COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, OCTOBER 6, 2009
F.C. “Rocky” Rockholm, District 1, Chairman Thomas Miller, County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3 Rich Colwell, Chief Assistant County Executive
Kirk Uhler, District 4, Vice Chairman Mike Boyle, Assistant County Executive
Jennifer Montgomery, District 5 Holly Heinzen, Assistant County Executive
Ann Holman, Clerk of the Board
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE – Led by Tom Miller, County Executive.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 10 thru 25) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion. The Board will convene a the Redevelopment Agency Board for Item 22.
1. SHERIFF– Public hearing to review and approve the spending plan for Fiscal Year 2009/10 for the Sheriff-Coroner-Marshal and District Attorney from the Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund. The spending plans seeking approval for FY 09/10 are District Attorney - $68,481, Corrections - $133,063 and Front Line Law Enforcement - $112,041.
a. Presentation by the Treasurer-Tax Collector for a proposal to implement a $33 million AB 811 Program in Placer County to finance distributed generation renewable energy sources and energy and water efficiency improvements through the use of contractual assessments with property owners.
b. Accept the AB 811 Proposal Feasibility Analysis and Business Plan prepared by the Treasurer-Tax Collector.
c. Authorize the AB 811 Program by requesting the next steps be brought to the Board by the County Treasurer-Tax Collector.
3. HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE– Request the Board take the following actions:
a. Conduct a public hearing to consider the establishment of fees for a County-operated substance abuse treatment program,
b. Adopt an Ordinance to amend Section 111 of Article 2.116 of Chapter 2 of the Placer County Code (Section 2.116.111), Fees for Mental Health Services, relating to Adult and Children’s Systems of Care fees, and specifically substance abuse treatment fees,
c. Adopt a Resolution establishing substance abuse treatment fees and a sliding scale fee schedule based upon a person’s ability to pay. Revenue from these fees is estimated at $25,000 annually.
4. COUNTY EXECUTIVE/COMMUNITY GRANTS & LOANS– Adopt a resolution authorizing the Chief Assistant CEO or designee to submit a 2009-10 Community Development Block Grant Over-the-Counter application in the amount of up to $2,500,000 for Hilltop Center public improvements in Bowman upon fulfillment of grant application requirements by the Hilltop Center developer and authorize the Chief Assistant CEO or designee to execute all associated documents
(Continued from September 22, 2009 at 10:20 a.m.)
5. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:
a. Blanket Purchase Order/Annual Paving Services/Facility Services & Public Works, Roads - Approve the Renewal of Competitively Awarded Blanket Purchase Order #16079 and #6080 with Teichert Construction, in the maximum aggregate amount of $350,000.
6. COUNTY EXECUTIVE:
a. North Lake Tahoe Resort Association- Approve the North Lake Tahoe Resort Association’s proposed expenditure of $500,000 in budgeted infrastructure funds for Tahoe Vista Recreation Area project.
b. North Lake Tahoe Resort Association - Approve an agreement with the North Lake Tahoe Resort Association in the amount of $3,600,000 for Fiscal Year 2009-2010 to promote tourism and provide guidance to the Board of Supervisors on infrastructure project expenditures.
7. PUBLIC WORKS/DOUGLAS BOULEVARD SIDEWALK IMPROVEMENT & LANDSCAPE PROJECT, CONTRACT #1056 – Adopt a Resolution awarding, with County Counsel and Risk Management review and approval, the construction contract for Douglas Boulevard Sidewalk and Landscaping Project to the lowest responsible and responsive bidder in an amount up to $465,000; authorize the Chairman to execute the contract on behalf of Placer County; and authorize the Director of Public Works to approve contract change orders up to 10% of the contract amount.
a. Anti-Drug Abuse Enforcement Program- Approve the FY 2009/2010 Anti-Drug Abuse (ADA) Enforcement Program application related to the staff assigned to the Special Investigations Unit and a budget revision increasing the grant allocation. The amount estimated is $259,824 which will be allocated for Sheriff Department task force operational costs including one Deputy Sheriff II ($170,000) and for additional task force resources from allied departments/agencies as approved by the task force participants. Authorize Edward N. Bonner, Sheriff-Coroner-Marshal, to execute the application, grant award and other related paperwork as required.
b. Memorandum of Understanding- Approve the Memorandum of Understanding (MOU) between the Placer County Sheriff-Coroner-Marshal (PCSO) and the Placer County Superior Court (Court). The MOU period is from July 1, 2009 through June 30, 2011 in the amount not-to-exceed $3,525,661 for FY 2009/2010, which represents a decrease of approximately $878,000 (20%) from the prior year’s budget estimate, and approximately $514,000 (13%) from prior year actual receipts. Adjustments in service levels consistent with this MOU have been included in the Final Budget and reflect a reduced level of services as requested by the Courts.
c. Auto Theft Task Force- Annual Report related to the programs established pursuant to Vehicle Code (VC) 9250.14 for the Placer Regional Auto Theft Task Force (PRATTF) and Vehicle Code (VC) 9250.19 for the Placer Regional Automated Fixed and Mobile Identification funds.
Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) §54956.9 - CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Misty Dawn Womack, vs. County of Placer, et al.,
U.S.D.C. Eastern District Court Case No.: 2:08-cv-00677-JAM-KJM
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Gerald O. Carden, Anthony J. La Bouff
Employee organization: PPEO. DSA.
Adjourn as the Placer County Board of Supervisors and convene as the Placer County In-Home Supportive Services Public Authority
(C) §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR
(a) Authority negotiator: Eldon Luce, Tom Miller, Richard Colwell, Anthony J. La Bouff, Gerald O. Carden
Employee organization: United Domestic Workers of America.
Adjourn as the Placer County In-Home Supportive Services Public Authority and reconvene as the Placer County Board of Supervisors
CLOSED SESSION REPORT:
CONSENT AGENDA (Pages 4-7) - All items on the Consent Agenda (Items 10 thru 25) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion. The Board will convene as the Redevelopment Agency Board for Item # 22.
10. ORDINANCE – Second Reading:
a. County Executive/2009-10 Final Budget - Ordinance introduced, first reading waived, amending the personnel allocations of various departments to reflect position changes approved for the FY 2009-10 Final Budget.
11. AGRICULTURE - Adopt a resolution authorizing the Agricultural Commission/Sealer to sign a contract #09–0416 in the amount of $16,944 for Sudden Oak Death Prevention and Detection with the State Department of Food and Agriculture allowing for reimbursement from the State for enforcing mandated programs for fiscal year 2009-2010.
12. BOARD OF SUPERVISORS – Approve minutes of September 8, 2009.
13. COMMITTEES & COMMISSIONS:
a. Foresthill Veterans Memorial Hall Board – Approve the appointment of Rich Murray to Seat 1 and the reappointments of Vincent Robinson to Seat 2, Francis Stevenson to Seat 3, Stephen Cannizzaro to Seat 4, Patricia Proscholo to Seat 5 and Vicki Haskins Campbell to Seat 6, as requested by Supervisor Montgomery.
b. Greenprint Steering Committee – Approve the appointment of Supervisor Rockholm.
c. Older Adult Advisory Commission – Approve the reappointments of Julie Nencini to Seat 5, Marion Faustman to Seat 12 and Delta Ricky to Seat 15.
d. Placer Sierra Fire Safe Council – Accept letter of resignation from Roy Robinson Seat 4 representing Placer Hills Fire Protection District, effective October 6, 2009.
e. Wastewater Advisory Committee – Approve the reappointments of Rick Bluhm to Seat 3, David Honeycutt to Seat 8 and Kenneth Denio to Seat 13.
14. COUNTY EXECUTIVE/EMERGENCY SERVICES:
a. Adopt a resolution confirming the Director of Emergency Services Executive Order promulgated on September 30, 2009 directing final clean up and removal of fire debris and ash, a public nuisance, in the 49 Fire burn area.
b. Adopt a resolution continuing the 49 Fire Proclamation of Local Emergency made on August 30, 2009 and ratified in a special meeting on September 2, 2009.
15. DISTRICT ATTORNEY – Approve the purchase of new interview equipment in the amount $19,989.02 for the Multi-Disciplinary Interview Center (MDIC), modify the Master Fixed Asset List, approve a budget revision in the amount of $11,508.01, plus additional costs in the amount of $8,481.01 necessary for systems integration, engineering, project management, commissioning and project administrative support, and authorize the Purchasing Manager to execute any related purchasing documents. The cost of the equipment is included in the Fiscal 2009/10 budget with no additional impact to the General Fund.
16. FACILITY SERVICES:
a. Sheriff Boat Barn Relocation, Project #4796 - Resolution accepting the Sheriff Boat Barn Relocation project, located in the Placer County Government Center in north Auburn, as complete and authorize the Director of Facility Services to execute and record the Notice of Completion.
b. Change Order - Approve Change Order #3 to Blanket Purchase Order #16431 with Got Power Inc., dba California Diesel and Power, for the servicing and repair of power generators located throughout the county and to increase the maximum amount by $35,000 for a revised amount of $84,500.00, and authorize the Purchasing Manager to sign.
17. HEALTH & HUMAN SERVICES:
a. Environmental Health - Resolution reaffirming the 49 Fire Proclamation of a Local Health Emergency made by the County Health Officer on September 1, 2009, and ratified in a special meeting on September 2, 2009.
b. Adult System of Care – Request the Board taken the following action:
1. Approve the attached Resolution authorizing the Department of Health and Human Services’ participation in the California Counties’ Mental Health Services Authority in order to jointly develop and fund mental health services and education programs as determined on a regional, statewide or other basis;
2. Designate the Director of the Adult System of Care to represent Placer County on the Authority’s Board of Directors; and
3. Authorize the Director of Health and Human Services to sign the Joint Exercise of Powers Agreement and to sign all future documents pertaining to the Agreement that may be required.
No County General Funds are associated with this action.
18. LIBRARY - Approve the acceptance of a bequest from Virgil B. Harrigan in the initial amount of $270,000 on behalf of the Placer County Library for the purpose of enhancing the adult literacy program at the Rocklin Library and its service area.
19. PERSONNEL/CIVIL SERVICE COMMISSION - Introduction of an ordinance, as submitted by the Civil Service Commission, to create the new classification of Dispatch Services Manager, salary grade 427 ($5989-$7278 monthly) to be allocated to the Sheriff’s Department and abolishment of the classification of Communications Services Manager, salary grade 437 ($6614-$8039 monthly) from the allocation to the Sheriff’s Department.
20. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:
a. Blanket Purchase Order #16253/Local Pharmacy Services/Health & Human Services - Renew Competitively Awarded Blanket Purchase Order with Rite Aid Corporation, in the maximum amount of $75,000.
b. Blanket Purchase Order #16252/Magnesium Hydroxide for Wastewater Treatment/Facility Services - Renew Competitively Awarded Blanket Purchase Order with Hill Brothers Chemical Company, in the maximum amount of $175,000.
c. Purchase Order/Ten Cleaire Horizon Emission Control Devices and Related Items/Public Works, Road Maintenance, Fleet Services - Award Sole Source Purchase Order to Cummins West, Inc., in the amount of $129,196.38.
d. Blanket Purchase Order/CalWorks Information Network Printing and Mailing Services/Health & Human Services - Award Blanket Purchase Order using a Sacramento County Competitively Bid Contract with Document Fulfillment Services, in the maximum amount of $70,000.
e. Contract/Employee Performance Appraisal System/Personnel - Award a three year contract to SilkRoad Technology as the Result of Competitive Request for Proposals #9924, in the maximum amount of $109,000.
f. Contract Change Order/Version 7.7 Digital Radio Hardware/Admin. Services/Telecommunications - Approve Change Order #1 to Contract KN020917 with Motorola, Inc. in the amount of $57,567.95, approve a technical budget revision to the Countywide Systems Fund and add the equipment to the Master Fixed Asset List.
g. Emergency Purchase/Microwave Communication System/Admin. Services/Telecommunications - Ratify emergency purchase, approve a technical budget revision in the amount of $9,538.94 and add the system to the Master Fixed Asset List.
21. PUBLIC WORKS:
a. Barton Road Bridge Replacement Project, Contract #73267 – Resolution authorizing the Director of Public Works to execute a contract change order with Westcon Construction Corporation for an increase not to exceed the amount of $179,606.84 for a total contract amount of $1,698,432.64.
b. Placer County Roseville Corporation Yard Environmental Consulting Contract #73192 – Resolution approving Amendment #2 to Professional Service Agreement with Applied Engineering and Geology, Inc. (AEG) in the amount of $98,190 for Additional Monitoring, Request For Closure Report, and Monitoring Well Abandonment at the Placer County Roseville Corporation Yard, and authorize the Chairman to sign.
22. REDEVELOPMENT AGENCY - Approve a resolution designating the Hilltop Center as a location of Area Blight.
23. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approve appropriation of $200 in Revenue Sharing monies to Placer County Ducks Unlimited 34th Annual Fundraising Dinner as requested by Supervisor Weygandt ($200).
a. In Car Camera System - Approve the budget revision and update to the Master Fixed Asset List in the amount of $33,620.50 for two in-car cameras and related data storage to enhance law enforcement and public safety and increase investigative resources. Funds are from the 2009 Local Edward Byrne Memorial Justice Assistance Grant (JAG) funding ($67,241 proportionately shared with the City of Roseville and County of Placer). Placer County will be a sub recipient of the grant and accept all terms, conditions and requirements of the grant. Your approval is also requested for the Purchasing Manager to execute any documents related to this purchase. There is no impact to the General Fund.
b. Grant Award - Approve the grant award and budget revision for the Recovery Act Edward Byrne Memorial Justice Assistance Grant in the amount of $276,396 to be proportionately shared with the City of Roseville and County of Placer ($138,198 each). Placer County is the lead agency for this grant that will provide funding that was no longer available for a Probation Officer and Deputy Sheriffs in support of the Special Investigations Unit and the City of Roseville for civilian law enforcement personnel; and authorize the Sheriff-Coroner-Marshal to execute the grant award documents. There is no impact to the General Fund.
c. Agreement - Approve the Service Agreement between the Placer County Sheriff and DOCVIEW, LLC for the TRACView System and authorize the Sheriff-Coroner-Marshal to execute the agreement. There is no cost to the county to upload traffic accident reports for public access through TRACView. The County fee for reports of $10 will be passed through to the County by TRACView for each report downloaded. The initial term will be one year upon execution of the Service Agreement. There is no impact to the General Fund.
d. Auburn Airport Helipad - Approve a budget revision to the Sheriff’s Department to release Air Operations reserves in the amount of $10,000 for engineering for a helipad at Auburn Airport. Total cost of the engineering will be an amount Not-To-Exceed $20,000 as per the competitive bid completed by Procurement Services.
e. Memorandum of Understanding - Approve the Memorandum of Understanding (MOU) template for use between the Placer County Sheriff and fire agencies for fire incident data collected through SunPro software and authorize the Sheriff-Coroner-Marshal to execute the agreements based on final approval of County Counsel and Risk Management. The cost of the SunPro software ($20,664) is prorated amongst the county and fire agency users based on the number of users plus a fee for services and maintenance ($750 per agency). The initial term is based on a fiscal year basis. The cost for SunPro and revenue for its use is included in the budget submitted to your Board. There is no impact to the General Fund.
25. TREASURER-TAX COLLECTOR:
a. South Placer Adult Correctional Facility - Adopt a resolution authorizing Placer County to recover certain expenditures from debt proceeds associated with the construction of South Placer Adult Correctional Facility (SPAC), Design-Build (D-B) Project No. 4764, (the “Project”) in an amount not to exceed $100,000,000 should the County so determine to issue debt at a later date.
b. Treasury Funds - Approve the temporary borrowing of Treasury funds, in the estimated amount of $660,000 for fiscal year 2009/10, by the Placer Hills Fire Protection District, Fund 531 sub-fund 350, as prescribed by the California State Constitution.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
26. SHERIFF – Inmate Welfare Fund (IWF) annual reports for FY 2008/2009. In FY 2008/2009, the fund has received $673,874 primarily from commissary and telephone revenue and expended $849,190 primarily for education and vocational, facility and capital improvements and services for the benefit and safety of the inmates. The balance ending June 30, 2009 is $125,325. Funds are also held for inmates in the amount of $163,673.
27. TREASURER-TAX COLLECTOR - Material event disclosure report for the Placer Corporate Center Assessment District Bonds filed on September 11, 2009 with the Municipal Securities Rulemaking Board pursuant to secondary market disclosure requirements consistent with SEC Exchange Act Rule 15c2-12.
BOARD OF SUPERVISORS’ 2009 MEETING SCHEDULE:
October 20, 2009
November 3, 2009
November 17, 2009
December 8, 2009
AGENDA AVAILABLE VIA FAX (530) 889-6800
OR FROM PLACER COUNTY’S WEBSITE www.placer.ca.gov