COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 20, 2014

SUMMARY ACTION

9:00 a.m.

 

Jack Duran, District 1, Chairman                                                                                                                David Boesch, County Executive

Robert Weygandt, District 2                                                                                Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                                                           Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by County Counsel, Gerald O. Carden.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – Veronica Blake, CEO of Placer Community Foundation, thanked the Board for supporting the Big Day of Giving.  Ms. Blake advised over $3 million was raised with about $.5 million going to the Placer Groups.

 

SUPERVISOR’S COMMITTEE REPORTS - None

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15 a.m.

 1.   HEALTH & HUMAN SERVICES

a.    Proclamation, May 2014 Mental Health Month

1.    Approved a Proclamation to promote mental health awareness by proclaiming May 2014 as Mental Health Month in Placer County.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

9:30 a.m.

 2.   FACILITY SERVICES

a.    Public hearing, Granite Bay Parks, Trails and Open Space Assessment District

1.    Public Hearing closed.  Resolution 2014-092 adopted approving the Engineer’s Report, confirming the diagram and assessment, and ordering levy of assessments for FY 2014-15 for the Granite Bay Parks, Trails and Open Space Assessment District, at no net County cost.

MOTION Uhler/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 9:35 a.m.

 3.   FACILITY SERVICES

a.    Public hearing, County Service Area Fee Report FY 2014-15

1.    Conduct a Public Hearing and adopt a Resolution to confirm the County Service Area Assessment and Fee Report for FY 2014-15 and authorize the collection of assessments on the 2014-2015 tax roll.

MOTION Montgomery/Weygandt/Unanimous - Continuing to June 3, 2014 at 9:25 a.m.

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 9:45 a.m.

 4.   FACILITY SERVICES

a.    Public hearing, Annexation of Midori Property to County Sewer Maintenance District 1

1.    Public Hearing closed.  Resolution 2014-094 adopted annexing the property owned by Midori Properties LLC., APN 075-182-005-000, located on Christian Valley Road in Auburn, into the boundaries of Placer County Sewer Maintenance District 1 (SMD 1) at no net County cost.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 5.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of April 21, 2014.  Chairman Duran absent.

MOTION Uhler/Holmes/Unanimous  VOTE 4:0 (Duran abstain)

AYES: Weygandt, Holmes, Uhler, Montgomery

            ABSTAIN: Duran

 

 6.   COUNTY EXECUTIVE

a.    2014 State Legislative Advocacy Update

1.    Received a state legislative advocacy update.

2.    Approved two position letters for AB 2126 (Bonta) regarding employee relations and AB 1893 (Stone); regarding solid waste; and a letter of principles regarding water bond language as amended adding language regarding consideration of geographic land area coverage in the distribution dollars and language specific to watershed and forest management.

MOTION Montgomery/Weygandt/Unanimous

AYES Duran, Weygandt, Holmes, Uhler, Montgomery

 

 7.   FACILITY SERVICES/PROPERTY MANAGEMENT

a.    Health and Human Services, Adult System of Care Lease Renewal, 101 Cirby Hills Drive, Roseville CA

1.      Approved the fifteen year renewal lease agreement for the Health and Human Services Adult System of Care program occupancy at 101 Cirby Hills Drive, Roseville, CA, at a monthly amount of $86,098, between the County of Placer and BSB-Roseville, LLC.  The lease includes Tenant Improvements of $2,227,000 of which $1,500,000 is funded by BSB-Roseville, LLC, and the remaining amount of $750,000 is recommended in the FY 2014-15 Capital Projects Proposed Budget.

2.    Resolution 2014-095 adopted authorizing the Director of Facility Services, or designee, to administer on behalf of the County all provisions and responsibilities of this agreement, including provisions pertaining to Future Tenant Improvements.

MOTION Holmes/Montgomery/Unanimous

AYES Duran, Weygandt, Holmes, Uhler, Montgomery

 

8.    HEALTH & HUMAN SERVICES

a.    Administrative Services, Resolution, Contracts and Agreements

1.    Resolution 2014-093 adopted authorizing the Director of Health and Human Services to execute renewals of identified agreements, sign subsequent amendments, submit applications, execute revenue contracts, accept grant funding, and execute non-monetary cooperative agreements, all pursuant to the terms contained in the resolution and with concurrence of County Executive, County Counsel, and Risk Management.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

b.    Children’s System of Care, Request for Proposals Award and Contract, Whole Person Learning, Inc.

1.    Approved the award of Request for Proposals #10320 for a Transitional Housing Placement-Plus (THP-Plus) Program for housing assistance and intensive services to emancipated foster youth, and

2.    Approved a contract with Whole Person Learning, Inc. in the amount of $1,188,000 (no net County cost) from July 1, 2014 through June 30, 2016, and authorized the Director of Health and Human Services to sign subsequent amendments up to a total of $49,999, consistent with the agreement’s subject matter and scope of work.

MOTION Montgomery/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

c.    Human Services, Contract, Placer County Office of Education, Child Care Services

1.    Approved a contract with Placer County Office of Education (PCOE) for Childcare Services for California Work Opportunity and Responsibility to Kids (CalWORKs) Welfare to Work programs for the period July 1, 2014 through June 30, 2015 in the amount of $1,965,000 (no net County cost), and authorized the Director of Health and Human Services to sign subsequent amendments up to a total of $49,999, consistent with the agreement’s subject matter and scope of work.

MOTION Montgomery/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 9.   PUBLIC WORKS

a.    Sierra College Blvd and Douglas Blvd Sidewalk Improvement Project, Construction Contract #1182

1.    Resolution 2014-096 adopted awarding Contract #1182 for the construction of the Sierra College Blvd and Douglas Blvd Sidewalk Improvement Project to Sierra National Construction, Inc. in an amount of $516,996 with County Counsel and Risk Management’s review and approval. There is no net County cost.

2.    Authorized the Chair to execute the construction contract #1182.

3.    Authorized the Director of Public Works to execute contract change orders up to an amount of $60,000.

MOTION Uhler/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10.  COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Gina Gleason v. Debra Bowen, Tim Dupuis, Kimberly L. Grady, et al.Sacramento County Superior Court Case No.: 34-2014-80001786 – The Board authorized the defense in indemnity of the County Clerk Recorder, Jim McCauley.

(b)   Richard Malott v. Placer County, et al. U.S. District Court, Eastern District Case No. 2:14-cv-01040-KJM EFB – The Board authorized the defense in indemnity of the individual county employees and officers named and served in that litigation and also waived the conflict to allow the County Counsel Office to represent all Placer County defendants and the County.

 

(B)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATOR – The Board heard a report and gave direction to its Real Property Negotiation Team.

(a)   Property:  APN 017-283-002 – Atherton Tech Center, 3755 Atherton Road, Rocklin

       Agency Negotiators: David Boesch, Mary Dietrich, Jim McCauley, Lisa Cramer

       and Gerald O. Carden

       Negotiating Parties: County of Placer, Coon Creek Cattle Co., a California corporation

       Under Negotiation: Price, terms of payment, or both

 

CONSENT AGENDA – Consent Agenda approved with action as indicated.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

11.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of April 22, 2014.

 

12.  CHILD SUPPORT SERVICES

a.    Budget Revision, Customer Self-Check-In System

1.    Approved a Budget Revision in the amount of $14,944 to add a Customer Self-Check-In System to the Master Fixed Asset List.

 

13.  CLAIMS AGAINST THE COUNTY

a.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    14-036, Schaap, Gregory, Not Stated, (Personal Injury),

2.    14-039, Yannayon, Robert, $4,538, (Personal Injury)

3.    14-040, Mitchell, Floyd, $80,000, (Bodily Injury/Personal Injury)

b.    Rejected the timely portion of the following claim, as recommended by the offices of County Counsel and Risk Management.

1.    14-032, Kreeger, Kelly, $195,851, (Personal Injury)

 

14.  COMMITTEES & COMMISSIONS

a.    Solid Waste Independent Hearing Panel

1.    Approved the appointment of Richard Brown to Seat #2 (representing Technical Expert), effective May 24, 2014.

 

b.    Placer County Older Adult Advisory Commission

1.    Approved the appointment of Suzanne Jones to Seat #4 (representing District 4), as requested by Supervisor Uhler.

 

c.    Greater Lincoln Area Fire Safe Council

1.    Approved the appointment of Rick Hartmann to Seat #1 (representing Thermalands PCF/Station 74, as requested by Supervisor Weygandt.

 

d.    Fish and Game Commission

1.    Approved the reappointment of Marc Wyatt to Seat #7 (representing the Foresthill area), as requested by Supervisor Montgomery.

 

15.  COMMUNITY DEVELOPMENT/RESOURCE AGENCY

a.    Building Services, Public Counter Closure

1.    Approved a request to close the Community Development/Resource Agency (CD/RA) public counter, both at Tahoe and Auburn, on Friday, May 30, 2014 from 8:00 a.m. to 5:00 p.m. for the purpose of upgrading the County’s land-use software.  There is no fiscal impact associated with this action.

 

b.    Planning Services, Clean Air Grant Agreement

1.    Authorized the Community Development/Resource Agency Director to sign a Clean Air Grant agreement in the amount of $30,000 from the Placer County Air Pollution Control District for the biomass program. There is no net County cost associated with this action.

 

16.  COUNTY EXECUTIVE

a.    North Lake Tahoe Parking Study

1.    Approved a proposed North Lake Tahoe Resort Association infrastructure account expenditure to the Department of Public Works to complete the North Lake Tahoe Parking Study in the amount of up to $66,000, funded by the Lake Tahoe Tourism and Promotions Fund and at no net county cost.

 

b.    Merit Increase

1.    Approve a 5% merit increase for: Jennifer Smith, Deputy Co Counsel II from Grade 447 Step 2 at $46.29 to Grade 447 Step 3 at $48.58 per hour, effective 5/3/14, as recommended by the County Executive Officer.

 

17.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Secure Rural Schools & Community Self-Determination Act and the Emergency Economic Stabilization Act Funded Projects

1.    Re-appropriated a $10,000 approved use of Secure Rural Schools & Community Self Determination Act of 2000 Title III discretionary funds from FY 2010-11 from Defensible Space Inspections to now be used to manage fuels created by ongoing defensible space projects and the increase in fuels management projects created by the statewide drought.  These dollars will be used as matching funds to support a Clean Air Grant for Green Waste Bins and biomass removal for public defensible space clearing and Firewise projects.

2.    Approved two projects from the Emergency Economic Stabilization Act of 2008, Title III discretionary funds, in the amount of $55,000 for:

a.    Fire mitigation program oversight - $45,000

b.    Search and Rescue on Federal Lands - $10,000

3.    Authorized a 45 day public noticing of the planned use of those funds for each project and return to the Board July 22, 2014 with any input from the community and to request final approval of planned expenditures.

 

18.  FACILITY SERVICES

a.    Parks, Dutch Flat Playground Surface

1.    Approved Plans and Specifications and authorized staff to solicit bids for the Dutch Flat Playground Surface Installation project, estimated at a cost not-to-exceed $28,500, funded by Park Dedication Fees, with no net County cost.

 

b.    Parks, Park Dedication Fee Request for Dollar Creek Shared-Use Trail

1.    Approved a Budget Revision appropriating $200,000 to the Capital Improvements Projects fund from Park Dedication Fees Recreation Area #1, Martis Valley-North Tahoe Area, for the Dollar Creek Shared-Use Bike Trail, with no net County cost.

 

c.    Capital Improvements, Notice of Completion Dry Creek Community Park – Phase II

1.    Resolution 2014-097 adopted accepting the Dry Creek Community Park - Phase II Park Improvements, Project No. 4784B, located at 9245 Walerga Road, Roseville, CA, as complete and authorized the Director of Facility Services, or designee, to execute and record the Notice of Completion for the contract with SW Allen Construction, Inc.

 

19.  HEALTH & HUMAN SERVICES

a.    Adult System of Care, Contract, Helios Healthcare, LLC dba Idylwood Care Center, Mental Health Services

1.    Approved an Agreement with Helios Healthcare, LLC, dba Idylwood Care Center, in an amount not to exceed $125,000 ($75,000 net County cost) to provide mandated intensive mental health services for Placer County residents with the highest levels of need from November 19, 2013 to June 30, 2015, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the total contract amount, consistent with the agreement’s subject matter and scope of work.

 

b.    Adult System of Care, Contract Amendment, El Dorado, Psychiatric Health Facility FY 2013-14

1.    Approved Contract Amendment CN005137-C with the County of El Dorado increasing the annual amount $100,000 ($60,000 net County cost) for a revised annual total not to exceed $200,000 for mandated medically necessary mental health services for Placer County residents in need of psychiatric hospitalization commencing with FY 2013-14, and authorized the Director of Health and Human Services to sign the amendment and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

 

c.    Adult System of Care, Proclamation, May 2014 Older Americans’ Month

1.    Approved a Proclamation proclaiming May 2014 as Older Americans’ Month in Placer County.

 

d.    Human Services, Amend Contract and New Contract, The Community College Foundation

1.    Approved contract amendment CN005632-A with The Community College Foundation for Paid Work Experience and Paid Internship Placements for welfare-to-work participants to increase the total contract amount $30,658 (no net County cost) for a revised contract total of $113,797 for a period of February 5, 2014 through June 30, 2014 , and authorized the Director of Health and Human Services (HHS) to sign the resulting amendment and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

2.    Approved a contract with The Community College Foundation in the amount of $194,008 (no net County cost) for a period of July 1, 2014 through June 30, 2015 for Paid Work Experience and Paid Internship Placements for welfare-to-work participants and authorized the Director of Health and Human Services to sign the resulting contract and amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

 

20.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Renew Blanket Purchase Order, Administrative Services/Telecommunications

1.    Approved renewal of a competitively awarded blanket purchase order with Graybar Electric Company, Inc. of Rancho Cordova, CA for telecommunications parts, telephone and cabling equipment, and miscellaneous supplies in the maximum amount of $150,000, funded by Administrative Services’ FY 2014-15 budget with no additional net County cost, for the period of July 1, 2014 through June 30, 2015, and authorized the Purchasing Manager to sign the resulting blanket purchase order.

 

b.    Renew Blanket Purchase Order, Treasurer-Tax Collector

1.    Approve renewal of a competitively awarded blanket purchase order with Pre-Sort Center of Stockton, CA for secured and unsecured tax bill printing and mailing services in the maximum amount of $90,825, funded by the Treasurer-Tax Collector’s FY 2014-15 budget with no additional net County cost, for the period of July 1, 2014 through June 30, 2015, and authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

c.    Blanket Purchase Order, Administrative Services/Telecommunications

1.    Approved Change Order #3 to Blanket Purchase Order #16464 with Sahtout, Inc. of Fair Oaks, CA for a communications site lease agreement to extend the effective date through December 31, 2014 and increase the blanket purchase order amount by $5,295 resulting in a new maximum amount of $60,492, funded by the FY 2013-14 Administrative Services’ budget with no additional net County cost;

2.    Approved the renewal of a sole source blanket purchase order with Sahtout, Inc. for a five-year lease agreement in the maximum amount of $65,793 for the period of January 1, 2015 through December 31, 2019; and

3.    Authorized the Purchasing Manager to sign the resulting change order and blanket purchase order.

 

d.    Blanket Purchase Order, Sheriff

1.    Approved Change Order #2 to Blanket Purchase Order #20981 with ProForce Law Enforcement of Prescott, AZ for tasers and related accessories for the Sheriff’s Office to increase the blanket purchase order amount by $120,000 resulting in a new maximum amount of $199,750, funded by the Sheriff’s current FY 2013-14 budget with no additional net County cost, and authorized the Purchasing Manager to sign the resulting change order.

 

21.  PUBLIC WORKS

a.    Agreement, Placer County Air Pollution Control District, Fleet Air Quality Compliance Support Services

1.    Resolution 2014-098 adopted authorizing the Director of Public Works, with County Counsel and Risk Management’s review and approval, to execute an agreement with the Placer County Air Pollution Control District in an amount not to exceed $60,000 annually for support services relating to fleet compliance with California Air Resources Board mobile equipment requirements.

2.    Authorized the Director of Public Works to sign the agreement and subsequent amendments. There is no net County cost.

 

b.    Utility Agreement Amendment, Pacific Gas & Electric Company, Brewer Road Bridge Replacement at Markham Ravine

1.    Resolution 2014-099 adopted authorizing the Director of Public Works to enter into an amendment to Utility Agreement #2525.1L with Pacific Gas & Electric Company (PG&E), with County Counsel and Risk Management’s review and approval, for PG&E utility relocation services needed to relocate existing overhead electrical lines in conflict with the construction of the Brewer Road Bridge Replacement at Markham Ravine in an amount not to exceed $25,511. There is no net County cost.

 

c.    Out of Country Travel, American Public Works Association International Public Works Congress and Exposition

1.    Authorized out of country travel for the Director of Public Works to travel to Toronto, Canada from August 17, 2014 to August 20, 2014 for the American Public Works Association International Public Works Congress and Exposition at an estimated cost of $2,500.  There is no net County cost.

 

d.    Pass Through of Federal Transit Administration (FTA) Funds to the City of Lincoln

1.    Resolution 2014-100 adopted approving a Budget Revision adding $154,687 to the FY 2013-14 Department of Public Works Placer County Transit Budget to pass through FTA grant funds to the City of Lincoln.  There is no net County cost.

2.    Authorized the Director of Public Works to execute an agreement with the City of Lincoln to pass through FTA grant funds to the City.

 

22.  SHERIFF

a.    Equipment Purchase, Digital Dual Band Portable Radios

1.    Approved a Budget Revision in the amount of $172,597 to increase revenue and expenditures to purchase 56 Digital Dual Band Portable Radios for the Sheriff’s Office.  Authorized the Purchasing Manager to execute all related documents and add the equipment to the Master Fixed Asset List.

 

b.    Placer Regional Auto Theft Task Force, Agreements

1.    Approved the three-year Operational Memorandum of Understanding (MOU) with the Placer Regional Auto Theft Task Force (PRATTF) participants and authorized the Chair and Sheriff to sign and execute the agreement.  The term of the MOU is from February 1, 2014 to January 31, 2017.

2.    Resolution 2014-101 adopted and authorized the Sheriff to execute the three-year agreement between the Placer County Sheriff’s Office and the Department of California Highway Patrol (CHP) for reimbursement of overtime costs for CHP personnel assigned to PRATTF.  The agreement is not to exceed $120,000 beginning July 1, 2014 and ending June 30, 2017.

 

c.    Maintenance Agreement, Tiburon Incorporated, Maintenance and System Support

1.    Approved Amendment #6 to the agreement between the Placer County Sheriff’s Office and Tiburon Incorporated to provide maintenance and system support to our criminal justice software systems and authorized the Purchasing Manager to execute any related documents.  The maintenance period covered by this amendment begins July 1, 2014 and ends June 30, 2015 for a net budgeted county cost of $384,043.

 

23.  TREASURER-TAX COLLECTOR

a.    Sierra Joint Community College District TRAN

1.    Resolution 2014-102 adopted providing for the temporary borrowing of funds through the issuance of 2014-15 Tax and Revenue Anticipation Notes (TRAN) in the name of Sierra Joint Community College District in the principal amount not to exceed Fifteen Million Dollars ($15,000,000).

***End of Consent Agenda***

 

ADJOURNMENT – Next meeting is Tuesday, June 7, 2014.

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

June 3, 2014

June 17, 2014

July 8, 2014

July 21, 2014 (Tahoe)

July 22, 2014 (Tahoe)