COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, DECEMBER 10, 2013

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Vice Chairman                                                                                                       David Boesch, County Executive

Robert Weygandt, District 2                                                                                Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman                                                                                                           Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                        Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Placer County Successor Agency for Items #28a, 28b, 28c.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:05 a.m.

 1.   BOARD OF SUPERVISORS

a.    Resolution

1.    Presentation of a Resolution to recognize Theresa Miles for more than 28 years of county service.

Action:

 

 9:15 a.m.

 2.   BOARD OF SUPERVISORS

a.    Commemorative Coin Awards

1.    Presentation of the Commemorative Coin awards to recipients in recognition for acts of heroism, longstanding community service, or exceptional acts that have improved or impacted people’s lives.

 

 9:30 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Agricultural Preserve and Williamson Act Contract (PAGP 20130188)

1.    Public hearing to consider adoption of a Resolution to divide an existing 165-acre Agricultural Preserve (AGP 145) in order to place a 79-acre portion of the Preserve into a new Agricultural Preserve and Williamson Act Contract. The property is located in rural Granite Bay.

Action:

 

 9:35 a.m.

 4.   COUNTY EXECUTIVE

a.    Legislation

1.    Approve the Placer County 2014 Legislative Platform and authorize staff to pursue actions and to coordinate the advocacy program consistent with that document.

2.    Approve two advocacy contracts for a 2-year period beginning January 1, 2014; federal advocacy contract in the amount of $143,640 with the firm of Holland & Knight, LLP and state advocacy contract in the amount of $56,295 with the firm of Peterson Consulting, Inc.

3.    Authorize members of the Board of Supervisors to travel to Washington, DC February 10-14, 2014 to meet with elected or appointed officials of the United States to advocate for legislative and regulatory interests of the County. 

Action:

 

 9:45 a.m.

 5.   BOARD OF SUPERVISORS

a.    Placer County Employee Service Awards

1.    Presentation of 2013 County Employee Service Awards representing 1,395 years of service to the County.

 

10:30 a.m.

 6.   LIBRARY

a.    Strategic Plan

1.    Approve the final draft of the Library Strategic Plan.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

 7.   ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Blanket Purchase Order, Office Supplies/Countywide

1.    Approve a change order to Countywide Blanket Purchase Order No. BP020023 with Staples in the amount of $50,000 for office supplies resulting in a new maximum amount of $900,000;

2.    Award a Countywide blanket purchase order, using an Oakland County, MI competitively bid public agency contract, to Office Max Inc. of Menlo Park, CA for Office Supplies in the maximum amount of $800,000 for the period of January 1, 2014 to December 31, 2014;

3.    Approve two additional one-year renewals of the blanket purchase order provided the Oakland County, MI contract remains valid and the renewal amounts in aggregate do not exceed 10 percent of the recommended maximum amount of $800,000; and

4.    Authorize the Purchasing Manager to sign the resulting documents.

Action:

 

b.    Bid, Food & Culinary Items/Probation

1.    Approve the award of competitive Bid No. 10304 to twelve vendors for food and culinary items in the maximum aggregate amount of $1,042,567, for the period of December 1, 2013 to December 31, 2014, funded by the Correctional Food Services FY 2013-14 budget;

2.    Authorize the Food Services Manager to execute spot purchases in the maximum annual amount of $100,000, funded by the Correctional Food Services FY 2013-14 budget;

3.    Approve the option to renew for two additional one year terms provided the renewal amounts do not exceed 10 percent of the recommended maximum aggregate amount of $1,042,567; and

4.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders and transfer funds between the blanket purchase orders as needed.

Action:

 

 8.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of Monday, October 21, 2013.  Supervisors Duran and Weygandt absent.

Action:

 

b.    Minutes

1.    Approve minutes of Tuesday, October 22, 2013.  Supervisor Weygandt absent.

Action:

 

c.    Minutes

1.    Approve minutes of Tuesday, November 12, 2013.  Supervisor Montgomery absent.

Action:

 

 9.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Placer Vineyards Owners Group-Proposed Draft Finance Plan – Direction On Policy Issues

1.    Staff is requesting that the Board provide policy direction on specific aspects of the Owners Group-proposed draft Finance Plan prepared for the Placer Vineyards Specific Plan project, and direct the Community Development/Resources Agency Director to reconcile the Owners Group-proposed financial documents consistent with the Board direction and proceed with amendments and/or modifications to the Development Agreement and Specific Plan (and other appropriate documents) consistent with that direction.

There is no net County cost associated with this action.

Action:                                                                    

 

10.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/FACILITY SERVICES

a.    Community Development Resource Agency/Cabin Creek Biomass Facility/Biomass Fuel Sale and Delivery Agreement

1.      Approve material terms for a proposed biomass fuel sale and delivery agreement, and

2.      Authorize the Community Development Resource Agency Director or his designee to negotiate an agreement consistent with those terms. 

       If negotiations are successfully completed and an agreement drafted, staff will return to the Board for separate consideration of the execution of said agreement.

Action:

 

b.    Facility Services/Cabin Creek Biomass Facility/Ground Lease

1.    Approve the Ground Lease for the construction and operation of a Biomass Facility at 900 Cabin Creek Road in Truckee, CA between the County of Placer and Tahoe Regional Power Company, LLC, a California Limited Liability Company, at no net county cost; and

2.    Adopt a Resolution authorizing the Director of Facility Services, or designee, to administer on behalf of the County all provisions and responsibilities of the Ground Lease and take all actions necessary to grant and record a Memorandum of Lease and to grant and record utility easements deemed necessary to serve the Biomass Facility.

Action:

 

11.  FACILITY SERVICES

a.    Auburn Animal Shelter, Project No. 4639, Request for Proposal

1.      Confirm previous direction to proceed with the Request for Proposal (RFP) process with the three (3) most qualified Design-Build (D-B) Teams, established by the Qualifications Phase of the RFP for the proposed Auburn Animal Shelter project, at the Placer County Government Center in North Auburn.

Action:

 

12.  HEALTH & HUMAN SERVICES/ADULT SYSTEM OF CARE

a.   Amend Blanket Purchase Order - Rite Aid Pharmacy

1.      Approve a change order to Blanket Purchase Order BP020391 with Rite Aid Pharmacy increasing the amount $1.7 million with no additional net County cost for a revised total of $3,870,000 through December 31, 2013, and authorize the Purchasing Manager to sign the resulting change order to fulfill the County’s Health & Safety Code Section 1442.5(b)(1) obligation.

Action:

 

13.  PUBLIC WORKS

a.    Funding for SR 89/Fanny Bridge Community Revitalization and Dollar Creek Shared-Use Trail Projects

1.      Provide a project update for the Fanny Bridge and Dollar Creek Projects;

2.      Approve the conceptual Placer County match Funding Plan of $3.775 million for the Projects; and

3.      Adopt a Resolution that includes:

a.      Approving the Federal Lands Access Program – Project Memorandum of Agreement, that recognizes projects as part of the Federal Lands Access Program; and

b.      Approving the Federal Lands Highway Agreement that will allow the Federal Highway Administration to manage and perform the design of the Dollar Creek Shared Use Trail at an estimated cost of $180,000.  This amount counts towards our required contribution; and

c.      Authorizing the Director of Public Works, or his designee, to execute, with County Counsel and County Executive/Risk Management review and approval, finalized agreements and/or documents between the County, Tahoe Transportation District and Central Federal Lands Division for the two projects.

Action:

 

b.  Capital Improvement Program, Tahoe Regional Benefit Fee

1.    Conduct a Public Hearing and adopt a Resolution modifying the Capital Improvement Program (CIP) in the Tahoe Region Benefit Fee District, approving a revised nexus study and raising the fee from $4,587/unit to $4,714/unit.

Action:

 

14.  COUNTY EXECUTIVE

a.    North Lake Tahoe Resort Association Contract Amendment

1.    Approve the First Amendment to the FY 2013-2014 North Lake Tahoe Resort Association contract to allocate $1,450,372 in FY 2012-13 Transient Occupancy Tax Fund balance for marketing and infrastructure.

Action:

 

b.    Transient Occupancy Tax Infrastructure Account Expenditure

1.    Approve North Lake Tahoe Transient Occupancy Tax infrastructure account expenditure toward construction of five projects: North Tahoe Public Art, in the amount of $25,000; Regional Transit System Branding, in the amount of $100,000; North Lake Tahoe Water Shuttle, in the amount of up to $140,000; Performing Arts Center Feasibility Studies, in an amount up to $153,900; and the Dollar Creek Shared Use Trail/SR 89 Community Revitalization/Fanny Bridge Project in the amount of $1,775,000.

Action:

 

c.    Regional University Project

1.    Direct staff to prepare documentation relinquishing the County’s potential interests in the Regional University Project as contained in the Agreement for Irrevocable Offer of Donation between Angelo K. Tsakopoulos, and William C. Cummings (the Donors) and Drexel University and to return to the Board for final action at a future date.

       Action:

 

15.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

(A)   §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(a)   Property: APN: 026-120-014

       Agency Negotiator(s): David Boesch, Holly Heinzen, Loren Clark, Mary Dietrich, Gerald O. Carden

Negotiating Parties: County of Placer, Placer Land Trust, and Deborah L. Beck, Successor Trustee of the Susan L. Taylor Revocable Trust, established April 5, 2005

       Under Negotiation: Price, terms of payment

(b)   Property: APN: 019-290-050-510 (portion)

       Agency Negotiator(s): David Boesch, Holly Heinzen, Loren Clark, Mary Dietrich, Gerald O. Carden

       Negotiating Parties: County of Placer and Kirk Scilacci and Michelle Scilacci, Husband and Wife as Joint Tenants

       Under Negotiation: Price, terms of payment

(c)   Property: APN(s): 075-070-041, 075-080-045, 075-080-046

       Agency Negotiator(s): David Boesch, Holly Heinzen, Loren Clark, Mary Dietrich, Gerald O. Carden

Negotiating Parties: County of Placer, Placer Land Trust, and Daryl Oest and Sue Ann Oest, Trustees of the Oest Family Trust dated November 3, 2009

       Under Negotiation: Price, terms of payment

(d)   Property: APN(s): A portion of APN(s) 051-120-064 and 054-120-010 – Placer County Government Center

       Agency Negotiators: David Boesch, Jim Durfee, Mary Dietrich, Gerald O. Carden

       Negotiating Parties: County of Placer and Conkey Real Estate Development, LLC

       Under Negotiation: Price, terms of payment

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Donna Williamson, Gerald O. Carden

               Employee organization:  PPEO

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Placer County Successor Agency for Items #28a, 28b, 28c.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

16.  ORDINANCE – Second Reading:

a.    Community Development Resource Agency/Building Services/Adoption Of State Of California Building Standards Code

1.      Adopt an Ordinance, adopting the 2013 California Building Standards, adopting findings pursuant to California Health and Safety Code Section 17958.5 related to local regional, climatic, geological, and topographic conditions to authorize enactment of local code modifications and requirements, reaffirming existing amendments of the State code as set forth in Placer County Code, Chapter 15, Article 15.04 and adopting additional amendments thereto.

 

17.  ADMINISTRATIVE SERVICES

a.    Telecommunications/Radio

1.    Adopt a Resolution accepting the Gold Run Site Development Project, Project No. KN021069, as complete and authorize the Director of Administrative Services to execute and record the Notice of Completion.

 

b.    Radio Tower Conveyance/Telecommunications/Radio

1.    Approve the conveyance of the Ward Peak Radio Tower Communications Facility located at Type Site #803, Chair One Peak, Olympic Valley, CA from Falcon Cable Systems Company II, L.P. to the County of Placer;

2.    Adopt a Resolution authorizing the Director of Administrative Services to execute all documents, upon County Counsel and County Executive/Risk Management approval, and take all actions necessary to complete the conveyance of the Ward Peak Radio Tower Communications Facility, including the execution of a zero cost, Quit Claim Bill of Sale for real property comprised of a 30 ft. tower, 20 ft. equipment shelter, antennas, equipment, dishes and emergency power generator with an estimated Fair Market Value of $39,700 and;

3.    Authorize the Director of Administrative Services to execute the transfer of the related 15-year Communication Use Lease Agreement between Falcon Cable Systems Company II, L.P. and the U.S. Department of Agriculture’s Forest Service, with a net annual County cost of $800, for the continued use of real property located at Type Site #803, Chair One Peak, Olympic Valley, CA, upon County Counsel and County/Risk Management approval.

 

c.    Budget Revision/Central Services

1.    Amend the Fiscal Year 2013-14 Master Fixed Asset List to add additional Toshiba multifunction copiers to the Administrative Services Central Services Division’s Master Fixed Asset List in the aggregate amount of $190,000 resulting in a new fixed asset amount of $861,000 funded by the Central Services Division’s FY 2013-14 budget with no new net County cost.

 

18.  AUDITOR-CONTROLLER

a.    Discharge from Accountability of Bad Debt

1.    Adopt a Resolution to authorize and designate the Auditor-Controller to discharge from accountability the collection of bad debt.

 

b.    Replacement of Stale Dated Warrant

1.    Authorize the Auditor-Controller to issue a warrant payable to DIRECTV Inc., in the amount of $6,760.36, replacing the original warrant # 10284928 dated October 20, 2008.

 

19.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of Tuesday, November 5, 2013.

 

b.    District Aide Employment Agreement

1.    Approve 1-year District Aide Employment Agreement with Cristina Rivera for general administrative and technical assistance to the District 1 Supervisor at salary schedule Unclassified Grade UA6 Step (1) + 4% for the amount of $66,626 plus benefits (4% increase).

 

c.    District Aide Employment Agreement

1.    Approve 1-year District Aide Employment Agreement with Linda Brown for general administrative and technical assistance to the District 4 Supervisor at salary schedule Unclassified Grade UA6 Step (5) for the amount of $77,896 plus benefits (5% increase).

 

d.    District Aide Employment Agreement

1.    Approve 1-year District Aide Employment Agreement with Jocelyn Maddux for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade UA6 Step (3) for the amount of $70,658 plus benefits (5% increase).

 

e.    District Aide Employment Agreement

1.    Approve 1-year District Aide Employment Agreement with Steve Kastan for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade UA6 Step (4) for the amount of $74,194 plus benefits (5% increase).

 

f.     District Aide Employment Agreement

1.    Approve a six-month contract for services with District 4 Assistant Aide for general administrative assistance with contractor Ashley Gibian Wynne at salary schedule Unclassified Grade UA4 Step (1), for the amount of $10,418.

 

g.    District Aide Employment Agreement

1.    Approve a six-month contract for services with District 2 Assistant Aide for general Administrative assistance with contractor Lyndell Grey at salary schedule Unclassified Grade UA4 Step (1), for the amount of $10,418.

 

h.    District Aide Employment Agreement

1.    Approve 6-month District Aide Employment Agreement with Leah Rosasco for general administrative and technical assistance to the District 3 Supervisor at salary schedule Unclassified Grade UA6 Step 1 for the amount of $32,032 plus benefits (5% increase).

 

i.      Resolution

1.    Adopt a Resolution to recognize Theresa Miles for more than 28 years of County service.

 

20.  CLAIMS AGAINST THE COUNTY

a.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a.      13-106, Henricks, Larry, $78,000, (Bodily Injury)

b.      13-112, Gould, Richard, $67, (Property Loss)

c.      13-114, Mitchell, Gary, $1,000,000, (Bodily Injury)

 

21.  COMMITTEES & COMMISSIONS

a.    Foresthill Forum Advisory Council

1.    Approve the appointment of Sheryl Petersen to Seat #1, as requested by Supervisor Montgomery.

 

b.    Rural Lincoln Municipal Advisory Council

1.    Approve the reappointments of Deirdre Lefty to Seat #4, Karla McAnally to Seat #5, as requested by Supervisor Weygandt.

 

c.    Fish & Game Commission

1.    Approve the appointment of Marc Wyatt to Seat # 7 representing the Foresthill Area, as requested by Supervisor Montgomery.

 

d.    Agricultural Commission

1.    Approve the reappointment of Patricia Beard to Seat #9 (representing Foothill Farm Industry).

 

22.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Welk Resort Northstar Contract With Broadspec, Inc.

1.    Authorize the Building Services Division to execute a contract with Broadspec Inc. to provide plan review and inspection services for the Welk Resort Northstar project. There is no net County cost associated with this action as all costs for the plan review and inspection services will be paid by the applicant, Welk Resort.

 

b.    Gondola North Subdivision, Tract No. 997, Project No. DPN 8656

1.    For the Gondola North Subdivision, Tract No. 997, located on Mule Ears Drive in the Sugar Bowl Ski Resort, the following actions are requested:

1.      Accept the improvements as complete.

2.      Authorize the Faithful Performance and Labor and Materials sureties to be set at:

a)      Faithful Performance 25 percent of the value of any otherwise unsecured public improvements immediately upon Board approval.

b)      Labor and Material 50 percent or the total of all claims per Government Code Section 66499.7, whichever is higher.

                        There is no net County cost associated with this action.

 

c.    Martis Camp (Siller Ranch) Units 7b And 7c, Tracts No.1006 and No. 1007, Project No. DPN 8676

1.    For the Martis Camp (Siller Ranch) Units 7B and 7C Subdivisions, Tracts, No. 1006 and No. 1007, located in Martis Valley, the following actions are requested:

1.      Accept the improvements as complete.

2.      Authorize the Faithful Performance and Labor and Materials sureties to be set at:

a)      Faithful Performance 25 percent of the value of any otherwise unsecured public improvements immediately upon Board approval.

b)      Labor and Material 50 percent or the total of all claims per Government Code Section 66499.7, whichever is higher.

                        There is no net County cost associated with this action.

 

d.    Dyett & Bhatia, Urban And Regional Planners, Contract for Tahoe Area Plan Preparation

1.    Approve a contract with Dyett & Bhatia, Urban and Regional Planners, for the preparation of four Area Plans as part of the County’s Tahoe Basin Community Plan Update work program, in the amount of $120,000 of budgeted net County cost, and

2.    Authorize the Community Development Resource Agency Director to sign the contract and subsequent amendments up to ten percent of the total contract amount.

 

e.    Acceptance of Property and Housing Bond Proceeds for Quartz Ridge Housing

1.    Request the Board of Supervisors take action by resolution to (1) affirm and ratify acceptance of the conveyance of the real property located at 360 Silver Bend Way, Auburn CA (Parcel Nos. 054-171-031,  -032, -035, -036,  -037, and -038 (the “Quartz Ridge Property”) from the Successor Agency to the former Placer County Redevelopment Agency (“Successor Agency”), 2) affirm and ratify acceptance of the  housing bond proceeds transferred from the Successor Agency to the County and the expenditure of such proceeds for the Quartz Ridge affordable housing project (“Project”), (3) authorize execution of  the Assignment and Assumption Agreement transferring the Successor Agency’s rights and obligations under the Project Disposition and Development and Loan Agreement to the County, and (4) authorize the Chair of the Board to take such other actions and to execute such instruments as necessary to carry out the intent of this resolution, including without limitation, acceptance and recordation of a grant deed conveying the Quartz Ridge Property to the County upon notice of approval by the Placer County Oversight Board and California Department of Finance.

 

23.  COUNTY EXECUTIVE

a.    Unclassified Employee Step Increases

       The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Judith P. LaPorte, Administrative Services Manager for the Sheriff’s department from Grade 452 Step 3 @ $50.07 to Grade 452 Step 4 @ $52.58 per hour, effective 12/14/13.

2.    Troy Kenney, Investigator - Chief District Attorney from Grade S01 Step 3 @ $49.51 to Grade S01 Step 4 at $51.86 per hour, effective 09/21/2013.

3.    Dieter Wittenberg, IT Manager at Administrative Services from Grade 457 Step 3 @ $52.63 to Grade 457 Step 4 @ $55.25 per hour, effective 12/14/13.

 

b.    Secure Rural Schools Self Determination Act Payment

1.    Authorize the County Executive Officer to sign a letter confirming the County’s elections for Secure Rural Schools and Community Self Determination Act payment for Federal Fiscal Year 2013.

 

c.    Appointment of Health Officer

1.    Appoint Dr. Robert Oldham as the Placer County Health Officer, at step 2 of salary grade MNGT 508 at $83.23 per hour, effective January 6, 2014.

 

24.  COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Reappointments, Economic Development Board

1.    Confirm the reappointments of Dr. John Jackson, representing Education (Private); Clay Schmidt, representing Utilities; Veronica Blake, representing non-profits; Joe Glenn, representing communications; Willy Duncan, representing Education (Public); and Sandy Evans Hall, representing Tourism.

 

25.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    FY 2013-14 Truckee Fire Protection District Capital Improvement Plan and Mitigation Fee Expenditure Plan

1.    Adopt a Resolution approving the Truckee Fire Protection District Capital Improvement Plan and Mitigation Fee Expenditure Plan for FY 2013-14 which includes a 2.7% increase to mitigation fees.

 

b.    FY 2013-14 Placer County Fire Mitigation Services Agreement

1.    Authorize the County Executive Officer to sign a renewal agreement not to exceed $56,000 between Alphonso G. Alves, Principle of Proactive Customer Services, and Placer County for fire mitigation services and to oversee updates and implementation of the Wildfire Prevention Plan services designated in the Biomass Strategic Plan.

 

c.    Signature Authority Updates for the Homeland Security Grant Program Fiscal Years 2011 and 2012

1.    Adopt a Resolution updating the designated staff to execute for and on behalf of Placer County in Fiscal Years 2011 and 2012 Homeland Security Grant Programs.

 

d.    Volunteer Fire Assistance Program Agreement

1.      Adopt a Resolution approving a Volunteer Fire Assistance (VFA) Program agreement, funded in the amount of $18,948 for equipment purchases for volunteer fire companies of the Placer County Fire system.

2.      Authorize Rui Cunha, Assistant Director of Emergency Services, or John McEldowney, Program Manager of Emergency Services to sign and execute the agreement on behalf of Placer County.

3.      Approve a budget revision increasing revenues and expenditures in the amount of $18,948 for equipment purchases funded by the VFA Program. There is no additional net county cost.

 

26.  FACILITY SERVICES

a.    Demolition Project PCGC, Contract Change Order No. 1, Project No. 4812-B

1.      Approve Contract Change Order (CCO) No. 1 to the contract with NCM Demolition and Remediation, LP., of Dublin, CA in the amount of $223,000, and by Resolution authorize the Director of Facility Services, or designee, to execute said CCO, funded by the Capital Project with no new net county cost.

 

b.    Demolition Project PCGC, First Amendment To Contract For Hazardous Materials Services, Project No. 4812-B

1.      Approve and authorize the Chair to execute the First Amendment to the Agreement with Entek Consulting Group, Inc. to provide additional consulting services for hazardous materials assessments for Buildings 202 and 203B at the Placer County Government Center, increasing the contract by $34,500 for a total contract cost not-to-exceed $129,000, funded by the Capital Projects Fund, Project No. 4812 with no new net county cost.

 

c.    Water Quality Monitoring Services at the Closed Landfill Sites

1.      Approve an Agreement with Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers (SCS) for water quality monitoring services at the Meadow Vista, Loomis, Foresthill and Eastern Regional Landfills in an amount not to exceed of $152,154, funded by the Solid Waste Management and Eastern Regional Landfill Enterprise Funds, with no net county cost.

 

d.    Sewer Maintenance District 2 Sewer Improvements, Olive Grove Tank Replacement

1.      Approve the Plans and Specifications and authorize staff to solicit bids for the Sewer Maintenance District 2 Sewer Improvements - Olive Grove Tank Replacement Project No. 4865, located in Granite Bay.

2.      Adopt a Resolution authorizing the Director of Facility Services, or designee, to award and execute the resulting construction contract, in an amount not to exceed $140,000, upon County Executive/Risk Management and County Counsel review and approval, and delegating authority to approve any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code, funded by SMD 2 user fees with no net County cost.

 

27.  PERSONNEL

a.    Health Officer

1.    Introduction of an Ordinance to amend Chapter 3.12.030 – Unclassified Service – Salary and Benefits Notations to include the classification of Health Officer.  There is no net county cost associated with approval of this ordinance.

 

b.    District Aide & District Assistant Aide

1.    Introduction of an un-codified Ordinance to amend the unclassified service – Schedule of Classifications, Salary Plan and Grade ordinance to update the salary schedule to include the following:

       District Aide contract at Unclassified Grade UA 6 ($5,338.667 - $6,491.333 per month).

       District Assistant Aide contract at Unclassified Grade UA 4 ($3,762.165 per month).

 

28.  PLACER COUNTY SUCCESSOR AGENCY

a.    Successor Agency FY 2013-14 Budget

1.    Adopt a Resolution approving the Successor Agency’s FY 2013-14 Budget of $4,083,985.

 

b.    Quartz Ridge Affordable Housing

1.    Adopt a Resolution affirming, ratifying and authorizing: (i) the conveyance of land from the Successor Agency to the former Placer County Redevelopment Agency (“Successor Agency”) to the County of Placer for the Quartz Ridge affordable housing project; (ii) the transfer of housing bond proceeds to the County and the expenditure of such proceeds for the Project, and (iii) the execution of an Assignment and Assumption Agreement transferring the Successor Agency’s rights and obligations under the Project Disposition and Development and Loan Agreement to the County.

 

c.    Transfer of Properties

1.    Adopt a Resolution affirming authorization for the Successor Agency to the former Placer County Redevelopment Agency to transfer four properties of the former Placer County Redevelopment Agency to the County of Placer for governmental purposes, and authorizing the Chair to execute Grant Deeds to effectuate such transfer upon approval by the Oversight Board and the Department of Finance.

 

29.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Bid, Septic Pumping and Vacuum Truck Services/Facility Services

1.    Approve the award of competitive Bid No. 10270 to Quick Response Septic & Portable Toilet Rentals of Grass Valley, CA as the primary vendor and APS Environmental, Inc. of North Highlands, CA as the secondary vendor for Septic Pumping and Vacuum Truck Services in the maximum aggregate amount of $89,000, funded by the FY 2013-14 Facility Services’ Parks & Grounds, Building Maintenance, Sewer Districts, and Sewer County Service Areas budgets with no new net County cost;

2.    Approve the option to renew for two additional one-year terms provided the renewal amounts do not exceed 10 percent of the recommended maximum aggregate amount of $89,000; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders and transfer funds between the blanket purchase orders as needed.

 

b.    Bid, Indigent Burial Services/Health & Human Services

1.    Approve the award of competitive Bid No. 10314 to Hooper and Weaver Mortuary for Indigent Burial Services in the maximum amount of $65,000, funded by the Health and Human Services FY 2013-14 final budget and 2014-15 requested budget with County General Fund;

2.    Approve the option to renew for two additional one year terms provided the renewal amounts do not exceed 10 percent of the recommended maximum aggregate amount of $65,000; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

c.    Bid, Propane Delivery Services/Multiple Departments

1.    Approve the award of competitive Bid No. 10315 to Ferrellgas for Propane Delivery Services in the maximum amount of $70,500, funded by the budgets of Administrative Services, Facility Services, County Fire and County Service Area Appropriations, and Public Works, each with no new or additional net county costs;

2.    Approve the option to renew for two additional one year terms provided the renewal amounts do not exceed 10 percent of the recommended maximum amount of $70,500; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

d.    Bid, Plumbing Supplies/Multiple Departments

1.    Approve the award of competitive Bid No. 10316 to Anderson’s Sierra Pipe Company of Auburn, CA as the primary vendor and Ferguson Enterprises of Auburn, CA as the secondary vendor for Plumbing Supplies in the maximum aggregate amount of $100,000, funded by FY 2013-14 department budgets with no new net county cost;

2.    Approve the option to renew for two additional one-year terms provided the renewal amounts do not exceed 10 percent of the recommended maximum aggregate amount of $100,000; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders and transfer funds between the blanket purchase orders as needed.

 

e.    Blanket Purchase Order, Safety and First Aid Supplies/Countywide

1.    Approve the annual renewal of competitively awarded Countywide blanket purchase orders with Empire Safety and Supply Inc. of Roseville, CA, Sierra Safety Company of Newcastle, CA, and California Service Tool Inc. of Sacramento, CA, for various safety and first aid supplies for the period of January 1, 2014 through December 31, 2014, funded by the department budgets for FYs 2013-14 and 2014-15 resulting in no additional net County cost, and authorize the Purchasing Manager to sign the resulting BPOs in the aggregate amount of $205,000 and transfer funds between BPOs as needed.

 

f.     Surplus, Administrative Services/Procurement

1.    Declare miscellaneous server items as surplus and authorize their donation to Placer Hills Union School District, Weimar Hills School.

 

g.    Blanket Purchase Order, Inmate Clothing, Bedding and Accessories/Sheriff & Probation

1.    Approve the renewal of a blanket purchase order awarded from a Lancaster County competitive contract with Bob Barker Company, Inc. of Fuquay-Varina, NC for the purchase of inmate clothing, bedding and related accessories in the maximum amount of $75,000, for the period November 16, 2013 through October 31, 2014, funded by the FY 2013-14 departments’ budgets with no additional net County cost;

2.    Approve the option to renew for two additional one-year terms provided the Lancaster County contract remains in effect and the renewal amounts do not exceed 10 percent of the recommended maximum aggregate amount of $75,000; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

h.    Blanket Purchase Order, Media Consultant Services/Administrative Services/Telecommunications

1.    Approve the annual renewal of a blanket purchase order with Intellibridge Partners, LLC of Sacramento, CA for media consultant services in the maximum amount of $80,000, funded by the Administrative Services’ FY 2013-14 final budget with no additional net County cost, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

i.      Contract, Automated Job Order Contracting System/Facility Services

1.    Approve the two-year renewal of a competitively awarded contract with the Gordian Group of Mauldin, SC to assist and manage an automated Job Order Contracting System for the period of October 1, 2013 through September 30, 2015 for the Department of Facility Services at a cost dependent on the value of the work ordered, and authorize the Purchasing Manager to sign the resulting contract.

 

j.      Blanket Purchase Order, Corrugated Steel Pipe & Fittings/Public Works/Road Maintenance

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 20530 with Cal-Sierra Pipe of Stockton, CA for corrugated steel pipe and miscellaneous fittings to increase the blanket purchase order amount by $25,000 resulting in a new maximum amount of $74,500, funded by revenue collected from the Highway User Tax Account with no net County cost for the period of FY 2013-14 and FY 2014-15, and authorize the Purchasing Manager to sign the resulting change order.

 

k.    Blanket Purchase Order, Asbestos Abatement Services/Facility Services

1.    Approve the annual renewal of a competitively awarded blanket purchase order with Allied Environmental Inc., of Shingle Springs, CA for Asbestos Abatement Services in the maximum amount of $95,000, funded by Facility Services’ FY2013-14 final budget with no additional net County cost, for the period of January 1, 2014 to December 31, 2014 and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

l.      Blanket Purchase Order, Electric Motor Maintenance & Repair Services/Facility Services

1.    Approve the annual renewal of a negotiated blanket purchase order with All Electric Motors, Inc. of Auburn, CA for electric motor maintenance and repair services in the maximum amount of $120,000, funded by the Department of Facility Services’ FY 2013-14 budget for the Sewer Maintenance Districts #1, #2, and #3 and Sewer County Services Areas with no additional net County cost, for the period of January 1, 2014 through December 31, 2014;

2.    Approve Change Order No. 2 to Blanket Purchase Order No. 20334 with All Electric Motors, Inc. of Auburn, CA for electric motor maintenance and repair services increasing the blanket purchase order by $20,000 resulting in a new maximum amount of $108,000, funded by the Department of Facility Services’ FY 2013-14 budget for the Sewer Maintenance Districts #1, #2, and #3 and Sewer County Services Areas with no additional net County cost; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

m.   Blanket Purchase Order, Environmental Laboratory Analysis Services/Facility Services

1.    Approve the annual renewal of a competitively awarded blanket purchase order with Excelchem Environmental Labs of Rocklin, CA for environmental laboratory analysis services in the maximum amount of $150,000, funded by Sewer Maintenance Districts 1 and 3 and CSA 28 Zone 6 Sheridan Sewer’s FY2013-14 budgets with no net County cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

n.    Blanket Purchase Order, Fire Alarm System Response, Inspection, Testing, & Maintenance Services/Facility Services

1.    Approve the renewal of a competitively awarded blanket purchase order with Tri-Signal Integration, Inc. of El Dorado Hills for fire alarm system response, inspection, testing, and maintenance services in the maximum amount of $53,700, funded by the Department of Facility Services’ FY 2013-14 Building Maintenance budget with no additional net County cost, for the period of January 1, 2014 through December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

o.    Purchase Order, Service Truck/Facility Services

1.    Approve the award of a purchase order using a State of California competitively bid public agency contract, to Wondries Fleet Group of Alhambra, CA for one service truck in the total amount of $78,959, funded by FY 2013/14 Final Budget with no new net County cost, and authorize the Purchasing Manager to sign the resulting purchase order and related documents.

 

p.    Blanket Purchase Order, Pharmacy Services/Health & Human Services

1.    Approve the renewal of competitively awarded blanket purchase orders with Avia Partners dba Safeway Pharmacy #1899 of Roseville and Thrifty Payless dba Rite Aid of Camp Hill, PA for local pharmacy services for Health & Human Services in the maximum aggregate amount of $60,000, for the period of January 1, 2014 to December 31, 2014, funded by the department’s FY 2013-14 final budget and FY 2014-15 requested budget, and authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

q.    Blanket Purchase Order, Clinical Laboratory Services/Health & Human Services

1.    Approve the renewal of competitively awarded blanket purchase orders with Laboratory Corporation of America of Burlington, NC for Clinical Laboratory Services in the maximum aggregate amount of $97,000, funded by department’s FY 2013-14 final budget and the FY 2014-15 requested budget, for the period of October 1, 2013 through September 30, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

r.     Blanket Purchase Order, General Medical Supplies/Health & Human Services

1.    Approve an increase to Blanket Purchase Order No. 19789 with Henry Schein Inc. of Carmichael, CA in the amount of $15,000 for a revised maximum amount of $77,150, funded 45 percent by Federal Medicare and Medicaid revenues, 10 percent by private insurance, and 45 percent of required County General Fund match and included in the Department’s FY 2013-14 final budget with no new net County cost, and authorize the Purchasing Manager to sign the resulting BPO amendment.

 

s.     Blanket Purchase Order, Radiology Services/Health & Human Services & Personnel

1.    Approve the annual renewal of negotiated blanket purchase orders with Radiological Associates of Sacramento Medical Group for radiology services for Health & Human Services and Personnel in the maximum amount of $230,000, funded by the departments’ FY 2013-14 Final Budget and FY 2014-15 Requested Budget with no additional net County cost, for the period October 1, 2013 through September 30, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

t.     Purchase Order, Self-Contained Breathing Apparatus/County Executive Office

1.    Approve the award of a purchase order, using a National Joint Powers Alliance competitively bid public agency contract, to VT Hackney of Washington, NC for one new self-contained breathing apparatus support unit in the total amount of $250,012, funded by FY 2013-14 Final Budget with no new County cost;

2.    Approve the award of a sole-source purchase order to Bauer Compressors for one air fill system to be installed on the self-contained breathing apparatus support unit in the total amount of $58,993, funded by FY 2013/14 Final Budget with no new County cost; and

3.    Authorize the Purchasing Manager to sign the resulting purchase orders and related documents.

 

u.    Blanket Purchase Order, Biomass Removal Services/Community Development Resource Agency/Planning

1.    Approve the renewal of a negotiated blanket purchase order with CTL Forest Management Inc. of Placerville, CA for Biomass Removal Services for the Planning Services Division in the maximum amount of $125,000, for the period of January 1, 2014 to December 31, 2014, funded by Planning’s FY 2013-14 budget with no new County cost, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

v.    Blanket Purchase Order, Forensic Toxicology Laboratory Services/Sheriff

1.    Approve the annual renewal of a sole source blanket purchase order with National Medical Services Inc. of Willow Grove, PA for forensic toxicology laboratory services in the maximum amount of $88,000, funded by the FY 2013-14 Sheriff’s Office budget with no additional County cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

30.  PUBLIC WORKS

a.    Abandonment, Portion of a No Vehicular Access Strip, Serene Lakes

1.      Adopt a Resolution to abandon a portion of a No Vehicular Access Strip on Lot 43, Serene Lakes Unit No. 3.  There is no net County cost.

 

b.    Bridge Replacement Project, Alpine Meadows Road at the Truckee River, Utility Agreement with AT&T

1.      Adopt a Resolution authorizing the Director of Public Works to enter into a Utility Agreement, with County Counsel and County Executive/Risk Management review and approval, with AT&T for a maximum amount of $125,000 to relocate utilities in conflict with the bridge replacement project on Alpine Meadows Road over the Truckee River.  There is no net County cost.

 

c.    Bridge Replacement Project, Dowd Road at Coon Creek Cooperative Work Agreement

1.      Adopt a Resolution authorizing the Public Works Director, or designee, to sign and submit a Cooperative Work Agreement extension request to the California Department of Transportation and California Department of Finance, for the extended use of federal funds allocated to the Bridge Replacement Project on Dowd Road at Coon Creek.  There is no net County cost.

 

d.    Bridge Replacement Project, Wise Road at Doty Creek

1.      Adopt a Resolution authorizing the Chair to enter into Professional Services Agreement No. 1170 with Mark Thomas and Company, Inc. for engineering and construction support services, taking over work completed to date by David Evans and Associates under Phase 1 of Contract No. 1147, with County Counsel and Risk Management’s review and approval, in an amount not to exceed $270,000 for the Wise Road Bridge Replacement Project at Doty Creek. There is no net County cost;

2.      Authorize the Director of Public Works to sign and execute contract amendments up to ten (10) percent of the contract amount as needed.

 

e.    Cook Riolo Road Bridge Replacement Project

1.      Adopt a Resolution authorizing the Chair of the Board to sign and execute an Amendment No. 1 to Contract No. 1130 with Psomas, Inc. for the construction management, inspection, materials testing and related services for the Cook Riolo Road Bridge Replacement Project, with County Counsel and Risk Management’s review and approval, for an amount of $200,000.

2.      Authorize the Director of Public Works to execute future contract amendments up to an amount of $100,000.  The Contract Amendment would give the total contract a not to exceed amount of $1,250,029.  There is no net County cost.

 

f.     Dowd Road Over Yankee Slough Bridge Replacement Project, PSA Contract No. 1160, Amendment No. 1

1.      Adopt a Resolution authorizing the Chair of the Board of Supervisors to sign Contract No. 1160, Amendment No.1, with Risk Management and County Counsel’s review and approval, with Drake Haglan and Associates Inc., for additional civil engineering related services for the bridge replacement project on Dowd Road over Yankee Slough. Amendment No. 1 will increase the amount by $111,991 for a total amount not to exceed $190,000. There is no net County cost.

2.      Authorize the Director of Public Works to sign and execute contract amendments for additional professional services up to ten (10) percent of the contract amount as needed.

 

g.    Notice of Completion, Casa Loma Road Landslide Repair Project, Construction Contract No. 1164

1.      Adopt a Resolution accepting the Casa Loma Road Landslide Repair Project as complete.  There is no net County cost.

2.      Approve and authorize the Director of Public Works to execute the Notice of Completion.

 

h.    Notice of Completion, Lake Forest Erosion Control Project, Area B (Highlands), Construction Contract No. 1035

1.      Adopt a Resolution accepting the Lake Forest Erosion Control Project, – Area B (Highlands) as complete.  There is no net County cost.

2.      Approve and authorize the Director of Public Works to execute the Notice of Completion.

 

i.      Notice of Completion, The Roadway Surface Treatment, Summer 2013, Contract No. 1133

1.      Adopt a Resolution accepting the Roadway Surface Treatment, Contract No. 1133, Summer 2013, as complete.  There is no net County cost.

2.      Authorize the Director of Public Works to execute the Notice of Completion.

 

j.      Replacement Of Sheriff Patrol Vehicle, Budget Revision And Revision To Master Fixed Asset List

1.    Approve a Budget Revision and amend the Fiscal Year 2013-2014 Master Fixed Asset List (MFAL) to add one (1) additional Chevrolet Police Package Tahoe in the amount of $30,000 funded through insurance reimbursement and vehicle replacement reserves.

2.    Authorize the Purchasing Manager to solicit bids and issue a Purchase Order for the vehicle. The net County cost is $11,958.61.

 

k.    Return of Unused Funds, Zone of Benefit No. 153 in County Service Area 28 (Atwood Ranch 2)

1.      Adopt a Resolution authorizing the return of unused funds collected for maintenance of the Atwood Ranch Unit 2 subdivision stormwater detention basin, removed in 2007, within County Service Area 28, Zone of Benefit 153, There is no net County cost associated with this action.

 

l.      Town of Loomis, Memorandum of Agreement, Interjurisdictional Traffic Impacts

1.      Approve the Memorandum of Agreement between the County of Placer and the Town of Loomis regarding Interjurisdictional Traffic Impacts; and

2.      Authorize the Chair to execute the Agreement with the Town of Loomis providing for fair share contributions for interjurisdictional traffic impacts of private development within the County and Loomis.  There is no net County cost.

 

31.  VETERANS

a.    Veterans Advisory Council

1.    Approve the appointment of Robert Aitken, representing American Legion Post # 264, to Seat 6 of the Veterans Advisory Council.

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

32.  Personnel

a.    Classified Service Merit Increases

 

33.  Treasurer Tax Collector

a.    Treasurer’s Statement for the month of October 2013.

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

January 7, 2014

January 21, 2014

February 4, 2014

February 25, 2014

March 11, 2014

March 25, 2014