COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 24, 2011

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                                                                    Thomas Miller, County Executive

Robert Weygandt, District 2, Chairman                                                                                              Anthony J. La Bouff, County Counsel

Jim Holmes, District 3                                                                                                                  Holly Heinzen, Assistant County Executive

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chairman

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Holmes

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 13 thru 30) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15.a.m.

 1.   HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE – Adopt a Resolution proclaiming May as Mental Health Awareness Month in Placer County.

 

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE REDEVELOPMENT AGENCY BOARD

10:00 a.m.

 2.   REDEVELOPMENT AGENCY - Conduct a public hearing and adopt a Resolution approving the 2011-2016 Five-Year Implementation Plan for the North Lake Tahoe Redevelopment Project Area.

       Action:

ADJOURN AS THE PLACER COUNTY REDEVELOPMENT AGENCY BOARD AND

RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

10:15 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING/ZONING TEXT AMENDMENT (PZTA T20080448) EMERGENCY SHELTERS, TRANSITIONAL HOUSING, SUPPORTIVE HOUSING; NEGATIVE DECLARATION - Consistent with the programs and policies previously adopted by the Board in conjunction with the County’s Housing Element, the Board of Supervisors is being asked to consider a Zoning Text Amendment related to emergency shelters, transitional housing, and supportive housing.  Staff recommends this item be continued to June 21, 2011 at 10:35 a.m.

       Action:

 

10:30 a.m.

 4.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING/ROAD NAMING AND NUMERICAL ADDRESSING SYSTEM:

1     Adopt an Ordinance, to repeal and replace Chapter 15, Article 15.08 of the Placer County Code entitled “Property Numbering System,” including an increase in the road naming fee subject to automatic adjustments based on the Consumer Price Index (CPI)

2.    Adopt a Resolution to rescind Resolution 86-125, “Road Naming Policy”.

Action:

 

11:00 a.m.

 5.   FACILITY SERVICES/PLACER COUNTY FAIRGROUNDS UPDATE - Receive an update on the Placer County Fairgrounds Operating Agreement and the All American Speedway and provide staff direction as appropriate.

       Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS:

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Competitive Bid #10064, Asphalt Emulsion Delivered and Spread/Public Works/Road Maintenance - Award to VSS Emultech, in the maximum amount of $300,000.

       Action:

 

b.    Competitive Bid #10056, Aggregate Materials and Hauling Services/Public Works/Road Maintenance - Award to Blain Stumpf Trucking, in the maximum amount of $328,225.

       Action:

 

c.   Competitive Bid #10074, Locum Tenens Psychiatric Services/Health & Human Services/Adult System of Care - Award to Medical Doctors Associates, StaffCare, Inc., and Jackson & Coker, in the maximum aggregate amount of $300,000.

       Action:

 

 7.   BOARD OF SUPERVISORS – Approve minutes of April 29, 2011.  Supervisor Uhler absent.

       Action:

 

 8.   COUNTY EXECUTIVE:

a.    Aitken Ranch - Adopt a Resolution authorizing the Director of Facility Services, or his designee, to: execute all documents, take actions necessary to complete the extinguishment transaction to remise, release, relinquish and forever quitclaim to the Morgan Family Management, LLC, successor in interest to Wildlands, Inc, all of its right, title and interest in Aitken Ranch property; and to accept and record the Easement Deed for a non-vehicular multipurpose access trail along Auburn ravine.

       Action:

 

b.    FY 2011-12 State Budget - Accept an update on the FY 2011-12 State Budget: May Revision and other legislative activities that may impact the County.

       Action:

 

 9.   FACILITY SERVICES/DRY CREEK FIRE STATION 100 ADDITION AND ALTERATIONS, PROJECT #4817 - It is recommended that the Board take the following actions associated with the Dry Creek Fire Station No. 100 Addition and Alterations, located at 8350 Cook-Riolo Road in Roseville:

1.    Approve the Plans and Specifications and authorize staff to solicit bids for the Dry Creek Fire Station No. 100 Addition and Alterations, Project No. 4817.

2.    Approve a Resolution authorizing the Director of Facility Services, or his designee, to: award and execute a contract in an amount not-to-exceed $479,461, upon review and approval by County Counsel and Risk Management; delegating authority to approve any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code; and, take all actions necessary to grant and record a utility easement to Cal American Water Company.

3.    Approve a Budget Revision shifting appropriations in the amount of $29,184 from Capital Projects Miscellaneous Projects to Project #4817 Dry Creek Fire Station No. 100 Addition and Alterations.

Action:

 

10.  HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE:

a.    Contracts and Non-Monetary Cooperative Agreements:

a.    Adopt a Super Resolution, authorizing the Director of Health and Human Services to execute renewals of 68 separate and distinct revenue and expenditure agreements, to provide a variety of vital and mandated services to the community, including veterinary, AIDS/HIV counseling, inpatient psychiatric care, medical services, and adoption planning, with concurrence of CEO, County Counsel, and Risk Management, with explicit recognition that each expenditure agreement’s total value will not increase by more than 10 percent of its prior term’s annual amount,

b.    Authorize the Director of Health and Human Services to sign subsequent amendments up to 10 percent of the initial amounts, and

c.    Authorize the Director of Health and Human Services to submit applications and accept grants and revenue contracts in amounts under $50,000, as well as execute non-monetary cooperative agreements with other entities.

Action:

 

b.    Grant Agreement - Approve the renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for the Shelter Plus Care Program in the amount of $298,716 for a 12-month term, beginning May 20, 2011, and authorize the Director of Health and Human Services to sign the agreement.  This funding provides on-going housing rental subsidies to qualified homeless individuals with a mental illness or other disabilities.

Action:

 

11.  PUBLIC WORKS, EXTENSION OF QUALIFIED LISTS AND RENEWAL OF BLANKET PURCHASE ORDERS FOR PUBLIC WORKS PROJECTS - Adopt a Resolution approving the extension of five lists of qualified firms to provide services for Public Works projects in Placer County and approving the renewal of Blanket Purchase Orders (BPOs) with the firms that are needed for continuing work in the amounts specified below, for a total maximum aggregate amount of $3,000,000 and authorize the Purchasing Manager to sign the new BPOs and transfer funds between BPOs within a discipline as needed.

       Action:

 

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(a)   Property:  APN(s): 007-181-003-000

Agency Negotiator(s): Tom Miller, Jim Durfee, Mary Dietrich, Anthony J. La Bouff, Scott Finley

Negotiating Parties:  County of Placer; and Placer County Water Agency

Under Negotiation: Price, terms of payment, or both

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Valerie D. Flood

Employee organization: PPEO. DSA

       CLOSED SESSION REPORT:

 

CONSENT AGENDA (Pages 4-8) - All items on the Consent Agenda (Items 13 thru 30) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

13.  AGRICULTURE:

a.    Organic Inspection Compliance Programs - Adopt a Resolution authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #10-0106-SA in the amount of $4,050 with the California Department of Food and Agriculture for Organic Inspection Compliance Programs for the Fiscal Year 2011–2012.

 

b.    Exotic Pest Detection Trapping/Emergency Services - Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to sign contract #10–0194, Amendment 1 for Exotic Pest Detection Trapping/Emergency services with the State Department of Food and Agriculture allowing for reimbursement from the State for up to $95,615 for enforcing mandated programs.

 

c.    Detection Trapping of Asian Citrus Psyllid - Adopt a Resolution authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #10-0061-SF with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $21,818 for costs associated with detection trapping of the Asian Citrus Psyllid in Placer County.

 

d.    Surveillance/Restricted Material Permit Conditions - Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to sign an agreement with the California Rice Commission allowing reimbursement from the California Rice Commission for up to $1000 for costs associated with increased surveillance to enforce restricted material permit conditions.

 

14.  AUDITOR-CONTROLLER – Adopt a Resolution to increase the petty cash fund for the Sheriff’s Department’s Placer Regional Auto Theft Task Force from $1,500 to $2,500.

 

15.  BOARD OF SUPERVISORS:

a.    Adopt a Resolution in support of, “Lake Tahoe Basin Wildfire Awareness Week” May 28th – June 5th urging residents to take wildfire prevention measures to reduce the threat of wildfires around their homes and in their community.

 

b.    Adopt a Resolution commending David P. Harris for 29 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

16.  CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    11-008, Kenney, Troy, $1,739.84, (Personal Injury)

b.    11-009, Koppin, David, $9,434.38, (Personal Injury)

c.    11-046, Grace Lutheran Church, $1,000, (Property Damage)

d.    11-047, Travelers Indemnity Company of Connecticut/KNB Restaurants, Inc., $64,900, (Property Damage)

e.    11-048, Travelers Indemnity Company of America/Naartjie, Custom Kids, Inc., $450,224, (Property Damage)

f.     11-049, Travelers Indemnity Company/Teavana Holdings, Inc., $27,500, (Property Damage)

g.    11-050, Travelers Property Casualty Company of America/Du’Faults Beauty Boutique, Bags & Baggage, Inc., et al, $64,900, (Property Damage)

h.    11-051, XL Specialty Insurance/Guess, Inc., $541,267.30, (Property Damage)

i.      11-052, ACE American Insurance Company, et al/Devan Jeweler’s, Jamba Juice, et al., $9,963,415.97, (Property Damage)

j.      11-053, Hartford Insurance Companies/Ashley Avery’s Collectables, Fast Fix Jewelry, et al., $1,263,610.83, (Property Damage)

k.    11-054, Bags & Baggage, Inc., $2,000,000, (Property Damage)

l.      11-055, Pattison, William/Bags & Baggage, Inc., $2,000,000, (Property Damage)

m.   11-057, Ruiz, Juan, $1,425, (Property Damage)

n.    11-054, Mitchell, Jeff, $27,000, (Bodily Injury/Property Damage)

 

17.  COMMITTEES & COMMISSIONS:

a.    Building Appeals Board – Approve the reappointment of David Piches to Seat 1 representing District 1, as requested by Supervisor Duran.

 

b.    Fish and Game Commission – Approve the reappointment of Mark Fowler to Seat 2 representing District 2, as requested by Supervisor Weygandt.

 

c.    Historical Advisory Board – Approve the reappointment of Glenn Vineyard to Seat 2 representing District 2, as requested by Supervisor Weygandt.

 

d.    Municipal Advisory Council – Sheridan – Approve the reappointments of Jim Houck to Seat 3, Lee Bastien to Seat 4 and Turgay Ozcan to Seat 5, as requested by Supervisor Weygandt.

 

e.    Older Adult Advisory Commission – Approve the appointment of Alicia Murray to Seat 18 representing Senior Service Organizations.

 

f.     Tahoe City Design Review – Approve the reappointments of Ken Foster to Seat 2 and Andrew Otto to Seat 6, as requested by Supervisor Montgomery.

 

g.    Historical Advisory Board – Approve the reappointment of George Lay to Seat 7 representing the Placer County Historical Society.

 

h.    Mental Health, Alcohol, and Drug Advisory Board – Approve the appointment of Patricia Reynolds-Meade as a Consumer Member for District 1, Seat 2, as recommended by the Mental Health, Alcohol, and Drug Advisory Board.

 

18.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING/ WOODBRIDGE ESTATES II, TRACT #967 - It is requested the Board take the following actions:

a.    Adopt a Resolution to abandon an Irrevocable Offer of Dedication for a Road Easement over Martella Lane created by the Woodbridge Estates II Final Map.

b.    Accept the subdivision improvements as complete.

c.    Authorize the Chairman to sign the Subdivision Improvement Replacement Agreement.

d     Instruct the Clerk of the Board to prepare the Resolution of Abandonment and the Subdivision Improvement Replacement Agreement for recording.

 

19.  COUNTY COUNSEL – Adopt a Resolution authorizing a Limited Exception to Water Source Restrictions in California-American Water Company Franchise during Water Shortage Emergency in the Western Water System of the Placer County Water Agency.

 

20.  COUNTY EXECUTIVE – Approve the North Lake Tahoe Resort Association’s proposed expenditure of up to $45,000 to prepare a conceptual analysis of alternatives for former Tahoe City Fire Station at Commons Beach in Tahoe City to be funded with Transient Occupancy Tax Funds dedicated for such purposes.

 

21.  COUNTY EXECUTIVE/PERSONNEL - It is recommended that your Board take the following actions:

  1. Approve a Side Letter of Agreement with the Placer Public Employees Organization (PPEO) and authorize the Chairman of the Board to sign seven originals; and
  2. Introduction of an ordinance, adjusting the compensation and benefits of PPEO General and Professional Unit employees, management, safety management, elected officials, confidential and unclassified (non-management) employees.

 

22.  COUNTY EXECUTIVE/COMMUNITY GRANTS AND LOANS - Adopt a Resolution approving the Subrecipient Agreement with Western Placer Unified School District to use the 10% set-aside funds of the 2010 Community Development Block Grant for Sheridan Elementary School and authorizing the County Executive Officer or his designee to execute the Subrecipient Agreement and any other agreement, contract, or document necessary to implement the CDBG grant proceeds under this Subrecipient Agreement.

 

23.  COUNTY EXECUTIVE/EMERGENCY SERVICES - Adopt a Resolution reaffirming for the second time the Proclamation of Local Emergency made by the Board of Supervisors on April 11, 2011 that was precipitated by a series of propane leaks in eastern Placer County located predominantly in the Serene Lakes community.

 

24.  FACILITY SERVICES:

a.    Lincoln Fire Station 70 Building & Site Improvements, Project #4819, Notice of Completion - Adopt a Resolution accepting the Lincoln Fire Station 70 Building and Site Improvements, Project #4819, located at Eden Lane in Lincoln, as complete and authorize the Director of Facility Services, or his designee, to execute and record the Notice of Completion.

 

b.    Plant 3 Entrance Road Improvements, Project #08241 - Staff recommends that the Board take the following actions with regard to the Plant 3 Entrance Road Improvements, Project 08241, located at Sewer Maintenance District #3, on Auburn-Folsom Road in Loomis:

1.    Approve the Plans and Specifications and authorize staff to solicit bids.

2.    Adopt a Resolution authorizing the Director of Facility Services to award and execute the resulting contract, in an amount not to exceed $46,695, upon Risk Management’s and County Counsel’s review and approval, and approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

3.    Authorize staff to file a Notice of Exemption with the Placer County Clerk-Recorder.

 

25.  HEALTH & HUMAN SERVICES/ANIMAL SERVICES - Approve the award of Animal Trust Fund grants, totaling $50,264, with Animal Spay Neuter Clinic, Wylie Animal Rescue Foundation, FieldHaven Feline Rescue, Placer SPCA, A New Hope Animal Foundation, and Auburn Area Animal Rescue Foundation, and authorize the Director of Health and Human Services to sign the agreements.

 

26.  PROBATION - Approve a contract renewal for placement of juvenile wards in Solano County’s Fouts Springs Youth Facility through June 30, 2012. This contract shall not exceed $4,200 per bed per month.

 

27.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Blanket Purchase Order #16841, Countywide Safety Supplies - Approve an increase in the amount of $80,000 to Competitively Bid Blanket Purchase Order #16841 with Empire Safety & Supply Inc., for Countywide Safety Supplies.

 

b.    Blanket Purchase Order, Aviation Fuel Purchases/Sheriff - Approve the Renewal of a Blanket Purchase Order awarded to the United States Department of Defense, Defense Logistics Agency, Defense Energy Support Center for aviation fuel purchases, in the maximum amount of $75,000.

 

c.    Competitive Bid #10059, Automotive Body Repairs and Painting Services/Public works/Fleet Services - Award to Maaco Collision Repair & Auto Painting and Meadows Vista Autocraft, in the maximum aggregate amount of $180,000.

 

d.    Blanket Purchase Order, Locum Tenens Psychiatric Services/Health & Human Services/Adult System of Care - Approve an increase to a Competitively Bid Blanket Purchase Order with Staff Care Inc., in the amount of $23,000 for the remainder of Fiscal Year 2010-11.

 

e.    Competitive Bid #10081, Heating, Ventilation and Air Conditioning Units for Jail Housing Unit #3/Facility Services - Award to Sigler Wholesale Distributors of Los Angeles, in the amount of $74,326.19, funded with $68,106 in Energy Efficiency Conservation Block Grant funding.

 

28.  PUBLIC WORKS:

a.    Contract #1106, Dollar Point Bus Shelter – Adopt a Resolution awarding Contract #1106 to the low bidder, Orlando Enterprises Tahoe, Inc., with County Counsel and Risk Management’s review and approval, in the amount of $50,954, for construction of the Dollar Point bus shelter; authorize the Chairman to execute the construction contract on behalf of Placer County; and authorize the Director of Public Works to approve and sign contract change orders up to $5,095.

 

b.    Foresthill Bridge Paint & Seismic Retrofit Project – Adopt a Resolution approving a Budget Revision to increase Fiscal Year 2010-11 funding from $25,850,000 to $29,200,000 for construction of the Foresthill Bridge Seismic Retrofit and Paint project.  This action does not increase the overall project budget, but reflects more work completed this first fiscal-year of this multi-year project, funded primarily through state and federal sources.

 

c.    Proposition 1B Transit Funds, 2010/11 – Adopt a Resolution authorizing the Director of Public Works to complete the necessary applications to receive $2,472,339 in Proposition 1B Transit funds for:  1) Six replacement buses for Placer County Transit (PCT); 2) Two replacement buses for Tahoe Area Regional Transit (TART); 3) Four replacement Dial-A-Ride buses for PCT, 4) bus stop improvements, and 5) Video surveillance systems for the PCT and TART facilities.

 

29.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $200 in Revenue Sharing monies to the Auburn Host Lions Club annual Charity Golf Tournament to benefit programs for the blind and visually impaired and Lions International sight campaigns, as requested by Supervisor Holmes ($200).

 

b.    Approve appropriation of $200 in Revenue Sharing monies to the Placer Breast Cancer Endowment 5th annual “Signe King Memorial” event to help support the endowed chair to continue clinical trials programs, as requested by Supervisor Holmes ($200).

 

c.   Approve appropriation of $250 in Revenue Sharing monies to the Sportsmen’s Legacy Foundation to benefit their scholarship program for students who pursue full-time college studies in wildlife biology or conservation, as requested by Supervisor Weygandt ($250).

 

30.  SHERIFF:

a.    Approve Amendment #1 exercising the option to renew the contract between the Placer County Sheriff-Coroner-Marshal and the Nevada County Sheriff’s Office for pathology and morgue services for Coroner cases under the jurisdiction of Nevada County for the period beginning July 1, 2011 and ending June 30, 2012.  The annual amount of the contract will remain $100,000.

 

b.    Approve the annual contract update between the Sheriff’s Office and the U.S. Forest Service. Authorize the Sheriff to execute Exhibits A and B and authorize the Chairman to sign Exhibit B. The services include Visitor Protection Cooperative Patrol and Controlled Substances on Federal lands for a total reimbursement of $42,000.  The term of the contract is from October 1, 2010 through September 30, 2011.

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

31.  PERSONNELClassified Service Merit Increases

32.  TREASURER/TAX COLLECTOR:

a.    Annual market Bond disclosure– On file with the COB

1)    Annual market disclosure report for the Dry Creek-West Placer CFD #2001-1 Series 2001 Special Tax Bonds

2)    Annual market disclosure report for the Placer Corporate Center Assessment District Bonds

b.    Treasurer’s Statement for the month of April 2011

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:

June 7, 2011

June 21, 2011

July 12, 2011

July 25, 2011 (Tahoe)

July 26, 2011 (Tahoe)