COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, APRIL 28, 2015

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                            David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                               Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                                                 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings.  If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Tahoe Event Center

8318 North Lake Boulevard

Kings Beach,  CA  96143

 

9:00 a.m.

 

FLAG SALUTE – Led by Chairman Uhler

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Successor Agency for Item #22.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

9:05 a.m.

 1.   COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Presentation - Tahoe Public Art

1.    Receive a presentation by Tahoe Public Art updating the Board on the status of the Kings Beach roundabout public art project.

 

 9:20 a.m.

 2.   COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Presentation –Tahoe City Downtown Association

1.    Receive a presentation from the Tahoe City Downtown Association providing the Board with an annual update on the status of the Tahoe City Downtown Association.

 

 9:30 a.m.

 3.   COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Presentation - North Tahoe Business Association

1.    Receive a presentation from the North Tahoe Business Association providing the Board with an annual update on the status of the North Tahoe Business Association.

 

 9:45 a.m.

 4.   PUBLIC WORKS

a.    Master Plan Status for Martis Creek Lake and Dam Master Plan Update

1.    Receive a presentation regarding the status on the master plan update effort by the US Army Corps of Engineers, Sacramento District for the Martis Creek Lake and Dam in eastern Placer County. 

 

10:00 a.m.

 5.   PUBLIC WORKS

a.    Shared-Use Path implementation status for ‘Resort Triangle’ Area of Eastern Placer County

1.    Receive an update on the current planning and implementation status of non-motorized shared-use paths in the ‘Resort Triangle’ area of eastern Placer County.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 6.   ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Asphalt Concrete, Vulcan Materials and Teichert Aggregates

1.       Approve the award of competitive Bid No. 10420 to Vulcan Materials of Roseville and Grass Valley for the as-needed purchase of asphalt concrete products in the maximum aggregate amount of $680,000 for the period of April 28, 2015 through March 31, 2016.  Materials shall be provided to and funded by the Department of Public Works Road Maintenance Division budget for FY 2014-15 and in the requested budget for FY 2015-16;

2.       Approve the renewal of a negotiated blanket purchase order with Teichert Aggregates of Truckee, CA for the as-needed purchase of asphalt concrete products in the maximum amount of $220,000 for the period of April 28, 2015 through March 31, 2016. Materials shall be provided to and funded by the Department of Public Works Road Maintenance Division budget for FY 2014-15 and in the requested budget for FY 2015-16;

3.       Approve the option to renew the resulting blanket purchase orders for three additional one-year terms, and authorize change orders at a combined three-year total not to exceed 10 percent ($90,000) in aggregate of the recommended award amount of $900,000; and

4.       Authorize the Purchasing Manager to sign the resulting blanket purchase orders and to transfer funds between the blanket purchase orders as needed.

Action:

 

 

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Tahoe Basin Area Plan Update Status Report

1.       Receive an update on the Tahoe Basin Area Plan.  No Board action is requested. 

 

 8.   FACILITY SERVICES

a.    Environmental Engineering, Residential Bear-Resistant Garbage Can Enclosure Loan Program in Garbage Collection Franchise Areas 2 and 3

1.    Direct staff to proceed with development of an optional residential bear-resistant garbage can enclosure loan program in Franchise Areas 2 and 3, which includes unincorporated Placer County areas east of Colfax to the Nevada state line, funded through Solid Waste Management Enterprise Fund reserves, at no net county cost.

Action:

 

b.    Environmental Engineering, Solid Waste Handling Services in Franchise Areas 2 and 3

1.    Approve an Amended and Restated Agreement for Solid Waste Handling Services with Tahoe Truckee Disposal, Inc. and Placer County Eastern Regional Sanitary Landfill, Inc. to provide a 7-year extension from July 1, 2015 through June 30, 2022.  The service agreement is funded by garbage collection and processing fees for services provided in Franchise Areas 2 and 3, which includes unincorporated Placer County east of Colfax to the Nevada State line.

2.    Make a finding pursuant to Public Resources Code 21080(b)(8), the fees are derived directly from the cost of providing service and are necessary to meet operating expenses required for maintenance of service and are therefore exempt from environmental review.

Action:

 

 9.   PUBLIC WORKS

a.    Alpine Meadows Road over the Truckee River Bridge Replacement Project, Construction Update

1.    Receive an update on the Alpine Meadows Road over Truckee River Bridge Replacement Project.  There is no action being requested.

 

b.    State Transit Assistance Claim for Placer County Transit and Tahoe Area Regional Transit Submitted to Placer County Transportation Planning Agency FY 2014-15

1.    Adopt a Resolution authorizing the Chairman to execute and sign the 2014-15 State Transit Assistance (STA) Claim for Placer County Transit (PCT) and Tahoe Area Regional Transit (TART) to be submitted to the Placer County Transportation Planning Agency (PCTPA) in the amount of $624,129.  There is no net county cost.

Action:

 

10.  COUNTY EXECUTIVE/ADMINISTRATION

a.    California Tahoe Alliance Memorandum of Understanding and Conservation Strategy Group Professional Services Agreement

1.    Authorize the Chair to execute the California Tahoe Alliance (Alliance) Memorandum of Understanding (MOU) on behalf of the County. There is no net cost to the County to execute the MOU.

2.    Authorize the County Executive Officer to sign a Professional Services Agreement between Placer County and Conservation Strategy Group for advocacy services on behalf of Placer County as a member of the Alliance, in the amount of $4,500, funded by the Community and Agency Support budget, at no new net cost to the County, for the period of May through October 2015.

Action:

 

b.    Status Update on the FY 2015-16 Lake Tahoe Tourism and Promotions Budget, Request for Direction Regarding Proposed Transportation Program Expenses, FY 2014-15 North Lake Tahoe Resort Association Capital Project Expenditure Recommendation

1.    Receive a status update on FY 2015-16 Lake Tahoe Tourism Budget

2.    Provide direction on the FY 2015-16 Transportation Program budget in a total amount not to exceed $971,430;

3.    Approve North Lake Tahoe Transient Occupancy Tax Infrastructure Account expenditure for repairs to barge utilized for July 3 and 4 fireworks displays, in an amount not to exceed $22,000.

Action:

 

11.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   Fernando Abaco, Ester Abaco v. County of Placer, et al.

       Placer County Superior Court Case No.:  SCV0034909

(b)   Nicholas Sants, v. Deputy Michael Seipert, County of Placer, et al.

       U.S.D.C. Eastern District Case No. 2:15-cv-00355-KJM-CKD

(c)   Exclusive Resorts, LLC v. Board of Supervisors of Placer County, et al.

       Placer County Superior Court Case No. SCV0028222

(d)   Michael Bennet (Deceased), WCAB Claim

       WCAB Claim No. Unassigned

(e)   John Caliguire (Deceased), WCAB Claim

       WCAB Claim Nos. ADJ452992, ADJ7451867, ADJ8645279 & ADJ9872143

       CLOSED SESSION REPORT

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Successor Agency for Item #22.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

12.  ORDINANCES – Second reading:

a.    Ordinance amending Placer County Code Section 3.08.720 related to the Public Agency Eligible List (PAEL)

1.    Adopt an Ordinance amending Placer County Code Section 3.08.720 related to Public Agency Eligible List.

 

b.    Reclassification of Positions in CDRA and Facility Services for the Community Development Technician Series

1.    Adopt an Ordinance amending the un-codified Allocations of Positions to Department ordinance modifying allocated positions in the departments of Community Development Resource Agency and Facility Services.

 

13.  BOARD OF SUPERVISORS

a.    America's Most Beautiful Bike Ride

1.    Adopt a Resolution in support of the "America's Most Beautiful Bike Ride" to be held on Sunday, June 7, 2015 around Lake Tahoe.   

 

b.    Ironman Lake Tahoe

1.    Adopt a Resolution in support of the IRONMAN LAKE TAHOE triathlon on September 20, 2015 in Placer County.

 

c.    Tour de Tahoe-Bike Big Blue

1.    Adopt a Resolution in support of the Tour de Tahoe-Bike Big Blue, Ride to cure Diabetes on September 13, 2015 in Placer County.

 

d.    Minutes

1.    Approve minutes of March 10 & March 24, 2015.

 

14.  COMMITTEES & COMMISSIONS

a.    Agricultural Commission

1.    Approve the reappointment of Tony Aguilar to Seat #1 (representing Citrus Industry).

 

b.    Building Appeals Board

1.    Approve the reappointment of Richard Lewis to Seat #9 (representing Physically Disabled).

 

c.    Placer County Older Adult Advisory Commission

1.    Approve the reappointment of Antoinette Fabela to Seat #8 (Representing Public-at-Large).

 

15.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Unclassified Employee Step Increases.  The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Dr. Robert Oldham, Health Officer, Grade 508 Step 2 at $87.04 per hour, to Grade 508 Step 3 at $91.38 per hour, effective March 21, 2015.

 

16.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    North Tahoe Fire Protection District 2014/15 Capital Facilities and Mitigation Fee Expenditure Plan

1.    Adopt a Resolution approving the North Tahoe Fire Protection District 2014/15 Capital Facilities and Mitigation Fee Expenditure Plan that takes effect after April 30, 2015 and contains a 2.5% fee increase.

 

17.  FACILITY SERVICES

a.    Parks, Housing Related Park Grant, Martis Valley Trail  

1.       Adopt a Resolution authorizing the Director of Facility Services, or designee, to execute Grant Documents for $254,150 from the State Department of Housing and Community Development’s Housing Related Parks Program to fund construction of a portion of the Martis Valley Trail, and to execute any and all documents on behalf of the County that are necessary for the acceptance and administration of said grant, at no net county cost.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Personal Service of Civil Process Services, ABC Legal Service Inc.

1.       Approve Change Order No. 3 to Blanket Purchase Order No. 21075 with ABC Legal Services Inc. of Seattle, WA for Personal Service of Civil Process for the Placer County Department of Child Support Services, increasing the blanket purchase order amount by $15,000 resulting in a new maximum amount of $81,000, funded in the FY 2014-15 Final Budget by Federal and State revenues with no net County cost; and

2.       Authorize the Purchasing Manager to sign the resulting change order.

 

b.    Credit Card Fuel Purchases, U.S. Bank National Association ND

1.       Approve Change Order No. 2 to Blanket Purchase Order No. 21164 with U.S. Bank National Association ND of Minneapolis, MN for credit card fuel purchases in the amount of $25,000 and increasing the maximum amount to $665,000 on behalf of the Department of Public Works Fleet Services Division.  Funding is provided by revenue collected from Fleet rate customers and Fleet direct charge customers with no net County cost; and

2.       Authorize the Purchasing Manager to sign the resulting change order.

 

c.    Environmental Services for Public Works Projects, Extension of Qualified Lists

1.       Approve a one-year renewal of competitively adopted Qualified List No. 10157 for Environmental Services for Public Works Projects to be provided as needed for the period of May 8, 2015 through June 30, 2016.

2.       Approve the second one-year extension option of the qualified lists of firms for the period of July 1, 2016 through June 30, 2017.

 

d.    Street Sweeper, Global Environmental Products

1.       Approve the award of a purchase order, using a HGACBuy competitively bid public agency contract, to Global Environmental Products of San Bernardino, CA for the purchase of one street sweeper in the total amount of $261,319, funded by the Department of Public Works Road Maintenance Division FY 2014-15 Final Budget with no net County cost; and

2.       Authorize the Purchasing Manager to sign the resulting purchase order and related documents.

 

e.    Electrical Parts and Supplies, Edges Electrical Group LLC

1.       Approve Blanket Purchase Order renewal with Edges Electrical Group LLC for electrical supplies, in the amount of $75,000 for the period of April 28, 2015 to March 31, 2016.  Funding is provided by the Department of Facility Services in the FY 2014-15 Final Budget and will be requested in the FY 2015-16 budget; 

2.       Approve Option to Renew resulting blanket purchase order on a year-to-year basis for two additional one-year terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount;

3.       Authorize the Purchasing Manager to sign the resulting blanket purchase orders.

 

f.     Wastewater Water/Recycling, Monitoring and Landfill Consulting and Gas Collection Services for Facilities Projects, Qualified Lists Extension

1.       Approve a one-year extension of multiple qualified lists of firms, as the result of competitive Request for Qualifications No. 10133, for Wastewater Water/Recycling, Monitoring and Landfill Consulting and Gas Collection Services for facilities projects to be provided as needed to the Facility Services Department for the period of May 1, 2015 through April 30, 2016.

2.       Approve the second one-year extension option of the qualified lists of firms for the period of May 1, 2016 through April 30, 2017.

 

g.    Paving/Patching Services, Baldoni Construction Service Inc.

1.       Approve the renewal of a competitively awarded Blanket Purchase Order with Baldoni Construction Service Inc. of Newcastle, CA for the as-needed purchase of paving/patching services in the maximum amount of $225,000 on behalf of the Department of Facility Services, for the period of April 1, 2015 through March 31, 2016.  Funding is provided by the Capital Projects Fund, the Sewer Districts, and Sewer County Service Areas in the FY 2014-15 Final Budget and the FY 2015-16 requested budget, with no net County cost; and

2.       Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

h.    Annual Roof Repair Services, Sierra Single Ply, Inc.

1.       Approve Blanket Purchase Order renewal with Sierra Single Ply, Inc. for roof repair services, in the amount of $150,000 for the period of April 28, 2015 to March 31, 2016.  Funding is provided in the Capital Projects Fund for FY 2014-15, and will be included in the FY 2015-16 requested budget, with no additional net county cost; and

2.       Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

i.     Software License and Support, Healthy Communities Institute

1.       Approve the award of a sole-source blanket purchase order to Healthy Communities Institute of Berkeley, CA for software license fees, support and related services for the HCI Platform System in the maximum amount of $84,100, for the period of May 1, 2015 to April 30, 2018, funded by the Department of Health and Human Services FY 2014-15 Final Budget and requested budgets for FY 2015-16 and FY 2016-17 with no new net County cost; and

2.       Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

j.     SirsiDynix Voice Automation System

1.       Approve a Budget Revision to transfer $9,400 from Software Maintenance to Equipment funded within the Library’s FY 2014-15 existing budget to purchase a replacement SirsiDynix Voice Automation system;

2.       Add the equipment to the Master Fixed Asset List;

3.       Approve the award of a purchase order to SirsiDynix of Lehi, UT, in the amount of $9,400 for the purchase of one Voice Automation system; and

4.       Authorize the Purchasing Manager to sign the resulting purchase order and related documents.

 

k.    Automotive Fasteners, TIFCO Industries

1.       Approve Blanket Purchase Order change order with TIFCO Industries, Inc. of Citrus Heights, CA for the as-needed purchase of automotive fasteners in the amount of $20,000, extending the time period from March 31, 2015 to June 30, 2015, and increasing the maximum amount to $70,000.  Funding is provided by the Department of Public Works and Placer County Fire; and

2.       Authorize the Purchasing Manager to sign the resulting document.

 

l.     Secured Transport, Garda CL West Inc.

1.       Approve Blanket Purchase Order change order with Garda CL West, Inc. of Chicago, IL for secured and insured transport services in the amount of $10,000 and increasing the maximum amount to $60,000.  Funding is provided by the Administrative Services Department, Facility Services, and Treasurer-Tax Collector;

2.       Approve Blanket Purchase Order renewal with Garda CL West Inc. of Chicago, IL for secured and insured transport services in the maximum amount of $60,000, for the period of July 1, 2015 to June 30, 2017.  Funding is provided by the Administrative Services Department, Facility Services, and Treasurer-Tax Collector.  Funding is included in the FY 2014-15 Final Budget and will be requested in the FY 2015-16 and FY 2016-17 budgets; and

3.       Authorize the Purchasing Manager to sign the resulting documents.

 

m.   Software Maintenance and Support, AutoMon LLC

1.       Approve the renewal of a sole-source blanket purchase order with AutoMon LLC of Scottsdale, AZ for software license fees, support and related services for the Probation Caseload Explorer case management system in the maximum amount of $139,000, for the period of April 1, 2015 to March 31, 2016, funded by the Probation Department with no new net County cost;

2.       Approve an option to renew the blanket purchase order for two additional one-year terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount; and

3.       Authorize the Purchasing Manager to sign the resulting blanket Purchase Orders.

 

19.  PUBLIC WORKS

a.    Addition of Lincoln Buses to the Placer County Transit Fleet

1.    Adopt a Resolution adding eight (8) buses from the City of Lincoln to the Master Fixed Asset List in order to take ownership of the buses for the operation of transit on behalf of the City of Lincoln.  There is no charge for these buses and there is no net County cost.

 

b.    Partnership Planning Grant Agreement for Inter-Jurisdictional Traffic Impact Mitigation Management

1.    Adopt a Resolution authorizing the County Executive Officer to execute a Partnership Planning Grant Agreement between the Sacramento Area Council of Governments (SACOG), Caltrans District 3, the County of Sutter, the County of Placer, the County of Sacramento and the City of Roseville, at a cost of $14,168 from the Road fund.

 

c.    West Sunnyside Water Quality Improvement Project, Phase 2, Contract No. 1155

1.    Approve the project plans and specifications for use in bidding and construction of the West Sunnyside Water Quality Improvement Project - Phase 2.  There is no net County cost.

2.    Authorize the Chairman to sign the title sheet of the plans.

3.    Authorize the Department to advertise for bids.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Stand Up Placer

1.    Approve appropriation of $1,250 in Revenue Sharing monies to Stand Up Placer for their Stand Up and Dance event, as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500) and Supervisor Uhler ($500).

 

b.    Auburn Host Lions Club

1.    Approve appropriation of $200 in Revenue Sharing monies to the Auburn Host Lions Club for their 21st Annual Charity Golf Event to benefit programs for the blind and visually impaired and Lions International Sight Campaigns, as requested by Supervisor Holmes ($200).

 

c.    Sacramento Blue Star Moms

1.    Approve appropriation of $200 in Revenue Sharing monies to the Sacramento Blue Star Moms for their “Honor Those Who Serve – Armed Forces Day Gala”, as requested by Supervisor Weygandt ($100), and Supervisor Holmes ($100).

 

21.       SHERIFF

a.    Morgue Transportation and Diener Services

1.       Approve the cancellation of competitive Bid No. 10397 for Morgue Transportation and Diener Services.

2.       Approve the award of competitive Request for Proposals No. 10408 to Statewide Mortuary Transport & Support, Inc., of Sacramento, CA for Morgue Transportation and Diener Services for a budgeted Net County Cost of $156,000 for the period of May 1, 2015 through June 30, 2016.

3.       Authorize the Sheriff’s Office to negotiate a Blanket Purchase Order with Truckee Tahoe Mortuary of Truckee, CA for Morgue Transportation Services for a budgeted Net County Cost of $11,000 for the period of May 1, 2015 through June 30, 2016.

4.       Approve the option to renew the resulting blanket purchase orders for two additional one-year terms, with renewal amounts not to exceed 10 percent of the recommended aggregate contract amounts of $167,000.

5.       Authorize the Purchasing Manager to execute the resulting blanket purchase orders.

 

22.  SUCCESSOR AGENCY

a.    Resolution confirming issuance of refunding bonds

1.    Adopt a Resolution confirming the issuance of refunding bonds, approving preliminary and final official statements and providing for other matters properly related thereto.

 

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

23.  TREASURER-TAX COLLECTOR

a.    Treasurer’s Statement for the month of March 2015

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

May 5, 2015

May 19, 2015

June 2, 2015

June 15, 2015