COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, FEBRUARY 3, 2015

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                            David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                               Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Montgomery.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:10 a.m.

 1.   BOARD OF SUPERVISORS

a.    Proclamation

1.    Approve and present a proclamation designating February 2015 as Grand Jury Awareness Month in Placer County.

 

 9:15 a.m.

 2.   BOARD OF SUPERVISORS

a.    Commemorative Coin Presentation

1.    Present the recipients of the Commemorative Coin award with their coins. The recipients are personally chosen by the Supervisor for their district in recognition of either their acts of heroism, longstanding community service, or exceptional acts that have dramatically improved or impacted people’s lives.

 

 9:30 a.m.

 3.   PERSONNEL

a.    Employee Service Awards

1.    Presentation of 2014 County Employee Service Awards representing 945 years of service to the County.

 

10:10 a.m.

 4.   AGRICULTURE

a.    2014 Agricultural Marketing Program

1.    Presentation regarding 2014 Agricultural Marketing Program highlights and accomplishments.

 

10:30 a.m.

 5.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/FACILITY SERVICES

a.    Community Development Resource Agency/Temporary Conditional Use Permit, Placer County Government Center Temporary Emergency Shelter

1.       Conduct a Public Hearing to consider approval of a Temporary Conditional Use Permit to allow for the temporary use of an existing structure in the Placer County Government Center as an emergency shelter pursuant to the Placer County Zoning Ordinance (Article 17.56.300, Temporary Uses and Events).

2.       Determine the Temporary Conditional Use Permit categorically exempt from environmental review pursuant to provisions of Section 15301 of the California Environmental Quality Act Guidelines and Section 18.36.030 of the Placer County Environmental Review Ordinance (Class 1, Operation, leasing, licensing or alteration of existing public or private facilities).

There is no County cost associated with these actions.

Action:

 

b.    Facility Services/Temporary Emergency Homeless Shelter – Right Hand Auburn, Inc., Site Access Agreement

1.    Delegate authority to the Director of Facility Services, or designee, to execute a Site Access Agreement with Right Hand Auburn, Inc. for a temporary emergency homeless shelter in portions of Buildings 303 A/B at the Placer County Government Center in North Auburn, based on the material terms discussed in the staff report or other direction from your Board and after review and approval of County Counsel and Risk Management, and authorize the Director, or designee, to take all actions to implement and administer the Agreement on behalf of the County, at no net county cost.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Plan Check and Field Inspection Services, Qualified List and Blanket Purchase Orders

1.       Approve a one-year extension of a Qualified List of firms for plan check and field inspection services, as the result of competitive Request for Qualifications No. 10069, for the period of December 13, 2014 through February 29, 2016;

2.       Approve the renewal of Blanket Purchase Orders with Interwest Consulting Group of Elk Grove, CA, CSG Consultants of Sacramento, CA, and Willdan Engineering of Sacramento, CA, for plan check and field inspection services in the maximum aggregate amount of $1,050,000 for the period of February 3, 2015 to February 29, 2016, funded in the Building Services Division’s FY 2014-15 budget through applicant-paid fees, and to be included in the FY 2015-16 requested budget with no net County cost;

3.       Authorize the Purchasing Manager to transfer funds between blanket purchase orders as needed; and

4.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

Action:

 

 7.   HEALTH & HUMAN SERVICES

a.    Children’s System of Care, Families First, Inc., dba EMQ FamiliesFirst

1.       Approve first amendment to contract CN013339 with Families First, Inc., dba EMQ FamiliesFirst, increasing the total compensation by $144,000 for a revised aggregate amount of $732,000 from July 1, 2013 through June 30, 2015 to provide mental health specialty and Therapeutic Behavioral Services, and authorize the Director of Health and Human Services to sign subsequent amendments not to exceed $49,999, consistent with the current agreement’s subject matter and scope of work.  No new net County cost

2.       Approve first amendment to contract CN013467 with Families First, Inc., dba EMQ FamiliesFirst, increasing the total compensation by $681,667 for a revised aggregate amount of $2,464,388 from October 1, 2014 through June 30, 2016 to provide mental health specialty and psycho-educational services, and authorize the Director of Health and Human Services to sign subsequent amendments not to exceed $49,999, consistent with the current agreement’s subject matter and scope of work.  No new net County cost.

Action:

 

ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENE AS THE SUCCESSOR AGENCY TO THE FORMER

PLACER COUNTY REDEVELOPMENT AGENCY

 

8.    SUCCESSOR AGENCY

a.    Authorize Issuance of Bonds

1.    Adopt a Resolution authorizing the issuance of refunding bonds to refund outstanding bonds of the Successor Agency.

2.    Approve the Financing team inclusive of Jones Hall as Bond/Disclosure Counsel, Del Rio Advisors, LLC as Financial Advisor and Fraser & Associates as Fiscal Consultant.

Action:

Indenture of Trust

First Supplement to Indenture of Trust

Escrow Deposit and Trust Agreement

2015 Subordinate Tax Allocation Refunding Bonds

Plan of Refunding and Savings Analysis

 

ADJOURN AS THE SUCCESSOR AGENCY

TO THE FORMER PLACER COUNTY REDEVELOPMENT AGENCY

AND RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

 9.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Auburn Highway 49 Corridor Assoc. v. County of Placer, et al.

       Placer Superior Court Case No. SCV0035698

       City of Auburn, v. County of Placer, et al.

       Placer Superior Court Case No. SCV0035751

 

2.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case.

 

Adjourn as the Placer County Board of Supervisors and convene as the Placer County In-Home Supportive Services Public Authority

(B) §54957.6 – CONFERENCE WITH LABOR NEGOTIATOR

(a)   Authority negotiator: David Boesch, Maryellen Peters, Bruce Heid, Maureen Bauman, Graham Knaus, Gerald O. Carden

        Employee Organization: United Domestic Workers of America

Adjourn as the Placer County In-Home Supportive Services Public Authority and reconvene as the Placer County Board of Supervisors

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

10.  BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of December 9, 2014.

2.    Approve minutes of January 6, 2015.

 

11.  COMMITTEES & COMMISSIONS

a.    Donner Summit Municipal Advisory Council

1.    Approve the reappointment of Karen Heald to Seat #1, Patricia Malberg to Seat #2, Christopher Parker to Seat #3, Daniel Wexler to Seat #4, and James Wiggins to Seat #5, as requested by Supervisor Montgomery.

 

b.    Granite Bay Municipal Advisory Council

1.    Approve the reappointment of Eric Bose to Seat #1, Kenneth Prager to Seat #2, John Thacker to Seat #3, William Bowen to Seat #5, Suzanne Jones to Seat #6 and Virg Anderson to Seat #7, as requested by Supervisor Uhler.

 

c.    North Tahoe Regional Municipal Advisory Council

1.    Approve the reappointment of Megan Chillemi to Seat #1, John Jewett to Seat #4, Lolly Kupec to Seat #5, Katherine Hill to Seat #6, Kevin Drake to Seat #7, Eugene Roeder to Seat #8 and Meredith Rosenberg to Seat #9, as requested by Supervisor Montgomery.

 

d.    Placer County Older Adult Advisory Commission

1.    Approve the appointment of Karla Gustafson to Seat #11 (Representing A4AA Governing Board/Advisory Committee Member), and reappointment of Margaret Reilly to Seat #19 (Representing Senior Service Organization).

 

e.    Squaw Valley Municipal Advisory Council

1.    Approve the reappointment of Michelle Georgiu to Seat #1, Alisa Adriani to Seat #2, Andrew Lange to Seat #3, Brian Sheehan to Seat #4, Kevin Strange to Seat #5, Lindsay Romack to Seat #6, and Edward Heneveld to Seat #7, as requested by Supervisor Montgomery.

 

f.     Foresthill Forum Advisory Council

1.    Approve the reappointment of Sheryl Petersen to Seat #1, Gail McCafferty to Seat #2, Duane Frink to Seat #3, Sharon Page to Seat #4, Chase Dowling to Seat #5, Larry Jordan to Seat #6, and Michael Whittle to Seat #7, as requested by Supervisor Montgomery.

 

g.    Meadow Vista Municipal Advisory Committee

1.    Approve the reappointment of Anders Hauge to Seat #1, Michael Walker to Seat #2, Patrick Shea-Burgess to Seat #3, Connie Alward-Mayer to Seat #4, and Laurie Sweeney to Seat #5, as requested by Supervisor Montgomery.

 

h.    North Auburn Municipal Advisory Council

1.    Approve the reappointment of Gregory Wilbur to Seat #1, Mildred Livingston to Seat #2, Laurence Farinha to Seat #3, Dave Hungerford to Seat #4, Candace Roeder to Seat #5 and Jacquie Flecklin to Seat #6, and Mark Watts to Seat #7, as requested by Supervisor Holmes and Supervisor Montgomery.

 

i.     Weimar/Applegate/Colfax Municipal Advisory Council

1.    Approve the reappointment of David Johnson to Seat #1, Randi Swisley to Seat # 2, Alan Shuttleworth to Seat #3, Adam Lee to Seat #4, Marilynn Tausch to Seat #5 and David Wiltsee to Seat #6, as requested by Supervisor Montgomery. 

 

j.     Tahoe Basin Design Review Committee – Approve the appointment of Jonathan Chorey to Seat #7 of the Tahoe Basin Design Review Committee.

 

12.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Addition to the Master Fixed Asset List

1.    Approve an addition to the FY 2014-15 Master Fixed Asset List to add an Air Unit Source Cart with a value of $5,600, at no additional net County cost.

 

13.  DISTRICT ATTORNEY

a.    Vehicle Purchase

1.    Approve a Budget Revision to increase revenues and expenditures in the amount of $191,129 to purchase seven vehicles, one for the Alcohol & Drug Impaired Driver Vertical Prosecution Program Grant, one for the Investigative Environmental Unit and five replacement vehicles. 

2.    Authorize the Purchasing Manager to make the purchases; and

3.    Add these vehicles to the Master Fixed Asset List.

 

14.  FACILITY SERVICES

a.    Capital Improvements, Reroofing of selected buildings at the Placer County Government Center, Project No. 4901A

1.       Approve Plans and Specifications and authorize staff to solicit bids for the Placer County Government Center Reroofing Project No. 4901A, of buildings on B Avenue in the Placer County Government Center.

2.    Approve a Resolution Authorizing the Director of Facility Services, or designee, to award and execute a construction contract not-to-exceed $139,920 in budgeted net county cost, upon review and approval by County Counsel and Risk Management, and delegating authority to approve any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

 

b.    Parks and Grounds, Housing Related Park Grant—Hidden Falls Connectivity

1.       Adopt a Resolution authorizing the Director of Facility Services, or designee, to submit an application for up to $196,700 to the State Department of Housing and Community Development’s Housing Related Parks Program to fund environmental review for the Hidden Falls Trail Connectivity Project, and to execute any and all documents on behalf of the County that are necessary for the application, acceptance and administration of said grant, at no net County cost.

 

c.    Parks and Grounds, Granite Bay Parks, Trails and Open Space Assessment District

1.    Adopt a Resolution directing the preparation of the Engineer’s Report for FY 2015-16 for the Granite Bay Parks, Trails and Open Space Assessment District, at no net County cost.

 

15.  HEALTH & HUMAN SERVICES

a.    Adult System of Care, Mental Health, Alcohol and Drug Advisory Board

1.       Approve the appointment of Yvonne Bond, Family Member, District 1, Seat 14 on the Mental Health, Alcohol and Drug Advisory Board (MHADB).

 

b.    Environmental Health, Environmental Health Fee Schedule and Consumer Price Index (CPI) Adjustment

1.       Adopt a Resolution pursuant to Placer County Code Section 2.116.110 containing the current fee schedule including the annual CPI adjustment for services provided by the Environmental Health Division of the Health and Human Services Department.

 

16.  PERSONNEL

a.    Approve the creation of a new classification series to support the mPOWER program and to re-title the Investigator position.

1.    Introduction of an un-codified Ordinance amending the Classified Service, Schedule of classifications, Salary Plan and Grade ordinance to implement recommendations from the Civil Service Commission in action taken at their January 12, 2015 meeting related to the creation of job classifications for the mPOWER program and to re-title the Investigator position.

 

b.    Salary Increases - Measure F for Covered Safety Classifications

1.    Introduction of an un-codified Ordinance implementing the required salaries for the classifications covered by Measure F, and other associated law enforcement classifications as presented in the attached ordinance to be effective February 7, 2015. The total cost impact of approximately $263,824 for the remainder of the fiscal year is provided for in the current budget.

 

17.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Software System for Adult Protective Services & Public Guardian, Panoramic Software

1.       Approve the award of a purchase order to Panoramic Software Inc. of Greenbrae, CA, for the purchase and implementation of hosted software services in the total amount of $150,000 funded by the Health & Human Services FY 2014-15 budget with no new net County cost,

2.       Authorize the renewal of the hosted services in an amount not to exceed $72,000 annually for two additional years following the implementation,

3.       Authorize the Purchasing Manager to sign the resulting purchase orders, and

4.       Approve a budget revision to the Adult System of Care appropriation in the amount of $150,000, funded by increased Federal Social Services revenue.

 

b.    Biomass Removal Services, CTL Forest Management Inc.

1.       Approve the annual renewal of a negotiated blanket purchase order with CTL Forest Management Inc. of Placerville for biomass removal services in the maximum amount of $105,282 for the period of February 3, 2015 to December 31, 2015, funded by several air pollution control grants that are currently encumbered resulting in no general fund costs in the FY 2014-15 budget, and to be included in the FY 2015-16 requested budget with no general fund costs; and

2.       Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

c.    Geotechnical and Materials Testing Consultant Services, Qualified List Extension

1.       Approve a one-year extension of a Qualified List of firms for geotechnical and materials testing consultant services, as the result of competitive Request for Qualifications No. 10048, for the period of September 13, 2014 through September 12, 2015.

 

d.    Local Equipment Rental, River City Rentals and Hertz Equipment Rentals

1.       Approve the annual renewal of a competitively bid Countywide blanket purchase order with Placer Equipment Rental dba River City Rentals of Auburn, CA and Countywide blanket purchase orders using a cooperative contract with Hertz Equipment Rentals of Roseville, CA and Reno, NV for local equipment and machinery rentals in the maximum aggregate amount of $140,000, for the period of April 1, 2015 to March 31, 2016;

2.       Authorize the Purchasing Manager to sign the resulting blanket purchase orders; and

3.       Authorize the Purchasing Manager to transfer funds between blanket purchase orders as needed.

 

e.    Trailer-Mounted Brush Chipper, Cal-Line Equipment

1.       Approve the award of competitive Bid No. 10409 to Cal-Line Equipment of Sacramento, CA for the purchase of one trailer-mounted brush chipper in the total amount of $53,632, funded by Highway User Tax Account revenues with no net County cost.

2.       Authorize the Purchasing Manager to sign the resulting purchase order and related documents.

 

f.     Electric Motor Maintenance and Repair, All Electric Motors, Inc.

1.       Approve the annual renewal of a negotiated blanket purchase order with All Electric Motors, Inc. of Auburn for electric motor maintenance and repair services in the maximum amount of $120,000 for the period of February 3, 2015 to December 31, 2015, funded in Facility Services’ Sewer Maintenance Districts and Sewer County Services Areas FY 2014-15 budgets, and to be included in the FY 2015-16 requested budgets, resulting in no net County cost; and

2.       Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

g.    Magnesium Hydroxide, Hill Brothers Chemical Co., Inc.

1.       Approve Change Order No. 1 to Blanket Purchase Order No. 21063 with Hill Brothers Chemical Co., Inc. for magnesium hydroxide for Facility Services to increase the blanket purchase order amount by $21,000 resulting in a new maximum amount of $196,000, funded in Facility Services’ FY 2014-15 budget with no net County cost;

2.       Approve the annual renewal of a competitively awarded blanket purchase order with Hill Brothers Chemical Co., Inc. of Orange, CA, for magnesium hydroxide in the maximum amount of $175,000 for the period of February 3, 2015 to December 31, 2015, funded in Facility Services’ FY 2014-15 budget, and to be included in the FY 2015-16 requested budget, resulting in no net County cost; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

18.  PUBLIC WORKS

a.    Contract No. 1187, Amendment No. 3 with Vali Cooper and Associates, Inc. for Construction Inspection and Materials Testing Services for the Sierra College & Douglas Blvd. Pedestrian Facilities Improvements Project

1.    Adopt a Resolution approving and authorizing the Chair of the Board to sign and execute Amendment No. 3 to Contract No. 1187 with Vali Cooper and Associates, Inc. for construction inspection and materials testing services for the Sierra College and Douglas Blvd Pedestrian Facilities Improvements Project, with County Counsel and Risk Management’s review and approval, for an additional amount of $100,649.  The Contract Amendment would give the total contract a not to exceed amount of $184,613.

2.    Authorize the Director of Public Works to execute future contract amendments for additional professional services not to exceed 10 percent of the total contract amount for PSA Contract No. 1187. There is no net County cost.

 

19.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Approve appropriation of $2,300 in Revenue Sharing monies to The Gathering Inn to benefit their emergency housing program, as requested by Supervisor Weygandt ($300), Supervisor Holmes ($1,000), and Supervisor Uhler ($1,000).

 

b.    Approve appropriation of $100 in Revenue Sharing monies to the Thermalands Community Center Annual Crab Feed fundraising event to benefit the Thermalands Community Center, as requested by Supervisor Weygandt ($100).

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

20.  Auditor-Controller

a.    Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2014

1.    Auditor Controller’s Comprehensive Annual Financial Report (CAFR) for fiscal year ended June 30, 2014.

 

b.    Refunds of $5000 or Less – January 1, 2014 to December 31, 2014

1.    In accordance with Resolution Number 2008-35 and Government Code Section 26906, attached is a report of refunds of $5000 or less issued by the Auditor-Controller during the period of January 1, 2014 to December 31, 2014.  Refunds of $5000 or less totaled $4,308.

 

c.    Independent Accountant’s Report on the Treasurer’s Statement of Assets–September 30, 2014

1.    Auditor-Controller’s Independent Accountant’s Report on the Treasurer’s Statement of Assets.  This statement is for the quarter ended September 30, 2014.

 

21.  Personnel

a.    Classified Service Merit Increases

 

22.  Treasurer-Tax Collector

a.    Treasurer’s Statement for the month of December 2014

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

February 24, 2015

March 10, 2015

March 24, 2015