COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JANUARY 7, 2014

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Vice Chairman                                                                  David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3, Chairman                                                                      Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                 Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Duran.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD OF SUPERVISORS/REORGANIZATION OF THE BOARD:

a.    Selection of 2014 Chair.

       Action:

 

b.    Selection of 2014 Vice-Chair.

       Action:

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:10 a.m.

 1.   BOARD OF SUPERVISORS

a.    Commendation

1.    Presentation of a Commendation honoring Sharon Behrens for her invaluable leadership to Placer County by serving on the Placer County Mental Health, Alcohol and Drug Advisory Board since 2009.

 

 9:40 a.m.

 2.   COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    TEFRA Hearing for Issuance of Revenue Bonds

1.       Conduct a public hearing under the Tax Equity and Fiscal Responsibility Act (“TEFRA”) in connection with the proposed issuance in one or more series of revenue bonds by the California Statewide Communities Development Authority (“CSCDA”), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $23,500,000, (the “Bonds”), in connection with the proposed financing for the acquisition and rehabilitation of three senior multifamily rental housing projects by Preservation Partners Management Group, Inc. in Placer County.  They are 50-Unit Auburn Villa, Auburn, CA; 67-Unit Lyn-Roc Senior Community, Rocklin, CA; and 67-Unit Canyon View Senior Apartments, Colfax, CA (the "Projects"), and the County will have no financial, legal, moral obligation, liability or responsibility for the Project or its repayment.

2.       Adopt the resolution approving the issuance of the Bonds by the CSCDA for the benefit of Preservation Partners Management Group, Inc., a California Corporation, a public benefit corporation, or a subsidiary or affiliate thereof (the “Borrower”), to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the IRS Code and the California Government Code Section 6500 (et. seq.).

Action:

 

10:00 a.m.

 3.   BOARD OF SUPERVISORS

a.    2014 Boards and Commissions

1.    Discussion of the 2014 Boards and Commissions assignments.

       Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 4.   ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:

a.    Change Order to Blanket Purchase Order/Countywide

1.    Approve a change order to Countywide Blanket Purchase Order No. BP020023 with Staples for office supplies to extend the effective date to January 31, 2014 and increase the BPO by $80,000 resulting in a new maximum amount of $980,000;

2.    Award a Countywide blanket purchase order, using an Oakland County, MI competitively bid public agency contract, to Office Max Inc. of Menlo Park, CA for Office Supplies in the maximum annual amount of $900,000 for the period of February 1, 2014 to March 31, 2015;

3.    Approve two additional one-year renewals of the blanket purchase order provided the Oakland County, MI contract remains valid and the renewal amounts in aggregate do not exceed 10 percent of the recommended maximum amount of $900,000; and

4.    Authorize the Purchasing Manager to sign the resulting documents.

Action:

 

 5.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Planning/Updated Strategic Plan for the Wildfire Protection and Biomass Utilization Program

1.    Provide direction and/or approve The Strategic Plan for the Wildfire Protection and Biomass Utilization (Strategic Plan) Program subject to annual funds availability.

       There Is No Net County Cost Associated with this action.

Action:

 

 6.   FACILITY SERVICES

a.    Auburn Animal Shelter, Project No. 4639, Construction Management Services

1.    Approve and authorize the Chair to execute the Consultant Services Agreement with Vanir Construction Management, Inc. (Vanir) to provide Construction Management (CM) services for the Auburn Animal Shelter, Project No. 4639, to be located at the Placer County Government Center (PCGC), in North Auburn in an amount not-to-exceed $1,327,200 in previously budgeted net county cost.

Action:

 

 

 7.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Sierra Club and Friends of the West Shore v. Tahoe Regional Planning Agency, County of Placer, et al.

       U.S.D.C., Eastern District of California, Case No.: 2:12-CV-00044-WBS-CKD

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Nancy Nittler, Therese Leonard, Donna Williamson, Gerald O. Carden

       Employee organization:  PPEO

 

Adjourn as the Placer County Board of Supervisors and convene as the Placer County In-Home Supportive Services Public Authority

 

(C) §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a)   Authority negotiator: David Boesch, Bruce Heid, Maureen Bauman, Therese Leonard, Gerald O. Carden

Employee Organization: United Domestic Workers of America

 

Adjourn as the Placer County In-Home Supportive Services Public Authority and reconvene as the Placer County Board of Supervisors

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

 8.   ORDINANCE – Second Reading:

a.    Personnel/Health Officer

1.    Adopt an Ordinance amending Chapter 3.12.030 – Unclassified Service – Salary and Benefits Notations to include the classification of Health Officer.  There is no net county cost associated with approval of this ordinance.

 

b.    Personnel/District Aide & District Assistant Aide

1.    Adopt an Ordinance amending the unclassified service – Schedule of Classifications, Salary Plan and Grade ordinance to update the salary schedule to include the following:

       District Aide contract at Unclassified Grade UA 6 ($5,338.667 - $6,491.333 per month).

       District Assistant Aide contract at Unclassified Grade UA 4 ($3,762.165 per month).

 

 9.   CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a.       13-117, DeMello, Ron,$42, (Property Damage)

b.       13-118, Abaco, Fernando, Excess of $5 Million, (Bodily Injury)

c.        13-119, Nolan, Diana, Not Stated, (Bodily Injury)

 

10.  COMMITTEES & COMMISSIONS

a.    CSA 28, Zone 165 Dry Creek Area Fire Service Community Advisory Committee

1.    Approve the reappointment of Manuel Carreras to Seat #1, Diane Howe #3, Robert Erickson to Seat #4, and Susan Wright to Seat #7, as requested by Supervisor Duran.

 

b.    Tahoe Cemetery District

1.    Approve the reappointment of Meredith Rosenberg to Seat #1, James Scribner to Seat #3, and Randal Pomin to Seat #5, as requested by Supervisor Montgomery.

 

11.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Planning/Modification of the Regional University Specific Plan Mitigation Monitoring and Reporting Program for the Project’s Certified Environmental Impact Report

1.       Adopt an Addendum to the 2008 Certified Environmental Impact Report for the Regional University Specific Plan to incorporate revisions to the mitigation obligations as they relate to open space, agricultural land, and biological resources.

2.       Adopt a Resolution Adopting the Revised Mitigation Monitoring and Reporting Program for the Regional University Specific Plan to make the mitigation for impacts of the project to open space, agricultural land, and biological resources compatible with the proposed Placer County Conservation Plan.

There is no net County Cost associated with this action.

 

b.    Planning/Regional University Donation Agreement – Relinquishment of County Interest In Regional University Donation Agreements

1.    Staff recommends the Board continue to the January 21, 2014 Board agenda the discussion regarding the adoption of a resolution relinquishing the County’s potential contractual interest in the Regional University donation property as set forth in the Agreements for Irrevocable Offer of Donation between Angelo K. Tsakopoulos and William C. Cummings (the Donors) and Drexel University and between Placer 2780 (Donor) and Drexel University regarding the Regional University property.  There is no net County cost associated with this action.

 

12.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Indigent Defense Services

1.    Approve a professional services agreement with Toni Carbone, Attorney at Law, to provide Second Level Conflict Indigent Defense services from January 1, 2014 through June 30, 2014, in the maximum amount of $125,864, funded in the FY 2013-14 CEO Criminal Justice – Other Programs budget, with no additional Net County Cost, and authorize the CEO to sign the resulting contract.

 

13.  COUNTY EXECUTIVE/MERIT INCREASES

a.    The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Lien T Yoshida, Managing Accountant Auditor from Grade 452 Step 3 @ $50.07 to Grade 452 Step 4 @ $52.58 per hour, effective 12/14/13.

2.    Tami Uhler, Assistant Director of Child Support Services from Grade 452 Step 4 @ $52.58 to Grade 452 Step 5 @ $55.19 per hour, effective 12/28/13.

3.    Timothy D. Wegner, Chief Building Official from Grade 465 Step 4 @ $59.83 to Grade 465 Step 5 @ $62.82 per hour, effective 6/15/13.

4.    Ed J. King, Deputy Ag Commissioner/Sealer from Grade 427 Step 3 @ $39.82 to Grade 427 Step 4 @ $41.80 per hour, effective 12/28/13.

 

14.  COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    2014 California State Fair

1.    Approve a Resolution appointing the Director of the Office of Economic Development (OED) to be the official representative for Placer County in matters pertaining to the 2014 State Fair Exhibit and authorizing the Chair to execute the California State Fair Official Entry Form.

 

15.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Purchase of two Extendobeds for Fire Command Vehicles

1.       Approve a budget revision to move $11,000 from Operating Materials to Equipment for the purchase of two Extendobeds for the Fire Protection Fund. The units will be installed on two recently purchased Fire Command Vehicles.

2.       Authorize the Purchasing Manager to execute all related documents, and add the equipment to the Master Fixed Asset List.

 

16.  HEALTH & HUMAN SERVICES

a.   Adult System of Care/Appointment to Mental Health, Alcohol and Drug Advisory Board

1.    The Mental Health, Alcohol and Drug Advisory Board (MHADB) respectfully request the Board of Supervisors approve the appointment of Louis A. Ling, M.D., Public Interest Member, District 5, Seat 12.

 

b.    Public Health/Revenue Agreement/California Department of Public Health/Immunization Outreach Program

1.    Approve a revenue agreement with the California Department of Public Health for the Immunization Outreach Program in the amount of $386,816 for the period of July 1, 2013 through June 30, 2017, and authorize the Director of Health and Human Services to sign the agreement, the required Contractor Certification Regarding Lobbying form, and subsequent contract amendments.

 

17.  PERSONNEL

a.    Equal Employment Opportunity Program (EEOP) 2014

1.    Approval of Equal Employment Opportunity Program (EEOP) effective January 1, 2014 through December 31, 2014 as approved and forwarded by the Civil Service Commission on December 9, 2013.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Award PO, Administrative Services/Telecommunications

1.       Approve the award of a purchase order to Steve Borzelleri of Meridian, CA for costs associated with relinquishing the use of VHF frequencies supporting the  Countywide Interoperable Radio Network Project, with a budgeted net County cost of $150,000, funded by the Countywide Radio Project Budget; 

2.       Approve a technical budget revision in the amount of $150,000 within the appropriate accounts of the Countywide Radio Project Budget;

3.       Amend the County’s Master Fixed Asset List to record the increased frequencies value to Asset No. 125724001;

4.       Authorize the Director of Administrative Services and the Purchasing Manager to sign the resulting procurement documents and take all other actions necessary to enhance the use of the associated VHF frequencies supporting the Countywide Interoperable Radio Network Project.

 

b.    Award RFQ, Administrative Services/ I.T./Child Support Services

1.       Approve the award of competitive Request for Qualifications No. 10300 for Information Technology Technical Support Services and adopt a list of qualified firms, effective for a three-year period;

2.       Approve the award of blanket purchase orders with Randstad Technologies of Sacramento, CA for information technology technical support services in the maximum aggregate amount of $400,000, funded by the FY 2013-14 budgets of Administrative Services, Information Technology and Child Support Services with no additional or net County cost; and

3.       Authorize the Purchasing Manager to sign the related blanket purchase orders upon review and approval by County Counsel and Risk Management.

 

c.    Award Bid, DPW/Road Maintenance/Fleet Operations

1.       Approve the award of competitive Bid No. 10312 to Silver State International of Sparks, NV for snow chains, parts, and related services in the maximum amount of $93,000, funded by Highway User Tax Account revenue for FY 2013-14 and FY 2014-15, for the period of January 7, 2014 through December 31, 2014;

2.       Approve the option to renew the resulting agreement on a year-to-year basis for three additional one-year terms provided that each renewal amount does not exceed 10 percent in aggregate of the recommended award amount of $93,000; and

3.       Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

d.    Award PO, County Clerk/Recorder/Elections

1.       Approve the award of a blanket purchase order to Search Pros Staffing of Citrus Heights for temporary help services for Elections in the maximum amount of $377,000, funded by Elections’ current budget for Fiscal Year 2013-14 and requested budget for Fiscal Year 2014-15, for the period of January 7, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase.

 

e.    Renew BPO, Child Support Services

1.       Approve the annual renewal of a sole source blanket purchase order with ABC Legal Services, Inc. of Seattle, WA for Personal Service of Civil Process to support the Placer County Department of Child Support Services in the amount of $60,000, funded by Federal and State revenues with no impact to the County General Fund for the period of January 1 through December 31.2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

f.     Renew BPO, DPW/Road Maintenance

1.       Approve the annual renewal of a blanket purchase order with Gray Electric Company, Inc. of Grass Valley, CA for traffic signal maintenance and repair services in the maximum amount of $106,000, funded by the Highway User Tax Account for FY 2013-14 and FY 2014-15 with no net county cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

g.    Renew BPO, Facility Services/Environmental Engineering

1.       Approve the annual renewal of a competitively awarded blanket purchase order with Hill Brothers Chemical Company of Orange, CA for magnesium hydroxide for Facility Services in the maximum amount of $175,000, funded by various sewer maintenance districts & county services areas with no net County cost, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

h.    Renew BPO, Health & Human Services/System of Care

1.       Approve the annual renewal of a sole source blanket purchase order with SVM LP of Des Plaines, IL for the purchase of prepaid gas cards for Health and Human Services in the maximum aggregate amount of $87,500, funded by the department’s current budget for Fiscal Year 2013-14 and the proposed budget for Fiscal Year 2014-15 with a net County cost of $30,375, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

i.     Renew BPO, Sheriff

1.       Approve the annual renewal of a blanket purchase order with TEKSystems, Inc. of Rancho Cordova for technology project management services for the Sheriff’s Office in the maximum amount of $125,000, funded by the Sheriff’s current budget for Fiscal Year 2013-14 and proposed budget for Fiscal Year 2014-15, for the period of January 1, 2014 to December 31, 2014, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

19.  PUBLIC WORKS

a.    Abandon a Portion of Coon Street, Kings Beach

1.    Adopt a Resolution to abandon a portion of Coon Street in Kings Beach.  There is no net County cost.

 

b.    Abandonment of an Offer of Dedication, Sunset Industrial Park

1.    Adopt a Resolution to abandon an Irrevocable Offer of Dedication for an unimproved roadway in the Sunset Industrial Park area.  There is no net County cost.

 

c.    Acceptance of Real Property from the Successor Agency to the County of Placer, Kings Beach Parking Lots

1.    Adopt a Resolution authorizing the Chair to accept the transfer of four properties from the Successor Agency to the former Placer County Redevelopment Agency to the County of Placer upon approval by the California Department of Finance.  There is no net County cost.

 

d.    Budget Revision and Revision to Master Fixed Asset List

1.        Amend the Fiscal Year 2013-2014 Master Fixed Asset List (MFAL) to add five (5) additional Chevrolet Police Package Tahoes in the amount of $158,000 funded through the Probation Department contribution to Auto Working Capital.

2.        Authorize the Purchasing Manager to solicit bids and issue a Purchase Order for the vehicles.

       There is no net cost to the County.

3.        Approve a Budget Revision to add $50,000 to Fleet Fixed Asset Account to cover current and anticipated price increases to Vehicle Purchases for FY 2013/14.

 

e.    Cook Riolo Road Bridge Replacement Project, Air Resource Board Notice Of Violation

1.        Adopt a Resolution authorizing the Director of Public Works to execute the Settlement Agreement between the Air Resources Board, Placer County, MCM Construction, Inc., and Yelton Company, Inc., with County Counsel and Risk Management review and approval, for Notice of Violation #ASB-2013-005.

2.        Authorize the Department of Public Works to pay their portion of the Violation in an amount of $4,000.

 

f.     Final Acceptance of the Bridge Replacement Project, Brewer Road over Branch of Curry Creek, Contract No. 1121

1.        Adopt a Resolution for the final acceptance for the Bridge Replacement Project, Brewer Road over Branch of Curry Creek with no net County Cost.

2.        Authorize the Director of Public Works to execute the Notice of Completion for the Bridge Replacement Project, Brewer Road over Branch of Curry Creek.

 

g.    Notice of Completion for Squaw Valley Road Bus Shelter at Highway 89, Construction Contract No. 1165

1.        Adopt a Resolution accepting the Squaw Valley Road Bus Shelter at Highway 89 as complete.

       There is no net County cost.

2.        Approve and authorize the Director of Public Works to execute the Notice of Completion.

 

h.    Riosa Road Improvement Project, Contract No.1098

1.       Adopt a Resolution to: a) Ratify Contract Change Orders (CCOs) Nos. 1-3 for an amount of $22,015; (b) Approve CCO No. 4 in the amount of $47,213; and (c) Authorize the Director of Public Works to execute additional CCOs with Baldwin Construction Company, Inc., dba Knife River by an additional amount not to exceed $135,000. The Department of Public Works has budgeted for this contract and funding is available in the FY 2013-14 budget and there is no net County cost.

 

i.     Yankee Jims Road Bridge Replacement Project

1.        Adopt a Resolution authorizing the Chair to sign and execute Amendment No. 2 to Contract No. 1137 with Quincy Engineering, Inc. for civil engineering and related design services to prepare a feasibility study and alternative analysis evaluation for the replacement of the Yankee Jims Road Bridge over the North Fork American River, with County Counsel and Risk Management's review and approval, for an amount of $70,000. The Contract Amendment would give the total contract a not to exceed amount of $282,000.

2.        Authorize the Director of Public Works to execute future contract amendments up to an amount of $20,000.  There is no net County cost.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $3,500 in Revenue Sharing monies to The Gathering Inn to benefit their emergency housing program, as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($3,000).

 

b.    Approve appropriation of $500 in Revenue Sharing monies to the Auburn Chamber of Commerce for the Festival of Lights Event, as requested by Supervisor Holmes ($500).

 

c.    Approve appropriation of $500 in Revenue Sharing monies to help The Salvation Army fund the printing costs for the “Panhandler Solutions Pocket Guide”, as requested by Supervisor Holmes ($500).

 

21.  SHERIFF

a.    Department of Homeland Security Grant

1.       Approve a Budget Revision to increase revenue and expenditures in the amount of $18,918 received from the FY 2013-14 Department of Homeland Security (DHS) grant for a Robotex Avatar Robot base unit for the Sheriff’s Special Enforcement Team.

2.       Authorize the Purchasing Manager to execute any related documents for these purchases as an exception to the competition as the Robotex Avatar Robot has a limited vendor pool and the Sheriff’s Office has received a valid quote with a reduced price good for 60 days; and add the Equipment to the Master Fixed Asset List.

 

b.    Equipment Purchases for Sheriff’s Office Vehicle Maintenance Unit

1.       Approve a Budget Revision to increase revenues and expenditures in the amount of $78,411 to purchase a jail van and a cargo trailer for the Sheriff’s Office.  This is unexpected revenue from the sale of surplus vehicles in FY 2013-14 resulting in no net county cost.

2.       Authorize the Purchasing Manager to execute all related documents, and add the equipment to the Master Fixed Asset List.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

22.  Auditor Controller

a.    Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2013.

 

23.  Personnel

a.    Classified Service Merit Increases

 

24.  Sheriff

a.    Inmate Welfare Fund Annual Report

1.       Review the Inmate Welfare Fund (IWF) Annual Report Summary pursuant to Penal Code Section 4025.  Revenues received in support of the IWF account, plus interest earned for FY 2012-13 totaled $650,467.  Expenditures for the benefit and safety of inmates within the Sheriff’s Corrections Facility totaled $630,264.

 

25.  Treasurer-Tax Collector

a.    Treasurer’s Statement for the month of November 2013.

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

January 21, 2014

February 4, 2014

February 25, 2014

March 11, 2014

March 25, 2014