COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, NOVEMBER 17, 2009

SUMMARY ACTION

9:00 a.m.

 

F.C. “Rocky” Rockholm, District 1, Chairman                                                                                           Thomas Miller, County Executive

Robert Weygandt, District 2                                                                                                                   Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                         Rich Colwell, Chief Assistant County Executive

Kirk Uhler, District 4, Vice Chairman                                                                                               Mike Boyle, Assistant County Executive

Jennifer Montgomery, District 5                                                                                                  Holly Heinzen, Assistant County Executive

                                                                                                                                                                             Ann Holman, Clerk of the Board

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

9:00 a.m.

 

PUBLIC COMMENT – 1) Rebecca Domeier requested the Board consider options for Deputy Sheriff for use of sick leave and vacation accrual upon retirement and reconsider wellness pay.  2) Joanne Neft advised the Mandarin Festival is November 20, 21 and 22 and spoke about a cookbook she is writing based on all Placer County agriculture, to be introduced in time for Mothers Day.  3) Ron Treabess, North Lake Tahoe Resort Association, presented their Fiscal Year 2008-09 year end report.

 

SUPERVISOR’S COMMITTEE REPORTS – Supervisor Montgomery announced that Tahoe Regional Planning Agency will be rehearing the Kings Beach Commercial Core Improvement Project at their January 2010 meeting.  Supervisor Rockholm advised he assisted Ted Gaines at a breakfast at the Roseville Veterans Hall, serving over 500 people.  Supervisor Holmes participated in the Auburn Veterans Day Parade which recognized the Viet Nam Vets.  Supervisor Uhler advised in August 2008 the Board directed Planning staff to initiate an update to the Granite Bay Community Plan.  Supervisor Uhler publicly acknowledged the efforts of the Planning Department, lead by Michael Johnson, CDRA Director, for work on the Granite Bay Community Plan update.  Supervisor Uhler said nine community meetings were held to review the various land use change requests and policy change requests.  The overwhelming response by residents was that the meetings have been very helpful and informative.

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 9:15 a.m.

 1.   PERSONNEL/SERVICE AWARDS – Presentation of Employee County Service Awards.

 

10:00 a.m.

 2.   BOARD OF SUPERVISORS – Presented recipients Diane Howe, Colonel John Lathrop, Shirley Russell, Richard Wyatt, Deputy Kenneth Skogen, Deputy Michael Bennett, Jim Lane, Sergeant Bill Walton and Deputy Paul Long with their Commemorative Coin Awards.

 

 11:00 a.m.

 3.   PLACER COUNTY OFFICE OF EDUCATION – Received the annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

 

11:15 a.m.

 4.   COUNTY EXECUTIVE/PENSION BENEFITS - Received a presentation on Pension Benefits from the County Executive Office’ and provided policy direction regarding the payment of a stipend to Deputy Sheriff Association industrial disability retirees.  Staff to return with a resolution to implement the policy to include an exemption for those retirees to be eligible to receive the stipend.

       MOTION Uhler/Montgomery/Unanimous

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 5.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorized the Purchasing Manager to sign the following:

a.    Blanket Purchase Order #16277, Forensic Laboratory Services/District Attorney - Approved the six-month renewal of competitively awarded Blanket Purchase Order #16277 with Valley Toxicology Service, Inc., in the maximum amount of $290,000.

       MOTION Holmes/Weygandt/Unanimous

 

b.    Blanket Purchase Order #16204, Credit Card Fuel Purchases/Public Works/Fleet Services - Approved the renewal of Blanket Purchase Order #16204, awarded from a State of California competitive contract with Voyager Fleet Systems, Inc., in the maximum amount of $650,000.

       MOTION Montgomery/Uhler/Unanimous

 

 6.   COUNTY CLERK-RECORDER – Authorized the County Clerk-Recorder to negotiate and execute Sole Source Computer Software Contract with RecordFusion, in an amount expected not to exceed $489,480, for Clerk-Recorder System including electronic recording and image redaction capabilities.

       MOTION Montgomery/Uhler/Unanimous

 

 7.   COUNTY EXECUTIVE/COMMUNITY GRANTS AND LOANS - Resolution 2009-323 adopted authorizing the Chief Assistant County Executive Officer to execute a Subrecipient Agreement with the Cities of Lincoln and Rocklin to implement the use of $2,046,469 awarded from the Community Development Block Grant Neighborhood Stabilization Program and establishing loan limits for the Program (Placer County $872,923; City of Lincoln $667,852; and City of Rocklin $505,694).

       MOTION Holmes/Montgomery/Unanimous

 

 8.   COUNTY EXECUTIVE:

a.    North Lake Tahoe Resort Association - Approved the North Lake Tahoe Resort Association’s proposed expenditure of $1,075,503 in budgeted Infrastructure Account funds for construction of Phases V, VI and VII to complete the Lakeside Multipurpose Trail.

       MOTION Montgomery/Holmes/Unanimous

 

b.    Capital Facilities Impact Fee Annual Report - Resolution 2009-324 adopted accepting the Placer County Capital Facilities Impact Fee Annual Report for 2008-09 reflecting a reduction of 1.4% in the fees for 2009-10 consistent with the Consumer Price Index (CPI).

       MOTION Montgomery/Uhler/Unanimous  VOTE 4:0 (Weygandt temporarily absent)

 

 9.   HEALTH & HUMAN SERVICES:

a.  Children’s System of Care - The Board took following actions:

a.    Approved the FY 2009-10 cooperative agreement with Placer County Office of Education (PCOE) to jointly meet the Federal Individuals with Disabilities Education Act (IDEA) and State mental health mandates, with PCOE to reimburse Placer County for providing mandated mental health services in the amount not to exceed $4,348,618.  The required match for these services includes $15,000 in County General Funds.

b.    Approved a Budget Revision in the amount of $3,663,420, a net increase of $81,710 to the FY 2009-10 Final Budget based on increased utilization.

MOTION Montgomery/Holmes/Unanimous  VOTE 4:0 (Weygandt temporarily absent)

 

b.    Community Health- The Board took the following actions:

a.        Approved the grant award from the Substance Abuse and Mental Health Services Administration (SAMHSA), Drug Free Communities (DFC) Support Program, for coordination of the Coalition for Placer Youth in the amount of $625,000 from September 30, 2009 through September 28, 2014; and

b.        Authorized the Director of Health & Human Services to sign any subsequent amendments regarding the Drug Free Communities Support Program.

       No County General Funds are included in this action.

       MOTION Holmes/Weygandt/Unanimous  VOTE 4:0 (Uhler temporarily absent)

 

10.  PUBLIC WORKS/AUBURN-FOLSOM ROAD WIDENING MIDDLE PHASE PROJECT – Resolution 2009-325 adopted authorizing the Chairman to award and execute the construction contract, with County Counsel and Risk Management review and approval, for the Auburn-Folsom Road Widening Middle Phase Project, to the lowest responsible and responsive bidder, Western Engineering, for $4,297,070.25, and authorized the Director of Public Works to execute contract change orders up to 10% of the contract amount.  MOTION Uhler/Holmes/Unanimous

 

ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENED AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD

 

11.  REDEVELOPMENT AGENCY BOARD - Resolution 2009-326 adopted selecting the USA Properties Fund Proposal and authorizing the Redevelopment Director or designee to execute an Exclusive Negotiating Rights Agreement between the Agency and USA Properties Fund for the planning of housing on the Redevelopment Agency property at 360 Silver Bend Way, Auburn, Assessor’s Parcel Numbers 054-171-031, 054-171-032, and 054-171-035 through 038.

       MOTION Montgomery/Holmes/Unanimous

 

ADJOURNED AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND

RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

12.  COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)   §54956.9 - CONFERENCE WITH LEGAL COUNSEL

Existing Litigation:

(a)   John Connor vs. Derek Reich Cash, et al., Placer County Superior Court Case No.: SCV-24345 – The Board received a status report from Counsel and gave direction.

(b)   Robert Attebery, et al. vs. Placer County, et al., U.S.D.C. Eastern District, Case No. 2:08-cv-01778-JAM-JFM – The Board received a status report from Counsel and gave direction.

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS –

The Board met with Labor Negotiators to discuss Labor Negotiations.

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Gerald O. Carden, Anthony J. La Bouff

Employee organization: PPEO. DSA.

 

Adjourned as the Placer County Board of Supervisors and convened

as the Placer County In-Home Supportive Services Public Authority

(C)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR – The Board met with its Labor Negotiators

(a)   Authority negotiator: Eldon Luce, Tom Miller, Richard Colwell, Anthony J. La Bouff, Gerald O. Carden

Employee organization: United Domestic Workers of America.

Adjourned as the Placer County In-Home Supportive Services Public Authority

and reconvened as the Placer County Board of Supervisors

 

CONSENT AGENDA (Items 13 thru 21) Consent Agenda approved with action as indicated.

MOTION Uhler/Montgomery/Unanimous

13.  BOARD OF SUPERVISORS - Approved minutes of October 20, 2009.

 

14.  CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    09-101, Hopper, Clinton, Unstated, (Property Loss)

b.    09-102, Hawkins, Carisa, $2,259.37, (Property Loss)

c.    09-103, Hamilton, Cheryl, $139, (Property Loss)

 

15.  COMMITTEES & COMMISSIONS:

a.    Area 4 Agency on Aging Advisory Council – Approved the reappointment of Jean Rios, to Seat 5.

 

b.    Tahoe Cemetery District – Approved the reappointments of James O’Brien to Seat 1, Robert Scoville to Seat 2, Donald Hale to Seat 3, Steve Glazer to Seat 4 and Randal Pomin to Seat 5, as requested by Supervisor Montgomery.

 

c.    Wastewater Advisory Committee – Approved the appointment of Joe Olsen to Seat 1, representing Placer County Architects, Geologists, Engineers and Surveyors.

 

d.    Wastewater Advisory Committee – Approved the reappointments of Tibor Banathy to Seat 2 and Kevin Bell to Seat 4 as requested by Health and Human Services, Environmental Health.

 

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY:

a.    Planning/Contract Amendment/Sundance Properties/Grading Permit and Post-Construction Technical Hydrology Fees/Lakeview Farms Restoration Project – Approved a contract amendment in the amount of $28,000 with Sundance Properties to cover unexpected costs associated with Engineering and Surveying Department fees not factored into the project budget.  Total contract amount $408,000.

 

b.    Engineering & Surveying/Martis Camp Unit #7A, 9A and 9B SUB-424/CUP3008 – Approved amendment to Subdivision Improvement Agreements for Martis Camp Unit #7A, 9A and 9B; authorized the Chairman to sign; and instructed the Clerk of the Board to prepare for recording.

 

c.    Engineering & Surveying/Northstar Highlands Resort (aka Ritz-Carlton Hotel) and Ritz-Carlton Club, CPN-8384 and DPN-8633, Respectively Portions of Tract 961 –The Board took the following action

1.    Authorized the Director of Engineering & Surveying to execute amendments to the Subdivision Improvement Agreement (SIA) that creates three new SIA’s, one for each of the three lots created with this map, and divides the security currently held for the three lots commonly into three prorated portions.

2.    Accepted the improvements as complete for the Ritz-Carlton Hotel, DPN-8384, and the Ritz-Carlton Club, DPN-8633, located on Lots 2 and 3, respectively.

3.    Authorized the Faithful Performance and Labor/Materials sureties to be reduced for Lots 2 and 3 to the levels described below upon execution of the SIA amendments:

       a.  Faithful Performance in the amount of 25% of the public improvements.

       b.  Labor/Materials in the amount of 50% of all the improvements, or the total of all claims per G.C.66499.7, whichever is higher, for six months or longer if claims exist.

4.    Authorized retention of the Faithful Performance and Labor/Materials sureties for Lot 1 at 100% of the amount of all improvements on this lot, to be reduced at a later time once the improvements are completed.

5.    Authorized the Director of Engineering & Surveying to execute a Deferred Improvement Agreement with the developer to guarantee dedication of an easement at the intersection of Highlands View Road and State Highway 267 for the benefit of Caltrans.

 

17.  FACILITY SERVICES:

a.    2009/10 Sewer Line Video Inspection, Sewer Maintenance District #1&2, Project 40237 - Resolution 2009-318 adopted authorizing the Director of Facility Services to execute a contract with Phillips Service Company for the project, in an amount not to exceed $128,206, upon review and approval by Risk Management and County Counsel, and approved any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

 

b.    Rocklin Branch Library, Tenant Improvements, Project #4702 - Approved Plans and Specifications and authorized staff to solicit bids for the project, located at 4890 Granite Drive, Rocklin.

 

c.    Colfax Library Utility Easement - Resolution 2009-319 adopted delegating authority to the Director of Facility Services, or his designee, to grant a utility easement to the Placer County Water Agency (PCWA) at the Colfax Library, and execute all documents and take all actions necessary to grant and record this easement following its approval by County Counsel.

 

d.    Overseeder Replacement - Approved a Budget Revision to the Granite Bay Landscape and Lighting District Budget shifting $10,000 in appropriations from Account 2405 Materials–Buildings & Improvements to Account 4451-Equipment; authorized the purchase of one overseeder at a cost not-to-exceed $10,000; and added to the County’s Master Fixed Asset List.

 

e.    Emergency Purchase/Sewer Lift System - The Board ratified the decision of the Director of Facility Services to replace the sewer lift system for Building 430 in the Placer County Government Center as an emergency purchase in accordance with the provisions of the Public Contract Code Section 22050 and the Purchasing Policy Manual, and authorized payment to Sepcorp, Inc., in an estimated amount of $12,000 upon completion of the work.

 

18.  HEALTH &HUMAN SERVICES/ADULT SYSTEM OF CARE - Approved amendments to the Placer County Mental Health, Alcohol, and Drug Advisory Board Bylaws as requested by the members of the Mental Health, Alcohol, and Drug Advisory Board.  There are no County General Funds in this action.

 

19.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorized the Purchasing Manager to sign the following:

a.    Bid #9927, Environmental Lab Analysis Services/Facility Services - Awarded Competitive Bid to Excelchem Environmental Labs, in the maximum amount of $165,000.

 

b.    Blanket Purchase Order #16420, Original Equipment Manufacturer Ford Parts and Dealer Service/Public Works/Fleet Services - Approved the renewal of negotiated Blanket Purchase Order with Auburn Ford Lincoln Mercury, in the maximum amount of $50,000.

 

c.    Blanket Purchase Order #16351, Passenger Car, Truck, and Heavy Equipment Tires/Public Works/Fleet Services – Approved the renewal of Blanket Purchase Order awarded from a competitively bid public agency cooperative contract with Auburn Tire Service, in the maximum amount of $210,000.

 

d.    Declare Items as Surplus - Declared vehicles and miscellaneous equipment as surplus and authorized disposal by Public Sale.

 

e.    Competitively Bid #9932, Floor Covering Installation Services/Facility Services - Awarded to Anderson Carpet & Linoleum Sales Co., Inc., in the maximum amount of $125,000.

 

20.  PUBLIC WORKS:

a.    Abandonment/Public Utility Easement, Alpine Meadows – Resolution 2009-320 adopted to abandon a portion (281 square feet) of a Public Utility Easement on Lot 61, Alpine Meadows Estates Subdivision Unit No. 11, for the amount of $688.

 

b.    Change Order/Snow Chains - Approved a change order to Blanket Purchase Order #16607 with Silver State International, Inc., of Sparks, Nevada, in the amount of $50,000 for snow chains and related parts, and authorized the Purchasing Manager to sign the resulting change order, increasing the maximum amount to $99,500.

 

c.    Squaw Valley Bus Shelter, Construction Contract #1077 – Resolution 2009-321 adopted accepting the Squaw Valley Bus Shelter as complete and authorizing the Director of Public Works to execute the Notice of Completion.

 

d.    Tahoe City Public Utility District/Lakeside Trail Phases V, VI, and VII – Resolution 2009-322 adopted for Placer County to accept committed matching funds in an estimated amount of $180,000 to establish eligibility for Caltrans Bicycle Transportation Account funding for the Tahoe City Public Utility District’s Lakeside Trail Phases V, VI, and VII in Tahoe City.

 

21.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approved appropriation of $100 in Revenue Sharing monies to the City of Roseville Christmas Tree Lighting Ceremony to help defray the cost of the event, as requested by Supervisor Rockholm.

 

b.    Approved appropriation of $200 in Revenue Sharing monies to the Lincoln High School 2010 Sober Grad Night Celebration to help defray costs of the event, as requested by Supervisor Weygandt.

 

c.    Approved appropriation of $100 in Revenue Sharing monies to the Roseville Chamber of Commerce Sylvia Besana Annual Holiday Parade to help defray the cost of the event, as requested by Supervisor Rockholm.

 

d.    Approve appropriation of $750 in Revenue Sharing monies to the Salvation Army of Auburn Community Thanksgiving Day Dinner to help defray the cost of the event, as requested by Supervisor Rockholm ($250) and Supervisor Holmes ($500).

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

22.  Treasurer’s Statement for the Month of October 2009.

 

ADJOURNMENT – Next regular meeting is Tuesday, December 8, 2009.

 

 

BOARD OF SUPERVISORS’ 2009 MEETING SCHEDULE:

December 8, 2009