COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, APRIL 8, 2014

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Chairman                                                                          David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                      Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:10 a.m.

 1.   BOARD OF SUPERVISORS

a.    Commendation

1.    Presentation of a Commendation recognizing Jim Durfee for twenty eight years of dedicated service to the County of Placer and the citizens of Placer County.

 

 9:15 a.m.

 2.   BOARD OF SUPERVISORS

a.    Proclamation

1.    Presentation of a Proclamation naming May 6, 2014 the BIG Day of Giving in Placer County.

 

 9:20 a.m.

 3.   BOARD OF SUPERVISORS

a.    Proclamation

1.    Presentation of a Proclamation to KidsFirst, declaring April 2014 as Child Abuse Prevention Month.

 

 9:30 a.m.

 4.   FACILITY SERVICES

a.    Annexation of Midori Property to County Sewer Maintenance District 1

1.    After holding a Public Hearing, adopt a Resolution annexing the Midori Property, APN 075-182-003-000, located on Christian Valley Road in Auburn, into the boundaries of Placer County Sewer Maintenance District 1, at no net County cost.

Action:

 

 9:45 a.m.

 5.   COUNTY EXECUTIVE

a.    Request for Concurrence/Proposed Conveyance of Colfax Indian Cemetery

1.       Request to continue the public hearing regarding the proposed conveyance of cemetery property known as the “Colfax Indian Cemetery” from the Colfax Cemetery District to the United Auburn Indian Community;  and

2.       Defer consideration of this item to a future date to be renoticed upon agreement of the parties.

       (Continued from March 11, 2014)

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Renew BPO, DPW/Road Maintenance

1.    Approve the renewal of competitively awarded blanket purchase order with Vulcan Materials of Roseville and Grass Valley, CA and a negotiated blanket purchase order with Teichert Aggregates of Truckee, CA for the purchase of asphalt concrete products in the total aggregate amount of $897,000, funded by Highway User Tax Account revenue with no net County cost, for the period of April 8, 2014 through March 31, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase orders and to transfer funds between blanket purchase orders as necessary to meet the County’s needs.

Action:

 

 7.   AUDITOR/CONTROLLER

a.    RFP No. 10322, Countywide Audit Services, Award Contract Recommendation

1.       Approve the award of competitive Request for Proposals No. 10322 to Vavrinek, Trine, Day & Co., LLP for auditing services in the amount of not to exceed $592,194 through FY2016-17. The three-year contract is funded by various County and local agency funds at no additional net county cost.

2.       Authorize the Auditor-Controller to sign the resulting contract upon approval by County Counsel and Risk Management, and change orders on an as-needed basis up to a maximum aggregate amount of 10% of the original contract amount.

Action:

 

 8.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES division

a.    Water Conservation Forum

1.       Receive an update regarding the efforts of various County Departments and Agencies to conserve water during the current drought, and discuss potential future actions to analyze and/or implement by the County and its residents and businesses. Staff will present information for the Board to review, discuss, and provide direction. There is no net County cost associated with this action.

Action:

 

 9.   FACILITY SERVICES/CAPITAL IMPROVEMENTS

a.    Job Order Contracting, Project No. 9486.03

1.    Approve Plans and Specifications and authorize staff to solicit bids for Job Order Contracting, Project No. 9486.03 with an estimated probable construction cost not to exceed $2,200,000, including contingency, funded by current and future Capital Projects.

Action:

 

10.  HEALTH & HUMAN SERVICES

a.    Adult System of Care, Joint Powers Authority Agreement - State Hospital Bed Usage

1.       Approve the following actions regarding the usage of State hospital beds necessary for State-mandated services for specific persons with severe mental illness:

a.       Approve Participation Agreement No. 117-2013-SHB-PC1 with the California Mental Health Services Authority (CalMHSA) from July 1, 2013 through June 30, 2017 to act jointly in contracting operational costs with the California Department of State Hospitals for access and use of State hospital bed resources in an amount not to exceed $11,680 ($5,840 net County cost);

b.       Authorize the Director of Adult System of Care to sign the agreement as the approved designated representative on the Cal MHSA’s Board of Directors; and 

c.        Authorize the Chair to sign the Memorandum of Understanding with the Department of State Hospitals that has been revised as a result of these negotiations.

Action:

 

b.    Adult System of Care, Mental Health Triage Grant Program and Contract Amendment with Advocates for Mentally Ill Housing

1.       Approve a revenue agreement for the Mental Health Triage Grant Program from April 1, 2014 through June 30, 2017 for $2,509,346 with the Mental Health Services Oversight and Accountability Commission and take the following actions necessary for its implementation:

a.       Authorize the Chair to sign the agreement, and authorize the Director of Health and Human Services to sign subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.;

b.       Approve the attached budget revision in the amount of $489,380 to appropriate funding for this grant and additional expenditures to the Department’s FY 2013-14 Budget; and

c.        Approve contract amendment CN013204-D to increase the total contract amount $20,000 (no net County cost) for a revised contract total of $314,800 with Advocates for Mentally Ill Housing to provide Peer Support Staff for this grant program from January 1, 2014 through June 30, 2014, and authorize the Director of Health and Human Services to sign the resulting amendment and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

Action:

 

11.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Alliance for the Protection of the Auburn Community Environment, et al. v. Placer County, et al.

       Placer County Superior Court Case No.: SCV0034435

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

12.  ORDINANCE – Second Reading:

a.    Health & Human Services/Environmental Health - Amendment to Placer County Code 2.16.100 Fees and Fee Schedule

1.       Adopt an Ordinance, amending Placer County Code section 2.116.100 regarding fees for Environmental Health permits and services.

 

13.  ASSESSOR

a.    Change Order No. 1, Contract No. KN021135

1.    Approve Change Order No. 1 to Contract No. KN021135 with Harold W. Bertholf, Inc. for research and consulting services in completing compliance audits for two industrial properties in Placer County, increasing the contract by $90,000, resulting in a new contract amount of $139,000 for the period of February 19, 2014 through June 30, 2015, and authorize the Purchasing Manager to sign the resulting change order.

 

14.  BOARD OF SUPERVISORS

a.    Resolution

1.    Adopt a Resolution in support of the 23rd Annual "America's Most Beautiful Bike Ride" to be held on Sunday, June 1, 2014 around Lake Tahoe.

 

b.    Minutes

1.    Approve minutes of March 11, 2014.

 

15.  CLAIMS AGAINST THE COUNTY

1.       Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a.       14-020, Eaton, Eric, Not Stated, (Bodily Injury)

b.       14-022, Akey, Edward, Not Stated, (Personal Injury)

c.        14-023, Curry-Dupree, Noah, Not Stated, (Personal Injury)

d.       14-024, Clayton, Anthony, Not Stated, (Personal Injury)

e.       14-025, Cornacchioli, Ryan, Not Stated, (Personal Injury)

f.         14-026, Akey-Cornacchioli, Rachael, Not Stated, (Personal Injury)

g.       14-027, Clayton, Linda, Not Stated, (Personal Injury)

h.       14-028, Edd, Tony, Not Stated, (Personal Injury)

i.         14-029, Rodni, Daniel ,$245.51, (Property Damage)

 

16.  COMMITTEES & COMMISSIONS

a.    County Audit Committee

1.    Approve the re-appointment of Wayne Nader to Seat #3.

 

b.    First 5 Children and Families Commission

1.    Approve the appointment of Jake Hanson to Seat #9 (representing Community Organizations).

 

17.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Planning Services, Endangered Species Fund Grant Award and Contract

1.       Adopt a Resolution authorizing the Purchasing Manager to accept an Endangered Species Fund (Section 6) Planning Grant from the State Department of Fish and Wildlife; and

2.       Authorize the Purchasing Manager to sign a $911,500 grant agreement which will release 2013 Section 6 grant funds.

 

b.    Building Services, Plan Check and Field Inspection Services Blanket Purchase Orders

1.       Approve an increase of $300,000 to Building Services Division’s Blanket Purchase Orders (BPOs) with three consultants ($100,000 each) for On-Call Plan Check and Field Inspection Services, funded through the Division’s FY 2013-14 budget and anticipated sufficient funds through the Division’s FY 2014-15 budget, with no new net County cost, and

2.       Authorize the Purchasing Manager to sign the resulting change orders.

 

18.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Payment agreement with Western Placer Waste Management Authority (WPWMA)

1.    Approve a payment agreement relating to provision of Fire and Emergency Services between WPWMA and the County of Placer.

 

19.  DISTRICT ATTORNEY

a.    Damion Case Management System

1.    Approve the annual payment to Constellation Justice Systems for the Damion Case Management System, in the amount of $71,273, for the period of April 19, 2014 to April 18, 2015.  Funding for this annual payment is included in the District Attorney’s FY 2013-14 Final Budget and the FY 2014-15 Proposed Budget.

 

20.  FACILITY SERVICES/PARKS

a.    Granite Bay Parks, Trails, and Open Space Assessment District, FY 2014-2015

1.    Adopt a Resolution of Intention to continue the levy of assessments for FY 2014-2015, approving the preliminary Engineer’s Report and setting the time, date and location for a Public Hearing for the Granite Bay Parks, Trails and Open Space Assessment District, at no net County cost.

 

21.       HEALTH & HUMAN SERVICES

a.    Administrative Services, Memorandum of Understanding (MOU), Development of Collaborative and Regional Health and Human Services in the North Lake Tahoe Area

1.       Approve an MOU with Nevada County for collaborative and regional health and human services in the North Lake Tahoe area from October 15, 2013 through June 30, 2014 in an amount not to exceed $70,000 ($10,500 net County cost) and authorize the Director of Health and Human Services to sign the resulting MOU and subsequent amendments up to 10 percent of the original MOU amount, and, with concurrence of the Personnel Director, other amendments that are consistent with the MOU’s subject matter and scope of work.

 

b.    Children’s System of Care, Change Order, Blanket Purchase Order No. BP020663, Valley Toxicology

1.    Approve a change order to Blanket Purchase Order BP020663 with Valley Toxicology to increase the maximum amount $115,000 ($26,450 net County cost), for a revised total of $265,000 for the period of August 1, 2013 through June 30, 2014 and authorize the Purchasing Manager to sign the resulting change order.

 

22.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda

a.    Award Purchase Order, Administrative Services/Information Technology

1.    Approve the award of a sole-source purchase order to Evolve Technology Group of Rocklin, CA for the purchase of support for CommVault Data Storage software licenses for the Countywide network in the amount of $70,708, funded by the Administration Services Information Technology Division (11210) FY 2013-14 budget, with a net County cost of $70,708, and authorize the Purchasing Manager to sign the resulting Purchase Order.

 

b.    Award Bid, DPW/Road Maintenance

1.    Approve the award of competitive Bid No. 10342 to Newman Trucking of Lincoln, CA, Robinson Sand & Gravel of Auburn, CA, and Blain Stumpf Trucking of Shingle Springs, CA for aggregate materials and hauling services in the maximum aggregate amount of $109,000, funded by Highway User Tax Account revenue with no net County cost, and authorize the Purchasing Manager to sign the resulting blanket purchase orders and to transfer funds between blanket purchase orders as needed.

 

c.    Change Order to BPO, Sheriff & Probation

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 20687 with Blumenthal Uniform Co. Inc. of Seattle, WA for concealable body armor for the Sheriff’s Office and Probation Department to increase the blanket purchase order amount by $100,000 resulting in a new maximum amount of $150,000, and authorize the Purchasing Manager to sign the resulting change order.

 

d.    Request for Proposals, Administrative Services/Procurement Services

1.       Approve the award of competitive Request for Proposals No. 10311 to Mike Albert Fleet Solutions of Cincinnati, OH for open-end vehicle leasing services for the period of April 8, 2014 through March 31, 2018;

2.       Approve the option to renew the resulting master vehicle lease agreement for two additional two-year periods; and

3.       Authorize the Purchasing Manager to sign the resulting master vehicle lease agreement upon County Counsel and Risk Management review, and all subsequent vehicle leasing documents which have been properly budgeted and requisitioned.

 

e.    Approve Travel, Administrative Services/Information Technology

1.    Approve in-state training and travel for one Administrative Services Department Information Technology Division employee to attend Check Point Security Administration Training in San Jose, California with a base budgeted net county cost of $6,132.  Travel dates are April 27, 2014 through May 2, 2014.

 

23.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Placer County Museum Docent Guild

1.    Approve appropriation of $250 in Revenue Sharing monies to the Placer County Museum Docent Guild “7th Annual Heritage Trail” event, as requested by Supervisor Holmes ($250).

 

b.    Rocklin Area Chamber of Commerce

1.    Approve appropriation of $250 in Revenue Sharing monies to the Rocklin Area Chamber of Commerce 2014 Chairman’s Circle to help with their commitment to strengthen the image and visibility of business in the community, as requested by Supervisor Weygandt ($125) and Supervisor Holmes ($125).

 

24.  SHERIFF

a.    U.S. Forest Service Contract to Provide Law Enforcement Services

1.       Approve the annual contract updates between the Sheriff’s Office and the U.S. Forest Service and authorize the Chair to sign and the Sheriff to execute the contract.  The services include Visitor Protection Cooperative Patrol and Controlled Substances on Federal lands for a total reimbursement of $30,000.  The term of the contract is from October 1, 2013 through September 30, 2014.

 

b.    Equipment Purchase, Sheriff’s Office Field Operations Division

1.    Approve a Budget Revision in the amount of $39,502 to increase revenue and expenditures to purchase six Digital Portable Radios for the Sheriff’s Office Field Operations Division.  Authorize the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.

 

c.    Equipment Purchase, Sheriff’s Office Special Investigation Unit

1.    Approve a Budget Revision in the amount of $8,690 to increase revenue and expenditures to purchase a Cellebrite forensic extraction system for the Sheriff’s Office Special Investigation Unit.  Authorize the Purchasing Manager to execute all necessary purchasing transactions and add the equipment to the Master Fixed Asset List.

 

d.    Equipment Purchases for Sheriff’s Office North Lake Tahoe Station & Auburn Correctional Facility

1.    Approve the Budget Revision in the amount of $190,000 for equipment purchases for the Sheriff’s Office North Lake Tahoe Station and Auburn Correctional Divisions, with no new Net County Cost.  Authorize the Purchasing Manager to execute all necessary purchasing transactions and add the equipment to the Master Fixed Asset List.

 

e.    Purchase of Body Scanner for South Placer Adult Correctional Facility

1.    Authorize the Purchasing Manager to solicit bids for purchase of a Full Body Scanner for South Placer Adult Correctional Facility (SPACF), and award to the lowest responsive and responsible bidder.  Additionally, authorize the Purchasing Manager to execute any related documents for the purchase in an amount not to exceed $250,000, utilizing funds available within the Capital Project Fund (Project #4764), with no new Net County Cost.

 

25.  VETERANS

a.    Assembly Bill 2703

1.    Authorize the Chair to sign a Letter of Support for AB 2703, to increase State funding for County Veterans Service Offices.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

26.  Personnel

a     Classified Service Merit Increases

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

April 21, 2014 (Tahoe)

April 22, 2014 (Tahoe)

May 6, 2014

May 20, 2014