COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MARCH 10, 2015

SUMMARY ACTION

9:00 a.m.

 

Jack Duran, District 1                                                                                            David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                               Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Customs House, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

9:00 a.m.

FLAG SALUTE – Led by Supervisor Duran.

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT – 1) Julia Burrows, Director of the Governing Institute, Washington DC, advised March is Women’s History Month, stating Placer County has a woman making history on its Board of Supervisors, Supervisor Montgomery.  The Governing Institute does research, decision support, and executive education across the country.  Supervisor Montgomery was chosen during a nomination process for leadership development and job training.  Supervisor Montgomery appears in the March issue of Governing Magazine which is mailed to 85,000 city halls and state houses across the country.  2) Renee Berg, Auburn resident, requested the Board add an item to its next agenda to address lease extensions for the Dewitt buildings set for demolition, since Costco has pulled out of the option to ground lease.  3) Michael Coder, Auburn resident, requested the Board direct Facility Services to allow a 12 month lease extension for the Dewitt Theater until the disposition of the Costo project is determined or designate the Dewitt Theatre to be preserved as an historical site or museum.  4) Kay Fruichet, Newcastle resident, said Dewitt Center is mixed use public land and the public should be involved from the start.  5) Elinor Petuskey, Newcastle resident, urged the Board to stop the demolition of buildings at Dewitt Center and extend the leases for the Senior Center and Dewitt Theatre.  6) Gary Mapa, Applegate resident, voiced opposition to demolition of buildings at Dewitt until a master plan is done.  Supervisor Duran said there is transparency but the perception is that discussions are done in private but they are very public.  Chairman Uhler said the first Dewitt Master Plan was done in 1994-95 and updated in 2006-07-08.  Mary Dietrich, Facility Services Director, said we have had a document that identified the overall county needs based on demographics and very soon will be seeing those efforts in a comprehensive plan for the Placer County Government Center that takes into account a myriad of uses.  Supervisor Weygandt said he was on the Board when the Dewitt Center Master Plan was approved, after an extensive public process, that took into consideration the needs of the county’s properties at build out and how it should be consistent with the Auburn/Bowman Community Plan.

 

SUPERVISOR’S COMMITTEE REPORTS – Supervisor Holmes stated there is a concept for a multi-generational community center in North Auburn with a vision to take in the Auburn Recreation District, Boys and Girls Club, the grammar school, high school and have it an inclusive community center.  Jennifer Montgomery attended the Sierra Nevada Conservancy meeting and adopted a watershed improvement plan that ties into what Placer County has been doing in terms of focusing on forest health, fire management, and watershed management.

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:10 a.m.

 1.   PERSONNEL

a.    Service Award

1.    Presentation of 40 Year Service Award to Sheriff Edward N. Bonner.

 

 9:15 a.m.

 2.   BOARD OF SUPERVISORS

a.    Placer County 4-H All Stars

1.    Presentation by 4-H All Stars of 4-H program.

 

 9:30 a.m.

 3.   PUBLIC WORKS

a.    Removal of 7 Ton Weight Restriction on Nelson Lane North of Highway 65

1.    Public hearing closed, Ordinance, 5765-B adopted amending County Code, Chapter 10, Section 10.08.160 (P1), to remove the seven (7) ton weight restriction along Nelson Lane, north of Highway 65.  There is no net County cost.  Supervisor Weygandt recused himself when the item was called and left the meeting.

MOTION Montgomery/Duran/Unanimous  VOTE 4:0 (Weygandt absent)

AYES: Duran, Homes, Uhler, Montgomery

ABSENT: Weygandt

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 4.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of February 3, 2015.  Supervisor Duran absent.

MOTION Montgomery/Holmes/Unanimous  VOTE 4:0 (Duran abstain)

AYES: Weygandt, Holmes, Uhler, Montgomery

ABSTAIN: Duran

 

 5.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Lincoln Village 1 Tax Sharing Agreement

1.       Received an overview on the material terms presented to the County by the City of Lincoln for the Lincoln Village 1 Tax Sharing Agreement; and

2.       Provided input and direction to staff regarding recommendations to be included within the proposed tax sharing agreement.

 

b.    Contract Amendments and Budget Revision for the Placer County Conservation Plan

1.       Approved two contract amendments with ICF Jones & Stokes Inc. for assistance with the preparation of the Placer County Conservation Plan for $106,570, increasing the total to $1,214,422.

2.       Approved a contract amendment with MIG | TRA Environmental Sciences, Inc. for continued preparation of the Placer County Conservation Plan for $119,960, increasing the total to $1,746,855.

3.       Approved a contract amendment with Conservation Strategy Group for advocacy services focused on the implementation of the Placer County Conservation Plan and the Placer Legacy Open Space and Agricultural Conservation Plan for $5,667, increasing the total to $50,667.

4.       Approved a contract amendment with Dyett & Bhatia for continued preparation of the Placer County Tahoe Basin Area Plan for $35,000, increasing the total to $155,000.

5.       Approved a new appropriation of $50,000 for the preparation of a new North Tahoe Regional Affordable Housing Needs Assessment.

6.       Approved a Budget Revision to increase the Planning Service Division budget from appropriation 10070–Community and Agency Support in the amount of $317,197 to continue work on the Placer County Conservation Plan (PCCP) and the Tahoe Basin Area Plan.  This Budget Revision will also initiate the preparation of a Tahoe Area Regional Housing Needs Analysis.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 6.   FACILITY SERVICES

a.    Property Management, Human Services Employment Services- Lease Amendment No. 3

1.       Approved Lease Amendment No. 3 to CN028129 between the County of Placer and Sunset Commercial Center, LLC, allowing for tenant improvements totaling $445,000 for the purpose of expanding the Human Services Employment Services Program activities and construction of facility improvements at Children Systems of Care. The total project cost is estimated at $520,200 funded by FY 2014-15 budgeted capital funds ($465,624), program funds ($17,000), and a landlord contribution ($37,576), plus a new annual lease payment of $60,120 to be funded by the Department of Health and Human Services.

2.       Resolution 2015-046 adopted authorizing the Director of Facility Services, or designee, to finalize negotiations, execute, and administer the Lease Amendment, based on the Material Terms.

MOTION Holmes/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 7.   PUBLIC WORKS

a.    Dowd Road over Yankee Slough Bridge Replacement Project- Contract No. 1200

1.    Resolution 2015-047 adopted awarding Contract No. 1200 for the construction of the Bridge Replacement Project on Dowd Road over Yankee Slough to McGuire and Hester in an amount not to exceed $2,568,944 with County Counsel and Risk Management’s review and approval. There is no net County cost.

2.    Authorized the Chairman to execute Contract No. 1200.

3.    Authorized the Director of Public Works to execute contract change orders up to an additional 10 percent of the contract amount.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

8.    COUNTY EXECUTIVE

a.    North Lake Tahoe Resort Association FY 2015-16 Capital Projects

1.    Approved North Lake Tahoe Transient Occupancy Tax infrastructure account expenditure in the total amount of $1,481,609 for 10 projects, at no net cost to the County general fund.

MOTION Montgomery/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

b.    Commendation

1.    Presentation of a Commendation honoring Allison Carlos, Principal Management Analyst for 25 years of service to Placer County.

 

 9.   COUNTY COUNSEL/CLOSED SESSION REPORT:

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Auburn Highway 49 Corridor Assoc. v. County of Placer, et al., Placer Superior Court Case No. SCV0035698 – The Board gave direction to Counsel.

(b)   City of Auburn, v. County of Placer, et al., Placer Superior Court Case No. SCV0035751 – The Board gave direction to Counsel.

 

Adjourned as the Placer County Board of Supervisors and

Convened as the Placer County In-Home Supportive Services Public Authority

 

(B) §54957.6 – CONFERENCE WITH LABOR NEGOTIATOR – The Board heard a report from the Labor Negotiation Team and gave direction to their Labor Negotiators.

(a)   Authority negotiator: David Boesch, Maryellen Peters, Bruce Heid, Maureen Bauman, Graham Knaus, Gerald O. Carden

        Employee Organization: United Domestic Workers of America

 

Adjourned as the Placer County In-Home Supportive Services Public Authority and

Reconvened as the Placer County Board of Supervisors

 

CONSENT AGENDA – Consent Agenda approved with action as indicated.

MOTION Duran/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10.  BOARD OF SUPERVISORS

a.    Reimbursement Claim

1.    Approved payment of reimbursement claim to Larry Sevison in the amount of $271.20 for eligible meals, mileage and meeting expenses associated with participating in Tahoe Regional Planning Agency (TRPA) meeting on January 29, 2014.

 

11.  CLAIMS AGAINST THE COUNTY

a.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.       15-007, Skipper, Lorel-Lei, Unknown, (Personal Injury)

b.       15-012, Goux, Jay, $136.50, (Property Damage)

c.        15-016, Rains, Darren, $25,000 (Bodily Injury)

 

12.  COMMITTEES & COMMISSIONS

a.    Greater Auburn Area Fire Safe Council

1.    Approved the reappointment of Katharine Remaley to Seat #3 (representing District 3), and Frances Kehoe to Seat #4 (representing District 5).

 

b.    Placer Sierra Fire Safe Council

1.    Approved the reappointment of Michelle Hamil to Seat #2 (representing Meadow Vista), Karina Silvas to Seat #4 (representing Placer Hills Fire Protection Dist.), and William Hart to Seat #6 (representing Secret Town/Emigrant Gap)

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Plan Review and Inspection Service Contract with Broadspec, Inc.

1.    Authorized the Building Services Division to execute a contract with Broadspec, Inc. to provide plan review and inspection services for the Welk Northstar Resort Bldg C Project.  There is no net County cost associated with this action as all costs for the plan review and inspection services will be paid by the applicant, Welk Northstar Resorts.

 

14.  COUNTY CLERK/ELECTIONS

a.    Satellite Warehouse and Training Facility

1.    Authorized the initiation of a building selection process for a Clerk-Recorder-Elections Satellite Warehouse and Training Facility and approve Exhibit “A,” for Building Solicitation – Clerk-Recorder-Elections Satellite Warehouse and Training Facility.

 

15.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Comcast Acquisition of Time Warner Cable

1.    Authorized the Chairman to sign a position letter requesting a Public Benefit as a condition of approval for the proposed Comcast acquisition of Time Warner Cable.

 

b.    Personnel/Risk Management Labor Relations, Jail Incentive Pay

1.    Ordinance introduced, first reading waived, amending County Code Chapter 3, Section 3.12.020 to modify Jail Incentive Pay.

 

16.  COUNTY EXECUTIVE/RISK MANAGEMENT

a.    Designation of Smoking Areas

1.    Ordinance introduced, first reading waived, amending Ordinance 5631-B addressing Chapter 8 of the Placer County Code, Articles 8.12.10 and 8.12.20, Designation of Smoking Areas, to include the use of e-cigarettes and “vaping”.

 

17.  DISTRICT ATTORNEY

a.    Out of State Travel

1.    Authorized out of state travel for two County employees, three law enforcement detectives and one rape crisis center advocate to travel to the International Conference on Sexual Assault, Domestic Violence and Campus Responses in New Orleans, Louisiana from April 7, 2015 through April 9, 2015.  The total cost for travel, lodging, per diem, and registration is estimated to be $11,857.

 

18.  FACILITY SERVICES

a.    Building Maintenance, Payment for Services Provided by Belfor Property Restoration at Dry Creek Fire Station

1.    Approved payment for services provided by Belfor Property Restoration at the Dry Creek Fire Station for mold remediation in the amount of $13,214.52 in budgeted net county cost.

 

19.  PUBLIC WORKS

a.    Coon Clean Water Pipe, Phase 1, Contract No. 000918

1.    Approved the project plans and specifications for use in bidding and construction of the Coon Clean Water Pipe - Phase 1.  There is no net County cost.

2.    Authorized the Chairman to sign the title sheet of the plans.

3.    Authorized the Department to advertise for bids.

 

b.    Snow Creek SEZ Restoration Project, Construction Contract No. 1157

1.    Resolution 2015-045 adopted allocating additional funds for Contract No. 1157 with Burdick Excavating Co., Inc., in the amount of $7,142 to finalize the last payment on the contract.  There is no net County cost.

2.    Authorized the Director of Public Works to approve the final contract payment for the Snow Creek Restoration Project.

 

c.    Wayfinding Signage Pilot Project, Construction Contract No. 000915

1.    Approved the project plans and specifications for use in bidding and construction of the Wayfinding Signage Pilot Program. There is no net County cost.

2.    Authorized the Chairman to sign the title sheet of the plans.

3.    Authorized the Department to advertise for bids.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Rocklin Area Chamber of Commerce

1.    Approved appropriation of $250 in Revenue Sharing monies to the Rocklin Area Chamber of Commerce to help fund the 2015 State of the City Address event, as requested by Supervisor Weygandt ($250).

 

b.    KidsFirst

1.    Approved appropriation of $750 in Revenue Sharing monies to KidsFirst for their annual Blue Tie Affair fundraising event to benefit child abuse prevention programs, as requested by Supervisor Holmes ($500), and Supervisor Uhler ($250).

 

c.    Placer Care Coalition

1.    Approved appropriation of $500 in Revenue Sharing monies to the Placer Care Coalition’s Annual Raising Spirits 2015 fundraising event to benefit the homeless and those in need within our community, as requested by Supervisor Uhler ($500).

 

d.    Placer Society for the Prevention of Cruelty to Animals

1.    Approved appropriation of $200 in Revenue Sharing monies to the Placer Society for the Prevention of Cruelty to Animals (SPCA) for their annual Funny Bones Comedy & Awards Night to benefit SPCA programs, as requested by Supervisor Holmes ($200).

 

21.  SHERIFF

a.    Graphic Equipment Purchase

1.    Approved a Budget Revision to move $16,891 within the Sheriff’s FY 2014-15 Final Budget to purchase graphics equipment for the Vehicle Maintenance Unit, and authorized the Purchasing Manager to execute all related documents, and add the equipment to the Master Fixed Asset List.

 

 

b.    Patrol Vehicle Purchases

1.       Approved a Budget Revision to move $103,593 within the Sheriff’s FY 2014-15 Final Budget to purchase three (3) replacement vehicles.

2.       Authorized the Purchasing Manager to utilize the cooperative agreement with the California Emergency Management Agency (Cal EMA) 1122 Public Safety Procurement Program (PSPP) of Mather, CA for the purchase of two (2) Chevrolet Tahoe’s and one (1) Chevrolet Colorado in the aggregate amount of $103,593, and add the vehicles to the Master Fixed Asset List.

 

c.    Commendation

1.       Approved a Commendation commending Steve Park for 23 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

22.  Personnel

a.    Classified Service Merit Increases

 

ADJOURNMENT – Next regular meeting, Tuesday, March 24, 2015/

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

March 24, 2015

April 7, 2015

April 27, 2015 (Tahoe)

April 28, 2015 (Tahoe)