COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JUNE 16, 2015

AGENDA

9:00 a.m.

 

Jack Duran, District 1                                                                                            David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                               Ann Holman, Clerk of the Board

Jennifer Montgomery, District 5

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:20 a.m.

 1.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Establishment of Agricultural Preserve and Williamson Act Contract

1.       Conduct a Public Hearing to consider adoption of a Resolution to include 31.8 acres into a new Agricultural Preserve and approval of a Williamson Act Contract with Curt and Jane Wurst, et al. for an existing cattle ranching operation in the North Auburn area.

Action:

 

 9:25 a.m.

 2.   FACILITY SERVICES/ENVIRONMENTAL ENGINEERING

a.    Annexation of Hare Property to Sewer Maintenance District 1

1.    Conduct a Public Hearing to consider any protests, adopt a Resolution to annex the property owned by James and Emily Hare, APN 076-262-003-000, located on Christian Valley Road in Auburn into the boundaries of Sewer Maintenance District 1 for the purpose of providing sewer service.

       Action:

 

9:30 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Morgan Knolls Residential Subdivision. Amendments to Dry Creek/West Placer Community Plan; Rezone; Tentative Subdivision Map; Variance

1.       Conduct a Public Hearing to consider a recommendation from the Placer County Planning Commission to approve the Morgan Knolls Residential Subdivision project including the following actions:

2.       Adopt the Mitigated Negative Declaration, Errata, and Mitigation Monitoring and Reporting Program for the Morgan Knolls Residential Subdivision Project; and

3.       Adopt a Resolution approving an amendment to the Dry Creek/West Placer Community Plan to create a new land use designation of Medium Density Residential  (two to four dwelling units per acre); and

4.       Adopt a Resolution approving an amendment to the Dry Creek/West Placer Community Plan to change the land use designation on Assessor’s Parcel Number 023-221-015-000 from Commercial and Low Density Residential to Medium Density Residential; and

5.       Adopt an Ordinance to Rezone Assessor’s Parcel Number 023-221-015-000 from CPD-Dc (Commercial Planned Development, combining Design Scenic Corridor) and RS-AG-B-20 PD=2 (Residential Single-Family, combining Agriculture, combining minimum lot size of 20,000 square feet, combining Planned Residential Development with a maximum of 2 residences per acre) to RS-AG-B-X-6,000 (Residential Single-Family, Combining Agriculture, combining Building Site minimum of 6,000 square feet); and

6.       Approve the Tentative Subdivision Map for the creation of 61 lots and the Conditions of Approval for the Morgan Knolls Residential Subdivision; and

7.       Approve a Variance to increase the maximum lot coverage from the currently-adopted 40 percent for one-story homes to 50 percent, on a maximum of 20 lots within the proposed Morgan Knolls Residential Subdivision, and restricted to those lots which are less than 7,500 square feet in size.

Action:

 

 9:45 a.m.

 4.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Pond Pavilion and Lofts - Amendment to Granite Bay Community Plan; Rezone; Parcel Map, Conditional Use Permit, and Variances

1.       Conduct a Public Hearing to consider a recommendation from the Placer County Planning Commission to approve the Pond Pavilion and Lofts project including the following actions:

2.       Adopt the Mitigated Negative Declaration and Mitigation Monitoring Program prepared for the project; and

3.       Adopt a Resolution approving an amendment to the Granite Bay Community Plan changing the land use designation on Assessor’s Parcel Number 048-142-036-000 from Rural Residential (2.3 to 4.6 Acre Minimum) to Professional Office; and

4.       Adopt an Ordinance to Rezone Assessor’s Parcel Number 048-142-036-000 from RA-B-100 PD 0.44 (Residential Agriculture, combining building site minimum of 100,000 square feet, combining Planned Residential Development of 0.44 dwelling units per acre) to OP-Dc (Office and Professional, combining Design Scenic Corridor); and

5.       Adopt a Tentative Parcel Map to subdivide the ±5.2 acre property into a 2.495 acre parcel and 2.671 acre parcel; and

6.       Adopt a Conditional Use Permit and Conditions of Approval to allow a ±7,500 square foot Commercial Event Center and Office and Professional land uses within two Craftsman Loft buildings totaling ±23,662 square feet (Building A totals 12,000 square feet and Building B totals 11,662 square feet); and

7.       Approve a Variance to Section 17.54.140(D)(2) of the Zoning Ordinance to allow a reduced pond setback of 15 feet for the proposed Event Center and Loft structures, where a minimum setback of 50 feet is required; and

8.       Approve a Variance to the Section 17.54.060 (Parking Space Requirements) of the Zoning Ordinance to allow 181 standard on-site parking spaces (plus an additional 52 on-site valet parking spaces) for a total of 233 on-site parking spaces required; for events up to 358 persons;

9.       Approve a Variance to Section 17.54.180(A)(1) of the Zoning Ordinance to allow for two free-standing signs at the project’s entry where only one free-standing is allowed.

Action:

 

10:00 a.m.

 5.   FACILITY SERVICES/PARKS & GROUNDS

a.    Park Ordinance, County Code, Chapter 12, Article 12.24, Sections 12.24.010 – 12.24.040

1.    Introduce an Ordinance, first reading waived, to repeal the County’s current Parks Ordinance found at Placer County Code Article 12.24 and replace it with a new Placer County Code Article 12.24 establishing regulations for County Public Recreation Areas (PRA).

2.    Adopt a Resolution to designate the public parks, trails and open space areas where the County PRA Regulations will apply and directing the Director of Facility Services, or designee, to maintain an inventory of the properties and boundary maps subject to the PRA Ordinance, and its effective date.

3.    Adopt a Resolution to establish a fee schedule for County PRA, subject to the effective date of the Ordinance, with no changes to existing fee amounts

Action:

 

10:15 a.m.

 6.   FACILITY SERVICES/PARKS & GROUNDS

a.    Camping and Personal Property Ordinance – County Code, Chapter 12, Article 26

1.    Introduce an Ordinance, first reading waived, to adopt a Camping and Personal Property Ordinance establishing Article 12.26 of the Placer County Code to regulate camping and storage of personal property on County property and public areas, as defined.

Action:

 

10:45 a.m.

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Sunset Industrial Area Plan Update Status Report

1.       Receive a presentation on the initial findings of the Sunset Industrial Area Plan Update.

Action:

 

11:15 a.m.

 8.   TREASURER TAX COLLECTOR/mPOWER PROGRAM/AB 811

a.    Issuance and Sale of mPOWER Bonds

1.    Receive a presentation reporting on the statistical and financial status of the mPOWER Program.

2.    Conduct a public hearing to consider:

a.    An amendment of the Amended and Restated AB 811 Program Report and Administrative Guidelines,

b.    The proposed issuance of one or more series of revenue bonds (the “Authority Bonds”) by the Placer County Public Financing Authority (the "Authority"),

c.    The making of one or more loans (the “Loans”) by the Authority to the County from the proceeds of the Authority Bonds for the purpose of financing the installation of distributed generation renewable energy, energy efficiency and water efficiency improvements (the “Authorized Improvements”), and

d.    Whether there are any significant public benefits to the County, in accordance with the criteria specified in Section 6586 of the Government Code, from the issuance of the Authority Bonds, the making of the Loans and the installation of the Authorized Improvements.

3.    Adopt a Resolution confirming, approving and ratifying the Amended and Restated AB 811 Program Report and Administrative Guidelines for the Placer money for Property Owner Water & Energy Efficiency Retrofitting Program, including an increase in the maximum aggregate dollar amount of voluntary contractual assessments to $100 million, and approving the execution and delivery of one or more limited obligation loan agreements and the issuance of the Bonds by the Authority for the purpose of financing the installation of distributed generation renewable energy, energy efficiency and water efficiency improvements that are permanently fixed to real property, and finding of significant public benefit, authorizing the purchase of one or more series of bonds by the Treasurer-Tax Collector, authorizing the Treasurer-Tax Collector to act as Trustee, to hire a registered broker-dealer to act as placement agent for the Authority Bonds and to hire Jones Hall as bond counsel, and providing for other matters.

Action:

 

Adjourn as the Placer County Board of Supervisors and

Convene as the Placer County Public Finance Authority

11:15 a.m.

 9.   PUBLIC FINANCE AUTHORITY/TREASURER TAX COLLECTOR/mPOWER PROGRAM/AB 811

a.    Issuance and Sale of mPOWER Bonds

1.    Adopt a Resolution approving the issuance of bonds in aggregate principal amount not to exceed $67 million approving the Indenture of Trust, authorizing the Treasurer-Tax Collector to act as trustee, authorizing and approving loans to the County and approving the Loan Agreement, approving the sale of the Bonds, authorizing the Treasurer-Tax Collector to hire a registered broker dealer and Jones Hall as bond counsel, approving, authorizing, ratifying and directing any other actions related to the issuance and sale of the Bonds and the making of the Loan.

Action:

Adjourn as the Placer County Public Finance Authority and

Reconvene as the Placer County Board of Supervisors

 

11:20 a.m.

10.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Adoption of the FY 2015-16 Proposed Budget

The Board is requested to take the following actions:

1.       Adopt the FY 2015-16 Proposed Budget.

2.       Adopt the FY 2015-16 Proposed Budgets for Lighting Districts, County Service Area Zones (CSAs), and Sewer Maintenance Districts governed by your Board.

3.       Introduction of an ordinance amending the personnel allocations of various departments to reflect position changes approved with the FY 2015-16 Proposed Budget.

4.       Approve purchase of equipment as reflected on the Master Fixed Asset List. 

5.       Designate unassigned carryover fund balance from FY 2014-15 for the following purposes:

a.       General Fund reserves pursuant to Budget and Financial Policy;

b.       Infrastructure priorities pursuant to Budget and Financial Policy;

c.        Other one-time or Board identified priorities to be considered with the FY 2015-16 Final Budget.

Action:

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS

11.  ADMINISTRATIVE SERVICES/PROCUREMENT

a.    Temporary Staffing Services, HR Management Inc.

1.       Approve the award of competitive Request for Proposals No. 10429 for Countywide Temporary Staffing Services to HR Management Inc. of Oakland, CA in the maximum amount of $600,000 for the period of July 1, 2015 to December 31, 2016, funded by department budgets on an as-needed basis;

2.       Approve the option to renew for two additional one-year terms provided the renewal amounts do not exceed 10 percent of the recommended contract amount of $600,000.

Action:

 

b.    Short Term Crisis Residential Treatment, Yolo Community Care Continuum

1.       Approve the award of competitive Request for Proposals No. 10425 for Short-Term Crisis Residential Treatment to Yolo Community Care Continuum of Davis, CA in the maximum amount of $2,197,216 for the period of July 1, 2015 to June 30, 2017, funded by Health & Human Services requested budget for FY 2015-16 and FY 2016-17;

2.       Approve the option to renew for two additional two-year terms provided the renewal amounts and amendments do not exceed an aggregate of 10 percent of the recommended contract amount of $2,197,216; and

3.       Authorize the Director of Health & Human Services to sign the resulting contract and amendments, consistent with the agreement’s subject matter and scope of work.

Action:

 

12. HEALTH AND HUMAN SERVICES

a.    Administration, Contract Resolutions, Authorizing the Director of Health and Human Services to execute specified and other agreements.

1.       Adopt a Resolution authorizing the Director of Health and Human Services to execute identified agreements pursuant to the terms contained in the Resolution (HHS Annual Contract Resolution).

2.       Adopt a Resolution authorizing the Director of Health and Human Services to submit applications, execute revenue contracts, and execute non-monetary cooperative agreements all pursuant to the terms contained in the Resolution (HHS Revenue and Cooperative Agreement Resolution).

Action:

 

b.    Adult System of Care, Contract, California Forensic Medical Group, Inc., Inmate Healthcare Services

1.       Take the following actions with regard to inmate health care services with California Forensic Medical Group, Inc. (CFMG):

a.       Approve a contract in the amount of $5,315,880 plus a per diem rate of $4.82 per day for each inmate or minor in excess of a combined population total of 640 (no net County cost) from July 1, 2015 through June 30, 2016, and authorize the Director of Health and Human Services to sign subsequent amendments up to 5 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

b.       Approve an option to extend this contract for an additional one-year period through a written amendment hereto, and upon giving (90) days written notice to CFMG prior to the beginning of the one-year extension, with a Medical Care Consumer Price index (CPI) increase at County  discretion, and authorize the Director of Health and Human Services to sign the extension.

Action:

 

c.    Adult System of Care, Contract Amendment, Turning Point Community Programs

1.    Approve first amendment to contract CN005693 with Turning Point Community Programs, Inc. in the amount of $959,229 for increased medication support services, for a revised two-year contract total of $6,840,498 ($494,000 General Fund), and authorize the Director of Health and Human Services to sign subsequent amendments not to exceed 5 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

Action:

 

d.    Adult System of Care, Contract Amendment, Sierra Mental Wellness Group

1.       Approve amendment to contract CN013468 with Sierra Mental Wellness Group (SMWG) to allow adjustments between budget lines, modify the scope of work to include infrequent critical incident debriefing counseling/support, and increase the psychiatrist/medication management billing rate from $4.40/minute to $5.56/minute, resulting in no change to the total contract amount of $1,829,756, for the period of October 1, 2014 to June 30, 2016, and authorize the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the contract amount, consistent with the current agreement’s subject matter and scope of work.

Action:

 

e.    Adult System of Care, Contract, Telecare Corporation

1.    Approve an agreement with Telecare Corporation to operate the Placer County Psychiatric Health Facility (PHF) to provide acute psychiatric services to residents requiring psychiatric stabilization and treatment from July 1, 2015 through June 30, 2016 for a total amount not to exceed $4,415,259 ($1,854,409 net County cost), and authorize the Director of Health and Human Services to sign subsequent amendments not to exceed 5 percent of the contract amount, consistent with the current agreement’s subject matter and scope of work.

Action:

 

f.     Children’s System of Care, Contract Amendments, Latino Leadership Council and Native Alliance of the Sierra Nevada Foothills

1.    Approve first amendment to contract CN05680 with Latino Leadership Council, Inc. increasing the total compensation by $74,542 for a revised aggregate amount of $868,687 (no net County cost) from March 1, 2015 through June 30, 2016 to provide expanded services for Latino individuals.

2.    Approve first amendment to contract CN005688 with Native Alliance of the Sierra Nevada Foothills increasing the total compensation by $219,169 for a revised aggregate amount of $752,919 (no net County cost) from March 1, 2015 through June 30, 2016 to provide expanded services for Native individuals.

3.    Authorize the Director of Health and Human Services to sign the resulting amendments and subsequent amendments up to 10 percent, consistent with the current agreement's subject matter and scope of work.

Action:

 

g.    Human Services, Policy Revisions, Placer County Medical Care Services Program Policy and Program Requirements

1.       Adopt the revised Placer County Medical Care Services Program (MCSP) Policy and Program Requirements.

2.       Adopt the revised MCSP Notice and Hearing Procedures.

Action:

 

h.    Human Services, Contract Amendment, Placer County Office of Education, Childcare Services

1.       Approve the first amendment to CN013400 with the Placer County Office of Education (PCOE), to cover the cost of increased child care expenses related to the California Work Opportunity and Responsibility to Kids (CalWORKs) Welfare to Work program.  This amendment increases the total contract amount from $1,965,000 to $2,215,000 (no net county cost) for the contract term of July 1, 2014 through June 30, 2015, and authorize the Director of Health and Human Services to sign this amendment and subsequent amendments up to 5 percent of the newly amended contract amount, consistent with the current agreement’s subject matter and scope of work.

2.       Approve a budget revision to increase revenues and expenditures by $250,000 for FY 2014-15.

3.       Approve a contract with Placer County Office of Education (PCOE) for California Work Opportunity and Responsibility to Kids (CalWORKs) Welfare to Work programs for the period July 1, 2015 through June 30 2016 in the amount of $2,215,000 (no net county cost), and authorize the Director of Health and Human Services to sign subsequent amendments up to 5 percent of the contract amount, consistent with the agreements subject matter and scope of work.

Action:

 

i.     Human Services, Application Submission, California Department of Public Health, Operation of Women, Infants and Children Program

1.       Authorize the grant application to the California Department of Public Health for the operation of the Women, Infants, and Children (WIC) Program from October 1, 2015 through September 30, 2019 for a maximum amount of $4,455,551.

2.       Designate the Director of Health and Human Services as the Certifying Signature to sign all required application documents and agreements.

Action:

 

j.     Public Health, Contract Amendment, County of Sacramento, Ryan White

1.    Approve third amendment to contract 7207500-13/15-706 with County of Sacramento, to accept funds for the Ryan White Comprehensive AIDS Resources Emergency (C.A.R.E.) Act, increasing the total compensation by $497,913 (no net county cost), and extending the contract by three years, for the cumulative period of July 1, 2012 through June 30, 2018.

2.    Authorize the Director of Health and Human Services to sign the amendment and subsequent amendments up to 10 percent of the total contract amount, consistent with the agreement’s subject matter and scope of work.

Action:

 

13.  PROBATION

a.    Contract with Koinonia for Crisis Resolution Center Services

1.    Authorize the Procurement Manager to sign a contract and two one-year renewals, limited to a 10% overall increase subject to review and approval by Risk Management and County Counsel, with Koinonia Foster Homes, Incorporated for comprehensive services provided to at-risk minors and their families under the Juvenile Justice Crime Prevention Act (JJCPA), in the amount of $616,000, for the period of July 1, 2015 to June 30, 2016, an increase of 10% over the prior contract. Funding is provided by the State of California through the Juvenile Justice Crime Prevention Act.

Action:

 

14.  SHERIFF

a.    Approve Contract with Town of Loomis

1.    Approve a contract with the Town of Loomis for law enforcement services, in the amount of $1,464,674 for FY 2015-16, for the contract term of July 1, 2015 to June 30, 2018. Authorize the Chair to sign and the Sheriff to execute the contract.

Action:

 

b.    Approve Contract with City of Colfax

1.    Approve a contract with the City of Colfax for law enforcement services, in the amount of $608,319 for FY 2015-16, for the contract term of July 1, 2015 to June 30, 2018. Authorize the Chair to sign and the Sheriff to execute the contract.

Action:

 

15.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    CAL FIRE Cooperative Fire Protection Agreement

1.    Adopt a Resolution approving the California Department of Forestry and Fire Protection Cooperative Fire Protection Agreement (CAL FIRE Contract) for FY 2015-16 in the amount of $9,657,936.00.

2.    Authorize the Chair to sign the Agreement.

Action:

 

16.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   City of Auburn v. County of Placer et al.

       Sacramento Superior Court Case No. 34-2015-80002074-CU-WM-GDS

(b)   Robert H. Fisher v. Edward Bonner, et al.

       U.S.D.C. Eastern District Case No. 2:14-cv-00757 KJM EFB P

(c)   Exclusive Resorts, LLC v. Board of Supervisors of Placer County, et al.

       Placer County Superior Court Case No. SCV0028222

(d)   Federal Energy Regulatory Commission Proceedings Nos. 2266-102 (NID/Yuba-Bear Project) and 2310-193 (PG&E/Drum-Spaulding Project)

 

2.    Anticipated Litigation:

(a)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case

       CLOSED SESSION REPORT:

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

17.  AGRICULTURE

a.    Grant, Placer County Agricultural Lands Strategy

1.    Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to apply for Grant Funds up to $100,000 to the California Sustainable Agricultural Lands Conservation Program to develop a “Placer County Agricultural Lands Strategy”.

 

18.  BOARD OF SUPERVISORS

a.    District Assistant Aide Contract

1.    Approve a six-month District 2 Assistant Aide contract for services with Lyndell Grey for general administrative assistance at salary schedule Unclassified Grade UA4 Step (1) for the amount of $10,626.67.

 

b.    Minutes

1.    Approve minutes of May 19, 2015.

 

19.  CLAIMS AGAINST THE COUNTY

a.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management.

a. 15-036 Shapiro, Wendy, Unknown , (Personal Injury)

 

b. 15-037 Shapiro, Rachel, Unknown, (Personal Injury)

 

c. 15-038 Earp, Laurie, Unknown, (Personal Injury)

 

20.  COMMITTEES & COMMISSIONS

a.    Meadow Vista Municipal Advisory Committee

1.    Approve the appointment of Laura Rosebush to Seat #3.

 

21.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES DIVISION

a.    Code Enforcement Administrative Citation Hearing Officer List

1.    Approve the addition of Mark Rathe to the list of eligible Administrative Hearing Officer candidates pursuant to Placer County Code Chapter 17, Section 17.62.180 (D)(1).

 

b.    Affordable Housing Contract Amendment

1.    Approve a contract amendment with Mintier Harnish Planning Consultants to undertake an Affordable Housing Fee Study in the amount of $56,037 (for a total aggregate amount of $84,137) and authorize the County Executive Officer to sign the amendment.

 

c.    Authorization to Approve Short-Sale for CDBG Loan Number 2000097 and Discharge Balance of the Loan

1.    Authorize the Community Development/Resource Agency Director or designee to approve a short-sale for CDBG Loan Number 2000097 in the approximate amount of $18,102 and authorize the Director to discharge balance of the loan in the approximate amount of $65,419.

 

22.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Merits - The County Executive Officer recommends the Board approve a 5% merit increase for:

1.    Olga Ignatowicz, Chief Physician from Grade 503, Step 4 at $91.30 per hour to Grade 503, Step 5 at $95.86 per hour, effective June 27, 2015 and;

2.    John McEldowney, Emergency Services Program Manager from Grade 438, Step 3 at $45.53 per hour to Grade 438, Step 4 at $47.81 per hour, effective June 13, 2015, and;

3.    Beverly Lewis, Film Office Program Manager from Grade 420, Step 3 at $38.07 per hour to Grade 420, Step 4 at $39.96 per hour, effective June 27, 2015, and;

4.    Roxanne L Nored, Managing Accountant Auditor from Grade 452, Step 1 at $47.48 per hour to Grade 452, Step 2 at $49.86 per hour, effective June 27, 2015 and;

5.    Reza Rajabian, Dentist from Grade U40, Step 2 at $57.06 per hour to Grade U40, Step 3 at $59.91 per hour, effective May 2, 2015 and;

6.    Scott L. Battles, Deputy Director Facility Services – Capital Facilities from Grade 464, Step 3 at $58.98 per hour to Grade 464, Step 4 at $61.92 per hour, effective June 13, 2015.

 

b.    Contract, Allen Haim Esq., Legal Services

1.    Approve a contract with Allen Haim for legal services to the Placer County Assessment Appeals Board, in the amount of $96,000, for FY 2015-16, and authorize the County Executive Officer to sign.

 

23.  COUNTY EXECUTIVE/ECONOMIC DEVELOPMENT

a.    Renewal of Recycling Market Development Zone

1.    Adopt a Resolution authorizing the submittal of a renewal application for the Recycling Market Development Zone to continue the existing program that provides incentives to stimulate recycling efforts throughout Placer County. 

 

b.    Appointments, Economic Development Board

1.    Confirm the appointment of Pat Brady representing Healthcare and the reappointment of Dr. Lyndell Grey representing Agriculture to the Placer County Economic Development Board.

 

c.    Placer County Visitor’s Bureau Contract Renewal for Fiscal Year 2015-16

1.    Adopt a Resolution authorizing the County Executive Officer or designee to execute a Services Agreement between the Office of Economic Development and the Placer County Visitor’s Bureau for operation of the California Welcome Center at 1103 High Street, Auburn in the amount of $329,000 for the period of July 1, 2015 through June 30, 2016.  Funding is provided by Western Slope Transient Occupancy Tax of $234,000 and Eastern Slope Transient Occupancy Tax in the amount of $40,000 and budgeted net county cost of $55,000.

 

d.    Contract, Tahoe City Downtown Association

1.    Adopt a Resolution authorizing the County Executive Officer, or designee, to execute an Economic Development Services Contract for outreach and promotional services in the Tahoe area with the Tahoe City Downtown Association in the amount of $75,000 for FY 2015-16. Funding is provided by Tahoe Transient Occupancy Tax at no net County cost.

 

e.    Contract, North Tahoe Business Association

1.    Adopt a Resolution authorizing the County Executive Officer, or designee, to execute an Economic Development Services Contract with the North Tahoe Business Association (NTBA) in the amount of $100,000 for outreach and promotional services and business impact mitigation in the Tahoe area for the FY 2015-16. Funding is available as a budgeted net county cost in the Community and Agency Support ($10,000) and Lake Tahoe Tourism and Promotions ($90,000) appropriations.

 

24.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    Alpine Springs County Water District 2014-15 Capital Facilities and Mitigation Fee Expenditure Plan

1.    Adopt a Resolution approving the Alpine Springs County Water District 2014-15 Capital Facilities and Mitigation Fee Expenditure Plan that takes effect after May 30, 2015 and contains a 2.5% fee increase.

 

25.  COUNTY EXECUTIVE/RISK MANAGEMENT

a.    Auburn Justice Center, Agreement Amendment BELFOR Restoration Services, Water Intrusion Restoration

1.    Approve an amendment to an agreement with BELFOR Restoration Services for the water intrusion restoration services provided and completed at the Auburn Justice Center, in the amount of $24,596.91 for a total contract amount not to exceed $129,596.91 for FY 2014/15. Funding is provided by settlement proceeds at no net County cost.

 

26.  FACILITY SERVICES

a.    Building Maintenance, South Placer Adult Correctional Facility (SPACF) Amendment #2

1.    Approve an amendment to the agreement with CGL/Kitchell for preventative maintenance and operation services for the SPACF kitchen boilers, in the amount of $93,770, for the period of June 16, 2015 to June 30, 2016 and authorize the Department Director, or designee, to sign change orders up to $9,400 for additional repairs. Funding is provided by the Probation Department, Correctional Food Services Division, and is included in the FY 2015-16 Proposed Budget.

 

b.    Parks and Grounds, Park Dedication Fee Request for Del Oro Aquatic Center

1.    Approve and execute a Use Agreement with Placer Union High School District for use of Park Dedication Fees from Recreation Area #7, Loomis Basin, in the amount of $45,000, for the purpose of the Del Oro Aquatic Center.

2.    Approve a Budget Revision appropriating $45,000 to the Parks and Grounds Operating Budget from Park Dedication Fees Recreation Area #7, Loomis Basin.

 

c.    Capital Improvements, Consultant Services Agreement, JK Architecture Partnership Multigenerational Community Center Feasibility Study, Project No. 4942

1.    Approve a new agreement with JK Architecture Partnership, in the amount of $93,000 for a Feasibility Study to identify opportunities associated with establishing a Multigenerational Community Center.  The agreement is for the period of July 2015 to November 2015, funded by the County.

 

d.    Capital Improvements, Award of Bid, American Alarm Co., Inc., Juvenile Detention Center CCTV System Expansion Project, 4934

1.    Award the competitive Bid #10440, to American Alarm Co., Inc., for the Placer County Juvenile Detention Center Closed Circuit Television System Expansion Project, in the amount of $131,045 for the period of July 1, 2015 to November 1, 2015 and authorize the Director of Facility Services, or designee, to award and execute a construction contract and any required change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code.

2.    Approve a Budget Revision canceling Public Safety Fund Assigned for Automation reserves of $89,094 and increasing budgeted revenues by $131,396 to the fully fund the project.

 

e.    Environmental Engineering, Eastern Regional Landfill Closure Expansion Project No. 4920, Construction Quality Assurance Services Agreement

1.    Approve a new Agreement with Geo-Logic Associates, Inc. for construction quality assurance services and final report certification for the Eastern Regional Landfill Closure Expansion Project No. 4920, in an amount of $80,090.  Funding is provided by the Eastern Regional Landfill Enterprise Fund.

 

27.  HEALTH & HUMAN SERVICES

a.    Administrative Services, Contract, Nevada County, Regional Services in North Lake Tahoe Area

1.    Approve a contract with Nevada County for collaborative and regional health and human services in the North Lake Tahoe area from July 1, 2015, through June 30, 2016, in an amount not to exceed $104,000 ($15,600 net County cost) and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the amount, and, with concurrence of the Personnel Director, other amendments that are consistent with the subject matter and scope of work.

 

b.    Children’s System of Care, Contract, James R. Yeo, Esq., Legal Services

1.    Approve a contract with James R. Yeo, Esq. to provide legal services for appeals in child protective services cases, in an amount not to exceed $20,000 ($3,000 net County cost), for the period of July 1, 2015 through June 30, 2016, authorize the Director of Health and Human Services to sign the resulting contract.

 

c.    Adult System of Care, Umbrella Contracts, Surendar S. Chima, M.D., and Sukhdev S. Khangura, M.D.

1.    Approve two separate contracts with Surendar S. Chima, M.D., and Sukhdev S. Khangura, M.D., for internal medicine services rendered at the Cirby Hills Psychiatric Health Facility (PHF) in a maximum aggregate and Auditor-Controller payment authority of $290,000 for FY 2015-16 through FY 2016-17.  Funding is provided by Federal and State funds ($162,400), and $127,600 in required County General Funds. Authorize the Director of Health and Human Services to sign the resulting contracts and subsequent amendments up to 10 percent of the umbrella contract amount, consistent with the current agreement’s subject matter and scope of work.

 

28.  PERSONNEL

a.    Vision Service Plan Contract Renewal

1.         Approve renewal of the Vision Service Plan (VSP) contract for administrative and claims processing services for the County’s vision plan, on the terms contained in the Renewal Agreement and Exhibit, for the period of July 1, 2015 through June 30, 2018, in the amount of $50,000.00 per year which is an estimated increase over the prior contract of $2,800.00 per year, and authorize the Director of Personnel to sign the VSP Renewal Agreement and amendments up to 10 percent of the original contract amount with approval by County Counsel and Risk Management.  Funding will be provided in the Dental and Vision Internal Service Fund.

 

29.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Debt Collection Services, Financial Credit Network Inc.

1.    Approve the award of a blanket purchase order to Financial Credit Network Inc. of Visalia, for debt collection services using a competitively bid from the Judicial Council of California in the maximum amount of $310,000 for the period of June 16, 2015 to December 31, 2016, funded by the Administrative Services Department’s FY 2014-15 Final Budget and the FY 2015-16 requested budget, with an estimated net County cost of $310,000;

2.    Approve the option to renew resulting blanket purchase order for additional one-year terms through the effective period of the Judicial Council of California Master Agreement with a renewal amount not to exceed 10 percent of the recommended contract amount of $310,000.

 

b.    Telecommunications Parts, Telephone and Cabling Equipment, and Miscellaneous Supplies, Graybar Electric Company, Inc.

1.    Approve Blanket Purchase Order renewal with Graybar Electric Company, Inc of Rancho Cordova, CA for telecommunications parts, telephone and cabling equipment, and miscellaneous supplies in the maximum amount of $150,000, no increase over the prior contract, for the period of July 1, 2015 to June 30, 2016.  Funding is provided by Administrative Services, Telecommunications Division;

2.    Approve the option to renew resulting blanket purchase order on a year-to-year basis for two additional one-year terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

 

c.    Tow Behind Sweepers, Edward R. Bacon Company Inc.

1.    Approve the award of a negotiated purchase order to Edward R. Bacon Company Inc. of Sacramento, CA, for the purchase of two new, current model year tow behind sweeper systems in the total amount of $61,168, funded by the Department of Public Works Road Maintenance Division FY 2014-15 Final Budget.

 

d.    1200 Gallon Vacuum Truck, Tank Technologies & Supply Co LLC

1.    Approve the award of a competitive quote to Tank Technologies & Supply Co. LLC of Minneapolis, MN, for the purchase of one new, current model year 1200 gallon vacuum truck in the total amount of $115,248, funded by the Department of Facility Services, Environmental Utilities Division FY 2014-15 Final Budget.

 

e.    Cleaning Services for Eastern Placer County, Pro-Line Cleaning Services Inc.

1.    Approve Blanket Purchase Order renewal with Pro-Line Cleaning Services, Inc. of Diamond Springs, CA for custodial services in eastern Placer County in the maximum amount $115,000 which is no increase from the prior contract, for the period of July 1, 2015 to June 30, 2016.  Funding is provided by the Department of Facility Services, Building Maintenance Division FY 2015-16 requested budget.

 

f.     Interpreting and Translation Services, Telelanguage Inc.

1.    Approve the blanket purchase order renewal with Telelanguage Inc. of Portland, OR for interpreting and translation services in the maximum amount of $105,000, which is no increase from the prior contract, for the period of July 1, 2015 to June 31, 2016.  Funding is provided by Health and Human Services FY 2015-16 requested budget.

 

g.    Concealable Body Armor, Galls LLC.

1.    Approve Change Order No. 2 to Blanket Purchase Order No. 21340 with Galls LLC. of Lexington, KY for concealable body armor for the Sheriff’s Office and Probation Department to increase the blanket purchase order amount by $20,000 resulting in a new maximum amount of $70,000, funded by department budgets on an as-needed basis. 

 

h.    Personal Service of Civil Process, ABC Legal Services Inc. and Placer County Process Services Inc.

1.       Approve the annual renewal of a negotiated blanket purchase order with ABC Legal Services, Inc. of Seattle, WA for Personal Service of Civil Process to support the Placer County Department of Child Support Services in the amount of $60,000, funded by Federal and State revenues with no impact to the County General Fund, for the period of July 1, 2015 through June 30, 2016;

2.       Approve the annual renewal of a negotiated blanket purchase order with Placer County Process Services Inc. of Auburn, CA for Personal Service of Civil Process to support Placer County Children’s System of Care in the amount of $100,000, funded by Federal and State revenues in the amount of $88,000 and County General Fund in the amount of $12,000, for the period of July 1, 2015 through June 30, 2016.

 

i.     Secured & Unsecured Tax Bill Printing and Mailing Services, Pre-Sort Center of Stockton

1.       Approve the award of competitive Bid No. 10450 to Pre-Sort Center of Stockton for secured and unsecured tax bill printing and mailing services in the amount of $92,100 for the period of July 1, 2015 through June 30, 2016.  Funding is provided by the Treasurer-Tax Collector FY 2015-16 requested budget;

2.       Approve the option to renew the resulting blanket purchase order on a year-to-year basis for two additional one-year terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount of $92,100.

 

j.     Video Surveillance Systems, Security & Asset Management LP dba Sonitrol of Sacramento

1.       Approve related Purchase Orders with Security & Asset Management LP dba Sonitrol of Sacramento for video surveillance systems for South Placer Justice Center, Building B, and the Auburn Jail in the maximum amount of $183,001.  The one-time cost is funded by the departments of District Attorney, Probation, Assessor, Administrative Services, and the Capital Projects Fund, based on the Sonitrol quoted share and is included in the FY 2014-15 Final Budget.

 

30.  PUBLIC WORKS

a.    Quitclaim Deed To CNC Roseville LLC, Morgan Place Subdivision

1.    Adopt a Resolution to execute a Quitclaim Deed between the County of Placer and CNC Roseville for the Morgan Place Subdivision at no cost.

 

31.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Placer County Law Enforcement Chaplaincy

1.    Approve the appropriation of $2,000 in Revenue Sharing monies to the Placer County Law Enforcement Chaplaincy to help fund the 5th Annual Blues and BBQ’s fundraising event, as requested by Supervisor Weygandt ($100), Supervisor Holmes ($1,400) and Supervisor Uhler ($500).

 

32.  SHERIFF

a.    Approve a Contract Amendment with Tiburon, Inc.

1.    Approve a contract amendment with Tiburon, Inc. for computer system maintenance and support, in the amount of $331,209 for the period of July 1, 2015 to June 30, 2016, and authorize the Purchasing Manager to sign the amendment and any related documents.

 

b.    Approve Contract Amendment No. 1 with Nevada County Sheriff’s Office for Pathology Services

1.    Approve Contract Amendment No. 1 with Nevada County Sheriff’s Office for pathology services, in the amount of $110,000, for the period of July 1, 2015 to June 30, 2016.

 

c.    Adopt Resolution and Agreement for Alcoholic Beverage Control Grant

1.    Adopt a Resolution to authorize the acceptance and execution of an ABC grant agreement from the State Department of Alcoholic Beverage Control (ABC), in the amount of $50,000, to fund ABC enforcement and authorize the Sheriff to sign required documentation.

 

***End of Consent Agenda***

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

July 7, 2015

July 20, 2015 (Tahoe)

July 21, 2015 (Tahoe)

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority. 

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.