COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 12, 2013

SUMMARY ACTION

8:30 a.m.

Jack Duran, District 1, Vice Chairman                                                                                                       David Boesch, County Executive

Robert Weygandt, District 2                                                                                Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman                                                                                                           Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

8:30 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – None.

 

SUPERVISOR’S COMMITTEE REPORTS – Supervisor Montgomery advised she represented the County last week at the NACo Annual Legislative Conference in Washington D.C.  She also went with the intent of trying to get the Western Interstate Region Board meeting in Placer County in either 2014 or 2015 but the Board chose to hold the meeting in Alaska in 2014 and Hawaii in 2015.

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 8:35 a.m.

 1.   BOARD OF SUPERVISORS

a.    Commendation

1.    Approved and presented a Commendation to Brett Storey for his many years of dedicated service to the citizens of the City of Rocklin and Placer County.

 

8:40 a.m.

 2.   BOARD OF SUPERVISORS

a.    Commendation

1.    Approved and presented a Commendation to recognize and honor Tom Cosgrove for his exceptional public service and congratulate him on his retirement

 

 9:00 a.m.

 3.   COUNTY EXECUTIVE

a.    Budget - The Board is requested to take the following actions:

1.      Provided feedback and direction on a multi-year budget framework that maintains the long-term sustainability of County operations;

2.      Directed staff to develop the FY 2013-14 Budget consistent with the multi-year budget framework to balance county priorities within available resources;

3.      Provided other direction as may be appropriate.

 

 9:30 a.m.

 4.   COUNTY EXECUTIVE

a.    Criminal Justice System Master Plan Overview

1.    Received a presentation by David Bennett Consulting outlining the goals and methodology for the Criminal Justice System Master Plan project approved by your Board on January 22, 2013.

 

10:00 a.m.

 5.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a.    Wise Villa Winery Community Center (PMPB 20120092) Third-Party Appeal

1.    Conducted a Public Hearing to consider a third-party appeal filed by Carol Rubin (on behalf of Save Placer Farmlands), Marilyn Jasper (on behalf of Sierra Club and Public Interest Coalition), and Mike Giles (on behalf of Neighborhood Rescue Group).

2.    Denied the third-party appeal.

3.    Adopted the Mitigated Negative Declaration and Mitigation Monitoring Program for the Wise Villa Winery Community Center project.

4.    Upheld the Planning Commission’s decision to approve a Minor Use Permit to allow for the operation of a Community Center at the Wise Villa Winery, based upon the findings set forth in the staff report.

There is no net County cost associated with these actions.

MOTION Weygandt/Uhler/Unanimous

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

 6.   FACILITY SERVICES

a.    Mid-Western Placer Regional Sewer Project – Auburn Deal Points

1.      Provide staff direction regarding the Deal Points submitted by the City of Auburn to the Placer County Board of Supervisors on February 26, 2013, at an estimated minimum net County cost of $18 million.

2.      Provide staff direction regarding a potential Counter Offer to the City of Auburn based on the results of recent meetings between members of the Board of Supervisors and Auburn City Council, at a minimum net County cost of $7 million. 

3.    Provide staff additional direction as the Board deems appropriate.

MOTION Montgomery/Weygandt/Unanimous – Due to time constraints, to decline the deal points offered by the City of Auburn, do not respond with a counter offer of the $7 million but respond to the City of Auburn that we would like them to participate in the over sizing and connection to that pipe and that number to be specifically determined, those costs not to be borne by SMD #1 rate payers.

 

 7.   HEALTH & HUMAN SERVICES

a.   Adult System of Care/Needs Assessment, Driving-Under-the-Influence (DUI) Program

1.    Received the Driving-Under-the-Influence (DUI) Program Needs Assessment prepared by Placer County Health and Human Services, Adult System of Care.

MOTION Duran/Uhler/Unanimous

 

b.   Human Services/Amendment to Contract/HP Enterprise Services, LLC

1.    Approved Amendment No. III to Contract CN011038 with HP Enterprise Services, LLC for CalWORKs Information Network (CalWIN) maintenance, and operations services, to extend the current 161 month contract through July 31, 2015 for a revised term of 185 months.  Expenditures for this two-year extension are $1,391,013 ($69,551 net County cost).

MOTION Weygandt/Montgomery/Unanimous

 

 8.   SHERIFF

a.   Sheriff’s Office Corrections Division Budget Revision

1.      Approved a Budget Revision in the amount of $244,398 to increase revenue and expenditures through a transfer from the CEO Criminal Justice Budget to the Sheriff’s Office Corrections Division.  The funding is from un-programmed AB109 funds and will be utilized to purchase a full body scanner with one year maintenance in the amount of $244,398.

2.      Authorized the Purchasing Manager to execute all related documents.

3.      Added the Equipment to the Master Fixed Asset List.

MOTION Montgomery/Duran/Unanimous

 

 9.   COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Alliance for the Protection of the Auburn Community Environment, et al. v. County of Placer, et al., In the California Court of Appeal, Third Appellate District, Civil Case No.: C067961, Placer County Superior Court Case No.: SCV-28200 – The Board heard a report of the favorable ruling of the Court of Appeals in denying the Writ in that case.

(b)   California Clean Energy Committee v. County of Placer, et al., Placer County Superior Court Case No.: SCV 0030337, Third District Court of Appeal, Case No.: C072680 – The Board heard a report on the status of the litigation.

(c)   Sierra Club, et al. v. Tahoe Regional Planning Agency, County of Placer, et al., U.S.D.C. Eastern District, Sacramento Division, Case No.: 2:12-CV-00044-WBS-CKD - The Board heard a report on the status of the litigation.

 

Adjourned as the Placer County Board of Supervisors and convened as the Placer County In-Home Supportive Services Public Authority

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR – The Board met as the Placer County In-Home Supportive Services Public Authority and heard a report from their labor negotiators and gave direction to their labor negotiation team.

(a)   Authority Negotiator: David Boesch, Bruce Heid, Maureen Bauman, Graham Knaus, Therese Leonard, Gerald O. Carden

       Employee Organization: United Domestic Workers of America

 

Adjourned as the Placer County In-Home Supportive Services Public Authority and Reconvened as the Placer county Board of Supervisors

 

CONSENT AGENDA – Item #15 moved for discussion.  Consent Agenda approved as amended with action as indicated.  The Board also convened as the Placer County Successor Agency for Item #16a.  MOTION Uhler/Duran/Unanimous

 

10.  AUDITOR-CONTROLLER

a.    Budget Revision and Equipment Addition to Master Capital Asset Listing

1.    Approved a Budget Revision to move $7,353 from Office Supplies and Expense to Equipment in the Auditor-Controller’s budget unit.

2.    Authorized the Purchasing Manager to execute any related documents and add a folder/inserter to the Master Fixed Asset List.

 

11.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of February 5, 2013.

 

b.    Proclamation

1.    Approved a Proclamation proclaiming 2013 as “The Year of the Child” in Placer County.

 

12.  CLAIMS AGAINST THE COUNTY – Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    13-004,Murray, Manuel, $250,000,(Bodily Injury/Personal Injury)

 

13.  COMMITTEES & COMMISSIONS

a.    Flood Control and Water Conservation District Board of Directors

1.    Approved the reappointment of Ken Yorde to Seat #9 representing the public-at-large.

 

b.    Fish and Game Commission

1.    Approved the appointment of Pamela Cubbler to Seat #7 representing the Foresthill Area, as requested by Supervisor Montgomery.

 

c.    Sierra Nevada Conservancy (SNC) Governing Board

1.    Approved the appointment of Robert M. Weygandt, Supervisor District 2, as the Alternate Member to the SNC Governing Board, representing Placer County.

 

d.    Veterans Advisory Council

1.    Approved the appointment of Robert Lightfield, representing Roseville Fleet Reserve #230, to seat Thirteen of the Veterans Advisory Council.

 

14.  COMMUNITY DEVELOPMENT/RESOURCE AGENCY/PLANNING SERVICES division

a.    Placer County Cabin Creek Biomass Facility Project - Contract Amendment And Budget Revision

1.    Approved a contract amendment with Ascent Environmental, Inc. for preparation of an Addendum to the Environmental Impact Report for the Cabin Creek Biomass Facility Project in the amount of $27,416.00 of budgeted net County cost (for a total aggregate amount of $226,351.00, and

2.    Approved a Budget Revision appropriating $41,166.00 to the Biomass Project (Professional Services Fund 2555) which will be fully reimbursed from the Department of Energy Placer County Biomass Utilization Pilot Project Grant (Professional Services Fund 2555).

a.      $27,416.00 to appropriate services provided by Ascent Environmental, Inc. for the contract amendment noted above, and

b.      $13,750.00 for a separate contract with Ascent Environmental, Inc. for preparation of the Environmental Impact Report for the Cabin Creek Biomass Facility Project that was outside the original contract’s scope of work.

There is no net county cost related to this action.

 

15.  COUNTY EXECUTIVE

a.    North Lake Tahoe Resort Association

1.    MOVED FOR DISCUSSION Approve a proposed North Lake Tahoe Resort Association infrastructure account expenditure for preparation of two resource studies to provide data for updating the North Lake Tahoe Tourism and Community Investment Master Plan in the amount of $11,000.

 

16.  PLACER COUNTY SUCCESSOR AGENCY

a.    Placer County Successor Agency Officer

1.    Resolution 2013-38 adopted declaring that the Placer County Executive Officer, or designee, is the Placer County Successor Agency Officer for purposes of overseeing the wind down affairs of the former Placer County Redevelopment Agency pursuant to the Dissolution Act (ABx1-26 and AB 1484).

 

17.  PERSONNEL

a.    Blanket Purchase Order No. 19999, Temporary Help Services

1.         Approved an increase to the countywide blanket purchase order (BPO) No. 19999 with Adecco USA Inc. for temporary help services, with a budgeted net county cost in the amount of $50,000 for a revised maximum BPO amount of $100,000 funded by Placer County Departments’ budgets for the period ending September, 2013, and authorized the Purchasing Manager to sign the resulting BPO amendment.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.

a.    Renew Blanket Purchase Order, Countywide

1.    Approved the renewal of Countywide blanket purchase orders (BPOs) with Empire Safety and Supply Inc. of Roseville, CA; Sierra Safety Company of Newcastle, CA; and California Service Tool Inc. of Sacramento, CA, for safety supplies, which were awarded from a competitive bid, for the period of March 13, 2013 through December 31, 2013, funded by the department budgets for FYs 2012-13 and 2013-14 resulting in no additional net County cost, and authorized the Purchasing Manager to sign the resulting BPOs in the maximum aggregate amount of $205,000 and transfer funds between BPOs as needed.

 

b.    Award Bid, Administrative Services/Telecommunications

1.    Approved the award of competitive Bid No. 10229 to Dunn-Wright Communications, Inc of Sacramento, CA for voice and data cabling services in the maximum amount of $125,000, funded by Administrative Services’ FY2012-13 budget with a net County cost of $125,000;

2.    Approved the option to renew for two additional one-year terms as long as the renewal amounts do not exceed 10 percent of the recommended contract amount of $125,000; and

3.    Authorized the Purchasing Manager to sign the resulting blanket purchase orders.

 

c.    Renew Blanket Purchase Order, Administrative Services/Revenue Services

1.    Approved the annual renewal of a Blanket Purchase Order with Access Capital Services Inc. for debt collection services using a competitively bid public agency contract in the maximum amount of $165,000 for the period of April 1, 2013 to March 31, 2014, funded by the current FY2012-2013 budget and the FY2013-2014 budget with a net County cost of $165,000, and authorized the Purchasing Manager to sign the resulting BPO.

 

d.    Renew Blanket Purchase Order, Facility Services

1.    Approved the renewal of a competitively awarded blanket purchase order (BPO) with Baldoni Construction Service Inc. of Newcastle, CA for paving/patching services in the maximum amount of $225,000, funded by the Capital Projects Fund, the Sewer Districts, and Sewer CSA’s with no net County cost, for the period of April 1, 2013 through March 31, 2014, and authorized the Purchasing Manager to sign the resulting BPO.

 

e.    Renew Blanket Purchase Order, Public Works/Road Maintenance

1.    Approved the renewal of a competitively awarded blanket purchase order (BPO) with Lance Soares Inc. doing business as Clean Sweep Environmental of Rocklin, CA for street sweeping and vactor services in the maximum amount of $65,000, funded by Highway User Tax Account revenue with no net County cost, for the period of April 1, 2013 through March 31, 2014, and authorized the Purchasing Manager to sign the resulting BPO.

 

f.     Renew Qualified List, Public Works

1.    Approved the renewal of a Qualified List for Construction Management Services as the result of competitive Request for Qualifications (RFQ) No. 9867 through April 30, 2014, to be utilized on an as-needed basis, funded from existing budgets or project funds, as appropriate, with a net County cost to be determined on a case-by-case basis.

 

g.    Renew Blanket Purchase Order, Public Works

1.    Approved the renewal of a sole source blanket purchase order (BPO) with Pacific Gas and Electric Company (PG&E) of Sacramento, CA for the purchase of natural gas for compression as a motor vehicle fuel in the maximum amount of $160,000, funded by revenue collected from Fleet rate customers and Fleet direct charge customers with no net County cost, for the period of April 1, 2013 through March 31, 2014, and authorized the Purchasing Manager to sign the resulting BPO.

 

h.    Award Bid, Public Works

1.    Approved the award of competitive Bid No.10232 to Ennis Paint, Inc. of Dallas, TX for Waterborne Traffic Paint for a maximum amount of $160,000, funded by the revenue collected from Highway User Tax Account with no net County cost;

2.    Approved the option to renew for two additional one-year terms as long as the renewal amounts do not exceed 10 percent of the recommended contract amount of $160,000; and

3.    Authorized the Purchasing Manager to sign the resulting blanket purchase orders.

 

i.      Award Blanket Purchase Order, Health & Human Services

1.    Approved the award of a Blanket Purchase Order using a Sacramento County competitively awarded contract with BIT California doing business as Document Fulfillment Services of West Sacramento for CalWorks Information Network Printing and Mailing Services for Health and Human Services in the maximum amount of $140,000, funded 95 percent by Federal and State revenues and 5 percent with required County General Fund match;

2.    Approved the option to renew for one additional term for the period of August 1, 2014 through July 31, 2015 as long as the renewal amount does not exceed 10 percent of the recommended contract amount of $140,000; and

3.    Authorized the Purchasing Manager to sign the resulting Blanket Purchase Orders.

 

19.  PUBLIC WORKS

a.    Adjustment of Urban Boundaries for Transportation Purposes

1.    Resolution 2013-39 adopted approving the submittal of the Placer County request to adjust the 2010 Census Designated Urban Boundaries for Transportation Purposes.  There is no net County cost.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approved the appropriation of $750 in Revenue Sharing monies to the Placer County Law Enforcement Chaplaincy to help fund the Annual Volunteer Firefighter Appreciation Dinner, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($500).

 

b.    Approved appropriation of $250 in Revenue Sharing monies to the Placer Nature Center to assist students with educational field trip scholarships, as requested by Supervisor Weygandt ($250).

 

c.    Approved appropriation of $250 in Revenue Sharing monies to the Sportsmen’s Legacy Foundation to benefit their scholarship program for students who pursue full-time college studies in wildlife biology or conservation, as requested by Supervisor Weygandt ($250).

 

d.    Approved the appropriation of $250 in Revenue Sharing monies to the American Red Cross to help fund the “Angels in the Alley” Celebrity Bowling Classic fundraiser, as requested by Supervisor Weygandt ($250).

 

e.    Approved appropriation of $250 in Revenue Sharing monies to the Placer Care Coalition’s Annual Raising Spirits 2013 fundraising event to benefit the homeless and those in need within our community, as requested by Supervisor Weygandt ($250).

 

f.     Approved appropriation of $250 in Revenue Sharing monies to KidsFirst 15th Annual Putting KidsFirst Awards Luncheon to benefit child abuse prevention programs, as requested by Supervisor Weygandt ($250).

 

g.    Approved appropriation of $1,000 in Revenue Sharing monies to the Art League of Lincoln, as requested by Supervisor Weygandt ($1,000).

 

h.    Approved appropriation of $450 in Revenue Sharing monies to the Placer Community Foundation’s Third Annual Nonprofit Leadership Summit, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($200).

 

21.  SHERIFF

a.    California State Department of Boating and Waterways Contract

1.    Resolution 2013-40 adopted approving the agreement for the boating safety enforcement program between Placer County Sheriff-Coroner-Marshal and California Department of Boating and Waterways for a one year term from July 1, 2013 to June 30, 2014 in the total contract amount of $72,475 resulting in no net County cost.

 

b.    State Farm 2013 Good Neighbor Citizenship Grant

1.    Approved a Budget Revision to increase revenue and expenditures in the amount of $15,000 received from the State Farm Insurance Companies Good Neighbor Citizenship Grant.  Funding is for the Sheriff’s Office In-Car Camera Project for FY 2012-13.

2.    Authorized the Purchasing Manager to execute all related documents.

3.    Added the equipment to the Master Fixed Asset List.

 

22.  TREASURER-TAX COLLECTOR

a.    Cap-to-Cap Travel

1.    Approved out of state travel for the Treasurer-Tax Collector to participate in the Sacramento Metropolitan Chamber of Commerce Federal Advocacy Program from April 13-17, 2013 at a budgeted cost not to exceed $3,950.

 

b.    Distribution of excess proceeds from the 2011 Tax Defaulted Land Sales

1.    Resolution 2013-41 adopted authorizing the Tax Collector to distribute excess proceeds to claimants from the 2011 Tax Defaulted Land Sales in the amount of $3,212.03, and the collection of $210.43 in County fees for administration of excess proceeds.

***End of Consent Agenda***

 

ITEM MOVED FROM CONSENT AGENDA FOR DISCUSSION

15.  COUNTY EXECUTIVE

a.    North Lake Tahoe Resort Association

1.    Approve a proposed North Lake Tahoe Resort Association infrastructure account expenditure for preparation of two resource studies to provide data for updating the North Lake Tahoe Tourism and Community Investment Master Plan in the amount of $11,000.  Supervisor Montgomery requested the Board defer action until there are further discussions with the Resort Association to bring more in alignment with percentages that have been agreed upon in the past.

MOTION Montgomery/Weygandt/Unanimous to continue to the March 26, 2013 meeting contingent on meetings with the Tahoe Regional Planning Agency to resolve the issue.

 

ITEMS FOR INFORMATION:

23.  Auditor-Controller - Auditor-Controller’s Independent Accountant’s Report on the Treasurer’s Statement of Assets.  This statement is for the quarter ended September 30, 2012.

 

24.  Treasurer-Tax Collector - Treasurer’s Statement for the month of January 2013

 

ADJOURNMENT – Next regular meeting is Tuesday, March 26, 2013.

 

BOARD OF SUPERVISORS’ 2013 MEETING SCHEDULE:

March 26, 2013

April 9, 2013

April 22, 2013 (Tahoe)

April 23, 2013 (Tahoe)