COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, AUGUST 9, 2011
Jack Duran, District 1 Thomas Miller, County Executive
Robert Weygandt, District 2, Chairman Anthony J. La Bouff, County Counsel
Jim Holmes, District 3 Holly Heinzen, Assistant County Executive
Kirk Uhler, District 4 Ann Holman, Clerk of the Board
Jennifer Montgomery, District 5, Vice Chairman
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE – Led by Supervisor Montgomery.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
CONSENT AGENDA (Pages 6 -9) - All items on the Consent Agenda (Items 17 thru 33) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
1. AGRICULTURE - Presentation of a promotional video developed by the Placer County Agricultural Marketing Program to showcase the benefits of shopping at local farmers’ markets.
2. COMMUNITY DEVELOPMENT RESOURCE AGENCY/2010 Census/Redistricting/Board of Supervisors Workshop - The purpose of this report is to provide the Board with a status report on the effort to provide new Supervisorial District boundaries in response to population changes resulting from the 2010 Census. Staff requests that the Board provide final direction to staff to complete the work effort before the November 1, 2011 deadline for realigning Placer County Supervisorial Districts in accordance with State law.
3. PUBLIC WORKS/DRY CREEK/WEST PLACER COMMUNITY PLAN TRANSPORTATION ELEMENT UPDATE AND ENVIRONMENTAL IMPACT REPORT – Adopt Resolutions: 1) Certifying the Final Environmental Impact Report, and adopting CEQA Findings of Fact, a Statement of Overriding Considerations, and a Mitigation Monitoring Plan; and, 2) Approving the update to the 1990 Dry Creek/West Placer Community Plan Transportation and Circulation Element
4. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING/Consideration of Approval of Entitlements and of Third Party Appeal of the Planning Commission’s Actions Pertaining to the Timberline at Auburn Project - The Board of Supervisors is being asked to consider entitlements for the Timberline at Auburn Project and to consider a third-party appeal of the Planning Commission’s action to approve several of the entitlements. Staff recommends the Board take the following actions:
1. Deny the third-party appeal of the Planning Commission’s actions filed by Dale Smith and Jon Forslund; and
2. Certify the Final Environmental Impact Report for the Timberline Project; and
3. Approve General Plan Amendment, Rezoning, and Zoning Text Amendment, and following entitlements as approved by the Planning Commission: the Conditional Use Permit, Minor Use Permit, Tentative Phased Map, Noise Exception, Variance for backing into public or private roadways, Parking Variance, Signage Variance, Variance to allow the proposed three entry ways to have increased fence height in the front yard setback, Variance to allow the RV/Storage yard to have an eight foot fence.
THE BOARD WILL RECONVENE FOR AFTERNOON SESSION:
5. HEALTH & HUMAN SERVICES/MIS SERVICES - Approve the implementation of the Health & Human Services and Administrative Services Department’s Information Technology/Management Information Systems (IT/MIS) Consolidation Plan and authorize the Director of Administrative Services and the Director of Health & Human Services to take the necessary steps to fully transition the Health & Human Services’ MIS program into the Department of Administrative Services’ Information Technology Division in accordance with County policies and Industry Best Practices.
6 COUNTY EXECUTIVE/BUDGET - The Board is requested to consider remaining FY 2011-12 Budget risks and potential mitigations and provide direction to staff as appropriate.
7. COUNTY EXECUTIVE/EMPLOYEE COMPENSATION SURVEY - Receive a report on Placer County employee compensation comparisons with local agencies in the region as well as other California county agencies.
8. BOARD OF SUPERVISORS/REVENUE SHARING - Consider a request to suspend funding for the Revenue Sharing Program for a period of one year and develop an alternative approach to funding community programs during that interim period. Absent suspension of the program, it would be requested that the Board consider revising the approach for allocation of funds more immediately for requests beginning in the current fiscal year.
9. ADMINISTRATIVE SERVICES/PROCUREMENT/COMPETITIVE BID #10097, JANITORIAL SUPPLIES/VARIOUS DEPARTMENTS - Award to five vendors for janitorial supplies in the maximum aggregate amount of $441,000 and authorize the Purchasing Manager to sign.
10. COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING/EASTERN PLACER COUNTY BASIN BIOMASS PROJECT (PCPA20100194) - Based upon the Tahoe Regional Planning Agency’s formal decision to remove the Kings Beach biomass facility site from further consideration in the joint TRPA/Placer County EIR/EIS, staff requests that the Board provide direction pertaining to ceasing consideration of the Kings Beach location as a potential site for the proposed biomass facility and confirm subsequent steps regarding the Cabin Creek site.
11. HEALTH & HUMAN SERVICES/CHILDRENS SYSTEM OF CARE - Approve the following Mental Health Services Act Prevention and Early Intervention contracts and amendments, and authorize the Director of Health and Human Services to approve these contracts and amendments, and subsequent amendments up to 10 percent of each contract amount or $49,999 per contract, whichever is less:
1. Amendments to add State funding and extend the contract term through June 30, 2012, including:
a. Tahoe SAFE Alliance CN005171-B: Increase funding from $119,723 to $198,981 to provide activities to at-risk youth.
b. North Tahoe Family Resource Center CN005045-A: Increase from $12,000 to $21,700 to provide bilingual Community Educator support.
c. Latino Leadership Council CN005047-A: Increase from $82,590 to $192,772 to provide bilingual parent services and community activities.
d. Sierra Native Alliance CN012924-A: Increase from $464,337 to $765,492 to provide Native American parenting, youth development, and counseling.
e. Lighthouse Counseling and Family Resource Center CN005165-B: Increase from $66,473 to $125,098 to provide skills to at-risk youth.
f. KidsFirst CN005162-C: Increase from $312,120 to $625,322 to provide training and counseling for parents of at-risk children.
g. Sierra Family Services CN005044-A: Increase from $65,000 to $79,669 to provide therapy to at-risk adolescents and their families.
h. Unity Care Group CN005046-A: Increase from $50,000 to $80,975 to provide independent living skills programs for youth.
i. Whole Person Learning CN005168-B: Increase from $90,500 to $113,500 to provide service provider training on youth programs.
2. Contracts that enhance existing State-funded services from July 1, 2011 through June 30, 2012:
a. CirclePoint: $192,938 for development and implementation of public information.
b. Placer County Office of Education: $21,000 to provide youth employment assistance and Applied Suicide Intervention Skills Training (ASIST).
c. Sierra Family Services: $89,690 for Bilingual Community Educator services in the Tahoe region.
12. PUBLIC WORKS:
a. North Tahoe Bike Trail Project – Adopt a Resolution authorizing the Chairman to execute Professional Services Agreement (PSA) No. 1113 with Hauge Brueck Associates, LLC., for the preliminary engineering design and environmental permitting of the North Tahoe Bike Trail Project in the amount of $343,880 and authorizing the Director of Public Works to approve and sign future amendments up to $34,388.
b. Contract #1110 Hot Mix Asphalt Overlay, Summer 2011 – Adopt a Resolution authorizing the Chairman to award and execute the construction contract, with County Counsel and Risk Management review and approval, for the Summer 2011 Hot Mix Asphalt Overlay, Contract #1110, to the lowest responsible and responsive bidder, Delta Construction Company, in the amount of $1,260,000 and authorize the Director of Public Works to execute contract change orders up to 10% of the contract amount.
ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENE AS THE REDEVELOPMENT AGENCY BOARD
13. REDEVELOPMENT AGENCY:
a. Adopt a Resolution authorizing the Redevelopment Agency Deputy Director or his designee to execute a Remittance Agreement with Placer County for payment of an estimated $3,806,964 in Fiscal Year 2011-12 and an estimated $895,756 annually in subsequent years, adjusted by inflation and new debt, to comply with California law ABx1-27.
b. Adopt a Resolution approving findings and approving a reduction in Redevelopment Agency payment to its Low- and Moderate-Income Housing Fund for FY 2011-12 to make a State-mandated Voluntary Payment.
ADJOURN AS THE REDEVELOPMENT AGENCY BOARD AND
RECONVENE AS THE BOARD OF SUPERVISORS
14. COUNTY EXECUTIVE/REDEVELOPMENT:
a. Approve an urgency Ordinance electing to participate in the State Voluntary Payment program and committing to pay an estimated $3,806,964 of Redevelopment Agency funds in FY 2011-12 and lesser annual payments in subsequent years to the State of California Redevelopment Voluntary Payment Fund to prevent elimination of the Redevelopment Agency.
b. Adopt a Resolution authorizing the County Executive Officer or his designee to execute a Remittance Agreement with the Placer County Redevelopment Agency for payment of an estimated $3,806,964 in Fiscal Year 2011-12 and an estimated $895,756 annually in subsequent years, adjusted by inflation and new debt, to comply with California law ABx1-27.
ADJOURN AS THE BOARD OF SUPERVISORS AND
RECONVENE AS THE REDEVELOPMENT AGENCY BOARD
15. REDEVELOPMENT AGENCY:
a. Adopt a Resolution awarding a contract to the lowest, responsive bidder, Clean Harbors Environmental Services, Inc., in the amount of $138,115.70 for soil excavation and backfill at 8784 North Lake Boulevard, Kings Beach, authorizing the Redevelopment Deputy Director or his designee to execute the contract on behalf of the Placer County Redevelopment Agency, and authorizing the Redevelopment Deputy Director or his designee to approve and sign contract change orders up to an amount not to exceed in total twenty percent of the awarded contract amount.
b. Adopt a Resolution authorizing the Redevelopment Agency Director or his designee to execute a Professional Services Agreement with Blackburn Consulting in an amount not to exceed $101,442 for construction management, inspection, materials testing, and related services for the North Auburn Highway 49 Streetscape Project, and authorizing the Director or his designee to execute, as needed, contract amendments for additional professional services in an amount not to exceed in total 10% of the contract amount.
c. Adopt a Resolution authorizing the Redevelopment Director or designee to execute amendment number one to the services agreement between the Redevelopment Agency and the North Tahoe Business Association in a not to exceed amount of $25,000 for a total contact amount of $106,250.
d. Adopt a Resolution approving a payment to Placer County Office of Emergency Services in the amount of $9,750 for reimbursement of the cost to perform a Fire and Emergency Medical Cost of Services Study for the Sunset Industrial Redevelopment Project Area.
ADJOURN AS THE REDEVELOPMENT AGENCY BOARD AND
RECONVENE AS THE BOARD OF SUPERVISORS
Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment.
(A) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Tom Miller, Nancy Nittler, Therese Leonard, Anthony J. La Bouff
Employee organization: PPEO. DSA
Adjourn as the Placer County Board of Supervisors and convene as the Placer County In-Home Supportive Services Public Authority
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR
(a) Authority negotiator: Bruce Heid, Richard Burton, Maureen Bauman, Tom Miller, Anthony J. La Bouff
Employee organization: United Domestic Workers of America.
Adjourn as the Placer County In-Home Supportive Services Public Authority and reconvene as the Placer County Board of Supervisors
CLOSED SESSION REPORT:
CONSENT AGENDA (Pages 6-9) - All items on the Consent Agenda (Items 17 thru 33) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
a. High Risk Pest Exclusion Program Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to sign contract #11-0122 with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $8,151 for High Risk Pest Exclusion Program for Fiscal Year 2011–2012.
b. European Grapevine Moth - Adopt a Resolution authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #11-0253-SF with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $11,555 for costs associated with detection trapping of the European Grapevine Moth from July 1, 2011 through December 31, 2011.
c. Light Brown Apple Moth - Adopt a Resolution authorizing the Placer County Agricultural Commissioner/Sealer to sign contract #11-0273-SF with the California Department of Food and Agriculture allowing for reimbursement from the State for up to $5,161 for costs associated with detection trapping of the Light Brown Apple Moth in Placer County from July 1, 2011 through September 30. 2011.
a. Approve budget revisions necessary to complete the accounting transactions for the fiscal year ended June 30, 2011 and approve adding $2,000,000 to the fund balance committed for capital asset replacement in FY 2010-11 in accordance with adopted financial policies.
b. Adopt a Resolution approving a list of funds/subfunds available in the Placer County Performance Accounting Series Financial System (PAS).
19. CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:
a. 11-099,Duarte, Carol, Not Stated, (Personal Injury)
b. 11-100, Duarte, Rachel, Not Stated, (Bodily Injury and Personal Injury)
c. 11-101, Temple, Christopher, $500, (Property Loss)
d. 11-114, Godon, Ray, $1,634.40, (Property Damage)
20. CLAIMS AGAINST THE COUNTY – Reject Leave to Present a Late Claim and its underlying Claim as recommended by the offices of County Counsel and Risk Management.
a. 11-104, Velez, Arlene, $170.35, (Property Damage)
21. CLERK RECORDER/ELECTIONS - Approve Resolution authorizing the Placer County Registrar of Voters to render reimbursable election services for the McKinney Water District governing board election scheduled to be held November 8, 2011.
22. COMMITTEES & COMMISSIONS:
a. Civil Service Commission - Approve the reappointment of Donald Nelson to Seat 3, as requested by Supervisor Montgomery.
b. Weimar/Applegate/Colfax Municipal Advisory Council – Approve the appointment of Adam “Hank” Lee to Seat 2, as requested by Supervisor Montgomery.
23. COUNTY EXECUTIVE - Approve and authorize the Chairman to execute the Placer Public Employee Organization (PPEO) Layoff Impacts Side Letter of Agreement and introduce the uncodified ordinance implementing the Agreement.
24. COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT - Approve an agreement for Fiscal Year 2011-12 between the County of Placer and the Placer County Visitors Bureau (PCVB) in the amount of $329,000 which includes $190,000 for Western Slope Tourism Marketing, $45,000 for State Fair Booth Construction and Coordination, $40,000 from North Lake Tahoe Resort Association (NLTRA), and $54,000 as a one-time lump-sum payment for services and expenses related to relocation to the new California Welcome Center.
25. COUNTY EXECUTIVE/EMERGENCY SERVICES - Final approval of three projects to be funded from the Secure Rural Schools & Community Self-Determination Act of 2000 (total of $35,000) and three projects from the Emergency Economic Stabilization Act of 2008 ($65,000) after close of a 45-day public comment period during which no comments were received.
26. FACILITY SERVICES:
a. Electric Motor Maintenance and Repair Service - Approve an increase to Blanket Purchase Order #18020 with All Electric Motors, Inc. of Auburn, CA for electric motor maintenance and repair service; and authorize the Purchasing Manager, or his designee, to sign the resulting change order increasing the not to exceed amount by $30,000 for a revised not to exceed amount of $79,000.
b. Paving Services - Approve Change Order #1 to Blanket Purchase Order #18123 with Baldoni Construction Services, Inc. for paving services throughout the County to increase the maximum amount by $50,000 for a revised amount of $150,000, and authorize the Purchasing Manager to sign the resulting change order.
27. HEALTH & HUMAN SERVICES/HUMAN SERVICES - Approve a contract with the California State Association of Counties to act as the fiscal agent and manager for the Welfare Case Data Systems from July 1, 2011 through June 30, 2012 in the amount of $56,383, and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the initial contract amount.
28. PROBATION - Approve a contract between the Probation Department and Fieldware LLC, for the provision of an automated supervision management services reporting system called OffenderLink, and authorize the Chairman to sign the contract. The original contract term for this agreement is from August 19, 2011 to June 30, 2012, and will automatically renew each year thereafter unless terminated pursuant to the terms of the agreement.
29. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:
a. Purchase Order, Hewlett Packard Hardware/Administrative Services/Telecommunications - Award a Purchase Order using a competitively bid public agency contract to Modal Networks for the acquisition of Hewlett Packard Hardware to support the South Placer Adult Correctional Facility Project in the Amount of $87,285.21.
b. Bid #10095, Automotive Clutch and Brake Parts and Service/Public Works/Fleet - Award Competitive Bid #10095 to Capitol Clutch and Brake and Bart Industries for Automotive Clutch and Brake Parts and Service in the Total Aggregate Amount of $90,000.
c. Blanket Purchase Order #18039, Phlebotomy and Preliminary Alcohol Screening Device Maintenance Services/District Attorney - Renew Negotiated Blanket Purchase Order #18039 with Valley Toxicology Service Inc., for Phlebotomy and Preliminary Alcohol Screening Device Maintenance Services in the maximum amount of $245,000.
d. Bid #10093, Ice Control Sand and Hauling Services/Public Works/Road Maintenance - Award Competitive Bid #10093 to Hansen Bros. Enterprises, Robinson Sand & Gravel, and Cinderlite Trucking Corp. for Ice Control Sand and Hauling Services in the total aggregate amount of $100,000.
e. Competitive Bid #10099, Hydraulic Component Rebuild & Repair Services/Public Works/Fleet - Award Competitive Bid #10099 to Gold Country Hydraulic & Hose Inc. for Hydraulic Component Rebuild & Repair Services in the total aggregate amount of $54,000.
f. Competitive Bid No. 10087, Environmental Lab Analysis Services/Facility Services - Award Competitive Bid #10087 to Excelchem Environmental Labs for Environmental Lab Analysis Services in the maximum amount of $150,000.
g. Declare Vehicles as Surplus/Public Works/Sheriff/Emergency Services - Declare Vehicles, Vehicle Parts, and Miscellaneous Equipment as Surplus and authorize disposal by public sale.
30. PUBLIC WORKS:
a. Professional Services Agreement #1112, West Sunnyside Erosion Control Project, Phase 2 – Adopt a Resolution authorizing the Chairman to sign and approve an agreement with Stantec Consulting Services, Inc., for plans, specifications, and engineer’s estimate for the West Sunnyside Erosion Control Project, Phase 2, in the amount of $210,308, and authorizing the Director of Public Works to approve and sign future amendments up to $21, 030.
b. Professional Services Agreement #1083, Auburn Folsom Road Widening, Middle Phase – Adopt a Resolution increasing the authority of the Director of Public Works to approve and execute contract amendments with Psomas by an additional $80,000 for additional construction management, inspection, materials testing, and related services not included in the original scope of work for the Auburn Folsom Road Widening, Middle Phase, Contract #1083; for a total contract cost not to exceed $976,904.
c. Contract Change Orders, Auburn Folsom Road Widening Middle Phase Project, Contract #1073 – Adopt a Resolution increasing the authority of the Director of Public Works for the Auburn Folsom Widening Project to authorize and execute construction Contract Change Orders (CCO) with Western Engineering Contractors by an additional $100,000 for a total contract not to exceed an amount of $5,076,770.25.
d. Expanded Taylor Road Shuttle Routes – Adopt a Resolution authorizing the Director of Public Works to terminate the portions of the Placer County Transit Taylor Road Shuttle Routes, which were expanded as part of a pilot project, beginning August 18, 2011.
31. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approve appropriation of $350 in Revenue Sharing monies to the Placer County Council Navy League of the United States, for purchase of a cordless lapel microphone, as requested by Supervisor Holmes ($350).
b. Approve appropriation of $500 in Revenue Sharing monies for Fire Prevention Weekend, hosted by Sacramento Regional Fire Prevention Officers Association to help offset event participation costs, as requested by Supervisor Holmes ($500).
a. Approve the grant application for the Justice Assistance Grant in the amount of $26,194 to partially offset the cost of one Probation Officer and authorize the Sheriff-Coroner-Marshal to execute the grant application. The grant period is from July 1, 2011 to June 30, 2014.
b. Approve a Budget Revision in the amount of $7,200 from the CAL-ID Trust Fund to the Evidence Division Budget to purchase Crime-lite equipment, approve the early purchase, authorize the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.
c. Accept the Local Community Benefit Committee (LCBC) Grant funding and Budget Revision in the amount of $57,905 for the Sheriff’s Office Special Enforcement Team (SET); approve the early purchase of the equipment and authorize the Purchasing Manager to execute any related purchasing documents and to add the equipment to the Master Fixed Asset List.
d. Approve Amendment #1 to the inmate telephone agreement between the Placer County Sheriff Coroner-Marshal and Global Tel*Link (GTL) Corporation and authorize the Sheriff to sign any related documents. The annual renewal agreement is effective from July 1, 2011 through June 30, 2012.
33. TREASURER-TAX COLLECTOR - Approve the temporary borrowing of Treasury funds, in the estimated amount of $4,000,000 for fiscal year 2011/2012, by the Placer Union High School District, Fund 400 sub-fund 031 as prescribed by the California State Constitution.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
34. TREASURER-TAX COLLECTOR - Treasurer’s Statement for the month of JUNE 2011.
BOARD OF SUPERVISORS’ 2011 MEETING SCHEDULE:
August 18 & 19, 2011 (Budget)
August 23, 2011
September 13, 2011
September 27, 2011
October 11, 2011
October 24, 2011 (Tahoe)
October 25, 2011 (Tahoe)