COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JANUARY 11, 2011

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                                                                    Thomas Miller, County Executive

Robert Weygandt, District 2, Vice Chairman                                                                                     Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                                  Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4, Chairman                                                                                                                    Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

 

FLAG SALUTE – Led by Thomas Miller, County Executive.

 

 1.   CEREMONIAL ADMINISTRATION OF THE OATH OF OFFICE FOR INCOMING SUPERVISORS – Officiated by Jim McCauley, County Clerk-Recorder.

 

 2.   BOARD OF SUPERVISORS/REORGANIZATION OF THE BOARD:

a.    Selection of 2011 Chairman.

       Action:

 

b.    Selection of 2011 Vice-Chairman.

       Action:

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 15 thru 30) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

  9:30 a.m.

 3.   PLACER COUNTY 4-H All STARS – Presentation of Honorary 4-H Leadership Cards to the Board.

       Action:

 

11:00 a.m.

 4.   COUNTY EXECUTIVE/LEGISLATIVE PLATFORM:

1.    Adopt the Placer County 2011 Legislative Platform and direct staff to pursue action items, support, oppose or sponsor legislation, and coordinate the advocacy program in accordance with the 2011 Legislative Platform.

 

2.    Designate and authorize members of the Board of Supervisors and County Executive Officer to travel to Washington, DC February 14-17, 2011 to meet with elected or appointed officials of the United States to discuss legislative and regulatory issues affecting the County.

Action:

 

12:00 Noon

 5.   BOARD OF SUPERVISORS – Placer County Administrative Center, 175 Fulweiler Avenue, Conference Room A, Auburn - Discussion of the 2011 Boards & Commissions assignments and agenda scheduling.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Orders, Passenger Car, Truck, and Heavy Equipment Tires/Public Works/Fleet Services - Approve the renewal of Two Blanket Purchase Orders awarded from a Competitively Bid Public Agency Cooperative Agreement with Auburn Tire Service and Schultz Tire Factory for Passenger Car, Truck, and Heavy Equipment Tires in the maximum aggregate amount of $255,000.

       Action:

 

 7.   BOARD OF SUPERVISORS – Approve minutes of December 14, 2010.

       Action:

 

 8.   COUNTY EXECUTIVE/EMERGENCY SERVICES Adopt a Resolution approving the California Department of Forestry and Fire Protection Cooperative Fire Protection Agreement (CAL FIRE Contract) for Fiscal Year (FY) 2010/11 in the amount of $8,608,686, an increase of 2.5% from FY 2009/10 to reflect an increase from 10 to 12 months of operating expenses for Station 77 (Sunset West) and a controlled burn for the Foresthill Bridge Project; authorize the Chairman to sign the Agreement, and authorize the extended period payments into next fiscal year in accordance with Exhibit C item 3B of the contract.

       Action:

 

 9.   HEALTH & HUMAN SERVICES/CHILDREN’S SYSTEM OF CARE – Request the Board take the following actions regarding award of contracts as a result of a Request for Proposals for mandated advocacy and support services for youth and families:

a.    Approve award of the Family Advocacy Program to Mental Health America of Northern California in an amount not to exceed $965,970 from January 1, 2011 through June 30, 2012; and

b.    Approve award of the Youth Empowerment Support Program to Whole Person Learning, Inc. in an amount not to exceed $235,893 from January 1, 2011 through June 30, 2012; and

c.    Authorize the Director of Health and Human Services to sign subsequent amendments up to 10 percent of the total contract amount or $49,999, whichever is less.

d.    Approve an amendment to Contract CN012880 with the incumbent provider, United Advocates for Children and Families, increasing the amount by $45,337 for a revised total amount of $505,940 and extending the term of the contract by one month, through January 31, 2011, to allow for uninterrupted transition of these services.

These contracts are fully funded with Federal and State funds with $446,000 included in the Department’s FY 2010-11 Final Budget, and $804,000 to be included in the FY 2011-12 Base Budget.  No County General Fund match is required.  This amount is unchanged from the prior fiscal year.

Action:

 

10.  PERSONNEL - Adoption of the Resolution of Intention and Ordinance Amending the CalPERS Contract to adopt the CalPERS 2.0% @ 55 Modified Local Miscellaneous and 3% @ 55 Modified Local Safety Formulae for New Hires per Government Code Section 20475 (Different Level of Benefits) and Three Year Final Compensation per Government Code Section 20037:

1.    Approve a Resolution of Intention for the California Public Employees Retirement System (CalPERS) to amend the CalPERS contract to provide 2.0% @ 55 Modified Local Miscellaneous and 3% @ 55 Modified Local Safety formulae for new hires per Government Code Section 20475 (Different Level of Benefits) and Three Year Final Compensation per Government Code Section 20037 to be effective March 12, 2011;

2.    Introduction of an Ordinance for the California Public Employees Retirement System (CalPERS) to amend the CalPERS contract to provide 2.0% @ 55 Modified Local Miscellaneous and 3% @ 55 Modified Local Safety formulae for new hires per Government Code Section 20475 (Different Level of Benefits) and Three Year Final Compensation per Government Code Section 20037 to be effective March 12, 2011;

3.    Approve two CalPERS Resolutions to identify that employees hired on or after March 12, 2011, including Elected Officials, Management (Classified & Unclassified), Safety Management, and Confidential employees will pay the full employee retirement contribution.

Action:

 

11.  PROBATION/ADMINISTRATIVE SERVICES/PROCUREMENT:

a.    Presentation – Informational item presented by the Probation Department regarding use of electronic monitoring and alternative sentencing programs.

 

b.   Blanket Purchase Order, Various Electronic Monitoring Equipment & Services/Probation - Approve the award of Multiple Blanket Purchase Orders, resulting from a Competitively Bid Public Agency Cooperative Agreement with Pro Tech Monitoring Inc., and G4S Justice Services Inc., for various electronic monitoring equipment and services, in the maximum amount of $440,000 and authorize the Purchasing Manager to sign.

       Action:

 

12.  PUBLIC WORKS/AUBURN FOLSOM ROAD WIDENING MIDDLE PHASE PROJECT, CONTRACT #1073 – Adopt a Resolution increasing the authority of the Director of Public Works for the Auburn Folsom Widening Project to authorize and execute construction Contract Change Orders with Western Engineering Contractors by an additional $250,000 for a total not to exceed the amount of $679,700.

Action:

 

13.  SHERIFF – Approve a budget revision in the amount of $591,345 for equipment, maintenance and training from the Department of Homeland Security Grant Program for the Sheriff’s Department; approve modification of the Master Fixed Asset List and authorize the Purchasing Manager to execute any related documents. There is no impact to the General fund.

       Action:

 

14.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

§54956.9 – CONFERENCE WITH LEGAL COUNSEL

(1)    Existing Litigation:

(a)   Rob Collins, et. al. v. County of Placer, et. al., California Court of Appeal, Third Appellate District, Case No.: C063789.

       CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 15 thru 30) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

15.  ORDINANCE – Second Reading:

a.    County Executive/Emergency Services/Hazardous Vegetation Abatement – Adopt an Ordinance amending Chapter 9, Public Peace, Safety, and Welfare; Article 9.32 Fire Prevention; Part 4: Hazardous Vegetation Abatement On Unimproved Parcels; to add newly participating agency names in Sections 9.32.130, 9.32.190 and 9.32.250; and approve participation in the Ordinance by Placer County Fire.

 

b.    Community Development Resource Agency/Planning/Development Impact Fee Deferral ProgramAdopt an Ordinance amending Article 15.70 of the County Code to approve a two (2) year extension of the County’s Development Impact Fee Deferral Program, which was originally adopted by the Board on December 9, 2008.  Ordinance 5535-B added Article 15.70 (Fee Deferral Program) to Chapter 15 (Building and Development) of the Placer County Code allowing for the deferral of certain impact fees for residential and non-residential development projects through December 31, 2010.

 

c.    Personnel/Benefit Unit Designation Changes for Sheriff’s and Auditor-Controller Department – Adopt an Uncodied ordinance recommending Benefit Unit Designation Changes for Sheriff’s and Accountant-Auditor Departments.

 

16.  AUDITOR-CONTROLLER - Approve an amendment to Blanket Purchase Order #18071 with PRJ Consulting, Inc. for $112,000 for consulting services for PeopleSoft/ACORN System to a maximum amount of $161,000.

 

17.  BOARD OF SUPERVISORS:

a.    Approve 1-year District Aide Employment Agreement with Eric Goldman for general administrative and technical assistance to the District 1 Supervisor at salary schedule Unclassified Grade 413 step (1) for the amount of $64,064 plus benefits.

 

b.    Approve a six-month contract for services with District 2 Assistant Aide for web page maintenance and other general administrative assistance with contractor Lyndell Grey, beginning January 1, 2011 for the amount of $10,219.

 

c.    Approve three-month District Aide Employment Agreement with Linda Brown for general administrative and technical assistance to the District 4 Supervisor at salary schedule Unclassified Grade 413 step (3) $5,888.13 per month plus benefits.

 

d.    Approve 1-year District Aide Employment Agreement with Pat Malberg for general administrative and technical assistance to the District 5 Supervisor at a salary of $64,064 (Unclassified Grade 413 step 1) plus benefits.

 

e.    Approve 1-year District Aide Employment Agreement with Steve Kastan for general administrative and technical assistance to the District 5 Supervisor at a salary of $64,064 (Unclassified Grade 413 step 1) plus benefits.

 

f.    Approve a commendation congratulating Carlos A. Urrutia on his retirement as Rocklin City Manager after 26 years of service.

 

18.  CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    10-116, Bacciarini, Lisa, $1,442.64, (Property Damage)

b.    10-119, Palomera, Jose, Not Stated, (Bodily Injury/Personal Injury)

 

19.  CLAIMS AGAINST THE COUNTY – Reject the timely portion of the following claim, as recommended by the offices of County Counsel and Risk Management:

a.    10-112, Bangerter, Debra, $904,223, (Personal Injury)

 

20.  COMMITTEES & COMMISSIONS:

a.    Economic Development Board - Confirm the appointment of Edward S. Glavis representing Healthcare.

 

b.    Municipal Advisory Council (Donner Summit) – Approve the appointments of Karen Heald to Seat 1, Anne Knudsen to Seat 2, Christopher Parker to Seat 3, Daniel Wexler to Seat 4 and James Wiggins to Seat 5, as requested by Supervisor Montgomery.

 

c.    Municipal Advisory Council (Foresthill Forum) – Approve the reappointments of Gail McCafferty to Seat 2, Duane Frink to Seat 3, Sharon Page to Seat 4, Luana Dowling to Seat 5, Larry Jordan to Seat 6 and Michael Whittle to Seat 7, as requested by Supervisor Montgomery.

 

d.    Older Adult Advisory Commission – Accept the resignations of Jean Rios Seat 5 representing District 5 and Mary Helen Ivers Seat 8 representing the public-at-large, effective immediately, as requested by Supervisor Montgomery.

 

e.    Planning Commission – Approve the appointment of Richard Roccucci to Seat 1 representing District 1, as requested by Supervisor Duran.

 

21.  COUNTY COUNSEL – Approve the appointment of Gerald O. Carden, Chief Deputy County Counsel, or a designated representative of County Counsel’s office, and Suzanne Gazzaniga, Placer County Bar Association President to the Law Library Board of Trustees.

 

22.  COUNTY EXECUTIVE - Approve and authorize the County Executive Officer to sign an amendment to Contract #00312 with Liebert Cassidy Whitmore A Professional Law Corporation, in the amount of $5,000 for a total contract amount of $54,999, for consulting services related to labor negotiations.

 

23.  COUNTY EXECUTIVE/EMERGENCY SERVICES - Adopt a resolution approving the North Tahoe Fire Protection District 2010 Capital Facilities and Mitigation Fee Expenditure Plan that takes effect in 2011 and contains a 4.5% fee increase.

 

24.  DISTRICT ATTORNEY - Approve out-of-state travel for five people (three county employees and two non-county employees from local police agencies) to the National Symposium on Child Abuse Conference on March 28-31, 2011, held in Huntsville, Alabama. The total cost for travel, transportation and registration is estimated at $7,321.   Funding will be coming from a grant provided from the Western Regional Children’s Advocacy Center ($1,000) and from the First 5 Placer grant ($6,321).  The cost of out-of-state travel is included in the Fiscal Year 10/11 budget with no additional impact to the General Fund.

 

25.  FACILITY SERVICES:

a.   Placer County Juvenile Detention Facility CCTV Expansion, Project #4696 - Adopt a Resolution accepting the Placer County Juvenile Detention Facility CCTV Expansion, Project No. 4696, as complete and authorize the Director of Facility Services to execute and record the Notice of Completion.

 

b.    Richardson Pipeline Replacement, Project 40220/Contract Change Order 2 - Adopt a Resolution authorizing the Director of Facility Services to execute Contract Change Order 2, in the amount of $30,706 upon Risk Management and County Counsel review and in accordance with the County Purchasing Manual and Section 20142 of the Public Contract Code.

 

c.    Placer County Government Center Rental Rates - Adopt a Resolution approving the proposed Placer County Government Center (PCGC) Rental Rate Schedule; and affirm delegated authority of the Director of Facility Services to categorize buildings, make future rental rate adjustments, and take other actions necessary to implement a leasing program that effectively markets PCGC properties to maximize occupancy and revenue.

 

26.  HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CAREApprove a change order to Blanket Purchase Order #17651 with Staff Care, Inc. to increase the maximum amount by $53,000 for a revised total of $102,500 for the period of April 1, 2010 through March 31, 2011 due to a psychiatry staff vacancy at the Psychiatric Health Facility, and authorize the Purchasing Manager to sign the resulting change order.  Funding for this change order includes $37,100 in Federal and State funds, and a required County General Fund match of $15,900.  These costs are included in the Department’s FY 2010-11 Final Budget.

 

27.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order, Surveying Services for Eastern Placer County/Public Works - Approve the Renewal of a Blanket Purchase Order for Surveying Services for Eastern Placer County in the maximum amount of $125,000.

 

b.    Competitive Bid, Four Full Size Pickup Trucks/Public Works/Fleet Services - Approve the award of Competitive Bid #10030 to Future Ford of Roseville for Four Full Size Pickup Trucks in the total amount of $107,339.12.

 

c.    Blanket Purchase Order, Annual Employee Assistance Program/Personnel - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Concern EAP for the County’s Annual Employee Assistance Program in the maximum amount of $90,382.

 

d.    Blanket Purchase Order, Forensic Toxicology Laboratory Services/Sheriff - Approve the renewal of a Sole-Source Blanket Purchase Order with National Medical Services for Forensic Toxicology Laboratory Services in the maximum amount of $80,000.

 

e.    Purchase Order, Maintenance of Cisco Network Infrastructure Equipment and Software/Administrative Services/Telecommunications - Approve the award of a Purchase Order to AT&T/SBC DataComm using a Competitively Awarded State of California Contract for Maintenance of Cisco Network Infrastructure Equipment and Software in the amount of $62,367.90.

 

f.     Master Lease, Leases of Computer Servers and Related Equipment/Administrative Services/Information Technology - Approve the authority to use a Master Lease Agreement with Dell Financial Services for Two, Three, Four, and Five-year Leases of Computer Servers and Related Equipment.

 

g.    Blanket Purchase Order, Financial Information Services/Treasurer-Tax-Collector - Approve the award of a Sole Source Blanket Purchase Order with Bloomberg L.P. for Financial Information Services in the maximum amount of $105,000.

 

h.    Blanket Purchase Order, Furnishing and Installing Floor Covering Products/Facility Services/Building Maintenance - Approve the renewal of a Competitively Awarded Blanket Purchase Order with Anderson Carpet and Linoleum for Furnishing and Installing Floor Covering Products in the maximum amount of $125,000.

 

28.  PUBLIC WORKS:

a.    Blanket Purchase Order #17444 – Approve Change Order to Blanket Purchase Order #17444 with A-Z Bus Sales for Orion Bus parts and John Deere Compressed Natural Gas engine parts, and authorize the Purchasing Manager to sign the resulting Change Order increasing the maximum amount by $25,000 for a revised maximum amount of $74,950.

 

b.    Blanket Purchase Order #17517 – Approve Change Order to Blanket Purchase Order #17517 with Pape Machinery, Inc. for John Deere tractor and Compressed Natural Gas bus engine parts and authorize the Purchasing Manager to sign the resulting Change Order increasing the maximum amount by $35,000 for a revised maximum amount of $90,000.

 

c.    Sheriff Patrol Vehicles – Approve a Budget Revision and amend the Fiscal Year 2010/11 Master Fixed Asset List to add six (6) additional Patrol Sedan Replacements in the amount of $189,000; and authorize the Purchasing Manager to utilize the most current patrol vehicle bid to purchase the vehicles.

 

d.    Blue Canyon Airport Project, Resurface Runway and Parking Ramp, Contract #1086 – Adopt a Resolution accepting the Blue Canyon Airport – Resurface Runway and Parking Ramp Project as complete and authorizing the Director of Public Works to execute the Notice of Completion.

 

e.    Donner Pass Road Stabilization Project, Contract #1099 – Adopt a Resolution accepting the Donner Pass Road Stabilization Project as complete and approving and authorizing the Director of Public Works to execute the Notice of Completion for the Donner Pass Road Stabilization Project, Contract No. 1099.

 

f.     Placer Commuter Express Contract #12598, Amendment 4 – Adopt a Resolution authorizing the Director of Public Works to execute, with County Counsel and Risk Management’s review and approval, Amendment #4 to Contract #12598 with Amador Stage Lines to increase the monthly renewal options from six (6) to twelve (12) months, with no change in monthly charges.

 

g.    Transfer of Fixed Asset – Approve the transfer of a 1999 Chevrolet Suburban (County Vehicle #99305, V.I.N. 1GNGK26J8XJ505378) from Administrative Services/Procurement to the Sheriff’s Department.

 

h.    Purchase Tax-Defaulted Property – Adopt a Resolution authorizing the Director of Public Works to execute an Agreement to Purchase Tax-Defaulted Property (Assessor’s Parcel Number 069-170-006-000), for the purchase of tax-defaulted property by Agreement Sale under applicable provisions of the California Revenue and Taxation Code.

 

29.  SHERIFF:

a.    Extra Help Services - Approve a Budget Revision appropriating Air Operation Reserves to the Air Operations Budget for extra help services.  The Budget Revision is in the amount of $11,500 and will cover the extra help costs for this position based on 300 extra help hours for the remainder of this fiscal year.  There is no additional impact to the General fund.

 

b.    Blanket Purchase Order - Approve Change Order #1 to Blanket Purchase Order (BPO) #17139 with TEKsystems Inc. for information technology services, increasing the maximum amount by $170,100 for a revised amount of $220,000 and authorize the Purchasing Manager to sign the resulting change order.  The BPO term is from October 1, 2010 through September 30, 2011.There is no additional impact to the General Fund.

 

c.    Memorandum of Understanding - Approve an addendum to the Memorandum of Understanding (MOU) between the Placer County Sheriff-Coroner-Marshal and the Placer County Superior Court.  The addendum provides for current year cost increases of approximately $190,431 (5.4%) for the period July 1, 2010 through June 30, 2011 with a total Not-to-Exceed MOU amount of $3,716,092 for FY 2010/2011.  Adjustments reflect the level of services provided to the Courts with the updated average for salary and wages.  There is no additional impact to the General Fund.

 

d.    Training - Authorize the Placer County Sheriff’s Office to send four Special Enforcement Team (SET) members to a specialized firearm train-the-trainer course in Visalia California.  The dates of this training are February 13, 2011 through February 18, 2011 (February 12, 2011 is the travel day).  The total cost for all four SET members to attend this training is $5,577, and is included in the Department’s FY 2010-11 Travel & Training Budget.

 

e.    Personnel - Authorize the Sheriff’s Department to request that the Personnel Director conduct a study of the current administrative legal clerk position assigned to the Sheriff’s Civil Unit.  This study is requested based on performance flexibility and cross training necessary to meet service needs and maximize current resources.  There is no impact to the General Fund.

 

30.  TREASURER/TAX COLLECTOR - Approve a Resolution authorizing the tax collector to sell by Agreement Sale, to the Placer County Department of Public Works, for the proposed sale price of $5,550.00, the tax-defaulted property that is subject to the power of sale and described on the attached schedule, in accordance with Chapter 8 of Part 6 of Division 1 of the California Revenue and Taxation Code and authorize the Chairman to execute the Agreement to Purchase Tax-Defaulted Property.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

31.  Auditor – Independent Accountant’s Report on the Treasurer’s Statement of Assets, for quarter ended September 30, 2010.

32.  Treasurer’s Statement for the month of November 2010.

 

ADJOURNMENT