COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 20, 2014

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Chairman                                                                          David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                      Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

 

FLAG SALUTE – Led by County Counsel, Gerald O. Carden.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15 a.m.

 1.   HEALTH & HUMAN SERVICES

a.    Proclamation, May 2014 Mental Health Month

1.    Presentation of a Proclamation to promote mental health awareness by proclaiming May 2014 as Mental Health Month in Placer County.

 

 9:30 a.m.

 2.   FACILITY SERVICES

a.    Public hearing, Granite Bay Parks, Trails and Open Space Assessment District

1.    Conduct a Public Hearing to consider the adoption of a Resolution approving the Engineer’s Report, confirming the diagram and assessment, and ordering levy of assessments for FY 2014-15 for the Granite Bay Parks, Trails and Open Space Assessment District, at no net County cost.

Action:

 

 9:35 a.m.

 3.   FACILITY SERVICES

a.    Public hearing, County Service Area Fee Report FY 2014-15

1.    Conduct a Public Hearing and adopt a Resolution to confirm the County Service Area Assessment and Fee Report for FY 2014-15 and authorize the collection of assessments on the 2014-2015 tax roll.

Action:

 

 9:45 a.m.

 4.   FACILITY SERVICES

a.    Public hearing, Annexation of Midori Property to County Sewer Maintenance District 1

1.    Conduct a Public Hearing and adopt a Resolution annexing the property owned by Midori Properties LLC., APN 075-182-005-000, located on Christian Valley Road in Auburn, into the boundaries of Placer County Sewer Maintenance District 1 (SMD 1) at no net County cost.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

DEPARTMENT ITEMS

 5.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of April 21, 2014.  Chairman Duran absent.

Action:

 

 6.   COUNTY EXECUTIVE

a.    2014 State Legislative Advocacy Update

1.    Receive a state legislative advocacy update.

2.    Consider approval of two position letters for AB 2126 (Bonta) regarding employee relations and AB 1893 (Stone); regarding solid waste; and a letter of principles regarding water bond language.

Action:

 

 7.   FACILITY SERVICES/PROPERTY MANAGEMENT

a.    Health and Human Services, Adult System of Care Lease Renewal, 101 Cirby Hills Drive, Roseville CA

1.       Approve the fifteen year renewal lease agreement for the Health and Human Services Adult System of Care program occupancy at 101 Cirby Hills Drive, Roseville, CA, at a monthly amount of $86,098, between the County of Placer and BSB-Roseville, LLC.  The lease includes Tenant Improvements of $2,227,000 of which $1,500,000 is funded by BSB-Roseville, LLC, and the remaining amount of $750,000 is recommended in the FY 2014-15 Capital Projects Proposed Budget.

2.    Adopt a Resolution authorizing the Director of Facility Services, or designee, to administer on behalf of the County all provisions and responsibilities of this agreement, including provisions pertaining to Future Tenant Improvements.

Action:

 

 8.   HEALTH & HUMAN SERVICES

a.    Administrative Services, Resolution, Contracts and Agreements

1.    Adopt a Resolution, authorizing the Director of Health and Human Services to execute renewals of identified agreements, sign subsequent amendments, submit applications, execute revenue contracts, accept grant funding, and execute non-monetary cooperative agreements, all pursuant to the terms contained in the resolution and with concurrence of County Executive, County Counsel, and Risk Management.

Action:

 

b.    Children’s System of Care, Request for Proposals Award and Contract, Whole Person Learning, Inc.

1.    Approve the award of Request for Proposals #10320 for a Transitional Housing Placement-Plus (THP-Plus) Program for housing assistance and intensive services to emancipated foster youth, and

2.    Approve a contract with Whole Person Learning, Inc. in the amount of $1,188,000 (no net County cost) from July 1, 2014 through June 30, 2016, and authorize the Director of Health and Human Services to sign subsequent amendments up to a total of $49,999, consistent with the agreement’s subject matter and scope of work.

Action:

 

c.    Human Services, Contract, Placer County Office of Education, Child Care Services

1.    Approve a contract with Placer County Office of Education (PCOE) for Childcare Services for California Work Opportunity and Responsibility to Kids (CalWORKs) Welfare to Work programs for the period July 1, 2014 through June 30, 2015 in the amount of $1,965,000 (no net County cost), and authorize the Director of Health and Human Services to sign subsequent amendments up to a total of $49,999, consistent with the agreement’s subject matter and scope of work.

Action:

 

 9.   PUBLIC WORKS

a.    Sierra College Blvd and Douglas Blvd Sidewalk Improvement Project, Construction Contract #1182

1.    Adopt a Resolution awarding Contract #1182 for the construction of the Sierra College Blvd and Douglas Blvd Sidewalk Improvement Project to Sierra National Construction, Inc. in an amount of $516,996 with County Counsel and Risk Management’s review and approval. There is no net County cost.

2.    Authorize the Chair to execute the construction contract #1182.

3.    Authorize the Director of Public Works to execute contract change orders up to an amount of $60,000.

Action:

 

10.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Gina Gleason v. Debra Bowen, Tim Dupuis, Kimberly L. Grady, et al. 

       Sacramento County Superior Court Case No.: 34-2014-80001786

(b)   Richard Malott v. Placer County, et al.

       U.S. District Court, Eastern District Case No. 2:14-cv-01040-KJM EFB

 

(B)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(a)   Property:  APN 017-283-002 – Atherton Tech Center, 3755 Atherton Road, Rocklin

       Agency Negotiators: David Boesch, Mary Dietrich, Jim McCauley, Lisa Cramer

       and Gerald O. Carden

       Negotiating Parties: County of Placer, Coon Creek Cattle Co., a California corporation

       Under Negotiation: Price, terms of payment, or both

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

11.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of April 22, 2014.

 

12.  CHILD SUPPORT SERVICES

a.    Budget Revision, Customer Self-Check-In System

1.    Approve a Budget Revision in the amount of $14,944 to add a Customer Self-Check-In System to the Master Fixed Asset List.

 

13.  CLAIMS AGAINST THE COUNTY

a.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    14-036, Schaap, Gregory, Not Stated, (Personal Injury),

2.    14-039, Yannayon, Robert, $4,538, (Personal Injury)

3.    14-040, Mitchell, Floyd, $80,000, (Bodily Injury/Personal Injury)

b.    Reject the timely portion of the following claim, as recommended by the offices of County Counsel and Risk Management.

1.    14-032, Kreeger, Kelly, $195,851, (Personal Injury)

 

14.  COMMITTEES & COMMISSIONS

a.    Solid Waste Independent Hearing Panel

1.    Approve the appointment of Richard Brown to Seat #2 (representing Technical Expert), effective May 24, 2014.

 

b.    Placer County Older Adult Advisory Commission

1.    Approve the appointment of Suzanne Jones to Seat #4 (representing District 4), as requested by Supervisor Uhler.

 

c.    Greater Lincoln Area Fire Safe Council

1.    Approve the reappointment of Rick Hartmann to Seat #1 (representing Thermalands PCF/Station 74, as requested by Supervisor Weygandt.

 

d.    Fish and Game Commission

1.    Approve the reappointment of Marc Wyatt to Seat #7 (representing the Foresthill area), as requested by Supervisor Montgomery.

 

15.  COMMUNITY DEVELOPMENT/RESOURCE AGENCY

a.    Building Services, Public Counter Closure

1.    Approve a request to close the Community Development/Resource Agency (CD/RA) public counter, both at Tahoe and Auburn, on Friday, May 30, 2014 from 8:00 a.m. to 5:00 p.m. for the purpose of upgrading the County’s land-use software.  There is no fiscal impact associated with this action.

 

b.    Planning Services, Clean Air Grant Agreement

1.    Authorize the Community Development/Resource Agency Director to sign a Clean Air Grant agreement in the amount of $30,000 from the Placer County Air Pollution Control District for the biomass program. There is no net County cost associated with this action.

 

16.  COUNTY EXECUTIVE

a.    North Lake Tahoe Parking Study

1.    Approve a proposed North Lake Tahoe Resort Association infrastructure account expenditure to the Department of Public Works to complete the North Lake Tahoe Parking Study in the amount of up to $66,000, funded by the Lake Tahoe Tourism and Promotions Fund and at no net county cost.

 

b.    Merit Increase

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for: Jennifer Smith, Deputy Co Counsel II from Grade 447 Step 2 at $46.29 to Grade 447 Step 3 at $48.58 per hour, effective 5/3/14.

 

17.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Secure Rural Schools & Community Self-Determination Act and the Emergency Economic Stabilization Act Funded Projects

1.    Re-appropriate a $10,000 approved use of Secure Rural Schools & Community Self Determination Act of 2000 Title III discretionary funds from FY 2010-11 from Defensible Space Inspections to now be used to manage fuels created by ongoing defensible space projects and the increase in fuels management projects created by the statewide drought.  These dollars will be used as matching funds to support a Clean Air Grant for Green Waste Bins and biomass removal for public defensible space clearing and Firewise projects.

2.    Approve two projects from the Emergency Economic Stabilization Act of 2008, Title III discretionary funds, in the amount of $55,000 for:

a.    Fire mitigation program oversight - $45,000

b.    Search and Rescue on Federal Lands - $10,000

3.    Authorize a 45 day public noticing of the planned use of those funds for each project and return to the Board July 22, 2014 with any input from the community and to request final approval of planned expenditures.

 

18.  FACILITY SERVICES

a.    Parks, Dutch Flat Playground Surface

1.    Approve Plans and Specifications and authorize staff to solicit bids for the Dutch Flat Playground Surface Installation project, estimated at a cost not-to-exceed $28,500, funded by Park Dedication Fees, with no net County cost.

 

b.    Parks, Park Dedication Fee Request for Dollar Creek Shared-Use Trail

1.    Approve a Budget Revision appropriating $200,000 to the Capital Improvements Projects fund from Park Dedication Fees Recreation Area #1, Martis Valley-North Tahoe Area, for the Dollar Creek Shared-Use Bike Trail, with no net County cost.

 

c.    Capital Improvements, Notice of Completion Dry Creek Community Park – Phase II

1.    Adopt a Resolution accepting the Dry Creek Community Park - Phase II Park Improvements, Project No. 4784B, located at 9245 Walerga Road, Roseville, CA, as complete and authorize the Director of Facility Services, or designee, to execute and record the Notice of Completion for the contract with SW Allen Construction, Inc.

 

19.  HEALTH & HUMAN SERVICES

a.    Adult System of Care, Contract, Helios Healthcare, LLC dba Idylwood Care Center, Mental Health Services

1.    Approve an Agreement with Helios Healthcare, LLC, dba Idylwood Care Center, in an amount not to exceed $125,000 ($75,000 net County cost) to provide mandated intensive mental health services for Placer County residents with the highest levels of need from November 19, 2013 to June 30, 2015, and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the total contract amount, consistent with the agreement’s subject matter and scope of work.

 

b.    Adult System of Care, Contract Amendment, El Dorado, Psychiatric Health Facility FY 2013-14

1.    Approve Contract Amendment CN005137-C with the County of El Dorado increasing the annual amount $100,000 ($60,000 net County cost) for a revised annual total not to exceed $200,000 for mandated medically necessary mental health services for Placer County residents in need of psychiatric hospitalization commencing with FY 2013-14, and authorize the Director of Health and Human Services to sign the amendment and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

 

c.    Adult System of Care, Proclamation, May 2014 Older Americans’ Month

1.    Approve a Proclamation proclaiming May 2014 as Older Americans’ Month in Placer County.

 

d.    Human Services, Amend Contract and New Contract, The Community College Foundation

1.    Approve contract amendment CN005632-A with The Community College Foundation for Paid Work Experience and Paid Internship Placements for welfare-to-work participants to increase the total contract amount $30,658 (no net County cost) for a revised contract total of $113,797 for a period of February 5, 2014 through June 30, 2014 , and authorize the Director of Health and Human Services (HHS) to sign the resulting amendment and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

2.    Approve a contract with The Community College Foundation in the amount of $194,008 (no net County cost) for a period of July 1, 2014 through June 30, 2015 for Paid Work Experience and Paid Internship Placements for welfare-to-work participants and authorize the Director of Health and Human Services to sign the resulting contract and amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

 

20.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Renew Blanket Purchase Order, Administrative Services/Telecommunications

1.    Approve renewal of a competitively awarded blanket purchase order with Graybar Electric Company, Inc. of Rancho Cordova, CA for telecommunications parts, telephone and cabling equipment, and miscellaneous supplies in the maximum amount of $150,000, funded by Administrative Services’ FY 2014-15 budget with no additional net County cost, for the period of July 1, 2014 through June 30, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

b.    Renew Blanket Purchase Order, Treasurer-Tax Collector

1.    Approve renewal of a competitively awarded blanket purchase order with Pre-Sort Center of Stockton, CA for secured and unsecured tax bill printing and mailing services in the maximum amount of $90,825, funded by the Treasurer-Tax Collector’s FY 2014-15 budget with no additional net County cost, for the period of July 1, 2014 through June 30, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

c.    Blanket Purchase Order, Administrative Services/Telecommunications

1.    Approve Change Order #3 to Blanket Purchase Order #16464 with Sahtout, Inc. of Fair Oaks, CA for a communications site lease agreement to extend the effective date through December 31, 2014 and increase the blanket purchase order amount by $5,295 resulting in a new maximum amount of $60,492, funded by the FY 2013-14 Administrative Services’ budget with no additional net County cost;

2.    Approve the renewal of a sole source blanket purchase order with Sahtout, Inc. for a five-year lease agreement in the maximum amount of $65,793 for the period of January 1, 2015 through December 31, 2019; and

3.    Authorize the Purchasing Manager to sign the resulting change order and blanket purchase order.

 

d.    Blanket Purchase Order, Sheriff

1.    Approve Change Order #2 to Blanket Purchase Order #20981 with ProForce Law Enforcement of Prescott, AZ for tasers and related accessories for the Sheriff’s Office to increase the blanket purchase order amount by $120,000 resulting in a new maximum amount of $199,750, funded by the Sheriff’s current FY 2013-14 budget with no additional net County cost, and authorize the Purchasing Manager to sign the resulting change order.

 

21.  PUBLIC WORKS

a.    Agreement, Placer County Air Pollution Control District, Fleet Air Quality Compliance Support Services

1.    Adopt a Resolution authorizing the Director of Public Works, with County Counsel and Risk Management’s review and approval, to execute an agreement with the Placer County Air Pollution Control District in an amount not to exceed $60,000 annually for support services relating to fleet compliance with California Air Resources Board mobile equipment requirements.

2.    Authorize the Director of Public Works to sign the agreement and subsequent amendments. There is no net County cost.

 

b.    Utility Agreement Amendment, Pacific Gas & Electric Company, Brewer Road Bridge Replacement at Markham Ravine

1.    Adopt a Resolution authorizing the Director of Public Works to enter into an amendment to Utility Agreement #2525.1L with Pacific Gas & Electric Company (PG&E), with County Counsel and Risk Management’s review and approval, for PG&E utility relocation services needed to relocate existing overhead electrical lines in conflict with the construction of the Brewer Road Bridge Replacement at Markham Ravine in an amount not to exceed $25,511. There is no net County cost.

 

c.    Out of Country Travel, American Public Works Association International Public Works Congress and Exposition

1.    Authorize out of country travel for the Director of Public Works to travel to Toronto, Canada from August 17, 2014 to August 20, 2014 for the American Public Works Association International Public Works Congress and Exposition at an estimated cost of $2,500.  There is no net County cost.

 

d.    Pass Through of Federal Transit Administration (FTA) Funds to the City of Lincoln

1.    Adopt a Resolution approving a Budget Revision adding $154,687 to the FY 2013-14 Department of Public Works Placer County Transit Budget to pass through FTA grant funds to the City of Lincoln.  There is no net County cost.

2.    Authorize the Director of Public Works to execute an agreement with the City of Lincoln to pass through FTA grant funds to the City.

 

22.  SHERIFF

a.    Equipment Purchase, Digital Dual Band Portable Radios

1.    Approve a Budget Revision in the amount of $172,597 to increase revenue and expenditures to purchase 56 Digital Dual Band Portable Radios for the Sheriff’s Office.  Authorize the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.

 

b.    Placer Regional Auto Theft Task Force, Agreements

1.    Approve the three-year Operational Memorandum of Understanding (MOU) with the Placer Regional Auto Theft Task Force (PRATTF) participants and authorize the Chair and Sheriff to sign and execute the agreement.  The term of the MOU is from February 1, 2014 to January 31, 2017.

2.    Adopt a Resolution and authorize the Sheriff to execute the three-year agreement between the Placer County Sheriff’s Office and the Department of California Highway Patrol (CHP) for reimbursement of overtime costs for CHP personnel assigned to PRATTF.  The agreement is not to exceed $120,000 beginning July 1, 2014 and ending June 30, 2017.

 

c.    Maintenance Agreement, Tiburon Incorporated, Maintenance and System Support

1.    Approve Amendment #6 to the agreement between the Placer County Sheriff’s Office and Tiburon Incorporated to provide maintenance and system support to our criminal justice software systems and authorize the Purchasing Manager to execute any related documents.  The maintenance period covered by this amendment begins July 1, 2014 and ends June 30, 2015 for a net budgeted county cost of $384,043.

 

23.  TREASURER-TAX COLLECTOR

a.    Sierra Joint Community College District TRAN

1.    Adopt a Resolution providing for the temporary borrowing of funds through the issuance of 2014-15 Tax and Revenue Anticipation Notes (TRAN) in the name of Sierra Joint Community College District in the principal amount not to exceed Fifteen Million Dollars ($15,000,000).

***End of Consent Agenda***

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

June 3, 2014

June 17, 2014

July 8, 2014

July 21, 2014 (Tahoe)

July 22, 2014 (Tahoe)