COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, SEPTEMBER 23, 2014

AGENDA

9:00 a.m.

 

Jack Duran, District 1, Chairman                                                                          David Boesch, County Executive

Robert Weygandt, District 2                                             Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                      Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Chairman Duran.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:05 a.m.

 1.   BOARD OF SUPERVISORS

a.    Commendation

1.    Presentation of a Commendation honoring Rui Cunha, Assistant Director of Emergency Services, for his dedicated service to Placer County.

 

9:10 a.m.

 2.   BOARD OF SUPERVISORS

a.    Commendation

1.    Presentation of Commendation to recognize Jayne Goulding for more than 40 years of service to the citizens of Placer County.

 

 9:20 a.m.

 3.   FACILITY SERVICES

a.    Annexation of Lynch Property to County Sewer Maintenance District 3

1.    After holding a Public Hearing, adopt a Resolution annexing the property owned by Marcia T. Lynch, APN 037-111-001-000, located on Peach Drive in the Horseshoe Bar area, into the boundaries of Placer County Sewer Maintenance District 3 (SMD 3) at no net County cost.

       Action:

 

9:45 a.m.

 4.   COUNTY EXECUTIVE

a.    Placer County Peace Officers’ Association Appeal Hearing

1.    In the matter of the appeal by Placer County Peace Officers’ Association of Denial of Unit Modification Petition, the parties request that the Board of Supervisors decide whether the PCPOA’s petition was properly filed pursuant to the County’s Employer-Employee Relations Policy.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 5.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of July 8, 2014.  Supervisor Weygandt and Montgomery absent.

Action:

 

 6.   FACILITY SERVICES/ENVIRONMENTAL ENGINEERING

a.    Auburn Jail Lift Station Improvements Project No. 4855, Construction Award

1.    Award the bid for construction of the Auburn Jail Lift Station Improvements Project No. 4855 (Project), to Vinciguerra Construction (Vinciguerra) from Sutter Creek, CA in the amount of $844,088 funded within the Capital Project Budget with previously budgeted net County cost.

2.    Approve a Resolution authorizing the Director of Facility Services, or designee, to execute a contract with Vinciguerra and any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code in an amount not to exceed $945,000 which includes the base contract ($844,088) and an approximate 12% contingency, upon approval of County Counsel and Risk Management.

Action:

 

b.    Donation of a Mobile Water Purification System

1.    Accept a donation of a Mobile Water Purification System with a value of $49,950 from Raley’s and add this equipment to the Master Fixed Asset List at no net county cost.

2.    Authorize the Chairman to sign the Memorandum of Understanding between Placer County and Raley’s.

Action:

 

 7.   HEALTH & HUMAN SERVICES

a.    Health & Human Services/Administrative Services, Consultant Contract, Marbut Consulting, Homeless Needs Assessment and Action Plan

1.    Approve a contract with Marbut Consulting to provide a homeless needs assessment and action plan not to exceed $49,500 and authorize the Director of Health and Human Services to sign the resulting contract and subsequent amendments up to 10 percent of the original contract amount, consistent with the contract’s subject matter and scope of work.

Action:

 

b.    Adult and Children’s System of Care, Placer County Mental Health Services Act Plan 2014-2017 and Expenditure Plan

1.    Adopt the Placer County Mental Health Services Act Plan 2014-2017 and Expenditure Plan.

Action:

 

c.    Adult and Children’s System of Care, Mental Health Service Act Contracts and Two Budget Revisions

1.    Approve the award of Request for Proposals (RFP) No. 10351 for Mental Health Services Act (MHSA) to the 12 proposers identified in Attachment 2;

2.    Approve the 12 contracts identified in Attachment 2 awarded as a result of RFP No. 10351 to provide MHSA services from October 1, 2014 through June 30, 2016 in an aggregate amount not to exceed $12,771,463 ($190,657 net County cost), and authorize the Director of Health and Human Services to sign the agreements and subsequent amendments up to a total of 10 percent or $49,999, whichever is less, of each contract amount, consistent with the current agreements’ subject matter and scope of work;

3.    Approve the six sole source contracts identified in Attachment 3 to provide MHSA services from October 1, 2014 through June 30, 2016 in an aggregate amount not to exceed $1,931,550 ($12,000 net County cost), and authorize the Director of Health and Human Services to sign the agreements and subsequent amendments up to a total of 10 percent or $49,999, whichever is less, of each contract amount, consistent with the current agreements’ subject matter and scope of work;

4.    Approve two budget revisions to appropriate $1,393,848 in Mental Health Services Act and Federal Medi-Cal funds and corresponding expenditures to the Department’s FY 2014-15 Final Budget.

Action:

 

d.   Adult and Children’s System of Care, Contracts, Mental Health Services Act FY 2014-16

1.    Approve the award of Request for Proposals (RFP) No. 10345 for Adult and Children’s Specialty Mental Health Services to Sierra Mental Wellness Group and FamiliesFirst, Inc., dba EMQ FamiliesFirst, and

2.    Approve contracts from October 1, 2014 through June 30, 2016 and authorize the Director of Health and Human Services to sign subsequent amendments up to a total of $49,999 per contract, consistent with the agreements’ subject matter and scope of work:

a.    Specialty mental health services for adults in Placer County and triage services for transitional age youth and adults to Sierra Mental Wellness Group, for a total not to exceed $1,829,756.

b.    Specialty mental health services for children in Placer County to FamiliesFirst, Inc., dba EMQ FamiliesFirst, for a total not to exceed $1,782,721.

Action:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

 8.   ORDINANCE – Second Reading:

a.    County Executive, FY 2014-15 Final Budget, Personnel Allocations

1.    Adopt an Ordinance amending the personnel allocations of various departments to reflect position changes approved for the FY 2014-15 Final Budget.

 

b.    County Executive, Ordinance to Amend Salary Plan and Grade

1.    Adopt an Un-codified Ordinance to amend the Unclassified Service – Schedule of Classifications Ordinance to change the Salary Plan and Grade for Film Office Program Manager from Unclassified Service (UNCL, U24), to Unclassified Management Service (MGMT, 420).

 

c.    County Executive, Un-codified Ordinance to amend the Unclassified Service

1.    Adopt an Un-codified Ordinance to amend the Unclassified Service Schedule of Classifications Ordinance deleting the Assistant Assessor allocation (MGMT, 474), and adding a Chief Deputy Assessor allocation (MGMT, 476).

 

 9.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of August 26, 2014.

 

b.    Commendation

1.    Approve a Commendation recognizing Norm Sayler on his 80th birthday.

 

10.  CLAIMS AGAINST THE COUNTY

a.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    14-063, Brown, Julie, $1,000,000, (Bodily Injury)

 

11.  COMMITTEES & COMMISSIONS

a.    Tahoe Cemetery District

1.    Approve the appointment of Logan Ann Carnell to Seat #2, as requested by Supervisor Montgomery.

 

12.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Engineering & Surveying Division, Morgan Ranch Phase 1 (Previously Whisper Creek) Tract No. 1010

1.       Approve the recordation of the Final Map for Morgan Ranch Phase 1.

2.       Approve the recordation of the Subdivision Improvement Agreement.

There is no net County cost associated with these actions.

 

13.  COUNTY EXECUTIVE

a.    Administration, Capital Facilities Impact Fee Annual Report

1.    Adopt a Resolution accepting the Placer County Capital Facilities Impact Fee Annual Report for FY 2013-14 as required by the County Public Facilities Fee ordinance to identify collected development fees and to record the annual cost of living adjustment (2.1%).

 

b.    Responses to Placer County Grand Jury 2013-14 Final Report

1.    Authorize the Chair to sign six letters in response to the Placer County Grand Jury’s 2013-14 Final Report.

 

c.    Merits - The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Ralph D. Gibson, Museums Administrator, Grade 441 Step 1 at $41.50 per hour, to Grade 441 Step 2 at $43.59 per hour, effective September 20, 2014 and;

2.    Gerald O. Carden, County Counsel, Grade 691 Step 3 at $93.65 per hour, to Grade 691 Step 4 at $98.34 per hour, effective June 28, 2014 and;

3.    EJ Ivaldi, Deputy Director (Planning), Grade 467 Step 1 @ $53.77 per hour, to Grade 467 Step 2 @ 56.47 per hour, effective September 20.

 

14.  DISTRICT ATTORNEY

a.    Alcohol & Drug Impaired Driver Vertical Prosecution Program Grant

1.    Approve an agreement authorizing the District Attorney, to sign the Grant Award Agreement for the Alcohol & Drug Impaired Driver Vertical Prosecution Program Grant in the amount of $332,462 from October 1, 2014 to September 30, 2015

2.    Approve a Budget Revision in the amount of $332,462 to increase revenue & expenditures for the acceptance of the Grant Award Agreement.

 

15.  FACILITY SERVICES/ENVIRONMENTAL ENGINEERING

a.    Meadow Vista Transfer Station Improvements Project No. 4903

1.    Approve the Plans and Specifications and authorize staff to solicit bids for the Meadow Vista Transfer Station Improvements Project No. 4903, estimated at a cost of $510,000, with no net county cost.

 

16.  HEALTH & HUMAN SERVICES

a.    Adult System of Care, Performance Agreement, California Department of Health Care Services FY 2014-15

1.    Approve the FY 2014-15 Performance Agreement with California Department of Health Care Services (DHCS) that sets forth the conditions and requirements for Placer County’s mental health programs, and authorize the Director of Health and Human Services to sign subsequent amendments.

 

b.    Adult System of Care, Contract, Sugden Psychiatric Services, Inc., Provide After-Hours Psychiatric Services

1.    Approve a contract with Sugden Psychiatric Services, Inc. for the provision of after-hours psychiatric services from October 1, 2014 through June 30, 2015 for a total contract amount not to exceed $49,500, and authorize the Director of Health and Human Services to sign the contract and subsequent amendments not to exceed a cumulative total of 10 percent of the original contract total, consistent with the original agreement’s subject matter and scope of work.

 

c.    Adult System of Care/In-Home Supportive Services, In-Home Supportive Services Public Authority Advisory Committee

1.    Approve reappointment of Margaret Ann Sharpan, who represents District 1, to Seat #6 on the In-Home Supportive Services Public Authority Advisory Committee, representing an IHSS service provider.

 

d.    Children’s System of Care, Re-Designate Certain Fire Stations as Newborn Safe Surrender Sites in Placer County

1.    Adopt a Resolution to re-designate certain fire stations as Newborn Safe Surrender Sites within Placer County.

 

17.  LIBRARY

a.    Tahoe City Library Closure

1.    Approve the closure of the Tahoe City Library for up to a maximum of seven days, to be determined based on carpet installation schedule, between September 30, 2014 and October 14, 2014.

 

18.  PROBATION

a.    Resolution in support of Community Recidivism Reduction Grant

1.    Adopt a Resolution authorizing the Chief Probation Officer in collaboration with the Community Corrections Partnership to accept Community Recidivism Reduction grant funds from the Board of State and Community Corrections and to allow the Chief Probation Officer to execute related agreements and to take all necessary steps to distribute grant funds to nongovernmental agencies in accordance with California Penal Code 1233.10 et al.

 

19.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Approve Change Order, Administrative Services/I.T.

1.       Approve Change Order No. 1 to Blanket Purchase Order No. BP021123 with Randstad Technologies of Sacramento, CA for information technology support services to increase the blanket purchase order amount by $150,000 resulting in a new maximum amount of $400,000, funded by the Administrative Services FY2014-15 budget with no new net County cost, and authorize the Purchasing Manager to sign the resulting change order.

2.       Approve the option to renew the blanket purchase order for one additional one-year period from January 1, 2015 through December 13, 2015 provided that the renewal amount does not exceed 10 percent of the recommended BPO amount of $400,000, funded by the Administrative Services proposed FY2105-16 budget; and authorize the Purchasing Manager to sign the resulting  Blanket Purchase Order.

 

b.    Approve Change Order, Administrative Services/I.T.

1.       Approve Change Order No. 2 to Blanket Purchase Order No. 21108 with SymSoft Solutions, LLC, of Sacramento, CA for consultant services in support of the Administrative Services Department’s Information Technology Division with a budgeted net County cost of $75,000 for a revised maximum BPO amount of $275,000 and authorize the Purchasing Manager to sign the resulting change order and,

2.       Approve the option to renew the blanket purchase order for one additional one-year period from January 1, 2015 through December 13, 2015 provided that the renewal amount does not exceed 10 percent of the recommended BPO amount of $275,000, funded by the Administrative Services proposed FY2105-16 budget; and authorize the Purchasing Manager to sign the resulting  Blanket Purchase Order.

 

c.    Award Blanket Purchase Order, Probation/Facility Services/Sheriff

1.    Approve the award of a blanket purchase order using a County of Santa Clara competitively bid public agency agreement to SAC-VAL Janitorial Supply of Sacramento, CA for janitorial supplies in the maximum amount of $225,000, for the period of October 1, 2014 through August 1, 2015, funded by the Facility Services, Probation, and Sheriff’s Office FY2014-15 budgets with no new net County cost, and authorize the Purchasing Manager to sign the related blanket purchase order.

 

d.    Approve Change Order, Sheriff

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 20928 with Herberger’s Elk Grove Funeral Chapel of Elk Grove, CA for diener services increasing the BPO amount by $40,700, resulting in a new maximum amount of $147,700, funded by the Sheriff’s Office FY 2014-15 Final Budget, with no new Net County Cost, and authorize the Purchasing Manger to sign the resulting change order.

 

e.    Approve Change Order, Sheriff

1.    Approve Change Order No. 1 to Blanket Purchase Order No. 20964 with Herberger’s Elk Grove Funeral Chapel of Elk Grove, CA for morgue transportation services increasing the BPO amount by $10,000, resulting in a new maximum amount of $59,000, funded by the Sheriff’s Office FY 2014-15 Final Budget, with no additional Net County Cost, and extending the BPO through November 30, 2014, and authorize the Purchasing Manger to sign the resulting change order.

 

f.     Approve Technical Budget Revision, Administrative Services/Telecommunications, Countywide Radio Project

1.       Approve a Technical Budget Revision within the appropriate accounts of the Countywide Radio Budget in the amount of $19,711;

2.       Approve a modification of the appropriate components to the County’s Master Fixed Asset List.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $750 in Revenue Sharing monies to The Bucks Booster Club for the Alta Vista Community Charter School Kitchen Project Fundraiser, as requested by Supervisor Holmes ($500) and Supervisor Uhler ($250).

 

b.    Approve appropriation of $1,250 in Revenue Sharing monies to the Lincoln Area Chamber of Commerce for the Annual Lincoln Showcase, as requested by Supervisor Weygandt ($1,250).

 

21.  SHERIFF

a.    California State Department of Recreation, Off-Highway Motor Vehicle Grant

1.    Adopt a Resolution authorizing the Sheriff to execute the grant award from the Off-Highway Motor Vehicle (OHV) Grant administered by the Off-Highway Motor Vehicle Recreation Division with the California Department of Parks and Recreation; approve the Budget Revision to increase revenue and expenditures for the Grant amount of $44,239 for FY 2014-15, commencing July 1, 2014 to June 30, 2015.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

October 7, 2014

October 20, 2014 (Tahoe)

October 21, 2014 (Tahoe)