COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JULY 23, 2013

AGENDA

9:00 a.m.

Jack Duran, District 1, Vice Chairman                                                                                                       David Boesch, County Executive

Robert Weygandt, District 2                                                                                Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman                                                                                                           Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                                                                                            

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings.  If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

Resort @ Squaw Creek

400 Squaw Creek Road

Olympic Valley,  CA

9:00 a.m.

 

FLAG SALUTE – Led by Chairman Holmes.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT - Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA (Pages 4-9) - All items on the Consent Agenda (Items 9 thru 23) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:10 a.m.

 1.   BOARD OF SUPERVISORS

a.    Commendation

1.    Approve and present a Commendation to PlacerArts on their 30th Jubilee Celebrating Arts and Humanities in Placer County.

Action:

 

9:20 a.m.

 2.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a.    Northstar Forest Flyer (PCPA20130040) – Third-Party Appeal – Request To Continue Appeal Public Hearing To Future Date And Time To Be Re-Noticed

1.      Continue the third-party appeal public hearing for the Northstar Forest Flyer project to a future date and time to be re-noticed.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 3.   ADMINISTRATIVE SERVICES

a.    Ordinance, Transient Occupancy Tax

1.    Introduction of an Ordinance, amending Article 4.16 of the Transient Occupancy Tax Code, regarding Definitions, Imposition Amounts, Exemptions, Reporting, Tax Determination, Waiver and Appeal Process, Right of Inspection, and Violations.

Action:

 

 4.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Tahoe Basin Community Plan Update

1.    Tahoe Basin Community Plan Update.  No Board action is requested.

 

b.    Truckee River Corridor Access Plan CEQA-NEPA Process Update

1.    Truckee River Corridor Access Plan CEQA-NEPA Process Update. No Board action is requested.

 

 5.   DISTRICT ATTORNEY

a.    Agreement, California Department of Justice

1.    Approve the amended Agreement with the California Department of Justice for forensic alcohol testing, toxicological drug and solid dosage analysis, and reimbursement of a criminalist for the period of July 1, 2012 through June 30, 2014 in the amount of $332,936, and authorize the District Attorney, upon review and approval by Risk Management and County Counsel, to execute documents required.

Action:

 

 6.   PUBLIC WORKS

a.    Riosa Road Improvement Project

1.      Adopt a Resolution awarding the construction contract for the Riosa Road Improvement Project to Baldwin Contracting Company Inc., dba Knife River Construction, for an amount of $825,472, with County Counsel and Risk Management’s review and approval.  Funding for the project is being provided by Cemex Development Agreement funds.  The net County cost is $178,519.

2.      Authorize the Chair to execute the construction contract.

3.      Authorize the Director of Public Works to execute contract change orders up to an amount of 10 percent of the contract amount or $82,547.

4.      Authorize the advance of Placer Central Fee District Funds to be reimbursed with future Cemex extraction royalty funds in accordance with Section 15.28.030(P) of County Code.

Action:

 

b.    Rollins Lake Road Safety Improvement Project – Contract Award

1.      Adopt a Resolution awarding Contract No. 1146 for the construction of the Rollins Lake Road Safety Improvement Project to Western Engineering Contractors, Inc. in an amount of $549,450 with County Counsel and Risk Management’s review and approval. Primary funding is through the Highway Safety Improvement Program.  Federal project grant funds are matched by Traffic Impact Fees and other local funds with no net County cost.

2.      Authorize the Chair to execute construction contract No. 1146.

3.      Authorize the Director of Public Works to execute contract change orders up to an amount of $54,950.

Action:

 

 7.   COUNTY EXECUTIVE

a.    North Lake Tahoe Transient Occupancy Tax/Community House/Way Finding Signage

1.    Approve proposed North Lake Tahoe Transient Occupancy Tax infrastructure account expenditure toward construction of two projects, the Community House, in the amount of $400,000, and Way Finding Signage, Phase 1, in the amount of $150,000.

Action:

 

 8.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   County of Placer v. Allen L. Bender, et al.

       Sacramento County Superior Court Case No.: 34-2012-00134200-CU-CD-GDS 

(b)   Placer Citizen Against Gridlock, et al. v. County of Placer, et al.

       Placer County Superior Court Case No.: SCV-24162

(c)   Sierra Club v. Placer County Board of Supervisors, et al.

       Placer County Superior Court Case No.: SCV-242-01

(d)   Amber Kennerley, WCAB Claim

       WCAB Claim Nos.:  ADJ7997147, ADJ7997127 and ADJ7997133

(e)   George Malim, WCAB Claim

       WCAB Claim No.: ADJ5787464

 

Adjourn as the Placer County Board of Supervisors and convene as the Placer County Successor Agency

(B)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

2.    Anticipated Litigation:

(a)  Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: one potential case.

Adjourn as the Placer County Successor Agency and reconvene as the Placer County Board of Supervisors

CLOSED SESSION REPORT

 

CONSENT AGENDA (Pages 4-9) - All items on the Consent Agenda (Items 9 thru 23) have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

 9.   ORDINANCES – Second reading:

a.    County Executive/Personnel

1.      Adopt an Ordinance adjusting the compensation and employment terms for confidential employees.  Applicable leave cash out and accrual rate terms to meet IRS regulations for management and unclassified non-management employees.

2.      Adopt an Ordinance adjusting salaries for confidential and Placer Public Employee Organization employees.

 

10.  AUDITOR-CONTROLLER

a.    FY 2013-14 Funds/Subfunds for the Financial System

1.    Adopt a Resolution accepting the attached funds/subfunds available in the Placer County Performance Accounting Series Financial System (better known as PAS) as of July 1, 2013, for FY 2013-14.

 

11.  BOARD OF SUPERVISORS

a.    Resolution

1.    Approve a Resolution for the IRONMAN LAKE TAHOE triathlon September 22, 2013 in Placer County.

 

b.    Resolution

1.    Approve a Resolution for the 11th Annual Tour de Tahoe-Bike Big Blue – Ride to cure Diabetes on September 8, 2013 in Placer County.

 

c.    Commendation

1.    Approve a Commendation for the Warren G. Bender Company on their 75 year anniversary.

 

d.    Resolution

1.    Approve a Resolution supporting Federal Legislation designating the Western States Trail as a National Historic Trail.

 

e.    District 1 Assistant Aide

1.    Approve amendment to six-month District Aide Employment Agreement with Cristina Rivera to include Bilingual Pay for providing  bilingual administrative and technical assistance to the District 1 Supervisor at a salary of $32,032 plus 5% (Unclassified Grade 413 - Step 1), plus benefits.

 

f.     Minutes

1.    Approve minutes of June 18, 2013.

 

12.  CHILD SUPPORT SERVICES

a.    Proclamation

1.    Approve a Proclamation declaring August 2013 as Child Support Awareness Month in Placer County.

 

13.  CLAIMS AGAINST THE COUNTY

1.      Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a.      13-060, Robertson, Nadine, $250,000, (Personal Injury)

b.      13-061, Walters, Paul, $975,000, (Bodily Injury)

c.      13-064, Allstate Insurance as subrogee for Michael Holeva, $1,813.82, (Property Damage)

d.      13-066, Rodriguez, David, Excess of $25,000, (Bodily Injury)

2.      Reject the timely portion of the following claim, as recommended by the offices of County Counsel and Risk Management.

a.      13-059, Baker, Jeremy Ray, $500,000, (Personal Injury)

3.      Reject the following Leave to Present a Late Claim and its underlying Claim, as recommended by the Offices of County Counsel and Risk Management.

a.      13-044, Peeler, Brice, $1,000,000, (Bodily Injury/Personal Injury)

 

14.  COMMITTEES & COMMISSIONS

a.    Auburn Cemetery District

1.    Approve the appointment of Leslie Maita to Seat #4, as requested by Supervisor Montgomery.

 

b.    Placer County Youth Commission

1.    Approve the 2013/14 term appointments and reappointments of Placer County Youth Commissioners and 3 at large alternates.

 

15.  COUNTY EXECUTIVE

a.    Merit Increase

1.    In accordance with Placer County Code Section 3.04.650D, and the Board having completed an annual performance evaluation, approve a 5% merit increase for Gerald O. Carden, County Counsel, from Grade 691 Step 2 @ $87.43 to Grade 691 Step 3 at $91.81 per hour, effective June 29, 2013.

 

b.    Merit Increase

1.    The CEO recommends that the Board approve a 5% merit increase for Jonn Melrose, Veterans Services Officer, from Grade 600 Step 1 @ $33.67 to Grade 600 Step 2 at $35.35 per hour, effective April 20, 2013.

 

16.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Truckee Fire Protection District Contract

1.    Approve CEO signature authority for the multi-year Truckee Fire Protection District contract #12399.

 

17.  FACILITY SERVICES

a.    Park Dedication Fees for the Tahoe City PUD for their Pomin Park playground project.

1.      Approve and execute a Use Agreement with the Tahoe City Public Utility District authorizing the use of Park Dedication Fees from Recreation Area #2, Tahoe City Public Utility District Area, in the amount of $18,000 for a playground at Pomin Park in Lake Forest; and,

2.      Approve a Budget Revision appropriating $18,000 to the Parks and Grounds Operating Budget from Park Dedication Fees Recreation Area #2, Tahoe City Public Utility District Area, with no net county cost.

 

b.    Tahoe Telecom Lease Agreement

1.      Approve a Lease Agreement for the Tahoe Telecommunications Division’s continued occupancy at 2929 Lake Forest Road, Bay 9 in Tahoe City, CA, between the County of Placer and Garrett R. Carlson in the amount of $11,724 in previously budgeted net county cost for FY 2013-14; and,

2.      Adopt a Resolution authorizing the Director of Facility Services, or designee, to execute a Lease Agreement following approval by County Counsel and Risk Management; and, to carry out those provisions and responsibility of the Lease Agreement, including but not limited to the Future Tenant Improvements provision as summarized in the attached Material Terms. 

 

c.    Lease Negotiations - Board of Supervisors’/Staff Offices

1.    Authorize the Department of Facility Services to relocate the Board of Supervisors’ offices that are currently located at Cirby Hills and authorize the Director of Facility Services, or designee, to execute and administer lease agreement(s) in an amount not to exceed $94,000 annually, following review by County Counsel and Risk Management, at no new net county cost.

 

18.  PERSONNEL

a.    Amend Salary Grade and Revised Class Specification for Health Officer

1.    Approve the revised classification specification for Health Officer

2.    Introduce an un-codified Ordinance to amend the Compensation ordinance to establish a salary grade for the revised Health Officer.

 

19.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda.

a.    BPO, Public Works/Fleet Services

1.    Approve the renewal of competitively awarded blanket purchase order (BPO) with Maaco Collision Repair and Auto Painting of Roseville, CA for the purchase of automotive body repair and painting services in the maximum amount of $75,000, funded by Fleet rate and direct charge customers with no net County cost, for the period of July 1, 2013 through June 30, 2014, and authorize the Purchasing Manager to sign the resulting BPO.

 

b.    BPOs, Facility Services

1.    Approve the extension of blanket purchase orders BP019762 with Brenntag Pacific Inc. of Santa Fe Springs, CA by $14,000 and BP019761 Sierra Chemical Company of Sparks, NV by $20,000, both through August 31, 2013 to prevent a lapse in service during a new bid solicitation process for the purchase of bulk chemicals for wastewater treatment; and, authorize the Purchasing Manager to sign the resulting BPO amendments.  The extension is funded by Sewer Maintenance Districts 1, 2, 3, and Sewer CSA’s FY2013/2014 Proposed Budgets, with no net County cost. 

 

c.    BPO, Health and Human Services

1.    Approve the extension of Blanket Purchase Order (BPO) 19789 with Henry Schein Inc. of Carmichael, CA through August 31, 2013 for the purchase of general medical supplies, increase the BPO by $7,500, funded in the FY 2013-14 Proposed Budget which includes 49 percent Federal and State funds, 5 percent private insurance funds, and 46 percent County General Funds, and authorize the Purchasing Manager to sign the resulting BPO amendment.

 

d.    BPO, Health and Human Services

1.    Approve the renewal of a negotiated blanket purchase order (BPO) with Gen-Probe Sales & Service of San Diego, CA for Laboratory Testing Supplies and Reagents for the period of July 1, 2013 through June 30, 2014 in the maximum amount of $60,000, funded in the FY 2013-14 Proposed Budget with no net County cost, and authorize the Purchasing Manager to sign the resulting BPO.

 

e.    BPOs, Facility Services and Health And Human Services

1.    Approve the award of blanket purchase orders (BPOs) to VWR International Inc. of Radnor, PA and Fisher Scientific Company Inc. of Pittsburgh, PA using a competitively bid public agency cooperative agreement for the purchase of laboratory equipment and supplies on behalf of Facility Services and Health and Human Services in the maximum aggregate amount of $108,000, and authorize the Purchasing Manager to sign the resulting BPOs.

 

f.     BPOs, Public Works/Fleet Services

1.    Approve the renewal of competitively awarded blanket purchase orders (BPOs) with Riebes Auto Parts of Auburn (CA), and Capitol Clutch and Brake Inc. of West Sacramento (CA) for the purchase of automotive and heavy duty clutch and brake parts in the total aggregate amount of $96,000, funded by Fleet rate and direct charge customers as well as Fire revenues with no net County cost, for the period of July 1, 2013 through June 30, 2014, and authorize the Purchasing Manager to sign the resulting BPOs and to transfer funds between BPOs as needed to meet the County’s needs.

 

g.    Bid, OES/Placer County Fire

1.      Approve the award of competitive Bid No. 10267 to L.N. Curtis & Sons Inc. of Oakland (CA) and Allstar Fire Equipment of Arcadia (CA) for firefighting equipment and supplies in the total aggregate amount of $250,000, funded by Fire revenues with no net County cost, for the period of July 23, 2013, through June 30, 2014;

2.      Approve the option to renew the resulting agreements on a year-to-year basis for three additional one-year terms provided that each renewal amount does not exceed 10 percent of the recommended contract amount of $250,000; and

3.      Authorize the Purchasing Manager to sign the resulting blanket purchase orders (BPOs) and to transfer funds between BPOs as needed to meet the County’s needs.

 

h.    Bid, Sheriff

1.      Approve the award of competitive Bid No. 10273 to Lehr Auto Electric of Sacramento (CA), for patrol vehicle equipment and supplies in the maximum amount of $97,000, funded by the Sheriff’s Office Budget with a net County cost of $97,000, for the period of July 23, 2013 through June 30, 2014;

2.      Approve the option to renew the resulting agreement on a year-to-year basis for three additional one-year terms provided that each renewal amount does not exceed 10 percent of the recommended contract amount of $97,000; and

3.      Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

i.      BPO, Sheriff

1.    Approve the renewal of a Blanket Purchase Order (BPO) with the United States (U.S.) Department of Defense, Defense Logistics Agency Energy, Resources Management Directorate, Retail Management Division (DLA Energy-RR) of San Antonio (TX) for aviation fuel purchases in the maximum amount of $115,000, funded by the Sheriff’s Office Budget with a net County cost of $115,000, for the period of July 1, 2013, through June 1, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order (BPO).

 

j.      Agreement, Sheriff

1.    Approve the renewal of a negotiated agreement with Abtech Technologies Inc. of Carlsbad, CA for Oracle software and Unix hardware maintenance and support for the period of July 1, 2013 through June 30, 2014 in the maximum amount of $115,000, included in the current FY 2013/2014 Sheriff’s Office IT Proposed Budget for these expenses resulting in a budgeted net County cost of $115,000, and authorize the Purchasing Manager to sign the resulting blanket purchase order (BPO).

 

k.    Bid, Multi-Department

1.      Approve the award of competitive Bid No. 10268 to Guy’s Excavating and Snow Removal of Carnelian Bay, R-1 Snow Removal Inc. of Truckee, Sierra Tahoe Sealing & Striping of Tahoe City, Yankton Excavating Inc. of Kings Beach, eastern Regional Landfill of Tahoe City, and Gensburg & Sons Inc. of Tahoe City for snow removal service for various County locations in the maximum aggregate amount of $212,427 funded by the proposed FY 2013-2014 Department Budgets.

2.      Approve the option to renew for two additional one year terms as long as the renewal amount does not exceed 10 percent of the recommended current aggregate amount of $212,427, and

3.      Authorize the Purchasing Manager to sign the resulting blanket purchase orders (BPOs).

 

l.      BPOs, Probation

1.    Approve the extension and the increase of various Blanket Purchase Orders (BPOs) for the purchase of food for Probation’s Central Kitchen in the maximum amount of $200,000, funded by the proposed FY 2013-2014 department budget and authorize the Purchasing Manager to sign the resulting extensions and increases.

 

m.   BPO, Library

1.    Approve Change Order No. 5 to Countywide Blanket Purchase Order No. 19802 with Sierra Express Delivery Service Inc. for Courier Services in the amount of $12,000, resulting in a new maximum amount of $60,000 a new expiration date of September 30, 2013, and authorize the Purchasing Manager to sign the revised BPO.

 

20.  PUBLIC WORKS

a.    Cook-Riolo Road at Baseline Road Signal Modification Project, Award of Construction Contract No. 1142

1.      Adopt a Resolution awarding the construction contract for the Cook-Riolo Road at Baseline Road Signal Modification Project to Biondi Paving and Engineering in an amount of $192,589, with County Counsel and Risk Management’s review and approval, and authorize the Chair of the Board to execute the contract. Funding for the project is being provided by traffic fees from the Dry Creek Fee District and is, therefore, included in the budget for the Department of Public Works with no net County cost.

2.      Authorize the Director of Public Works to execute contract change orders up to an amount of 10 percent of the contract amount or $19,259.

 

b.    Lighthouse Bus Shelter, Contract No. 1150

1.    Adopt a Resolution awarding, with County Counsel's and Risk Management's review and approval, Construction Contract No. 1150 to the low bidder, Orlando Enterprises Tahoe, Inc., in the amount of $45,454 for construction of the Lighthouse Bus Shelter.  There is no net County cost.

2.    Authorize the Chair to execute the construction contract on behalf of Placer County.

3.    Authorize the Director of Public Works to approve and sign contract change orders up to $4,545.  There is no net County cost.

 

c.    Master Fixed Asset List for Sheriff Patrol Vehicle/Budget Revision

1.    Approve a Budget Revision and amend the Fiscal Year 2013-2014 Master Fixed Asset List (MFAL) to add one (1) additional Chevrolet Police Package Tahoe in the amount of $30,000 funded through insurance reimbursement and vehicle replacement reserves.

2.    Authorize the Purchasing Manager to issue a Purchase Order for the vehicle using the State GSA Contract. The net County cost from Fleet Reserves is $18,857.

 

d.    Northstar Roundabout Modification Project

1.      Adopt a Resolution approving the project plans and specifications.

2.      Authorize the Chair to sign the cover sheet of the project plans.

3.      Authorize the Department of Public Works to advertise for bids for the Northstar Roundabout Modification Project at an estimated cost of $230,000 with an additional alternate estimate of $30,000. Funding for the project is being provided by local developer funding from Vail Resorts in conjunction with East West Partners and is included in the budget for the Department of Public Works with no net County cost.

 

e.    Proposition 1B Transit Funds – Fiscal Year 2012-13

1.      Adopt a Resolution authorizing the Director of Public Works to complete the necessary applications to receive $98,397 in Proposition 1B Transit funds to add to two existing projects previously approved by the Board: 1) Onboard Surveillance System (Board approved on May 24, 2011); and 2) Two-way Radio Replacement (Board approved on April 10, 2012).  There is no net County cost.

 

21.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $1,000 in Revenue Sharing monies to the Loomis Basin Chamber of Commerce 26th Annual Loomis Eggplant Festival to help defray the cost of the event, as requested by Supervisor Holmes ($1,000).

 

b.    Approve appropriation of $500 in Revenue Sharing monies to the Cowpoke Foundation’s Annual Cowpoke Fall Gathering fundraiser, as requested by Supervisor Holmes ($500).

 

22.  SHERIFF

a.    Konica Medical Film Processor Donation from Dr. Ronald Sockolov

1.      Accept the donation of a Konica medical film processor, valued at $1,500 from Dr. Ronald Sockolov for the Sheriff’s Office Coroner Division. 

 

b.    Contract between Placer County Sheriff’s Office and ICSolutions

1.      Approve the contract between the Sheriff’s Office and ICSolutions for inmate telephone services within the Sheriff’s Correctional Facilities and Juvenile Detention Facility.  There is no cost associated with this contract, and the revenue generated from this contract will be distributed into the Inmate Welfare Fund (IWF) and Juvenile Detention Fund (JDF).  The contract term is from July 1, 2013 to June 30, 2016. 

 

23.  TREASURER-TAX COLLECTOR

a.    Transfer Unclaimed Monies to General Fund

1.    Adopt a Resolution directing the Auditor-Controller to transfer unclaimed monies to the General Fund per Government Code Section 50053 and Placer County’s Directive on Unclaimed Funds.

***End of Consent Agenda***

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2013 MEETING SCHEDULE:

August 15, 2013 (Budget)

August 16, 2013 (Budget)

August 20, 2013