COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 6, 2014

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Chairman                                                                                                                David Boesch, County Executive

Robert Weygandt, District 2                                                                                Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                                                           Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Chairman Duran.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15 a.m.

 1.   HEALTH & HUMAN SERVICES

a.    May 2014 Lupus Awareness Month

1.    Presentation of a Proclamation proclaiming May 2014 as Lupus Awareness Month.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 2.   FACILITY SERVICES/ENVIRONMENTAL ENGINEERING

a.    Highway 49 Siphon Repair Project #4922

1.    Approve the Plans and Specifications for the Highway 49 Siphon Repair Project 4922 and authorize staff to solicit bids.

2.    Adopt a Resolution authorizing the Director of Facility Services, or designee, to award and execute the resulting Contract and approve any required change orders in an amount not-to-exceed $425,000 upon Risk Management’s and County Counsel’s review and approval and consistent with Section 20142 of the Public Contract Code, funded by Sewer Maintenance District (SMD) 1 User Fees, with no net County cost.

3.    Approve a Budget Revision appropriating $500,000 from the SMD 1 FY 2013/14 Operating Budget to create a new Capital Project #4922 in the Capital Projects Fund.

Action:

 

 3.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.      Existing Litigation (Government Code §54956.9(d)(1):

(a)    John Roye (deceased), WCAB Claim

       WCAB Claim No.: ADJ7700741

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

 4.   ASSESSOR

a.    Joint Powers Agreement, Standard Data Record/Network Group Program

1.    Approve a Joint Powers Agreement (JPA) with the California Assessors’ Association, which will allow Placer County to participate in the Standard Data Record/Network Group program. The cost sharing program agreement dated March 1, 2013 through June 30, 2016 is estimated to cost Placer County $3,200 funded through the Assessor’s budget, with no new Net County Cost.  Authorize the Assessor to execute all documents required to implement the agreement, including any renewals and/or extensions thereto, provided sufficient departmental funds exist to continue its implementation for a term of three years.

 

b.    Purchase Hewlett Packard Designjet Z5400 PS Scanner/Copier Plotter

1.    Approve the purchase of a Hewlett Packard Designjet Z5400 PS scanner/copier plotter in the amount of $13,500, funded through the Assessor’s FY 2013-14 Budget, with no new Net County Cost, and authorize the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.

 

5.    BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of March 25, 2014.

2.    Approve minutes of April 8, 2014.

 

6.    COMMITTEES & COMMISSIONS

a.    Fish and Game Commission

1.    Approve the reappointment of Gary Flanagan to Seat #4 (representing District 4), as requested by Supervisor Uhler.

 

b.    Placer County Older Adult Advisory Commission

1.    Approve the appointment of Al Gonzalez to Seat #3 (representing District 3), and William Reed to Seat #7 (representing Public-at-Large).

 

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Loan Write-Offs

1.    Authorize the write-off of the uncollectible portion of seven housing assistance loans in the amount of $296,225 to recognize the reduction in value of the Community Grant and Loan portfolio. There is no net County cost associated with this action.

 

 8.   DISTRICT ATTORNEY

a.    SiForce XFT Chassis Computer, Investigation Unit

1.    Approve the purchase of a SiForce XFT Chassis Computer in the amount of $9,833 for the District Attorney’s Investigation Unit.  Authorize the Purchasing Manager to execute all necessary purchasing transactions, and add the computer to the Master Fixed Asset List.

 

 9.   FACILITY SERVICES

a.    Building Maintenance, California Generator Service, BPO #20592

1.    Approve an increase of $50,000 to Blanket Purchase Order (BPO) #20592, California Generator Service, for preventative maintenance, inspection and repair of emergency and standby generators with no new county cost.

 

b.    Capital Improvements, Job Order Contracting Project 9486.01 Notice of Completion

1.    Adopt a Resolution accepting the Job Order Contracts, Project 9486.01, with Fregoso Builders, Inc. as complete.

2.    Authorize the Director of Facility Services, designee, to execute and record the Notices of Completion for projects at the Domes Administrative Center, Buildings 107, 112A, 118, 303, 305A, 418 and the Main Jail at the Placer County Government Center, the Kings Beach Salmon Avenue Clinic, the Tahoe City Customs House Building, Loomis Park and Foresthill Park.

 

c.    Capital Improvements, Job Order Contracting Project 9486.01 Notices of Completion

1.    Adopt a Resolution accepting the Job Order Contract, Project 9486.01, with Staples Construction Company, Inc., as complete.

2.    Authorize the Director of Facility Services, or designee, to execute and record Notices of Completion for projects at the Placer County Government Center, Applegate Park, Applegate Library, Auburn Annex Building, and the Western Placer Waste Management Authority in Lincoln.

 

d.    Capital Improvements, Demolition Project PCGC, Contract Change Order #2, Project 4812-B

1.    Approve Contract Change Order (CCO) #2 to the contract with NCM Demolition and Remediation, LP., of Dublin, CA in the amount of $135,700.

2.    Adopt a Resolution authorizing the Director of Facility Services, or designee, to execute said CCO, funded by the Capital Project with no new net county cost. 

 

e.    Environmental Engineering, Saddleback Lift Station Improvements Project 4856, Plans and Specifications

1.    Approve the Plans and Specifications and authorize staff to solicit bids for the Saddleback Lift Station Improvement Project 4856, funded within the Capital Project Budget at $1,750,000 with no net County Cost.

 

f.     Environmental Engineering, Auburn Jail Lift Station Improvements Project 4855, Plans and Specifications

1.    Approve the Plans and Specifications and authorize staff to solicit bids for the Auburn Jail Lift Station Improvement Project 4855, funded within the Capital Project Budget at $1,600,000 with previously budgeted net County cost.

 

g.    Property Management, Child Support Services, Lease Amendment #2

1.    Authorize the Director of Facility Services to complete negotiations and execute a Lease Amendment #2 to Lease Agreement #CN028093 between the County of Placer and Sunset Commercial Center, LLC for the construction of tenant improvements, based on the Material Terms, following approval by County Counsel and Risk Management, in an amount not-to-exceed $40,000 at no net county cost.

2.    Adopt a Resolution authorizing the Director of Facility Services, or designee, to carry out provisions and responsibilities of the Lease Agreement, as amended, including but not limited to the Future Tenant Improvements provision as summarized in the Material Terms.

 

10.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Authorize the Purchasing Manager to sign the following:

a.    Qualified List, Public Works

1.    Approve a one-year extension of four Qualified Lists of firms for professional consulting services for Public Works’ projects in Eastern Placer County, as the result of competitive Request for Qualifications #10017, for the period of March 1, 2014 through February 28, 2015.

 

b.    Qualified List, Facility Services/Capital Improvement

1.    Approve a one-year extension of a Qualified List of firms for architectural consulting services, as the result of competitive Request for Qualifications #10084, for the period of July 1, 2014 through June 30, 2015.

 

c.    Qualified List, Community Development Agency/Facility Services/Public Works Engineering

1.    Approve the renewal of a Qualified List for Real Property Appraisal and Negotiation Services as the result of competitive Request for Qualifications (RFQ) #9897 through January 11, 2015, to be utilized on an as-needed basis, funded from existing budgets or project funds, as appropriate, with a net County cost to be determined on a case-by-case basis.

 

d.    Renew Blanket Purchase Order, Health & Human Services/Children’s System of Care

1.    Approve the renewal of a negotiated blanket purchase order with Placer County Process Service Inc. for process server and related services, in the maximum amount of $85,000, funded by Federal and State revenues in the amount of $74,800 and County General Fund in the amount of $10,200, for the period of July 1, 2014 through June 30, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

e.    Renew Blanket Purchase Orders, Multiple Departments

1.    Approve the renewal of competitively bid and negotiated blanket purchase orders (BPOs) with Security & Asset Management LP dba Sonitrol of Sacramento for Security and Fire Alarm Monitoring, Maintenance, Repair and Installation Services for the period of July 1, 2014 through June 30, 2015 in the maximum aggregate amount of $174,000 funded by the proposed FY 2014-2015 Department Budgets.

2.    Authorize the Purchasing Manager to sign the resulting BPOs and transfer funds between BPOs as needed.

 

f.     Award Bid, Sheriff

1.    Approve the award of competitive Bid #10347 to San Diego Police Equipment Company of San Diego, CA and Miwall Corporation of Grass Valley, CA for the purchase of various types of ammunition in the total aggregate amount of $52,319, funded by the Sheriff’s Office FY 2013-14 budget with no new net County cost, and authorize the Purchasing Manager to sign the resulting purchase orders.

 

11.       PUBLIC WORKS

a.    Bridge Replacement Project on Alpine Meadows Road at the Truckee River, Utility Agreement with Alpine Springs County Water District

1.    Adopt a Resolution authorizing the Director of Public Works to enter into a Utility Agreement, with County Counsel and Risk Management’s review and approval, with Alpine Springs County Water District for a maximum amount of $220,000 to relocate utilities in conflict with the bridge replacement project on Alpine Meadows Road over the Truckee River.  There is no net County cost.

 

b.    Bridge Replacement Project on Alpine Meadows Road at the Truckee River, Utility Agreement with AT&T

1.    Adopt a Resolution authorizing the Director of Public Works to enter into a Utility Agreement with County Counsel and Risk Management’s review and approval, with AT&T for a maximum amount of $193,310 to relocate utilities in conflict with the bridge replacement project on Alpine Meadows Road over the Truckee River.  There is no net County cost.

 

c.    Bridge Replacement Project Dowd Road over Yankee Slough, Utility Agreement with PG&E

1.    Adopt a Resolution authorizing the Public Works Director to sign and execute a Joint Utility Agreement with Pacific Gas and Electric Company (PG&E), in a total amount not to exceed $134,000, with County Counsel and Risk Management’s review and approval. There is no net County cost.

 

d.    Budget Revision, Easement Purchase for the Auburn Folsom Road Widening North Phase

1.    Approve a Budget Revision to increase FY 2013-2014 expense appropriation object level three (3) (4171), Easement by $55,000 and increase the fiscal year revenue budget object level three (3), (8954), Operating Transfer In (Traffic Mitigation Fees) by $55,000.  There is no net County cost.

 

e.    Dowd Road over Yankee Slough Bridge Replacement Project, Contract #1160, Amendment #2

1.    Adopt a Resolution authorizing the Chair to sign Contract #1160, Amendment #2, with County Counsel and Risk Management’s review and approval, with Drake Haglan and Associates Inc., for additional civil engineering related services for the bridge replacement project on Dowd Road over Yankee Slough. Amendment #2 will increase the amount by $47,000 for a total amount not to exceed $235,000. There is no net County cost.

2.    Authorize the Director of Public Works to sign and execute contract amendments for additional professional services not to exceed ten percent of the contract amount as needed.

 

f.     Riosa Road Improvement Project, Contract #1098, Notice of Completion

1.    Adopt a Resolution accepting the Riosa Road Roadway Improvement Project as complete.

2.    Authorize the Director of Public Works to execute the Notice of Completion for the Riosa Road Improvement Project with no net County cost.

 

12.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

a.    Annual Volunteer Firefighter Appreciation Lunch

1.    Approve the appropriation of $500 in Revenue Sharing monies to help fund the Annual Volunteer Firefighter Appreciation Lunch, as requested by Supervisor Weygandt ($500).

 

b.    Auburn Chamber of Commerce, Auburn State of the Community Dinner

1.    Approve appropriation of $500 in Revenue Sharing monies to the Auburn Chamber of Commerce for the Auburn State of the Community Dinner, as requested by Supervisor Holmes ($500). 

 

c.    Auburn Host Lions Club, 20th Annual Charity Golf Event

1.    Approve appropriation of $200 in Revenue Sharing monies to the Auburn Host Lions Club for their 20th Annual Charity Golf Event to benefit programs for the blind and visually impaired and Lions International Sight Campaigns, as requested by Supervisor Holmes ($200).

 

d.    Fruitvale Community Hall Corporation’s Scholarship Program

1.    Approve appropriation of $250 in Revenue Sharing monies to help support the Fruitvale Community Hall Corporation’s Scholarship Program, as requested by Supervisor Weygandt ($250).

 

e.    Gold Country Rotary Foundation/Stark Industries, Youth Robotics Team World Competition

1.    Approve appropriation of $1,000 in Revenue Sharing monies to the Gold Country Rotary Foundation on behalf of Stark Industries – Youth Robotics Team to help defray the costs of their trip to the World Competition of FIRST Challenge Teams in St. Louis MO, as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler ($250).

 

f.     Lincoln Volunteer Center, 13th Annual Tour de Lincoln Fundraising Event

1.    Approve appropriation of $1,000 in Revenue Sharing monies to the Lincoln Volunteer Center’s 13th Annual Tour de Lincoln Fundraising Event to help support community projects in Lincoln, as requested by Supervisor Weygandt ($1,000).

 

g.    Placer County Museum Docent Guild, 7th Annual Heritage Trail Event

1.    Approve appropriation of $250 in Revenue Sharing monies to the Placer County Museum Docent Guild “7th Annual Heritage Trail” event, as requested by Supervisor Weygandt ($250).

 

h.    Placer Society for the Prevention of Cruelty to Animals, Funny Bones Comedy Awards Event

1.    Approve appropriation of $450 in Revenue Sharing monies to the Placer Society for the Prevention of Cruelty to Animals (SPCA) Funny Bones Comedy Awards Event to benefit SPCA programs, as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($200).

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

13.  Auditor Controller

a.    Independent Accountant’s Report on the Treasurer’s Statement of Assets–December 31, 2013.

 

14.  Personnel

a.    Classified Service Merit Increases

 

15.  Treasurer-Tax Collector

a.    Treasurer’s Statement for the month of March 2014.

 

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

May 20, 2014

June 3, 2014

June 17, 2014

July 8, 2014

July 21, 2014 (Tahoe)

July 22, 2014 (Tahoe)