COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, APRIL 23, 2013

SUMMARY ACTION

9:00 a.m.

 

Jack Duran, District 1, Vice Chairman                                                                  David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman                                                                      Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                                                 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings.  If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

Granlibakken Conference Center & Lodge

725 Granlibakken Road

Tahoe City, CA 96145

 

9:00 a.m.

 

 

FLAG SALUTE – Led by Gerald Carden, County Counsel.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – Sally Bruin, Friends of Squaw Valley, advised of meetings to discuss concerns stating that the goal is not to stop the project but to mitigate the project and come up with a plan that all can live with.  Sandy Evans-Hall, North Lake Tahoe Chamber and Resort Association, spoke about upcoming and ongoing events   Peter Kraatz, Placer County Public Works, announced Placer County received a National American Public Works Association award for the Tahoe City Transit Center, to be received in Chicago in August.

 

SUPERVISOR’S COMMITTEE REPORTS – None received.

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:30 a.m.

 1.   FACILITY SERVICES

a.    Environmental Engineering, Fifteenth Amendment to the Agreement for Solid Waste Handling Services in Franchise Areas 2 and 3

1.    Conducted a Public Hearing to receive input on proposed garbage collection fee adjustments in Franchise Areas 2 and 3 which include unincorporated Placer County east of Colfax to the Nevada state line. 

2.    Approved an Amendment with Placer County Eastern Regional Sanitary Landfill, Inc. and Tahoe Truckee Disposal Co., Inc. for Solid Waste Handling Services to decrease processing fees paid to ERL Inc. to offset increased landfill disposal fees and to incorporate adjusted garbage collection fees charged to the public for FY 2013-14. This will result in no increase to tipping fees at the material recovery facility and increases of up to 2.8% for garbage collection services.

3.    Made a finding pursuant to Section 21080(b)(8) of the Public Resource Code that the collection fees are derived directly from the cost of providing service and are necessary to meet operating expenses required for maintenance of service and are therefore exempt from environmental review.

MOTION Montgomery/Weygandt/Unanimous

 

 9:45 a.m.

2.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Tahoe Regional Planning Agency Regional Plan, Area Plans And Conformance Review Update

1.    Tahoe Regional Planning Agency Regional Plan Update – Specifically related to the Area Plan provisions and how the update may directly and indirectly impact the County. No Board action is requested.

 

10:10 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Tahoe Basin Community Plan Update Status

1.    Tahoe Basin Community Plan Update – Status update.  No Board action is requested.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 4.   FACILITY SERVICES

a.    Capital Improvements Award of Job Order – Utilities Shop Remodel, Project 4847

1.    Awarded the Job Order for the Utilities Shop Remodel, Project 4847 to Fregoso Builders, Inc., and Resolution 2013-73 adopted authorizing the Director of Facility Services, or his designee, to execute a Job Order in the amount of $326,970, and delegating authority to approve any supplemental Job Orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code, with no net County cost.

2.    Approved a Budget Revision in the amount of $250,000 to increase the Utilities Shop Remodel Capital Project with user fee funding from the Environmental Utilities FY 2012-13 Budget.

MOTION Duran/Uhler/Unanimous

 

b.    Property Management, Hidden Falls Regional Park Connectivity Property Acquisitions

1.       Approved the acquisition of real property interests involving approximately 23 acres of land located east of Hidden Falls Regional Park near Auburn, CA, including portions of APNs 026-080-059, 026-080-060, 026-080-073, 026-130-041 from Donald and Valerie Campbell, Raja and Pamela Haddad, and Lois M. Loudon; and,

2.       Resolution 2013-74 adopted authorizing the Director of Facility Services, or his designee, to execute Purchase and Sale Agreements; Conservation, Trail, and Access Easements, and to execute all documents and take all actions necessary to complete the acquisitions at a cost not-to-exceed $290,600 based upon the attached Material Terms; and,

3.       Approved funding for this acquisition using $36,685 from Tree Mitigation funds and $288,315 in new net county costs from Open Space Fund reserves, and approve a Budget Revision to increase revenue and appropriations in the Open Space Fund by $325,000 for the total acquisition cost; and, 

4.       Authorized real property to be added to the Master Fixed Asset list following the close of escrow.

MOTION Weygandt/Duran/Unanimous

 

 5.   HEALTH & HUMAN SERVICES

a.    Environmental Health, Annual Adjustment of Environmental Health Fees

1.    Resolution 2013-75 adopted containing the current fee schedule for services provided by the Environmental Health Division of the Health and Human Services Department.

MOTION Duran/Montgomery/Unanimous

 

ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS

AND CONVENED AS THE PLACER COUNTY SUCCESSOR AGENCY

 

 6.   PLACER COUNTY SUCCESSOR AGENCY/DEPARTMENT OF PUBLIC WORKS

a.    Soil Excavation and Offsite Disposal – Phase II

1.    Approved the project manual, including the specifications, for use in bidding and construction of the Soil Excavation and Offsite Disposal – Phase II project at an estimated $264,700, at 8784 North Lake Boulevard, Kings Beach.  There is no net County cost.

2.    Authorized the Department of Public Works to advertise for bids.

MOTION Montgomery/Duran/Unanimous

 

ADJOURNED AS THE PLACER COUNTY SUCCESSOR AGENCY

AND RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

 7.   COUNTY COUNSEL/CLOSED SESSION REPORT

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation (Government Code §54956.9(d)(2):

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: one potential case – The Board discussed and gave direction to Counsel.

 

CONSENT AGENDA – Moved Item 9a for discussion.  Consent Agenda approved as amended with acion as indicated.  MOTION Montgomery/Weygandt/Unanimous

 

 8.   ORDINANCES – Second reading:

a.    County Executive/Emergency Services/Hazardous Vegetation Abatement on Unimproved Parcels

1.    Ordinance 5705-B adopted amending Chapter 9, Public Peace, Safety, And Welfare; Article 9.32 Fire Prevention; Part 4: Hazardous Vegetation Abatement on Unimproved Parcels expanding the ordinance to all unincorporated areas of Placer County.

 

 9.   ADMINISTRATIVE SERVICES

a.    Revenue Services/Transient Occupancy Tax Code

1.    MOVED FOR DISCUSSION Introduction of an Ordinance Amending Article 4.16 of the Transient Occupancy Tax (TOT) Code, enacting a voter-approved measure to extend TOT from September 30, 2012 to September 30, 2022, and updating language pertaining to the collection, tax determination, and appeal process.

 

b.    Procurement Services/Local Vendor Preference

1.    Ordinance introduced, first reading waived, amending Article 2.104 of the Administration, Purchasing System Code regarding Local Vendor Preference for the purchase or contracts made pursuant to a non-competitive award process for professional services on the basis of a qualification-based selection.

 

10.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of March 12, 2013 and March 26, 2013.

 

11.  CLAIMS AGAINST THE COUNTY

1.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    13-016, Yoneji, Lena,$1,300, (Property Damage)

b.    13-029, Giarritta, Mark,$500,000, (Personal Injury)

c.    13-034, Wilson, Patricia,$1,980, (Bodily Injury/Personal Injury)

2.    Rejected the following Leave to Present a Late Claim and Underlying Claim, as recommended by the offices of County Counsel and Risk Management:

a.    13-032, Hall, Daniel, In Excess of $500,000,(Personal Injury)

 

12.  COMMITTEES AND COMMISSIONS:

a.    Placer County Area 4 Agency on Aging Advisory Council

1.    Approved the appointment of Lynne Farrell to Seat #5 (representing Board of Supervisors).

 

b.    Lincoln Veterans Memorial Hall Board of Trustees

1.    Approved the appointment of Mike Wolf to replace Robert Perro, representing VFW 3010.

 

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/ENGINEERING & SURVEYING

a.    Professional Services Agreement with Various Firms, RRQ 9867, for Land Development Project Inspection Services

1.    Authorized a one-year extension of Qualified List No. 9867 for project inspection services, allowing consultant inspection services to be performed for private land development projects on behalf of the Engineering & Surveying Division,

2.    Approved Blanket Purchase Orders with Vali Cooper & Associated, Inc., in the amount of $100,000, and with Psomas in the amount of $100,000, both of which are to be valid until April 30, 2014, the request for two contracts being to provide greater flexibility for the County in securing appropriate consultants for the applicable inspection need, such as geography-based work (e.g. Tahoe vs. Auburn), specific consultant expertise (e.g. bridge inspection), etc., and

3.    Authorized the Purchasing Manager to sign and execute the Blanket Purchase Order contracts on behalf of the County of Placer and to transfer funds between Blanket Purchase Order contracts on an as-needed basis.

 

14.  COUNTY EXECUTIVE

a.    Middle Fork American River Hydroelectric Project

1.    Approved a contract amendment with Tibbs Consulting to support the Middle Fork American River Hydroelectric Project, in an amount not to exceed $60,000, for a total of $158,000 and funded by the Middle Fork Project Financing Authority at no net county cost.

 

15.  COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Golden Sierra Job Training Agency

1.    Approved a Budget Revision in the amount of $35,000 to accept funds from the Golden Sierra Job Training Agency to support business outreach and assistance to Placer County businesses with no net county cost.

 

16.  FACILITY SERVICES

a.    Dry Creek School District Property Exchange

1.    Approved the exchange of 5.3 acres of surplus County property, located south of the future Morgan Creek Elementary School site (APN 023-221-042), for an 8.6 acre portion of the Dry Creek Joint Elementary School District’s Creekview Ranch Middle School property in Roseville (APN 474-080-015), at no net county cost; and,

2.    Resolution 2013-76 adopted delegating authority to the Director of Facility Services, or his designee, to execute the Agreement for Transfer of Real Property between the Dry Creek Joint Elementary School District and the County of Placer, and to execute all documents and take all actions necessary to exchange the properties; and,

3.    Authorized the addition of the newly acquired property to the Master Fixed Asset list following the close of escrow. 

 

b.    Granite Bay Parks, Trails and Open Space Assessment District – FY 2013-2014

1.    Resolution of Intention 2013-69 adopted to continue the levy of assessments for FY 2013-2014, approving the preliminary Engineer’s Report and setting the time, date and location for a Public Hearing for the Granite Bay Parks, Trails and Open Space Assessment District, at no net County cost.

 

17.  HEALTH & HUMAN SERVICES

a.    Medical Clinics, Blanket Purchase Order, Cardinal Health

1.    Approved a change order to Blanket Purchase Order BP019844 with Cardinal Health increasing the maximum amount by $60,000 (no net County cost) for a new total of $235,000 for the period of July 1, 2012 through April 30, 2013, and authorized the Purchasing Manager to sign the resulting change order.

 

18.  PERSONNEL

a.    Ordinance introduced, first reading waived:

1.    Implementing an approximate seven point five percent (7.5%) salary grade increase for the classification of Supervising District Attorney Investigator.

2.    Implementing an approximate one half of one percent (0.5%) salary grade increase for the classification of Chief District Attorney Investigator.

 

19.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda:

a.    Blanket Purchase Order, Health & Human Services/Community Clinic

1.    Approved the award of a Blanket Purchase Order with Cardinal Health Distribution of Elk Grove, CA for pharmaceuticals in the maximum amount of $192,500 for the period of May 1, 2013 through April 30, 2014, funded 45 percent by Federal Medicare, 10 percent private insurance and 45 percent with required County General Fund match.

2.    Approved the option to renew for one additional term for the period of May 1, 2014 through April 30, 2015 as long as the renewal amount does not exceed 10 percent of the recommended current contract amount of $192,500; and

3.    Authorized the Purchasing Manager to sign the resulting blanket purchase orders

 

b.    Blanket Purchase Order, Administrative Services/Revenue Services

1.    Approved an increase to the Blanket Purchase Order with Access Capital Services Inc. for debt collection services in the amount of $55,000 resulting in a total contract and net county cost of $220,000 for the Blanket Purchase Order that expired March 31, 2013.  Funds are included in the FY 2012-2013 budget for the total cost, and authorized the Purchasing Manager to sign the amended Blanket Purchase Order.

 

20.  PUBLIC WORKS

a.    Caltrans Agreement for Landscape Maintenance within the State Right of Way along Highway 28 in Kings Beach

1.    Resolution 2013-70 adopted authorizing the Director of Public Works, with County Counsel and Risk Management review and approval, to enter into a landscape maintenance agreement with Caltrans to maintain proposed streetscape improvements within the State right-of-way along Highway 28 in the community of Kings Beach.  There is no net County cost.

2.    Authorized the Director of Public Works, or his designee, to execute the agreement and future amendments.

 

b.    Lake Tahoe Marathon

1.    Resolution 2013-71 adopted supporting the Lake Tahoe Marathon through 2018, typically held in September of each year, unless rescinded.  There is no net County cost.

2.    Supported temporary restriction of traffic on State Highway 89 during the Lake Tahoe Marathon.

 

c.    Slurry Seal In-Lieu Payment Program, Eastern Placer County

1.    Authorized the Department to initiate a voluntary slurry seal in-lieu payment program as an option for utility companies to comply with County road restoration standards in eastern Placer County.  There is no net County cost.

 

d.    Snow Creek Stream Environment Zone (SEZ) Restoration Project, Construction Contract 1145

1.    Approved the project plans and specifications for the Snow Creek SEZ Restoration Project and authorized the Department of Public Works to advertise for bids.

2.    Authorized opening of construction bids on or after June 14, 2013.

 

21.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approved appropriation of $1,000 in Revenue Sharing monies to the Tommy Apostolos Fund “Annual Dinner-Dance Fundraiser” to benefit Roseville’s children in need, as requested by Supervisor Uhler ($1,000).

 

b.    Approved appropriation of $250 in Revenue Sharing monies to the Placer County Museum Docent Guild “6th Annual Heritage Trail” event, as requested by Supervisor Weygandt ($250).

 

c.    Approved appropriation of $250 in Revenue Sharing monies to the Placer Women’s Center for the Stand Up Placer Third Annual Survivors Run, as requested by Supervisor Weygandt ($250).

 

d.    Approved appropriation of $300 in Revenue Sharing monies to The Forgotten Soldier Program’s 111 Motorcycle Run and Community Event, as requested by Supervisor Holmes ($300).

 

e.    Approved appropriation of $1,250 in Revenue Sharing monies to the Sierra College Foundation’s A Taste of Excellence event to support scholarships and programs that directly benefit the students and community, as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler ($500).

 

22.  TREASURER TAX COLLECTOR

a.    Statement of Investment Policy 2013

1.    Resolution 2013-72 adopted approving the Placer County Treasurer’s Statement of Investment Policy for the year 2013 pursuant to Government Code Section 53646.  There are no changes to the Investment Policy for the year 2013.

 

23.  VETERANS SERVICES

a.    SB 296

1.    Authorize the Chair to sign a Letter of Support for SB 296, increasing State funding for County Veterans Service Offices.

***End of Consent Agenda***

 

CONSENT ITEM MOVED FOR DISCUSSION

9.    ADMINISTRATIVE SERVICES

a.    Revenue Services/Transient Occupancy Tax Code

1.    Introduction of an Ordinance Amending Article 4.16 of the Transient Occupancy Tax (TOT) Code, enacting a voter-approved measure to extend TOT from September 30, 2012 to September 30, 2022, and updating language pertaining to the collection, tax determination, and appeal process.  Following discussion the item was tabled to May 21, 2013.

 

ITEMS FOR INFORMATION:

24.  Personnel - Classified Service Merit Increases

 

ADJOURNMENT – Next regular meeting is May 7, 2013.

 

Following adjournment, lunch at the Gatekeeper’s Museum, 130 West Lake Boulevard, Tahoe City, CA  96145