsidized housing for over 260 families:

a.    Conduct a public hearing to receive public comment regarding the Placer County Housing Authority Public Housing Agency Annual Plan for FY 2009/2010.

 

b.    Adopt a Resolution authorizing submission of Placer County’s Public Housing Agency Annual Plan for FY 2009/2010 and certification of program compliance to the U.S. Department of Housing and Urban Development.  This would secure $1,640,619 in federal funding for the Placer County Section 8 Housing Choice Voucher Program to provide subsidized housing for over 260 families.

Action:

 

ADJOURN AS THE PLACER COUNTY HOUSING AUTHORITY AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

 

 9:30 a.m.

 4.   COUNTY EXECUTIVE Adopt a resolution encouraging residents of Placer County to actively participate in the Census 2010, and direct staff to establish a Placer County Complete Count Committee to plan and implement local census outreach efforts to achieve a complete county population count.

       Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 5.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order /Library Materials (books, audio CDs, DVDs etc.)/Library - Renew Blanket Purchase Orders with Baker & Taylor and with Ingram Library Services as a Result of Competitive Bid #9654, in the maximum aggregate amount of $435,000.

       Action:

 

 6.   FACILITY SERVICES /COLFAX LIBRARY RENOVATION, PROJECT #4765 - Approve Plans and Specifications and authorize staff to solicit bids for the project.

Action:


 

 7.   HEALTH & HUMAN SERVICES:

a.    Adult System of Care - Approve six contract amendments relating to substance abuse treatment services for Placer County residents and authorize the Chairman to sign the resulting and future amendments.  There are no additional General Fund contributions for these amendments.  Funding is derived through State and Federal contracts, grants, and Medi-Cal/Medicaid allocations as reflected in the department’s 2008-09 budget.

a.    Aegis Medical Systems, CN012404 increasing funding for FY08-09 in the amount of $380,000 for a revised 2-year contract total of $1,575.000.

b.    Community Recovery Resources, CN012405 increasing funding for FY08-09 in the amount of $6,000 for a revised 2-year contract total of $492,169.

c.    New Leaf Counseling Services, CN012407 increase funding for FY08-09 in the amount of $65,000 for a revised 2-year contract total of $1,256,278.

d.    Rocklin Community Counseling Center, CN012409 increasing funding for FY08-09 in the amount of $40,000 for a revised 2-year contract total of $357,300.

e.    Substance Abuse Growth and Recovery Institute, CN012412 increasing funding for FY08-09 in the amount of $15,000 for a revised 2-year contract of $585,103, and

f.     Sierra Council on Alcoholism and Drug Dependence, CN12410 increasing funding for FY08-08 in the amount of $4,500 for a revised 2-year contract of $1,218,122.

Action:

 

b.    Adult System of Care - Approve contract amendments relating to mental health residential services for Placer County residents, and authorize the Director of Health and Human Services to sign the resulting amendments.  These service costs are covered in the Department’s FY 08-09 Final Budget and are funded through savings achieved from decreased use of locked inpatient facilities.  There are no additional General Fund contributions.

a.    Davis Guest Home, Contract CN005246, increasing funding for FY08-09 in the amount of $35,000 for a revised 2-year contract amount of $295,000.

b.    Yolo Community Care Continuum/Harmony House, Contract CN012380 increasing funding for FY08-10 in the amount of $80,000 for a revised 2-year contract amount of $479,000.

Action:

 

 8.   PUBLIC WORKS:

a.    County Service Area #28, Zone 215 (Hawks Property Parcel Map-PMDL 20050157) – Conduct a public hearing, consider all protests, tabulate ballots, and adopt a Resolution creating Zone of Benefit 215 and setting charges to provide road rehabilitation and storm drain maintenance services on all parcels and subsequent parcels within the Hawks property Parcel Map Project, up to the amount of $885 per parcel.

       Action:

 

b.    Purchase/Commuter Buses – 1) Approve a Budget Revision in the amount of $1,100,000 for Placer County Transit for the purchase of two additional commuter buses; 2) Approve the addition of two additional commuter buses to the Master Fixed Asset List; and 3) Authorize Purchasing Manager to sign a purchase order and all related documents with Motor Coach Industries (MCI), as a result of a competitive Request for Proposal (RFP) in an amount not to exceed $2,750,000 for the purchase of five (5) commuter buses: two (2) 45-foot, 57 seat commuter buses using existing grant and capital reserve funding and three (3) 45 foot, 57 seat commuter buses pending receipt of Proposition 1B and American Recovery & Reinvestment Act (“Economic Stimulus”) funding.

       Action:


 

 9.   SHERIFF:

a.    Justice Assistance Grant (JAG) - Approve the Recovery Act Edward Byrne Memorial Justice Assistance Grant, in the amount of $276,396 to be proportionately shared with the City of Roseville and County of Placer.  Authorize the County Executive Officer to execute any grant documents and Memorandum of Understanding (MOU) with the City of Roseville.  The grant will be submitted for Placer County to provide some funding that is no longer available for a Sr. Probation Officer and Deputy Sheriffs in support of the Special Investigations Unit (SIU) related to reducing children endangered in a drug-related environment and reducing the occurrences of trafficking of illegal drugs.  The City of Roseville will request funding for civilian law enforcement personnel to perform duties otherwise performed by sworn law enforcement personnel.

       Action:

 

b.    Competitive Request for Proposals #9837 -Your Board is requested to approve:

1)    the award of competitive Request for Proposals #9837 to Hangar One Avionics (Hangar 1) for helicopter completion services and installation of mission equipment; and

2)    the authorization for selected mission equipment to be purchased separately by the County to be provided to Hangar 1 for installation; and

3)    the budget revision appropriating the equipment; and

4)    authorization for the Sheriff-Coroner-Marshal to execute the Memorandum of Understanding (MOU) with the United Auburn Indian Community (UAIC); and

5)    the Purchasing Manager to sign the all resulting purchasing documents related to the acquisition and installation of the mission equipment.

The amount for the mission equipment and installation with Hangar 1 and that purchased separately to be purchased for a total Not-To-Exceed $1,730,210.

Action:

 

10.  TREASURER-TAX COLLECTOR:

1)    Approve a resolution authorizing and directing the preparation and execution of certain lease financing documents as to form; authorizing and directing certain other actions with respect to the Lease Purchase Agreement for the purchase of the Sheriff’s American Eurocopter AS350 Helicopter and Mission Equipment (the “Sheriff’s Helicopter”) and authorizing and directing the Chairman and the County Executive Officer to execute the Agreement and related documents.

2)    Pass a resolution giving express permission to the Treasurer to purchase an investment (the Lease Purchase Certificates) in excess of five years to maturity pursuant to Government Code Section 53601.

       Action:

 

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE PLACER COUNTY PUBLIC FINANCE AUTHORITY

 

11.  TREASURER-TAX COLLECTOR Approve a resolution authorizing and directing the preparation and execution of certain lease financing documents as to form; authorizing and directing certain other actions with respect to the Lease Purchase Agreement and authorizing issuance of Lease Purchase Certificates to finance the purchase of the Sheriff’s American Eurocopter AS350 Helicopter and Mission Equipment (the “Sheriff’s Helicopter”) and specifying an issue amount not to exceed $1.5 million, and certain other constraints for the Lease Purchase Agreement and Lease Purchase Certificate, and authorizing and directing the Chairman and the Executive Director to execute the Agreement and related documents.

       Action:

 

ADJOURN AS THE PLACER COUNTY PUBLIC FINANCE AUTHORITY AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Foresthill Residents for Responsible Growth, et al. vs. Placer County, et al.

       Placer County Superior Court Case No.: SCV-24213

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Gerald O. Carden, Anthony J. La Bouff

Employee organization: PPEO. DSA.

       CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 5-8) - All items on the Consent Agenda (Items 13 thru 29) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

13.  ORDINANCE – Second Reading:

a.    Facility Services /Garbage Collection Franchise Fee Reduction/Franchise Areas 2 and 3 (Eastern Placer County) – Ordinance amending Section 8.16.470 of the Placer County Code, to reduce the Franchise Fee in Garbage Collection Franchise Areas 2 and 3 from 5% to 4%, effective July 1, 2009.

 

b.    Personnel - Ordinance amending Chapter 3 to implement revisions to the County’s layoff and re-employment policies and practices as required by the negotiated Memorandum of Understanding between the Placer County and the Placer Public Employee’s Organization for the period July 1, 2006 through June 30, 2010; extend the same layoff and re-employment rules to classified management and confidential employees.

 

c.    Personnel - Ordinance amending the un-codified Schedule of Classifications, Salary Plan and Grade Ordinance relating to the salary schedule for the classifications covered by Proposition F and other associated law enforcement classifications effective February 13, 2009 at 5:01 pm.

 

14.  BOARD OF SUPERVISORS:

a.    Approve a proclamation declaring April 20 – 24, 2009 as, “West Nile Virus and Mosquito and Vector Control Awareness Week” in the County of Placer.

 

b.    Approve a proclamation declaring April 19-25, 2009 as, “Safety Seat Checkup Week”, in Placer County.

 

c.    Approve minutes of February 24 and March 10, 2009.

 

15.  CHILD SUPPORT SERVICES - Approve the purchase of an Imprivata OneSign fingerprint sign-in appliance and the necessary maintenance, peripheral equipment and software in an amount not to exceed $40,000; add to the Master Fixed Asset List; authorize the Purchasing Manager to sign the resulting purchase order; and approve a budget revision in the amount of $11,400 to the Child Support Services FY08/09 budget.

 

16.  CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by Counsel:

a.    09-026, Mahnke, Catherine et al, In excess of $25,000, (Personal Injury)

b.    09-031, Kocal, Dan, $1,397.08, (Property Damage)

 

17.  CLAIMS AGAINST THE COUNTY - The Office of County Counsel recommends the timely portion of the following claim be rejected.

a.    09-016, Aspenlind, Lars, Not Stated, (Personal Injury)

 

18.  COMMITTEES & COMMISSIONS:

a.    Agricultural Commission – Approve the reappointment of John Nitta to Seat 4 representing the Nursery Industry.

 

b.    Assessment Appeals Board – Approve the reappointment of Harry Aho to Seat 5 as requested by Supervisor Montgomery.

 

c.    First 5 Placer Children and Families Commission – Approve the appointment of Sylvia Ambriz to Seat 6 representing Community Organizations.

 

d.    Loomis Veterans Memorial Hall Board – Approve the appointments of Tim Cheney to Seat 7 and William Nolan (alternate) to Seat 7 as requested by Supervisor Holmes.

 

e.    Municipal Advisory Council (North Tahoe Regional) – Approve the appointment of Melissa Siig to Seat 9 as requested by Supervisor Montgomery.

 

19.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Building – Introduction of an Ordinance amending Article 15.04 of the Placer County Code and adoption of a Resolution adopting findings pursuant to Health and Safety code Section 17958.5 authorizing local modifications to the California Building Standards Code.

 

b.    Engineering & Surveying/Martis Camp (aka Siller Ranch) Unit 4A, Tract 985, PN 8533 - The department has inspected construction of all improvements within the "Martis Camp - Unit 4A" project and found the work to be in accordance with approved standards. Therefore, it is requested that the Board accept the improvements as complete; authorize the Faithful Performance and Labor and Materials sureties to be reduced to: a) Faithful Performance 25% immediately upon Board approval and b) Labor and Material 50% or the total of all claims per G.C.66499.7, whichever is higher, for six months or longer if claims exist.

 

c.    Engineering & Surveying/Martis Camp (aka Siller Ranch) Unit 6, Tract # 980, PN 8525 - The department has inspected construction of all improvements within the "Martis Camp - Unit 6" project and found the work to be in accordance with approved standards. Therefore, it is requested that the Board accept the improvements as complete, authorize the Faithful Performance and Labor and Materials sureties to be reduced to: a) Faithful Performance 25% immediately upon Board approval; and b) Labor and Material 50% or the total of all claims per G.C.66499.7, whichever is higher, for six months or longer if claims exist.

 

20.  COUNTY EXECUTIVE/ECONOMIC DEVELOPMENTResolution appointing the Placer County Office of Economic Development (OED) to be the official representative for Placer County in matters pertaining to the 2009 State Fair Exhibit and executing the California State Fair Official Entry Form.

 

21.  COUNTY EXECUTIVE/EMERGENCY SERVICES - Resolution approving the Volunteer Fire Assistance (VFA) Program agreement and authorize Michael J. Boyle, Assistant County Executive Officer or Rui Cunha, Program Manager of the Office of Emergency Services to sign and execute the agreement, and approve the resultant budget revision, in the amount of $7,000 as local matching funds for a total of $14,000, for the purchase of radio pagers (10), wild land fire shelters (10) and protective clothing (10 sets), for County Service Area 28, Zone 76 (Western Placer Fire).

 

22.  DISTRICT ATTORNEY - Approve payment in the amount of $62,778.22 to Constellation Justice Systems Case Management Software to cover annual maintenance for the Damion computer system.

 

23.  FACILITY SERVICES:

a.    Auburn Historic Courthouse Entry and Parking Lot Paving, Project #4805 - Approve Plans and Specifications and authorize staff to solicit bids for the project located in the City of Auburn.

 

b.    South Placer Adult Correctional Facility , Project #4764 - Approve a Consultant Services Agreement with Steven Reader Enterprises (SRE), in an amount not to exceed $75,000, to provide Correctional Facility Planning and Liaison services for the South Placer Adult Correctional Facility Project, and authorize the Chairman to execute.

 

c.    Richardson Pipeline Replacement, Project #40220 - Approve Plans and Specifications and authorize staff to solicit bids; and adopt a resolution authorizing the Director of Facility Services to execute the resulting construction contract, in an amount not to exceed $97,750, upon Risk Management and County Counsel review and approval, and approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

 

24.  HEALTH & HUMAN SERVICES/ENVIRONMENTAL HEALTH – Authorize the Chairman to sign a letter supporting Assembly Bill 916, Modifying Water Code Sections Regarding Septic Systems Regulations.

 

25.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Lease Agreement /Computer Servers & Related Equipment/Countywide - Approve an amendment to the Dell Financial Services Master Lease Agreement to allow an option for four-year leases of Computer Servers and Related Equipment.

 

b.    Blanket Purchase Order /Software Maintenance and Support of the Payroll/Personnel “ACORN” System/Personnel/Auditor/Administrative Services/IT - Award Sole Source Blanket Purchase Order to Oracle Corporation, in the maximum amount of $177,778.98.

 

c.    Blanket Purchase Order /Site License and Support/Administrative Services/IT - Award Sole Source Blanket Purchase Order to Oracle Corporation, in the maximum amount of $242,185.76.

 

26.  PUBLIC WORKS/PROPOSITION 1B TRANSIT SECURITY FUNDING – Resolution authorizing Placer County to receive $114,852 in Proposition 1B Transit Security Grant Program funds for Automatic Vehicle Location System for Placer County Transit and Tahoe Area Regional Transit.

 

27.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $100 in Revenue Sharing monies to the Advocates for Mentally Ill Housing (AMIH) Housing Program, as requested by Supervisor Holmes.

 

b.    Approve appropriation of $1,000 in Revenue Sharing monies to the Auburn Chamber of Commerce Auburn State of the Community Dinner, as requested by Supervisor Holmes.

 

c.    Approve appropriation of $100 in Revenue Sharing monies to the 10th Annual Auburn Family Night Out Event to benefit safe and sober events, as requested by Supervisor Holmes.

 

d.    Approve appropriation of $500 in Revenue Sharing monies to the Auburn Wild West Stampede to benefit the Auburn Cancer Hotline, Ride-to-Walk and the Justice Crisis Fund program for families in need, as requested by Supervisor Holmes.

 

e.    Approve appropriation of $250 in Revenue Sharing monies to the Child Abuse Prevention Council 11th Annual “Putting Children First” Awards Luncheon, as requested by Supervisor Weygandt.

 

f.     Approve appropriation of $250 in Revenue Sharing monies to the Lincoln Rotary Foundation 9th Annual Pasta Feed Fundraiser to benefit humanitarian services in the Lincoln area, as requested by Supervisor Weygandt.

 

g.    Approve appropriation of $100 in Revenue Sharing monies to the Placer Society for the Prevention and Cruelty to Animals (SPCA) Funny Bones Comedy Awards Event as requested by Supervisor Holmes.

 

h.    Approve appropriation of $650 in Revenue Sharing monies to the Ride to Walk Annual Boots and Scoots Benefit BBQ and Barn Dance to benefit children and adults with neurological disabilities, as requested by Supervisor Rockholm ($250), Supervisor Weygandt ($200) and Supervisor Uhler ($200).

 

28.  SHERIFF:

a.    Approve annual contract adjustments between the Sheriff’s Department and the U.S. Forest Service and authorize the Sheriff-Coroner-Marshal to execute the contract documents.  The rates have been adjusted to reflect increases in salary and benefits.  The services include Visitor Protection Cooperative Patrol and Controlled Substances on Federal lands.  The total contract available this year for reimbursement is $32,000.  The term of the contract is from the last signature date through September 30, 2009.

 

b.    Adopt a resolution authorizing the Sheriff-Coroner-Marshal to execute an agreement with the State Department of Boating and Waterways for FY 2009/2010, in the maximum amount of $72,475, to support our boating safety enforcement program.

 

29.  TREASURER-TAX COLLECTOR - Adopt the resolution directing the Auditor-Controller to transfer unclaimed monies to the General Fund per Government Code Section 50053 and 50055 and Placer County’s Policy Directive on Unclaimed Funds.

***End of Consent Agenda***

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2009 MEETING SCHEDULE:

April 20, 2009 (Tahoe)

April 21, 2009 (Tahoe

May 12, 2009

May 26, 2009

June 9, 2009

June 23, 2009