COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JULY 22, 2014

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Chairman                                                                          David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                      Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                                                 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings.  If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

Resort At Squaw Creek, Monument Room

400 Squaw Creek Road

Olympic Valley,  CA  96146

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Holmes.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

9:20 a.m.

 1.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Lundberg Variance, Appeals of the Planning Commission’s Decision

1.       Conduct a public hearing to consider an appeal filed by Vinita Varma and a separate appeal filed by Alan and Alvina Lundberg.

2.       Deny the appeal filed by Vinita Varma.

3.       Deny the appeal filed by Alan and Alvina Lundberg.

4.       Affirm the decision of the Planning Commission by the following actions:

a.       Determine the project is Exempt from environmental review pursuant to Section 15301 of the CEQA Guidelines and Section 18.36.030 of the Placer County Environmental Review Ordinance (Class 1 – Existing Facilities).

b.       Deny the Variance for any portion of the lower deck (including the horizontal girder and corner vertical post) to remain within the five-foot setback; and

c.        Approve the Variance to allow a maximum three-foot encroachment into the five-foot setback for the upper deck and all the appurtenances thereto.

There are no net County costs associated with these actions.

Action:

                        Attachments 1-14

                        Attachment 15

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 2.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of June 17, 2014.  Chairman Duran absent.

       Action:

 

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Tahoe Basin Community Plan Update Status Report

1.       Tahoe Basin Community Plan Update – Status update.  No Board action is requested.

 

b.    Martis Fund Workforce Housing Program, Request for Staff Administration and Waiver of Staff Charges

1.    Authorize the Community Development Resource Agency (CDRA) Director to enter into a one-year agreement (subject to County Counsel and Risk Management review and approval) with the Martis Fund Board of Directors  to allow the County to administer the Martis Fund Workforce Housing Program, which includes approximately $500,000 in down payment assistance funds; and

2.    Waive the collection of staff charges, estimated at $44,200 for the administration of the Martis Fund Workforce Housing Program, thereby allowing all monies to be made available for loans to eligible candidates.

There is no new net County cost associated with this action.

Action:

 

c.    Cabin Creek Biomass Facility Update

1.    Cabin Creek Biomass Facility – Status update.  No Board action is requested.

 

 4.   FACILITY SERVICES

a.    Solid Waste Handling Services in Franchise Areas 2 and 3, Approval of Deal Points for Agreement Extension

1.    Approve Deal Points for an extension to the Agreement with Placer County Eastern Regional Landfill, Inc. and Tahoe Truckee Disposal, Inc. for solid waste handling services in Franchise Areas 2 and 3, which includes unincorporated Placer County east of Colfax to the Nevada state line, and authorize staff to enter into negotiations for the extension, with no net County cost.

Action:

 

 5.   HEALTH & HUMAN SERVICES

a.    Children’s System of Care, Payment of Intensive Residential Mental Health Services

1.       Authorize the Auditor-Controller’s Office to establish a maximum payment authorization (“umbrella contract”) for FY 2014-15 in an amount not to exceed $585,000 ($76,000 net County cost) to provide specialized mental health services by an identified list of group home providers, approve the provider list, authorize the Chair to sign the individual provider agreements, authorize the Director of Health and Human Services to sign subsequent amendments consistent with the agreement’s subject matter and scope of work, and authorize the Director of Health and Human Services to amend the list of providers as necessary and to sign any new individual provider agreements after approval as to form by County Counsel and Risk Management.

Action:

 

b.    Human Services, Contract, Tahoe Truckee Community Foundation, Co-Locate Human Services Programs to Community House

1.    Approve a full service use agreement with Tahoe Truckee Community Foundation in the amount of $9,600 (no net County cost) from July 1, 2014 through June 30, 2015 to co-locate Human Services programs including the Women, Infants and Children (WIC), CalFresh, Medi-Cal and CalWORKs programs at the newly opened Community House to better serve the needs of Placer County residents in the Tahoe region, and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the total contract amount, consistent with the agreement’s subject matter and scope of work.

Action:

 

 6.   COUNTY EXECUTIVE

a.    Status Report Presentation Regarding Tahoe Basin Town Center Investment Incentives Business Plan

1.    Receive a status report regarding the Tahoe Basin Investment Incentives Business Plan.

Action:

 

b.    North Lake Tahoe Resort Association Two Year Contract

1.    Approve a two-year contract with the North Lake Tahoe Resort Association (NLTRA) to promote tourism and provide guidance on transportation and infrastructure project expenditures at a first year cost of $5,151,523 fully funded by Transient Occupancy Tax (TOT) revenue as a budgeted net county cost, for the periods of FY 2014-15 and FY 2015-16.

Action:

 

c.    Squaw Valley Museum Concept Plan

1.    Receive a presentation by County staff and Ward Young Architects regarding the Squaw Valley Entrance Site Assessment & Concept Plan, and provide potential direction as necessary.

Action:

 

d.    Ballot Measure

That the Board consider the staff report, the proposed ballot measure language and the proposed ordinance amending the Placer County Charter and take the following actions:

1.       Adopt a Resolution directing the County Clerk-Recorder/Registrar of Voters to place a ballot measure before the voters of the County proposing that Section 207 of the County Charter be amended to set and limit the salaries of members of the Board of Supervisors and requesting that the measure be consolidated with the general election to be held November 4, 2014; and;

2.       Introduction of an Ordinance amending the Placer County Charter, Article 2, Section 207, setting and limiting salaries of members of the Board of Supervisors and;

3.       Direct the Placer County Auditor-Controller to review the measure and prepare a fiscal impact statement which estimates the amount of any increase or decrease in revenues or costs to the county if the proposed measure is adopted.

Action:

 

 7.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   ProCentury Insurance Company v. Martha E. Romero, Romero Law Firm, et al.

       U.S.D.C. Central District Case No. 5:14-cv-01158-VAP-SPx

2.    Anticipated Litigation (Government Code §54956.9(d)(4):

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9: two potential cases.

(B)  §54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS

(a)   Property:  APN 027-020-10-100 (El Dorado County)

       Agency Negotiators: David Boesch, Mary Dietrich, Paul Griffith, Jennifer Merchant and Gerald O. Carden

       Negotiating Parties: County of Placer, Peasho Management, LLC,

       Under Negotiation: Price, terms of payment, or both

       CLOSED SESSION REPORT

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

 8.   ORDINANCES – Second reading:

a.    County Executive/Placer Public Employees Organization

It is recommended that your Board take the following actions:

1.    The provisions contained in the Memorandum of Understanding between the County of Placer and the Placer Public Employee Organization for the General and Professional Units adopted July 8, 2014, shall become effective the first full pay period after adoption of these related ordinances or on the date indicated in the adopted MOU.

2.    Adopt an Ordinance adjusting the compensation and employment terms for Placer Public Employee Organization represented employees, which shall become effective the first full pay period after adoption or on the date indicated in the ordinances.

3.    Adopt an un-codified Ordinance adjusting salaries, compensation, and benefits for Placer Public Employee Organization represented employees, which shall become effective the first full pay period after adoption or on the date indicated in the ordinances.

 

b.    County Executive/Placer County Fee Ordinances and Schedules

1.    Adopt an Ordinance amending Placer County Code Sections 2.116.110, 2.116.070, 2.124.030, 6.04.140, 6.12.010, 6.12.040, 6.16.020, 6.20.060, and 6.20.070, and repealing sections 2.116.100, 2.116.111, 2.116.115, and 2.116.130 regarding Health and Human Services Department and Community Development Resources Agency fees.

 

9.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    First 4 Mile Restoration Project, Truckee River Watershed Council Funding Agreement

1.       Authorize the Board Chair to sign a Funding Agreement between Placer County and the Truckee River Watershed Council approving an expenditure of $25,000 from the County Wetland Trust Fund account for specific restoration and recreational improvements on the Truckee River.

2.       Authorize the transfer of $25,000 from the Wetland Trust Fund account to the Planning Services Division appropriation.

       There is no new net County cost associated with this action. 

 

b.    Bay Delta Conservation Plan Draft EIR/EIS Comment Letter

1.    Authorize the Chair to sign a comment letter on behalf of the Board of Supervisors on the Draft EIR/EIS for the Proposed Bay Delta Conservation Plan Project. There is no net County cost associated with this action. 

 

c.    U.S. Forest Service Lake Tahoe Basin Management Unit Master Stewardship Agreement #11-Sa-11051900-006 Supplemental Project Agreement

1.    Authorize the Board Chair to sign a Supplemental Project Agreement under Master Stewardship Agreement #11-SA-11051900-006 with the U.S. Forest Service/Lake Tahoe Basin Management Unit for the Beaver Biomass Fuel Project. There is no net County cost associated with this action. 

 

d.    Third-Party Plan Check Services Process and Fee Adjustment

1.       Receive information on the third-party Building Plan Check Services Process, and

2.       Approve a Resolution to reduce Building Services plan check fees by 40 percent for third-party plan check.

       There is no net County cost associated with this action.

 

10.  COUNTY EXECUTIVE

a.    Class Specification and Salary Grade for Director of Communications and Public Affairs

       It is recommended that the Board approve:

1.       Class Specification and Salary Grade for the Director of Communications and Public Affairs in the County Executive Office;

2.       Placement of the Director of Communications and Public Affairs in the unclassified service; and

3.       Direct staff to include revisions in the uncodified ordinance along with other revisions as appropriate with adoption of the Final Budget.

 

11.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Projects Funded from the Secure Rural Schools & Community Self-Determination Act of 2000 and the Emergency Economic Stabilization Act of 2008

1.    Re-appropriate a $10,000 BOS approved use of Secure Rural Schools & Community Self Determination Act of 2000 Title III discretionary funds from FY 2010/2011 from Defensible Space Inspections to now be used to manage fuels created by ongoing defensible space projects and the increase in fuels management projects created by the statewide drought.  These dollars will be used as matching funds to support a Clean Air Grant for Green Waste Bins and biomass removal for public defensible space clearing and Firewise projects.

2.    Approve two projects from the Emergency Economic Stabilization Act of 2008, Title III discretionary funds, in the amount of $55,000 for,

a.       Fire mitigation program oversight - $45,000

b.       Search and Rescue on Federal Lands - $10,000

3.    The 45 day public noticing for each project has been completed.  There was no additional input received from the community during the noticing period.  Request final approval of the planned expenditures.

 

b.    Local Hazard Mitigation Plan (LHMP) Update - Pre-Disaster Mitigation Competitive Grant Program

1.    Accept a Federal Emergency Management Agency Pre-Disaster Mitigation Competitive Grant of $150,000 to update the Local Hazard Mitigation Plan (LHMP).

2.    Approve a Resolution authorizing designated staff to execute for and on behalf of Placer County for all actions necessary to obtain and manage funds in the Federal Emergency Management Agency (FEMA) FY 2013 Pre-Disaster Mitigation Grant Program.

 

12.  FACILITY SERVICES

a.    Property Management, Access and Parking Easements 215/217 and 219 Maple Street Properties

1.    Authorize the Director of Facility Services to prepare and finalize access and parking easements over Placer County property to benefit the properties at 215/217 and 219 Maple Street in Auburn, at no net county cost.

2.    Adopt a Resolution authorizing the Director of Facility Services, or designee, to grant and record the access and parking easements, following County Counsel and Risk Management approval.

 

b.    Parks And Grounds, Sierra Nevada Conservancy Grant, Hidden Falls Regional Park Agricultural and Public Use Improvement Project.

1.    Approve a Budget Revision creating a new Capital Project #4936 for the Hidden Falls Agricultural and Public Use Improvement Project in the amount of $407,500 with $325,000 in funding from Proposition 84 Grant Funds and $82,500 in net county cost.

 

13.  HEALTH & HUMAN SERVICES

a.    Administrative Services, Memorandum of Understanding, Nevada County for Regional Services in the North Lake Tahoe Area

1.       Approve a Memorandum of Understanding (MOU) with Nevada County for collaborative and regional health and human services in the North Lake Tahoe area from July 1, 2014 through June 30, 2015 in an amount not to exceed $95,019 ($14,250 net County cost) and authorize the Director of Health and Human Services to sign the resulting MOU and subsequent amendments up to 10 percent of the original MOU amount, and, with concurrence of the Personnel Director, other amendments that are consistent with the MOU’s subject matter and scope of work.

 

b.    Adult System of Care, Contract, Nancy Bloom, LCSW, Clinical Supervision and Training

1.    Approve an agreement with Nancy Bloom, LCSW to provide clinical supervision and training to pre-licensed therapist interns from July 1, 2014 through June 30, 2016 in an amount not to exceed $56,250 (no net County cost), and authorize the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the original contract amount, consistent with the agreement’s subject matter and scope of work.

 

c.    Human Services, Change Order to Blanket Purchase Order No. BP02419, BIT California, LLC for CalWORKs

1.    Approve a Change Order to Blanket Purchase Order No. BP020419 with BIT California, LLC for CalWORKs Information Network (CalWIN) printing and mailing services, increasing the amount of the agreement by $50,000 ($2,500 net County cost), for a revised total of $204,000 from April 1, 2013 through July 31, 2014, and authorize the Purchasing Manager to sign the change order.

 

14.  PERSONNEL

a.    Civil Service Commission legal services contract with the Law Office of William Wright

1.    Authorize the County Executive Officer to sign a contract with the Law Office of William Wright for legal services in support of the Civil Service Commission, in an amount not to exceed a budgeted net county cost of $35,000, for the period of FY 2014-2015.

 

b.    Law Office of Liebert Cassidy Whitmore Contract

1.    Authorize the County Executive Officer to sign a contract with the Law Office of Liebert Cassidy Whitmore (LCW) for participation in the Gold Country Employment Relations Consortium in an amount of $5,890.50 funded by the Personnel Department as a budgeted net County cost for the period of FY 2014-15.

 

c.    Minimum Wage Increase, Occupational Trainee

1.    Introduction of an un-codified Ordinance amending Placer County Code, Chapter 3, Section 3.12.010 to reflect a salary adjustment for the Occupational Trainee classification in order to comply with California State minimum wage laws.

 

15.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Award Agreement, ASTRO System Upgrade/Administrative Services/Telecommunications

1.    Approve the sole source award of a two-year ASTRO System Upgrade Agreement to Motorola, Inc. in support the County’s Interoperable Radio Network Project, funded by the Administrative Services Department’s Telecommunication Division and the Countywide Radio Project’s FY 2014/15 proposed budget, and authorize the Purchasing Manager to execute the related contractual documents in the not-to-exceed annual amount of $240,000, with no additional net county cost.

 

b.    Approve Change Order, Armed Security Services/Child Support Services

1.    Approve Change Order No. 2 to Blanket Purchase Order No. 20787 with Universal Protection Service LP of Pasadena, CA for armed guard security services for Placer County Department of Child Support Services to increase the blanket purchase order amount by $10,200 resulting in a new maximum amount of $60,200, funded in the FY 2014-15 Proposed Budget with no new net County cost, and authorize the Purchasing Manager to sign the resulting change order.

 

16.  PUBLIC WORKS

a.    Abandonment of a Portion of an Easement for Electric and Telephone Service Located at 1300 Mineral Springs Road in Alpine Meadows

1.       Adopt a Resolution to abandon a portion of an easement for Electric and Telephone Service on Lot 239, Alpine Meadows Estates Subdivision, Unit #8.  There is no net County cost.

 

b.    Abandonment of a Portion of a No Vehicular Access Strip Located at 4580 Lake Forest Drive in Loomis

1.       Adopt a Resolution to abandon a portion of a No Vehicular Access Strip on Parcel 4, Parcel Map DPM 20050157, in Loomis.  There is no net County cost.

 

c.    Cook Riolo Road At Dry Creek Bridge Replacement Project, Contract No. 1125 – Notice Of Completion

1.       Adopt a Resolution accepting the Cook Riolo Road at Dry Creek Bridge Replacement Project as complete.

2.       Authorize the Director of Public Works to execute the Notice of Completion for the Cook Riolo Road at Dry Creek Bridge Replacement Project. There is no net County cost.

 

d.    Fleet Services Budget Revision and Revision to Master Fixed Asset List for One Probation Kitchen Truck

1.       Amend the FY 2014/15 Master Fixed Asset List (MFAL) to add one Probation Kitchen Truck in the amount of $120,000, funded through the Fleet Services Replacement Reserves and collected equipment replacement funds.

2.       Authorize the Purchasing Manager to solicit bids and issue a Purchase Order for the vehicle. There is no net cost to the County.

3.       Approve a Budget Revision to add $120,000 to the Fleet Fixed Asset Account to cover the cost of the truck.

 

e.    PSA No. 1189 with HDR, Inc. for Construction Management Services for PC 2981, High Friction Surface Treatment Project

1.       Adopt a Resolution authorizing the Chair of the Board of Supervisors to sign and execute Contract #1189 for construction management, construction inspection, and product testing with HDR, Inc. in an amount not to exceed $150,000, with County Counsel’s and Risk Management’s review and approval.

2.       Authorize the Director of Public Works to sign and execute subsequent contract amendments up to ten percent of the contract amount as needed. There is no net County cost.

 

f.     Road Maintenance Appropriation Budget Revision/Master Fixed Asset List Revision for an Equipment Truck

1.       Approve a Budget Revision to appropriate $7,200 in the Road Maintenance budget to Account 4451, Fixed Assets;

2.       Approve the addition of a drop deck equipment trailer to the Master Fixed Asset List.  There is no net County cost.

 

g.    Snow Creek SEZ Restoration Project, Construction Contract #1157

1.       Adopt a Resolution allocating additional funds for Contract #1157 with Burdick Excavating Co., Inc., in the amount of $12,048.  There is no new net County cost.

2.       Authorize the Director of Public Works to approve the change order in the same amount to support additional work for the Snow Creek SEZ Restoration Project.

 

17.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $500 in Revenue Sharing monies to the Roseville Chamber’s 19th Annual SPLASH event, as requested by Supervisor Uhler ($500).

 

b.    Approve appropriation of $500 in Revenue Sharing monies to the Placer People of Faith Together/Growing Peace Camp, as requested by Supervisor Holmes ($500).

 

18.  SHERIFF

a.    Emergency Helicopter Repair

1.       Approve the emergency repair for the Sheriff’s Office Air Operations helicopter for a budgeted net county cost of $21,141 to Cascade Airframe Repair.

 

19.  TREASURER-TAX COLLECTOR

a.    2014-15 Tax and Revenue Anticipation Notes

1.    Adopt Resolutions (3) providing for the temporary borrowing of funds through the issuance of 2014-15 Tax and Revenue Anticipation Notes (TRAN) in the names and amounts of the following school districts: (1) Loomis Union ($4,000,000), (2) Roseville Joint Union High ($15,000,000) and (3) Western Placer Unified ($10,000,000).

 

b.    mPOWER TRAN and Processing Fee Waiver

1.    Adopt a Resolution authorizing the issuance of a County of Placer, 2014-2015 Placer mPOWER Program Administration Tax and Revenue Anticipation Note (the “TRAN”) and approving sale of the TRAN to the Placer County Treasurer in an amount not to exceed $2.1 Million at an interest rate of 0.75%.

2.    Approve waiver of the mPOWER processing fee of $1,300 per commercial project and $500 per residential project for any project that includes a water conservation component of at least $1,000 or more for applications received between August 1 and October 31, 2014.

***End of Consent Agenda***

 

ADJOURNMENT – Adjourn to Customs House, 600 North Lake Boulevard, Tahoe City.

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

August 26, 2014

September 9, 2014

September 23, 2014

October 7, 2014

October 20, 2014

October 21, 2014