COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, MAY 5, 2015

AGENDA

8:30 a.m.

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Customs House, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 8:30 a.m. the day of the Board meeting.

 

8:30 a.m.

 

FLAG SALUTE – Led by County Counsel Gerald Carden

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

9:10 a.m.

 1.   HEALTH & HUMAN SERVICES

a.    Adult System of Care, Mental Health Awareness Month

1.    Approve a Proclamation to promote mental health awareness by proclaiming May 2015 as Mental Health Awareness Month in Placer County.

Action:

 

9:25 a.m.

 2.   BOARD OF SUPERVISORS

a.    Armed Forces Day

1.    Approve a Proclamation designating May 16, 2015 as Armed Forces Day in Placer County.

Action:

 

 9:30 a.m.

 3.   BOARD OF SUPERVISORS

a.    Presentation by Congressman McClintock’s Office

1.    Presentation by Congressman McClintock’s Office to Placer County students receiving appointments to the US Military Service Academy Program.

Action:

 

 9: 45 a.m.

 4.   COUNTY EXECUTIVE OFFICE

a.    Discussion Medical Marijuana Cultivation

1.    Receive an update on citizen concerns and inquiries regarding medical marijuana cultivation and provide staff direction as appropriate.

Action:

 

10:30 a.m.

 5.   PUBLIC WORKS

a.    Status Update on three Regional Transportation Projects within Placer County:  80/65 Interchange, State Route 65 Widening, and I-80 Auxiliary Lanes Project

1.    Receive a status update on three regional transportation projects managed by the Placer County Transportation Planning Agency: 80/65 Interchange, State Route 65 Widening, and I-80 Auxiliary Lanes Project. No action is requested.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

 

 6.   FACILITY SERVICES

a.    Environmental Engineering, Meadow Vista Transfer Station Improvements Project No. 4903, Construction Award

1.    Award the bid for construction of the Meadow Vista Transfer Station Improvements Project No. 4903 to All American Construction, Inc. from Yuba City, CA in the amount of $410,444 funded within the Capital Project Budget by the Solid Waste Management Enterprise Fund, at no net county cost.

2.    Adopt a Resolution authorizing the Facility Services Director, or designee, to execute a contract with All American Construction, Inc. and any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code in an amount not-to-exceed $452,000, upon approval of County Counsel and Risk Management.

3.    Approve a Budget Revision canceling reserves in the Solid Waste Management Enterprise Fund in the amount of $100,000 and increase appropriations in Capital Project 4903 Meadow Vista Transfer Station Improvements.

Action:

 

 7.   PUBLIC WORKS

a.    Award of Contract No. 0912, Roadway Surface Treatment, Summer 2015

1.    Adopt a Resolution authorizing the Chair to award and execute the construction contract, with County Counsel and Risk Management’s review and approval, for Contract No. 0912, Roadway Surface Treatment, Summer 2015, to the lowest responsible and responsive bidder, Telfer Highway Technologies in the amount of $1,709,824.

2.    Authorize the Director of Public Works to execute contract change orders up to 15 percent of the contract amount. There is no net County cost.

Action:

 

b.    State Transportation Improvement Program (STIP) Funding for Kings Beach Commercial Core Improvement Project, Gateway to the Core

1.    Adopt a Resolution approving the application for a State Transportation Improvement Program (STIP) Assembly Bill 3090 Cash Reimbursement Arrangement for the Kings Beach Commercial Core Improvement Project (CCIP) that involves advancing $7.6 million in traffic impact fee funding from the Countywide Traffic Mitigation Fee Program to be reimbursed with STIP funding in FY 2019-20.

2.    Authorize the Public Works Director, or designee, to execute, with County Counsel's and Risk Management's review and approval, finalized agreements and/or documents between the County and Caltrans related to the Assembly Bill 3090 Cash Reimbursement Arrangement including a STIP Amendment documents and the project’s Cooperative Agreement.

3.    Authorize the Public Works Director to transfer $7.6 million traffic mitigation fees from the Countywide Traffic Mitigation Fee as an advance to be reimbursed under the specific provisions of the Assembly Bill 3090 Reimbursement Arrangement.

Action:

 

 8.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   T & S Construction, Inc., a Nevada corporation v. County of Placer, et al.; Placer County Superior Court Case No. SCV0034912

(b)   Ralph Maldonado v. Brian Harris, County of Placer, et al.; Placer County Superior Court Case No. SCV0035722

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Maryellen Peters, Donna Williamson, Andy Heath, Nicole Lopez, Lori Walsh, Gerald O. Carden

       Employee organization: DSA

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

 9.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approve minutes of April 7, 2015.

 

10.  COMMITTEES & COMMISSIONS

a.    Placer County Older Adult Advisory Commission

1.    Approve the appointment of Maggie Borowiak to Seat #1 (Representing District 1) and Leslie Brewer to Seat #5 (Representing District 5).

 

b.    Weimar/Applegate/Colfax Municipal Advisory Council

1.    Approve the appointment of Scott Perrenod to Seat #6, as requested by Supervisor Montgomery.

 

11.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a.    Commendation – United States Fish and Wildlife Service’s Assistant Field Supervisor Cay Goude

1.    Approve a Commendation honoring Cay Goude, Assistant Field Supervisor with the US Fish and Wildlife Service for 37 years of service.

 

12.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Merit Increases, The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Holly Leeds, M.D., Physician, Grade U60 Step 1 at $72.82 per hour, to Grade U60 Step 2 at $76.47 per hour, effective March 21, 2015, and;

 

2.    Rebecca Mellott, Client Services Program Director (Administrative Services Director), Grade 466 Step 2 at $57.32 per hour to Grade 466 Step 3 at $60.16 per hour, effective March 21, 2015, and;

 

3.    JoAnn Collins, Assistant Director of Library Services, Grade 437 Step 2 at $42.95 per hour to Grade 437 Step 3 at $45.07 per hour, effective April 4, 2015. 

 

13.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Placer County Fire Warden

1.    Request your Board appoint George Morris III, Chief, Nevada-Yuba-Placer Ranger Unit, CAL FIRE to serve as the Placer County Fire Warden.

 

b.    Re-appropriate $82,453.15 in residual project funds from the Secure Rural Schools & Community Self-Determination Act of 2000 and the Emergency Economic Stabilization Act of 2008 Title III program and fund the Firewise Communities Program.

1.    Re-appropriate $82,453.15 in obligated but unspent Secure Rural Schools Title III project funding from previous fiscal years to support the Firewise Communities Program;

2.    Obligate $14,203 in Interest from Fund 340, Subfund 285 to the Firewise Communities Program; and

3.    Authorize a 45 day public noticing of the planned use of those funds for each project and return to your Board July 7, 2015 with any input from the public and to request final approval of planned expenditures.

 

14.  FACILITY SERVICES

a.    Capital Improvements, Placer County DPW CNG Alarms, Project No. 4814

1.    Approve Plans and Specifications and authorize staff to solicit bids for the Placer County Department of Public Works Compressed Natural Gas Alarms project, Project No. 4814, located in the Placer County Government Center, at an estimated total project cost of $442,505 in budgeted net county cost.

 

b.    Capital Improvements, Purchase of a Fixed Asset, Plotter

1.    Approve a Budget Revision in the Capital Improvements appropriation to shift salary savings of $11,000 to the fixed asset account for the purchase of a plotter and approve the addition of the plotter to the Master Fixed Asset list.

 

c.    Environmental Engineering; Resolution of Intention to Hold a Public Hearing: Annexation of Hare Property to Sewer Maintenance District 1

1.    Adopt a Resolution of Intention setting the time and date to hold a Public Hearing to consider the annexation of a parcel owned by James and Emily Hare, APN 076-262-003-000, located on Christian Valley Road in Auburn, into the boundaries of Placer County Sewer Maintenance District 1 at no net county cost.

 

d.    Parks Division, Park Dedication Fee Request for Recreation Park

1.    Approve and execute a Use Agreement with Auburn Recreation District authorizing the use of Park Dedication Fees from Recreation Area #5, Meadow Vista-Auburn Area, in the amount of $40,000 for Bocce Ball Courts at Recreation Park.

2.    Approve a Budget Revision appropriating $40,000 to the Parks and Grounds Operating Budget from Park Dedication Fees Recreation Area #5, Meadow Vista-Auburn Area, with no net county cost.

 

e.    Parks Division, Purchase of Fixed Asset, Chipper

1.    Approve a Budget Revision to decrease appropriations in Capital Projects Fund and increase the appropriations in the Parks & Grounds budget in the amount of $95,000 for the purchase of a commercial track wood chipper and approve the addition of the wood chipper to the Master Fixed Asset List.

2.    Authorize the Purchasing Manager to solicit and award to the lowest responsive and responsible bidder following receipt and evaluation of the bids.

 

f.     Property Management, Alternative Leasing Procedures of the Placer County Code Chapter 2

1.    Adopt a Resolution extending delegated authority to the Facility Services Director, or designee, for another five years pursuant to the Alternative Leasing Procedures as provided for in Subsection G.3., Section 2.32.040 of Article 2.32 of the Placer County Code.

 

g.    Property Management, Oest Ranch, Agricultural Conservation Easement Funding Agreement

1.    Approve a Funding Agreement between the County of Placer and Placer Land Trust to provide $32,000 towards the Placer Land Trust’s acquisition of an agricultural conservation easement, over 36 acres near the northeast corner of Lone Star Road and Highway 49 in the North Auburn area of Placer County, from the Oest Family Trust at a total estimated County project cost of $52,000 from previously budgeted net county costs.

2.    Adopt a Resolution authorizing the Facility Services Director, or designee, to finalize and execute the Funding Agreement subject to approval by County Counsel for the acquisition, and to take all actions necessary to facilitate this transaction and implement provisions of the Funding Agreement.

 

h.    Property Management, PG&E Easement Relocation Agreement

1.    Approve the relocation of a portion of an existing Pacific Gas & Electric Company utility easement in the northwestern area of the Placer County Government Center.

2.    Adopt a Resolution authorizing the Facility Services Director, or designee, to execute, grant and record the Easement Relocation Agreement with the Pacific Gas & Electric Company.

 

15.  HEALTH & HUMAN SERVICES

a.    Public Health, Purchase QIAcube for Public Health Emergency Preparedness

1.    Authorize the purchase of the QIAcube in an amount not to exceed $29,000.

2.    Approve a budget revision for FY 2014-15 to authorize the use of approved Public Health Emergency Preparedness funds for the purchase of this instrument.

3.    Authorize adding the QIAcube to the Master Fixed Asset List.

 

b.    Human Services, Contract, California State Association of Counties for FY 2015-16

1.    Approve a contract with the California State Association of Counties to obtain their services as fiscal agent and manager for the statewide Welfare Case Data Systems, in the amount of $110,122, funded with 100 percent state funds (no net County cost), for the period of July 1, 2015 through June 30, 2016, and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the contract amount consistent with the agreement’s subject matter and scope of work.

 

16.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Antenna Installation, Maintenance, and Repair, The Antenna Company

1.    Approve a change order with Scott Dondelinger dba The Antenna Company of Foresthill, CA for antenna installation, maintenance, and repair services in the amount of $75,000 increasing the maximum amount to $110,000.  Funding is provided by the Administrative Service Department – Telecommunications Division’s FY 2014-15 Final Budget and will be part of the FY 2015-16 requested budget; and

2.    Authorize the Purchasing Manager to sign the resulting document.

 

b.    Aggregate Materials and Hauling Service, Blain Stumpf Trucking

1.    Approve the award of competitive Bid No. 10423 to Blain Stumpf Trucking of Shingle Springs, CA for aggregate materials and hauling services in the amount of $115,000 for the period of May 5, 2015 through March 31, 2016.  Funding is provided by the Department of Public Works Road Maintenance Division;

2.    Approve the option to renew the resulting blanket purchase order for three additional one-year terms, and authorize change orders at a combined three-year total not to exceed 10 percent ($11,500) in aggregate of the recommended award amount of $115,000; and

3.    Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

c.    Annual Fire Sprinkler System Inspection, Testing & Maintenance Services, JB Fire Systems

1.    Approve Blanket Purchase Order extension with JB Fire Systems for fire sprinkler system inspection, testing and maintenance services, in the amount of $100,000 for the period of April 1, 2015 to September 30, 2015.  Funding is provided in Facility Services FY 2014-15 Final Budget, and will be included in the FY 2015-16 requested budget, with no additional net county cost; and

2.    Authorize the Purchasing Manager to sign the resulting blanket purchase order.

 

17.  PUBLIC WORKS

a.    ADA Ramp Retrofit Services, Annual Contract, Bid Number 10449, Contract No. 0923

1.    Approve project specifications for an annual contract for Americans with Disabilities Act (ADA) Ramp Retrofit Services estimated to cost $200,000 and authorize the Department of Public Works to advertise for bids.  There is no net County cost.

 

b.    Bridge Replacement Project on Wise Road at Doty Creek, Initial Study/Mitigated Negative Declaration; State Clearinghouse No. 2015032012, PC2962

1.    Adopt a Resolution approving the Initial Study/Mitigated Negative Declaration (IS/MND) with the required findings and mitigations and adopt the mitigation monitoring plan for the bridge replacement project on Wise Road at Doty Creek.

 

c.    Transit Services, MV Transportation Contract No. 1122, Amendment 2

1.    Adopt a Resolution authorizing the Director of Public Works to execute, with County Counsel and Risk Management’s review and approval, Amendment 2 to Contract No. 1122 with MV Transportation Inc. for providing peak season bus drivers to extend the contract through September 30, 2015, and approve a Budget Revision in the amount of $90,000 to cover costs for Contract No. 1122 with MV Transportation in Fiscal Year 2014-15.  There is no net County cost.

 

18.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

a.    Auburn Chamber of Commerce

1.    Approve appropriation of $500 in Revenue Sharing monies to the Auburn Chamber of Commerce for the Auburn State of the Community Dinner, as requested by Supervisor Holmes ($500)

 

b.    Placer People of Faith Together/Growing Peace Camp

1.    Approve appropriation of $300 in Revenue Sharing monies to the Placer People of Faith Together/Growing Peace Camp, as requested by Supervisor Weygandt ($100) and Supervisor Holmes ($200).   

 

19.  SHERIFF

a.    Amendment to Blanket Purchase Order with Advanced Helicopter

1.    Approve Change Order No. 1 to Blanket Purchase Order (BPO) No. 21285 with Advanced Helicopter Service for aviation inspection and maintenance services, increasing the amount by $75,000 for a revised budgeted Net County Cost of $125,000 for the period July 1, 2014 through June 30, 2015, and authorize the Purchasing Manager to sign the resulting Change Order.

 

b.    U.S. Forest Service Contract to Provide Law Enforcement Services

1.    Approve the annual Law Enforcement Services contracts between the Sheriff’s Office and the U.S. Forest Service for Visitor Protection Cooperative Patrol and Controlled Substances on Federal lands in a total amount of $26,523, from October 1, 2014 through September 30, 2015, and authorize the Chair to sign and the Sheriff to execute the contracts.

 

20.  TREASURER-TAX COLLECTOR

a.    mPOWER water conservation fee waiver

1.    Approve waiver of the mPOWER processing fee of $1,300 per commercial project and $500 per residential project for any project that includes a water conservation component of at least $1,500 or more for applications received between May 1, 2015 and October 31, 2015.

***End of Consent Agenda***

 

ITEMS FOR INFORMATION:

 

21.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING

a.    Report, Gold Hill Gardens Compliance with Use Permit Conditions of Approval

 

22.  PERSONNEL

a.    Classified Service Merit Increases

 

23.  TREASURER-TAX COLLECTOR

a.    Continuing Disclosures

As required by the Municipal Securities Rulemaking Board, notice of the following annual market continuing disclosure reports for the year ended June 30, 2014 were filed timely electronically via EMMA.org.  In addition, the documents are on file with the Clerk of the Board:

1.    Dry Creek-West Placer CFD #2001-1 Series 2001 Special Tax Bonds

2.    Placer Corporate Center Assessment District Bonds

3.    North Lake Tahoe Public Financing Authority 2014 Refunding Lease Revenue Bonds

4.    Successor Agency to the Placer County Redevelopment Agency 2015 Subordinate Tax Allocation Refunding Bonds, Taxable Series A & B

 

ADJOURN TO – Ground Breaking for Animal Services Center scheduled for 11:00 a.m. at the Placer County Government Center, 11232 B Avenue, Auburn, CA 95603.

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

May 19, 2015

June 2, 2015

June 15, 2015

July 7, 2015