COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, NOVEMBER 18, 2014

AGENDA

9:00 a.m.

Jack Duran, District 1, Chairman                                                                                                                David Boesch, County Executive

Robert Weygandt, District 2                                                                                Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Vice Chairman                                                                                                           Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

9:05 a.m.

 1.   COUNTY EXECUTIVE

a.    Public Invitation to Employee Art Show

1.    Receive a presentation announcing the public is invited to the Employee Art Show to be held November 18, 2014 through February 27, 2015.

 

9:10 a.m.

 2.   BOARD OF SUPERVISORS

a.    Commendation, Honoring Undersheriff Devon Bell

1.    Presentation of a Commendation honoring Undersheriff Devon Bell for completing the Naval Post Graduate School’s Homeland Security Master’s Degree program, with a Master’s Degree in Security Studies.

 

 9:15 a.m.

 3.   BOARD OF SUPERVISORS

a.    Commemorative Coin Presentation

1.    Present the recipients of the Commemorative Coin awards with their coin. The recipients were personally chosen by the Supervisor for their district in recognition of either their acts of heroism, longstanding community service, or exceptional acts that have dramatically improved or impacted people’s lives.

 

 9:45 a.m.

 4.   OFFICE OF EDUCATION

a.    Williams School Report

1.    Annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 5.   ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Renew Blanket Purchase Order, Administrative Services/Revenue Services

1.    Approve the renewal of a negotiated Blanket Purchase Order with the State of California Franchise Tax Board Court-Ordered Debt Collections Program for Collection Services for Administrative Services’ Revenue Services Division in the maximum amount of $1,170,000 for the period January 1, 2015 to December 31,2017, funded by the current FY 2014-15 budget and future budgets for FY 2015-16, FY 2016-17, and FY 2017-18 with no new net County cost, and authorize the Purchasing Manager to sign the BPO and associated documents.

Action:

 

b.   Award Bid, Multiple Departments

1.    Approve the award of competitive Bid No. 10383 to Elliott Auto Supply Co. doing business as Factory Motor Parts of Kansas City, MO, Cummins Pacific of West Sacramento, CA, Riverview International Trucks of West Sacramento, CA, Magnussen’s Auburn Dodge of Auburn, CA, Pape Machinery of Sacramento, CA, Owen Equipment Sales of Sacramento, CA, Maita Honda of Citrus Heights, CA, Auburn Ford of Auburn, CA, New Flyer Industries of Winnipeg, MB Canada, Valley Power Products of West Sacramento, CA, and Gold Rush Chevrolet of Auburn, CA for the purchase of Original Equipment Manufacturer (OEM) auto parts and service on an as-needed basis on behalf of the Department of Public Works Fleet Services and Road Maintenance Divisions, Department of Facility Services, Placer County Fire Department, and the Sheriff-Coroner-Marshal’s Office in the maximum aggregate amount of $638,600, funded by each department’s FY 2014-15 budget with no new net County cost, for the period of November 18, 2014 through December 31, 2015;

2.    Approve the option to renew the resulting blanket purchase orders for three additional one-year terms, and authorize change orders for additional parts or services at a combined three-year total not to exceed 10 percent ($63,860) in aggregate of the recommended award amount of $638,600; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

Action:

 

 6.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of October 7, 2014.  Supervisor Weygandt absent.

Action:

 

b.    Minutes

1.    Approve minutes of October 20, 2014.  Chairman Duran absent.

Action:

 

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Final Action on the Sheridan Community Plan Update consisting of the following: (Continued from the November 4, 2014 Board Meeting.  Public Hearing Closed.)

1.      Adopt the Negative Declaration and Errata prepared for the Sheridan Community Plan Update;

2.      Adopt a Resolution approving a General Plan Amendment to adopt the Sheridan Community Plan;

3.      Adopt a Resolution approving a General Plan Amendment to the Placer County General Plan Land Use Diagram;

4.      Adopt an Ordinance to rezone identified properties within the Plan area to achieve consistency with the proposed Plan Update land use designations; and

5.      Adopt an Ordinance approving a Zoning Text Amendment to add the definition of live/work unit and add new Section 17.52.135 Town Center Commercial Combining District to the Placer County Code Chapter 17.

       Public Hearing is Closed.

Action:

 

b.    Sunset Industrial Area Plan Update Consulting Services Contract

1.    Authorize the Chairman to sign a contract with Mintier-Harnish for the development of the Sunset Industrial Area Plan Update, including the preparation of an Environmental Impact Report (EIR), in the amount of $581,000 for FY 2014-15 and $417,885 for FY 2015-16 of budgeted net County cost.

2.    Authorize the Chairman to sign a corresponding Budget Revision appropriating $161,000 from the County Executive Office’s Community and Agency Support Fund.

Action:

 

c.    Regional University Specific Plan Backbone Infrastructure and Federal Clean Water Act Section 404 Permit

1.      Authorize County staff to work with the Regional University Specific Plan proponents to prepare application materials for a permit to discharge fill into waters of the United States pursuant to Section 404 of the Federal Clean Water Act for the purpose of constructing the backbone infrastructure to, and within, the Regional University Specific Plan project site.

2.      Authorize the County Executive Officer to execute an agreement with University Development Trust for all activities associated with the filing, processing and subsequent implementation of a wetland discharge permit, including indemnification and reimbursement provisions, subject to approval of County Counsel and Risk Management. 

3.      Authorize the CD/RA Director to sign an application for the County to be the Project Applicant for a permit to discharge fill into waters of the United States pursuant to Section 404 of the Federal Clean Water Act for the purpose of constructing the backbone infrastructure to, and within, the Regional University Specific Plan project site, once the above agreement is executed. 

Action:

 

d.    Community Development Block Grant Program, Program Income Supplemental Activities

1.    Conduct a public hearing to consider adoption of a Resolution approving submittal of supplemental activity requests to be added to Community Development Block Grant #13-CDBG-8938.

2.    Authorize the Director of Public Works to execute a revised standard agreement with the State Department of Housing and Community Development and any other documentation required to add the supplemental activities to grant #13-CDBG-8938.

3.    Authorize the Director of Community Development/Resource Agency to enter into subrecipient agreements and a loan agreement with the non-profit organizations selected to receive CDBG funds from Placer County.

       There is no net County cost associated with this action.

Action:

 

 8.   HEALTH & HUMAN SERVICES

a.    Public Health, Placer County Health Update

1.    Accept the Placer County Health Officer’s “Placer County Health Update”.

Action:

 

 9.   PUBLIC WORKS

a.    All-Way Stop, Wellington Way and Copperwood Drive

1.    Adopt a Resolution to install an All-Way Stop control at the intersection of Copperwood Drive and Wellington Way in Granite Bay.

2.    Approve the Intersection Design.

Action:

 

b.    Transfer of Residual Fixed Asset Vehicles to the Sheriff’s Office and Modifications to County Vehicle Policy

1.    Authorize the fixed asset transfer of vehicles from Department of Public Works Fleet Services to the Sheriff’s Office. There is no net county cost; and

2.    Adopt modifications to the County Vehicle Policy recognizing the establishment of an additional fleet manager and associated responsibilities.

Action:

 

10.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

       Property: APN(s): A portion of APN(s) 051-120-064 and 051-120-010 – Placer County Government Center

       Agency Negotiators: David Boesch, Mary Dietrich, Laurie Morse and Gerald O. Carden Negotiating Parties: County of Placer and Costco Wholesale Corporation

       Under Negotiation: Price, terms of payment, or both.

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the In-Home Supportive Services Public Authority for Item #18b.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

11.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of October 21, 2014. 

 

12.  CLAIMS AGAINST THE COUNTY

1.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a.    14-090, King, Jennifer, $243.55, (Property Damage)

b.    14-093, Garcia, Enrique, $47,500, (Personal Injury)

 

13.  COMMITTEES & COMMISSIONS

a.    First 5 Children and Families Commission

1.    Approve the reappointment of Phillip Williams to Seat #3, Mai-Ling Schummers to Seat #4, Calvin Walstand to Seat #8, and Jake Hanson to Seat #9.

 

b.    Placer County Parks Commission

1.    Approve the reappointment of Gregory Fayard to Seat #1 (representing District 1), and Clark Smith to Seat #2 (representing District #2).

 

c.    Library Advisory Board

1.    Approve the reappointment of Francine Yorde to Seat #2 representing District 2), as requested by Supervisor Weygandt.

 

d.    North Lake Tahoe Resort Association

1.    Approve the appointment of Sue Busby to an unexpired term ending November 30, 2015.

 

e.    North Tahoe Regional Advisory Council

1.    Approve the appointment of Meredith Rosenberg to Seat #9, as requested by Supervisor Montgomery.

 

f.     Wastewater Advisory Committee

1.    Approve the reappointments of Mark Navo to Seat #5 (Representing Septage Pumper), Guy Ostenson to Seat #6 (Representing Septic Tank Mfg.), Mike Broyer to Seat #9 (Representing Contract/Install Assoc.), Marc Lindbloom to Seat #10 (Representing Public-at-Large), and Ken Denio to Seat #12 (Representing Planning Commission).

 

14.  COUNTY COUNSEL

a.    Conflict of Interest Codes of Local Agencies in Placer County

1.    Adopt a Resolution approving Fair Political Practices Act 2014 Biennial reports and amendments to Conflict of Interest Codes of Local Agencies in Placer County.

 

b.    Conflict of Interest Code Appendix of Designated Positions

1.    Adopt a Resolution approving amendments to the County's Conflict of Interest Code Appendix of Designated Positions.

 

15.  COUNTY EXECUTIVE/ADMINISTRATION

a.    2015 Board of Supervisors Meeting Calendar

1.    Approve the 2015 meeting calendar for the Placer County Board of Supervisors.

 

16.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    2014 Penryn Fire Protection District Fire Facilities Impact Fee Study

1.    Adopt a Resolution approving the 2014 Penryn Fire Protection District Fire Facilities Impact Fee Study which includes a new capital mitigation fee for fire service set at $0.96, $1.33, $0.59, $1.27, and $0.69 per square foot of new residential, retail, agriculture, office, and industrial development respectively.

 

17.  FACILITY SERVICES

a.    Property Management, Costco Wholesale Corporation Site Access Negotiating Agreement, First Amendment

1.      Authorize the Director of Facility Services or designee to execute the First Amendment to the Site Access and Negotiating Agreement between the County of Placer and Costco Wholesale Corporation, a Washington Corporation, with no net county cost.

 

18.  HEALTH & HUMAN SERVICES

a.    Public Health Division, Contract, County of Plumas, Medi-Cal Administrative Activities/Targeted Case Management (MAA/TCM) Host Entity

1.    Approve an agreement in an amount not to exceed $2,000 (no net County cost) with the County of Plumas for its services as the host entity for the Medi-Cal Administrative Activities/Targeted Case Management (MAA/TCM) program for the period from July 1, 2014 through June 30, 2016, and authorize the Director of Health and Human Services to sign the agreement and all subsequent amendments.

 

b.    In-Home Supportive Services Public Authority

1.    Approve the reappointment of Danielle Loftis, who represents District 2, to Seat #7 on the In-Home Supportive Services (IHSS) Public Authority Advisory Committee, representing an IHSS service provider.

 

19.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Award Bid, Multiple Departments

1.    Approve the award of competitive Bid No. 10384 to Riebes Auto Parts of Auburn, CA, O’Reilly Automotive Inc. of Springfield, MO, and Elliott Auto Supply Co. doing business as Factory Motor Parts of Kansas City, MO for the purchase of aftermarket auto parts on an as-needed basis on behalf of the Department of Public Works Fleet Services, Road Maintenance, and Transit/TART Divisions, Department of Facility Services, Placer County Fire Department, and the Sheriff-Coroner-Marshal’s Office in the maximum aggregate amount of $220,000, funded by each department’s FY 2014-15 budget with no new net County cost, for the period of November 18, 2014 through December 31, 2015;

2.    Approve the option to renew the resulting blanket purchase orders for three additional one-year terms at a combined three-year total not to exceed 10 percent of the recommended award amount of $220,000; and,

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

b.    Award Bid, Public Works/Fleet, Sheriff

1.    Declare five (5) vehicles that have reached the end of their useful life as surplus and authorize their disposal.

 

c.    Approve Budget Revision, Administrative Services, Central Services

1.    Approve a Technical Budget Revision within the appropriate accounts of the FY 2014-15 Central Services Budget in the amount of $22,038 for the acquisition of an Integrated Folding System. 

2.    Approve a modification of the appropriate components to the County’s Master Fixed Asset List.

 

d.    Extend Blanket Purchase Order, Probation, Facility Services

1.    Approve a six month extension of Blanket Purchase Order No. 21044 with Roseville Equipment Services.

2.    Approve a change order for Roseville Equipment Services to increase the blanket purchase order amount by $65,000 resulting in a new maximum amount of $115,000, funded by the FY2014-15 Facility Services and Probation Departments budgets; and

3.    Authorize the Purchasing Manager to sign the resulting change order.

 

e.    Renew Blanket Purchase Order, Probation, Sheriff

1.    Approve the renewal of a blanket purchase order awarded from a Lancaster County competitive contract with Bob Barker Company, Inc. of Fuquay-Varina, NC for the purchase of inmate clothing, bedding and related accessories in the maximum amount of $185,000, for the period December 1, 2014 through November 30, 2015, funds are included in the FY2014-15 department budgets with no new net County cost;

2.    Approve the option to renew for one additional one-year term provided the Lancaster County contract remains in effect and the renewal amounts do not exceed 10 percent of the recommended maximum amount of $185,000; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

20.  PUBLIC WORKS

a.    Caltrans Cooperative Agreement Amendment No. 1, Intersection of Alpine Meadows Road and State Route 89

1.    Adopt a Resolution authorizing the Director of Public Works to execute a Cooperative Agreement No. 03-0507A1, Amendment No. 1, with Caltrans in the amount of $100,000 for construction of intersection improvements at the intersection of Alpine Meadows Road and State Route 89.  There is no net County cost.

 

b.    Dollar Creek Shared-Use Trail Project, Property Acquisition from NV Energy

1.    Adopt a Resolution approving an Agreement for Purchase and Sale of a parcel of land from NV Energy for the Dollar Creek Shared-Use Trail Project for the amount of $350,000 utilizing an acquisition grant from the California Tahoe Conservancy (CTC).

2.    Authorize the Chair to execute the Agreement and accept the Grant Deed.  There is no net county cost.

 

c.    Memorandum of Understanding with Cities of Roseville, Rocklin, Lincoln, Auburn and Town of Loomis for Cost Sharing of NPDES Phase II Permit Requirements

1.    Adopt a Resolution authorizing the Director of Public Works to enter into a Memorandum of Understanding (MOU) agreement with the cities of Roseville, Rocklin, Lincoln, Auburn, and Town of Loomis for cost sharing opportunities for implementation of the National Pollutant Discharge Elimination System (NPDES) Phase II Permit applicable within each jurisdiction.  There is no net County cost.

2.    Authorize the Director of Public Works to obligate participation in individual MOU programs or activities of up to $10,000 each, which are included within the NPDES budget.

 

d.    Pedestrian Pathway Project on Cook Riolo Road from Creekview Ranch Middle School to Baseline Road, Contract No. 1192, Drake Haglan and Associates

1.    Adopt a Resolution authorizing the Chairman to sign and execute Contract No. 1192 with Drake Haglan and Associates, Inc. in the amount of $268,795 for Civil engineering services for the pedestrian pathway project on the east side of Cook Riolo Road from the existing sidewalk at Creekview Ranch Middle School, north to Baseline Road with County Counsel and Risk Management approval. There is no net County cost.

2.    Authorize the Public Works Director to execute contract amendments for additional professional services not to exceed 10 percent of the contract amount.

 

e.    Pedestrian Pathway Project on Cook Riolo Road from Creekview Ranch Middle School to Baseline Road, Contract No. 1193, Sycamore Environmental Consultants

1.    Adopt a Resolution authorizing the Chairman to sign and execute Contract No. 1193 with Sycamore Environmental Consultants, Inc. in the amount of $109,722 for environmental related services for the pedestrian pathway project on Cook Riolo Road from the existing sidewalk at Creekview Ranch Middle School, north to Baseline Road with County Counsel and Risk Managements approval. There is no net County cost.

2.    Authorize the Public Works Director to execute contract amendments for additional professional services not to exceed 10 percent of the contract amount.

 

f.     Tahoe City Mobility Improvement Plan, Professional Services Agreement No. 1196

1.    Adopt a Resolution authorizing the Chairman to sign and approve, with County Counsel's and Risk Management's review, Professional Services Agreement (PSA) No. 1196 with Design Workshop to perform transportation planning services for the Tahoe City Mobility Improvement Plan in the amount of $70,000.  There is no net County cost.

2.    Authorizing the Director of Public Works to approve and sign future amendments up to $7,000.

 

21.  SHERIFF

a.    Department of Homeland Security Grant

1.    Approve a Budget Revision to increase revenue and expenditures in the amount of $46,948 received from the FY 2014-15 Department of Homeland Security (DHS) grant to purchase a Manipulator Arm for the Robotex Avatar Robot and to provide Air Rescue Training; and authorize the Purchasing Manager to execute any related documents for these purchases, and add the Equipment to the Master Fixed Asset List.

 

b.    Winner Chevrolet Blanket Purchase Order

1.    Approve Change Order No. 1 to the Blanket Purchase Order with Winner Chevrolet for vehicle maintenance, replacement parts and repairs for the Sheriff’s Office Fleet, increasing the amount by $55,000, for a revised budgeted Net County Cost of $100,000 for the period of April 1, 2014 through March 31, 2015, and authorize the Purchasing Manager to sign the resulting Change Order.

***End of Consent Agenda***

 

ADJOURNMENT

 

 

BOARD OF SUPERVISORS’ 2014 MEETING SCHEDULE:

December 9, 2014