COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, SEPTEMBER 10, 2013

SUMMARY ACTION

9:00 a.m.

 

Jack Duran, District 1, Vice Chairman                                                                  David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman                                                                      Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – None.

 

SUPERVISOR’S COMMITTEE REPORTS – Chairman Holmes, said in 2005 the Transportation Equity Act was passed with $61.1 million dollars earmarked for the I-80 Bottleneck Improvement Project.  The $61.1 million was leveraged with Proposition 1B funds and ITIP Funds and did the three phases of the Interstate 80 Bottleneck.  There is $9.3 million dollars in unspent funds from that project that must be spent on projects related to I-80 improvements.  Placer County Transportation Planning Agency has identified three projects 1) I-80 Auxiliary Lane east bound between State Route 65 and Rocklin Road; 2) I-80 Auxiliary Lane west bound between Douglas and Riverside; and 3) I-80 State Route 65 Interchange.

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:30 a.m.

 1.   HEALTH & HUMAN SERVICES

a.    Adult System of Care/Annual Report/Older Adult Advisory Commission FY 2012-13

1.       Accepted the Older Adult Advisory Commission Fiscal Year 2012-13 Annual Report.

 

 9:45 a.m.

 2.   COUNTY EXECUTIVE

a.    Budget

1.       Conducted a Public Hearing requesting the Board approve the FY 2013-14 Final Budget including the following:

a.       Adopted Resolution 2013-204 adopting FY 2013-14 Final Budget for County operating funds for a total of $720,849,342; and

b.       Approved final budgets for County proprietary funds for a total of $78,814,068; and

c.        Approved the items listed on the County Master Fixed Asset List for FY 2013-14; and

d.       Ordinance introduced, first reading waived, to amend the personnel allocations of various departments to reflect position changes approved for the FY 2013-14 Final Budget.

2.       Adopted Resolution 2013-205 adopting the FY 2013-14 Final Budgets for special districts governed by the Board of Supervisors in the amount of $49,442,718.

MOTION Uhler/Montgomery/Unanimous

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 

 3.   ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Bid, Multi-Department

1.       Rejected the award of Competitive Bid #10289 to John L Sullivan Chevrolet Inc. of Roseville;

2.       Approved the award of Competitive Bid #10289 to Winner Chevrolet of Elk Grove for the purchase of 13 Chevrolet Tahoe Police Pursuit Vehicles in the total amount of $397,990, funded by revenue collected from replacement funds with no net County cost;

3.       Approved the purchase of two additional 4x2 Chevrolet Tahoe Police Pursuit Vehicles as specified in Bid #10289 from Winner Chevrolet of Elk Grove in the total amount of $57,690, funded by the Placer County Sheriff’s Office budget for a net County cost of $57,690; and

4.       Authorized the Purchasing Manager to sign the resulting purchase orders and related documents.

MOTION Montgomery/Duran/Unanimous

 

 4.   HEALTH & HUMAN SERVICES

a.    Adult System of Care, Department of Housing and Urban Development (HUD)

1.       Approved a renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Permanent Supportive Housing in the amount of $388,270 (plus a required match of $77,777 net County cost and $19,444 Federal funds) for a 12-month term, beginning December 1, 2013, and

2.       Approved a renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Shelter Plus Care in the amount of $315,084 (plus a required match of $15,109 net County cost, $23,000 Federal/State funds, and $3,200 fees) for a 12-month term, beginning May 20, 2013.

MOTION Duran/Weygandt/Unanimous

 

b.    Children’s System of Care, Substance Abuse & Mental Health Services

1.       Approved submission of an application for renewal of a Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Services Block Grant for FY 2013-14 in the amount of $695,352 (no net County cost), and authorize the Director of Health and Human Services to sign the application and all documentation, reports, and certifications as required.

MOTION Montgomery/Uhler Unanimous

 

 5.   PUBLIC WORKS

a.    Auburn Folsom Road Widening, North Phase, Award Of Construction Contract No. 1151

1.       Resolution 2013-203 adopted awarding the construction contract for the Auburn Folsom Road Widening, North Phase project to A. Teichert & Son, Inc., dba Teichert Construction, in an amount not to exceed $5,643,196, with County Counsel and Risk Management’s review and approval.

2.       Authorized the Chairman to execute the contract. Funding for the project is being provided by Countywide traffic impact fees, South Placer Regional Transportation Authority, San Juan Water District, and the State Local Partnership Program and is, therefore, included in the budget for the Department of Public Works with no net County cost.

3.    Authorized the Director of Public Works to execute contract change orders up to an amount of 10 percent of the contract amount or $564,319.

MOTION Uhler/Duran/Unanimous

 

 6.   COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.       Existing Litigation (Government Code §54956.9(d)(1):

(a)      Debra North, WCAB Claim, WCAB Claim Nos.: ADJ8324504, ADJ8325436, ADJ8324512, ADJ8325426, PLA0300149, 6125-94-0166, 12-063136, 12-063135 – The Board gave direction to staff.

2.    Anticipated Litigation (Government Code §54956.9(d)(2):

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: one potential case – The Board was advised of one potential case and gave direction to staff.

(b)      Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: one potential case – The Board received a report and gave direction to staff.

 

CONSENT AGENDA – Item # 11d moved for discussion.  Consent approved as amended with action as indicated.  MOTION Duran/Uhler/Unanimous

 

 7.   ORDINANCE – Second Reading:

a.    Personnel/Salary Plan, Director of Air Pollution Control

1.       Uncodified Ordinance 5723-B adopted revising the salary plan for the Director of Air Pollution Control.

 

 8.   AUDITOR-CONTROLLER

a.    Petty Cash Fund for Sheriff’s Department, Placer Special Investigations Unit (SIU)

1.    Resolution 2013-187 adopted establishing a $10,000 “buy money” petty cash fund for the Placer Special Investigations Unit (SIU) Multi-Agency Task Force.

 

 9.   BOARD OF SUPERVISORS

a.    Resolution

1.    Resolution 2013-186 adopted commending Gary Powell for 35 years of dedicated public service as an employee of the Placer County Assessor’s Office.

 

b.    Resolution

1.    Resolution 2013-188 adopted in Support of the continued development of Publicly Accessible Trails and Related Recreational Facilities.

 

c.    Proclamation

1.    Approved a Proclamation declaring September 2013 as Prostate Cancer Awareness Month in Placer County.

 

10.  CLAIMS AGAINST THE COUNTY

1.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management.

a.       13-071, Polk, Darrell, $100,000, (Personal Injury)

b.       13-073, Brown, Jon, $5.5 Million, (Bodily Injury)

 

11.  COMMITTEES & COMMISSIONS

a.    Loomis Veterans Memorial Hall Board of Trustees

1.    Approved the FY 2013-14 term appointments of the Loomis Veterans Memorial Hall Board of Trustees.

 

b.    Assessment Appeals Board

1.    Approved the reappointment of Mike DeFerrari to Seat #2 (representing District 2), and Robert Enos to Seat #4 (representing District 4).

 

c.    Auburn Veterans Memorial Hall Board of Trustees

1.    Approved the FY 2013-14 term appointments of the Auburn Veterans Memorial Hall Board of Trustees.

 

d.    MOVED FOR DISCUSSION Foresthill Veterans Memorial Hall Board of Trustees

1.    Approve the FY 2013-14 term appointments of the Foresthill Veterans Memorial Hall Board of Trustees.

 

12.  COUNTY EXECUTIVE

a.    Grand Jury Response Letter, All American Speedway

1.    Authorized the Chairman to sign a letter in response to the Placer County Grand Jury’s 2012-13 Report on the All American Speedway.

 

b.    Grand Jury Response Letter, Newcastle Fire Protection District

1.    Authorized the Chairman to sign a letter in response to the Placer County Grand Jury’s 2012-13 Report on the Newcastle Fire Protection District.

 

13.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    2013 Homeland Security Grant Program

1.    Resolution 2013-189 adopted authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain and manage funds in the 2013 Homeland Security Grant Program.

 

b.    Emergency Management Performance Grant

1.    Resolution 2013-190 adopted authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain funds in the 2013 Emergency Management Performance Grant (EMPG).

 

14.  COUNTY EXECUTIVE/PERSONNEL

a.    The Board took the following actions:

1.       Ordinance introduced, first reading waived, adjusting the compensation and employment terms for employees hired, or initially promoted or transferred into a management position classification on or after December 14, 2013.

2.       Un-codified Ordinance introduced, first reading waived, adjusting salaries for elected department heads, unclassified non-management and management employees.

 

15.  COUNTY EXECUTIVE/RISK MANAGEMENT

a.    Regional Sewer Project

1.    Approved a contract amendment with the Law Firm of Hanson Bridgett for legal services related to Regional Sewer in the amount of $75,000, for a total amount not to exceed $300,000, and funded by the Sewer Maintenance District 1 capital project with no net County cost.

 

16.  FACILITY SERVICES

a.    Hidden Falls Regional Park Trail Construction 2012, Project No. 4717C, Notice of Completion

1.    Resolution 2013-191 adopted accepting the Hidden Falls Regional Park Trail Construction Project No. 4717C, as complete and authorize the Director of Facility Services, or designee, to execute and record the Notice of Completion for the contract with Donald Hayes Trail Contractor, Inc., in an amount not-to-exceed $161,419.09 in previously budgeted net county cost.

 

b.    Side Hill Citrus Agricultural Conservation Easement

1.       Approved the acquisition of an Agricultural Conservation Easement over the 47-acre property known as Side Hill Citrus, located at 4065 Pleasant Hill Road in rural Lincoln, from Richard Ferreira and his family at a total project cost not-to-exceed $350,000 including $107,150 in previously budgeted net county costs; and, 

2.       Resolution 2013-192 adopted authorizing the Director of Facility Services, or designee, to execute a Purchase and Sale Agreement, Deed of Agricultural Conservation Easement, execute all documentation and take all actions necessary to complete the easement acquisition based upon the Material Terms at the purchase price not-to-exceed $285,000; and,

3.       Authorized the real property to be added to the Master Fixed Asset list following the close of escrow.

 

c.    Resolution of Intention, Exclusion of Boughton Property from Sewer Maintenance District 1

1.       Resolution of Intention 2013-193 adopted setting the time and date to hold a Public Hearing to consider the exclusion of property owned by Timothy and Rhonda Boughton, APN 051-100-046, located on Kemper Road in Auburn from the boundaries of Placer County Sewer Maintenance District 1 (SMD 1) at no net County cost.

 

17.  PERSONNEL

a.    Legal Services, Civil Service Commission

1.    Authorized the County Executive Officer to sign a contract with the Law Office of William Wright for legal services in support of the Civil Service Commission, in an amount not to exceed a budgeted net county cost of $35,000, for the period of FY 2013-14.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda

a.    BPO, Administrative Services/I.T.

1.    Approved a Blanket Purchase Order with Robert Half Technologies of Sacramento, CA for information technology support services on an as needed basis in the amount of $300,000 funded by the Administrative Services FY 2013/14 budget with a net County cost of $300,000 and authorized the Purchasing Manager to sign the resulting documents.

 

b.    BPO, Administrative Services/I.T.

1.    Approved the Renewal to Blanket Purchase Order No. 20113 with Agreeya Solutions, Inc., of Folsom, CA for consultant services in support of the Information Technology Division’s Enterprise Support Services Web Team on an as needed basis, with a budgeted net County cost of $160,000. The new BPO will be effective for the period October 1, 2013 through September 30, 2014.

 

c.    BPOs, Community Development Resource Agency

1.       Approved an increase in the aggregate amount of $150,000 to the Building Services Division’s blanket purchase orders (BPOs) with multiple consultants for On-Call Plan Check and Field Inspection Services, funded through plan check and inspection fee revenues with a budgeted net County cost of $30,720, and authorize the Purchasing Manager to sign the resulting change orders.

2.       Authorized the Purchasing Manager to transfer funds between BPO agreements as needed.

 

d.    BPOs, Department of Public Works/Road Maintenance

1.       Approved the renewal of competitively awarded blanket purchase orders (BPOs) with Hansen Bros. Enterprises of Grass Valley (CA), Robinson Sand and Gravel of Auburn (CA), Cinderlite Trucking Corp. of Carson City (NV), and Larry Newman Trucking of Lincoln (CA) for the purchase of ice control sand and hauling services in the total aggregate amount of $235,400, funded by Highway User Tax Account revenues with no net County cost, for the period of October 1, 2013 through September 30, 2014;

2.       Authorized the Purchasing Manager to sign the resulting blanket purchase orders and to transfer funds between BPOs as needed.

 

e.    BPO, Department of Public Works/Fleet Services

1.    Approved the annual renewal of a sole source Blanket Purchase Order (BPO) with Southwest Gas Corporation of Carson City (NV) for the purchase of compressed natural gas (CNG) as a motor vehicle fuel in the maximum amount of $170,000, funded by revenues collected from Fleet rate and direct charge customers with no net County cost, for the period of October 1, 2013, through September 30, 2014, and authorized the Purchasing Manager to sign the resulting BPO.

 

f.     Purchase Order, Library Services

1.    Approved the award of a sole source purchase order to SIRSI Corporation of Lehi, UT in the amount of $57,287 funded by the Placer County Library's FY 2013-2014 budget with no additional net County cost, for annual maintenance and support of the Library’s web-based integrated library system and authorized the Purchasing Manager to sign the resulting purchase order.

 

19.  PUBLIC WORKS

a.    Abandonment of Two Offers of Dedication for a Drainage Easement and Drainage Access Easement, Homewood Shores

1.       Resolution 2013-194 adopted to abandon two Offers of Dedication for a Drainage Easement and Drainage Access Easement in the Homewood Shores development, Lake Tahoe.  There is no net County cost.

 

b.    Agency-State Master Agreement No. 00310S for State Funded Projects

1.       Resolution 2013-195 adopted authorizing the Director of Public Works to execute the current Master Agreement and future Master Agreement Revisions, Program Supplemental Agreements, Fund Exchange Agreements, and/or Fund Transfer Agreements with the State of California Department of Transportation, with County Counsel and Risk Management review and approval, for administering state-funded projects under Master Agreement No.00310S with no net County cost.

 

c.    Approval of Filing California Tahoe Conservancy Acquisition Grant Application for the Dollar Creek Shared Use Trail

1.    Resolution 2013-196 adopted authorizing the filing of a California Tahoe Conservancy (CTC) acquisition grant application in the amount of $500,000 for the Dollar Creek Shared Use Trail project.  There is no net County cost.

2.    Authorized the Director of Public Works, or his designee, to execute all documents related to the grant. 

 

d.    California Tahoe Conservancy Private Lease Revenue Transfer

1.    Resolution 2013-197 adopted authorizing the Director of Public Works to execute the California Tahoe Conservancy (CTC) Agreement No. CTA-13004 between the State and Placer County for the County to receive $27,200 in revenues derived from leases on CTC property within Placer County.  There is no net County cost.

2.    Authorized 50 percent of the CTC lease revenue to be allocated to Tahoe region erosion control projects as required by law and 50 percent to the Tahoe region stormwater quality program.

 

e.    Casa Loma Road Landslide Repair Project – Urgent Contract

1.       Approved the project plans and specifications and authorize the Chair to sign the cover sheet.

2.       Resolution 2013-198 adopted authorizing the Department of Public Works to enter into a construction contract not to exceed $175,000 for the Casa Loma Road Repair Project through informal bidding.  There is no net County cost.

3.       Authorized the Director of Public Works to execute the contract, with County Counsel and Risk Management review and approval, on behalf of the Board and to approve and sign contract change orders, if necessary, up to 10 percent of the contract amount.

 

f.     Dial-A-Ride Contract 20543, Amendment #9, and Contract 12530, Amendment #7, FY 2013-14

1.       Resolution 2013-199 adopted authorizing the Director of Public Works to execute, with County Counsel and Risk Management’s review and approval, Amendment No. 9 to Contract No. 20543, in an amount not to exceed $94,403, and Amendment No. 7 to Contract No. 12530, in an amount not to exceed $145,231, with PRIDE Industries for a total amount of $239,634 for month-to-month extensions for up to three months to operate Highway 49 Dial-A-Ride and South Placer Dial-A-Ride through December 31, 2013.  There is no net County cost.

 

g.    Final Acceptance of the Bridge Replacement Project, Brewer Road over King Slough and Brewer Road Over Markham Ravine, Contract No. 1117

1.    Resolution 2013-200 adopted for final acceptance for the Bridge Replacement Project, Brewer Road over King Slough and Brewer Road over Markham Ravine with no net County cost.

2.    Authorized the Director of Public Works to execute the Notice of Completion for the Bridge Replacement Project, Brewer Road over King Slough and Brewer Road over Markham Ravine.

 

h.    Notice of Completion for Traffic Signal and Lighting Installation at Auburn-Folsom Road and King Road, Contract No. 1126

1.    Resolution 2013-201 adopted accepting the Traffic Signal and Lighting Installation at Auburn-Folsom Rd and King Road as complete, and authorizing the Director of Public Works to execute the Notice of Completion.  There is no net County cost.

 

i.     Squaw Valley Road Bus Shelter at Highway 89, Contract No. 1165

1.    Approved the project plans and specifications and authorize the Chair to sign the cover sheet.

2.       Resolution 2013-202 adopted authorizing the Department of Public Works to award a construction contract not to exceed $65,000 for the Squaw Valley Road Bus Shelter at Highway 89 following the advertising period for bidding the project.  There is no net County cost.

3.       Authorized the Director of Public Works to execute the contract, with County Counsel and Risk Management review and approval, on behalf of the Board and to approve and sign contract change orders, if necessary, up to 10 percent of the contract amount.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Keaton Raphael Memorial

1.    Approved appropriation of $1,750 in Revenue Sharing monies to the Keaton Raphael Memorial to benefit local kids who have cancer and their families, by Supervisor Weygandt ($250) and Supervisor Uhler ($1,500).

 

***End of Consent Agenda***

 

ITEMS MOVED FROM CONSENT FOR DISCUSSION

11.  COMMITTEES & COMMISSIONS

d.    Foresthill Veterans Memorial Hall Board of Trustees

1.    Approved the FY 2013-14 term appointments of the Foresthill Veterans Memorial Hall Board of Trustees as presented with addition of Steve Cannizaro.

 

ITEMS FOR INFORMATION:

21.  PERSONNEL

a.    Classified Service Merit Increases

22.  TREASURER

a.    Treasurer’s Statement for the month of July 2013

 

ADJOURNMENT – Next meeting is Tuesday, September 24, 2013.

 

BOARD OF SUPERVISORS’ 2013 MEETING SCHEDULE:

September 24, 2013

October 8, 2013

October 21, 2013 (Tahoe)

October 22, 2013 (Tahoe)

November 5, 2013

November 19, 2013

December 10, 2013