COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, APRIL 5, 2011

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                                                                    Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman                                                                                              Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                                  Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 8 thru 20) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15 a.m.

 1.   BOARD OF SUPERVISORS:

a.    Presentation of a Resolution in support of “Hands Across California” to draw awareness of the impact community colleges have on the state and to create a permanent $100 million endowment scholarship fund to benefit community college students for generations to come.

       Action:

 

b.    Presentation of a Resolution commending Placer County Chief Probation Officer, Stephen G. Pecor for 29 years of dedicated public service to Placer County.

 

 

11:00 a.m.

 2.   HEALTH & HUMAN SERVICES/ENVIRONMENTAL HEALTH – Conduct a public hearing to consider adoption of a Resolution to set fees for the statutorily-mandated aboveground petroleum storage tank program that are at or below the previously-established State fees.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 3.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Competitive Bid #10057, Asphalt Concrete Used for Road Maintenance/Public Works/Road Maintenance - Approve the Award of Competitive Bid No. 10057 to Vulcan Materials (Roseville & Grass Valley) for in the Total Aggregate Amount of $680,000.

       Action:

 

 4.   COUNTY EXECUTIVE/FY 2011-2012 BUDGET - The Board is requested to receive the following reports and approve the following actions:

a.    Receive a report on Placer County’s Budget and Financial Policy, Other Post Employment Benefit Policy, and Debt Management Policy from the County Executive Office.

 

b.    Receive a report on the impacts of financing the South Placer Adult Detention Facility (SPADF).

 

c.    Receive a report on FY 2011-12 Budget options and provide direction to staff on the development of the FY 2011-12 Proposed Budget including redirection of ongoing Capital Projects contribution in the amount of $1 million.  In addition, approve the following:

1.    Affirm the current policy direction for County activities such as hiring restrictions, use of extra help, and overtime practices.

 

2.    Direct County Executive Officer to develop salary savings recommendation for Management and Confidential employees to replace FY 2010-11 floating mandatory time off (2 furlough days).  Doing so would ensure consistent FY 2011-12 salary savings for all employees.

 

3.    Approve a resolution delegating authority to direct layoffs under Chapter 3 of the Placer County Code to the County Executive Officer for FY11-12 and extending and providing further direction for Resolution 2010-127 regarding delegation of layoffs, effective upon adoption.

Action:

 

 5.   COUNTY EXECUTIVE:

a.    Placer Grand Jury - Authorize the Chairman to sign letters in response to the Placer Grand Jury’s 2010-2011 Report on the All American Speedway.

Action:

 

b.    Emergency Services - Informational presentation regarding unusual number of propane leaks occurring on the eastern side of the County due in part to extreme snow loading.

       Action:

 

 6.   PUBLIC WORKS/SHERIDAN SAFE ROUTES TO SCHOOL PROJECT – Adopt a Resolution approving the project plans and specifications for the Sheridan Safe Routes to School Project; authorize the Chairman to sign the cover sheet; authorize the Public Works Department to advertise for bids to construct the Project; authorize the Public Works Director to execute the construction contract to the lowest responsible and responsive bidder up to an amount of $220,000, with County Counsel and Risk Management review and approval; and, authorize the Public Works Director to execute contract change orders up to 10% of the contract amount.

       Action:

 

 7.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation:

(a)   Sierra Club, et al. v. Placer County Board of Supervisors, et al., County of Placer Superior Court Case No. SCV-24201

(b)   M. Catherine Eddy v. Placer County Board of Supervisors, et al., (Placer County Superior Court Case No.: SCV-24519), Court of Appeal, Third Appellate District Court Case No.: C064397

 

(B)  §54957 – PUBLIC EMPLOYEE APPOINTMENT

(a)   Title: Director of Library Services

(b)   Title: Chief Probation Officer

 

(C)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(a)   Property:  APN(s): 026-370-043, 026-370-044, 026-370-045, 026-370-046, 026-370-047, and 026-370-048

Agency Negotiator(s):  Tom Miller, Jim Durfee, Mary Dietrich, Anthony J. La Bouff, Scott Finley

Negotiating Parties:  County of Placer, Peter and Jackie Caswell, and Harvego Real Estate LLC

Under Negotiation: Price, terms of payment, or both, relating to easements affecting the above

parcels

 

(D)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Gerald O. Carden, Anthony J. La Bouff, Employee organization: PPEO. DSA

CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 3-6) - All items on the Consent Agenda (Items 8 thru 20) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 8.   BOARD OF SUPERVISORS:

a.   Adopt a Resolution in support of “Hands Across California” to draw awareness of the impact community colleges have on the state and to create a permanent $100 million endowment scholarship fund to benefit community college students for generations to come.

 

b.    Approve a Commendation honoring Marie Kennedy for her generous donation to improve the Ronald L. Feist Park in Granite Bay after winning the, “Building Diamonds And Dreams” promotion sponsored by Chevrolet and The Scotts Company.

 

c.    Approve a Resolution commending Deputy Dennis Meeh for nearly 24 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

d.    Adopt a Resolution commending Placer County Chief Probation Officer, Stephen G. Pecor for 29 years of dedicated public service to Placer County.

 

 9.   CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.     11-007, Mosley, Joseph, $5,000, (Personal Injury)

b.    11-017, Hatzenbuehler, Lynda, $10,350, (Personal Injury)

c.     11-021, Dickson, Eleanor, Not Stated, (Bodily Injury)

d.    11-026, Dwivedi, Himanshu, Not Stated, (Property Damage)

 

10.  CLAIMS AGAINST THE COUNTY – Reject the timely portion of the following claims, as recommended by the offices of County Counsel and Risk Management.

a.    11-013, West, Jason, Not Stated, (Personal Injury)

b.    11-014, Carnelian Woods Townhouse Assoc., $150,000, (Breach of Contract)

 

11.  COMMITTEES & COMMISSIONS:

a.    Library Advisory Board – Approve the appointment of Jennifer Reed Rexroad to Seat 4, as requested by Supervisor Uhler.

 

b.    Municipal Advisory Council (Squaw Valley) – Approve the appointment of Andrew Lange to Seat 3 representing the public-at-large, as requested by Supervisor Montgomery.

 

c.    Older Adult Advisory Commission – Approve the appointment of Monica Sandgathe to Seat 4 representing District 4, as requested by Supervisor Uhler.

 

d.    Squaw Valley Design Review – Accept the vacancy of Seat 3 effective April 5, and direct the Clerk of the Board to post the vacancy, as requested by Supervisor Montgomery.

 

e.    Older Adult Advisory Commission – Approve the appointment of Pat Hardy to Seat 8 representing the public-at-large.

 

12.  COMMUNITY DEVELOPMENT RESOURCE AGENCY - Adopt a Resolution ratifying the revised North Tahoe Fire Protection District Ordinance 1-2011 (which adopts the California Fire Code) and Resolution 04-2011 (which adopts findings for local amendments) and direct staff to transmit Board determination to the District and the California Department of Housing and Community Development.

 

13.  DISTRICT ATTORNEY:

a.    Approve out-of-state travel for Placer County Sexual Assault Response Team (SART) to attend the Sixth National SART Training Conference on May 25-27, 2011, in Austin, Texas.  The total cost for this out-of-state travel is estimated at $5,522 and will be paid for with a scholarship awarded by United States Department of Justice.

 

b.    Approve the annual payment to Constellation Justice Systems in the amount of $66,643 to cover annual maintenance for the Damion case management system.

 

14.  FACILITY SERVICES:

a.    Demolition of Buildings 213 - 217 & The Fulweiler Modular Building, Project #4810 - Adopt a Resolution accepting the Demolition of Buildings 213-217 & the Fulweiler Modular Building, Project #4810, previously located at the Placer County Government Center in North Auburn and 133 Fulweiler Avenue in Auburn, as complete and authorize the Director of Facility Services, or his designee, to execute and record the Notice of Completion.

 

b.    Colfax Library Renovation, Project #4765 - Adopt a Resolution accepting the Colfax Library Renovation, Project #4765, located at 2 West Church Street in Colfax, as complete and authorize the Director of Facility Services, or his designee, to execute and record the Notice of Completion.

 

c.    Tahoe Administration Center Roof, Project #4789 - Approve a Budget Revision shifting $20,000 in appropriations from the Miscellaneous Projects 4907 to the Tahoe Administration Roof Project #4789 in the Capital Projects Fund.

 

d.    Records Management Warehouse Lease - Adopt a Resolution delegating authority to the Director of Facility Services to complete negotiations and execute Amendment #1 to Lease Agreement #28063 for 1765 – 1795 Industrial Drive, Auburn, with Cagle Properties, LLC.  This creates an annual savings of approximately $18,720.

 

15.  HEALTH & HUMAN SERVICES:

a.    Community Health:

a.    Approve a Budget Revision in the amount of $242,380 to appropriate new Federal funding for the County’s Public Health Emergency Preparedness Program, and

b.    Approve the purchase of hand-held scanners, refrigerated body storage systems, and respirator fit testing equipment for the County’s Public Health Emergency Preparedness Program for a total not to exceed $242,380, and authorize the Purchasing Manager to sign the resulting purchase orders and related documents, and

c.    Approve the addition of new equipment to the County Master Fixed Asset List in the amount of $105,850.

 

b.    Human Services:

a.      Approve the purchase and addition of auto call distribution equipment to implement new Human Services Service Center technology to the County Master Fixed Asset List in the amount of $24,400; and

b.      Approve a budget revision in the amount of $24,400 to add additional Federal funding to the Human Services budget to purchase these fixed assets.

 

16.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Purchase Order, One Roadside Tractor Mower/Public Works/Roads - Approve the award of a Purchase Order resulting from a Competitively Bid Public Agency Agreement with Alamo Industrial, for road maintenance, in the amount of $95,763.93.

 

b.    Blanket Purchase Order, Snow Chains, Related Parts, and Services/Public Works/Road Maintenance - Approve the renewal of a Competitively Awarded Blanket Purchase Order with JBC LLC Doing Business as Silver State International, in the maximum amount of $100,000.

 

c.    Blanket Purchase Order, Asphalt Concrete Used for Road Maintenance/Public Works/Road Maintenance - Approve the renewal of a Negotiated Blanket Purchase Order with Teichert Aggregates, in the maximum amount of $220,000.

 

17.  PUBLIC WORKS/NORTHSTAR VILLAGE/NORTHSTAR MOUNTAIN PROPERTIES, LLC - Approve the release to Northstar Mountain Properties, LLC (NMP) its fair share contribution for a traffic signal deemed no longer necessary; authorize the Director of Public Works to execute a Deposit Return and Indemnity Agreement; and, approve a Budget Revision increasing the 11320 Engineering Budget by $124,465 to release the fair share funds from the Martis Valley Trust Fund.

 

18.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $1,000 in Revenue Sharing monies to the Auburn Chamber of Commerce 15th Annual Auburn State of the Community Event to benefit the event and help offset the cost of special community awards given to those citizens honored, as requested by Supervisor Holmes ($1,000).

 

b.    Approve appropriation of $500 in Revenue Sharing monies to the Lincoln Volunteer Center Tour de Lincoln Fundraising Event to help support community projects in Lincoln, as requested by Supervisor Weygandt ($500).

 

c.    Approve appropriation of $200 in Revenue Sharing monies to Friends of the Auburn Area Recreation and Parks “Auburn Family Night Out” event to benefit the Auburn Area Recreation District Youth Assistance Fund, as requested by Supervisor Holmes ($200).

 

d.    Approve appropriation of $200 in Revenue Sharing monies to the Placer County Museum Docent Guild “4th Annual Heritage Trail” to benefit the event, as requested by Supervisor Holmes ($200).

 

19.  SHERIFF - Adopt a Proclamation declaring April 10-16, 2011, as National Public Safety Telecommunicator’s Week in Placer County.

 

20.  TREASURER-TAX COLLECTOR:

a.    Authority to Invest - Adopt a Resolution renewing the delegation of authority to invest certain funds under the control of the Board of Supervisors to the Treasurer for the 2011 calendar year.

 

b.    Sole Source Replacement Purchase - Approve a budget revision transferring, an amount not to exceed $34,858 in budget savings within the Treasurer-Tax Collector’s budget for the fixed asset purchase of two Remittance Processors, and add equipment to the Master Fixed Asset List for the purchase; and authorize the Purchasing Manager to sign a purchase documents for the award of a sole source replacement purchase of two Remittance Processors and associated software with RT Lawrence Corporation in an amount not to exceed $64,735.

 

c.    Sierra Joint Community College District - Approve the temporary borrowing of Treasury funds, in the estimated amount of $25,000,000 for fiscal year 2011/2012, by the Sierra Joint Community College District, Fund 401 sub-fund 100 as prescribed by the California State Constitution.

 

d.    mPower, CEC grant - Authorize the Treasurer-Tax Collector to execute the California Energy Commission’s State Energy Program Energy Upgrade California Sub-Subcontractor Agreement accepting $372,600 in grant funds related to the mPOWER Placer Commercial Program for the period from October 29, 2010 through March 31, 2012 subject to the review and approval of County Counsel and Risk Management; and approve a budget revision appropriating grant revenues in the amount of $372,600 for the mPOWER Placer Program.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

21.  Personnel - Classified Service Merit Increases.

 

ADJOURNMENT

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AGENDA AVAILABLE VIA FAX  (530) 889-6800

OR FROM PLACER COUNTY’S WEBSITE www.placer.ca.gov

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