COUNTY OF PLACER

BOARD OF SUPERVISORS

TUESDAY, JULY 21, 2015

SUMMARY ACTION

9:00 a.m.

 

Jack Duran, District 1                                                                                            David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                        Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                                  

Jennifer Montgomery, District 5                                                                                                                                 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings.  If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

Resort At Squaw Creek

Alpine Ballroom

400 Squaw Creek Road

Olympic Valley,  CA  96146

9:00 a.m.

 

 

FLAG SALUTE – Led by Supervisor Montgomery

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

PUBLIC COMMENT: Ann Nichols, North Tahoe Preservation Alliance, spoke regarding the roundabouts in Kings Beach needing to be redone to which Supervisor Montgomery stated that the County is working with Caltrans on the matter; Ellie Waller, expressed concern regarding the invasive clover in Snow Creek and the plan to address it; Paul Smith, RCRC, thanked Supervisor Holmes for his involvement in RCRC, spoke about the RCRC annual conference in South Shore being held in September and touched on Legislative items of importance to RCRC; Duane Whitelaw, Tahoe PUD General Manager stated the PUD would like to shut off all or some of the 90 street lights operated by the them though they would like to work with the county to ensure important lights remain on; Rob Weston, West Shore Association, thanked the County Executive, staff, and Board for their help and sponsorship during the west shore businesses road construction; Carl Gustafson, Squaw Valley Civil Engineer, talked about the low water conditions in the valley and requested someone contact the State Water Resources Control Board; Ed Heneveld, Squaw Valley, stated the Draft EIR for the Village at Squaw Creek has closed and will be before the Board soon; Peter Kraatz, Placer County Public Works, announced that the Public Works Department received the American Public Works Association Award for the Kings Beach Commercial Core Improvement Project even prior to the project’s completion.

 

SUPERVISOR’S COMMITTEE REPORTS - none

 

TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN

 

 9:15 A.M.

 1.   COUNTY EXECUTIVE/ADMINISTRATION

a.    Olympic Museum

1.    The Board received an update and provided direction on the analysis of opportunities and constraints for siting a proposed Olympic Museum at Squaw Valley.

MOTION Duran/Holmes VOTE 3:1 (Montgomery No, Weygandt Absent) to move forward with placing the Olympic Museum on the Squaw Valley Park site. Directed staff to prepare a master plan for Squaw Valley Park that incorporates a ski museum, determine whether any zoning changes may be required, and obtain an opinion from the U.S. Forest Service regarding consistency of this proposed use with the Deed Restriction.

AYES: Duran, Holmes, Uhler

NOES: Montgomery

ABSENT: Weygandt

 

10:15 A.M.

 1.1.     COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Update – Strategic Initiatives Action Plans

1.    Received a presentation from John Hester, Chief Operating Officer for the Tahoe Regional Planning Agency, on the 2015-2020 TRPA Strategic Initiatives Action Plans.

 

10:30 A.M.

 2.   HEALTH & HUMAN SERVICES/ANIMAL SERVICES

a.    Lease and Operating Agreement with the Town of Truckee, Provide Animal Shelter Services for the Eastern Placer Regional Area

1.    Approved a 30 year Lease and Operating Agreement with the Town of Truckee, a municipal corporation, “Town” to provide animal shelter services for the eastern Placer regional area for the period of September 1, 2015 through September 1, 2044, including a one-time payment of $750,000 “Capital Contribution”.

MOTION Montgomery/Holmes/Unanimous  VOTE 4:0  (Weygandt Absent)

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

 

11:00 A.M.

 2.1.     ADMINISTRATIVE SERVICES / AUDITOR

a.    Transient Occupancy Tax Audit and Communications Strategy

1.    Received a presentation on the Transient Occupancy Tax Audit and Communications Strategy.

 

DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS

 

DEPARTMENT ITEMS:

 3.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of June 16, 2015.  Supervisor Montgomery absent.

MOTION Holmes/Duran  VOTE 3:0  (Weygandt Absent, Montgomery Abstain)

AYES: Duran, Holmes, Uhler

ABSENT: Weygandt

ABSTAIN: Montgomery

 

4.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Planning Services Update – Tahoe Area Projects

1.    Received an update on various Tahoe Area Projects.

 

 5.   FACILITY SERVICES

a.    Solid Waste Handling First Amendment / Placer County Eastern Regional Sanitary Landfill, Inc. and Tahoe Truckee Disposal, Inc. / Bear Resistant Garbage Cans

1.    Approved an Amendment to the Solid Waste Handling Services Agreement with Placer County Eastern Regional Sanitary Landfill, Inc. and Tahoe Truckee Disposal, Inc. to implement a Residential Bear-Resistant Garbage Can Enclosure Loan Program in Garbage Collection Franchise Areas 2 and 3 (Placer County east of Colfax to the Nevada state line). Funding is provided by reserves in the Solid Waste Fund FY 2015-16 Proposed Budget.

MOTION Montgomery/Duran/Unanimous  VOTE 4:0  (Weygandt Absent)

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

 

 6.   TREASURER-TAX COLLECTOR

a.    mPOWER TRAN Resolution

1.    Resolution 2015-155 adopted authorizing the issuance of a County of Placer, 2015-2016 Placer mPOWER Program Administration Tax and Revenue Anticipation Note (the “TRAN”) and approving sale of the TRAN to the Placer County Treasurer in an amount not to exceed $1 Million at an interest rate of 0.50%.

MOTION Duran/Montgomery/Unanimous  VOTE 4:0  (Weygandt Absent)

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

 

b.    mPOWER Nonresidential Applications - John L. Sullivan

1.    Approved two (2) applications for the John L Sullivan Family Limited Partnership related to financing energy efficiency retrofits and solar photovoltaic installation with mPOWER Placer for the John L Sullivan Chevrolet Dealership and the John L Sullivan Toyota & Truck Center Dealership in an amount not to exceed $2,039,513.19 and $3,694,896.56, respectively.

MOTION Holmes/Duran/Unanimous  VOTE 4:0  (Weygandt Absent)

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

 

7.    COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

 (A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.     Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Robert H. Fisher v. Edward Bonner, et al.

        U.S.D.C. Eastern District Case No. 2:14-cv-00757 KJM EFB P

(b)   Anahi Corona Moya de Tovar, et al. v. County of Placer, et al. Sacramento Superior Court Case No. 34-2015-00178040

       CLOSED SESSION WAS NOT HELD AND THE ITEMS WERE DEFERRED TO A FUTURE MEETING

 

CONSENT AGENDA - Removed Item 15a.  Consent Agenda approved as amended with action as indicated.

MOTION Holmes/Duran/Unanimous  VOTE 4:0  (Weygandt Absent)

AYES: Duran, Holmes, Uhler, Montgomery

ABSENT: Weygandt

 

 8.   ORDINANCE – Second reading:

a.    Community Development Resource Agency/Planning Services/Zoning Text Amendment, Permit Expiration

1.    Ordinance 5783-B adopted amending Chapter 17, Article 17.58, Section 17.58.160(B) (1) to add subsection (f) for a limited tolling of the permit time limit and find the proposed Ordinance exempt from environmental review pursuant to California Environmental Quality Act Guidelines section 15061(b) (3).

 

 9.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of June 2, 2015.

 

10.  CLAIMS AGAINST THE COUNTY

a.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

a.    15-048, Monpas, Matt, $250-$500, (Property Damage)

b.    15-044, Ferreira, Natalie, Unknown, (Personal Injury)

 

11.  COMMITTEES & COMMISSIONS

a.    Civil Service Commission

1.    Approved the reappointment of Donald Nelson to Seat #3, and Ronald LeDoux to Seat #4.

 

b.    Gold Run Cemetery Committee

1.    Approved the appointment of Madelyn Sawyer to Seat #2.

 

c.    Greater Auburn Area Fire Safe Council

1.    Approved the appointment of Daniel Berlant to Seat #2 (representing District 5).

 

d.    Placer County Child Care Advisory Council

1.    Approved the reappointment of Rosemary Carter to Seat #6 (Representing County Public Agency).

 

e.    Placer County Youth Commission

1.    Approved the 2015/16 term appointments and reappointments of Placer County Youth Commissioners and 3 at large alternates.

 

f.     Roseville Public Cemetery District

1.    Approved the reappointment of David Uribe to Seat #2.

 

g.    Sheridan Municipal Advisory Council

1.    Approved the appointment of Dan Cook to Seat #2, as requested by Supervisor Weygandt.

 

12.  COMMUNITY DEVELOPMENT RESOURCE AGENCY/PLANNING SERVICES

a.    Martis Fund Workforce Housing Program - The Board of Directors of the Martis Fund is requesting that the Board of Supervisors:

1.    Authorized County staff to continue to administer the Martis Fund Workforce Housing Program;

2.    Authorized staff to execute an amendment to the existing agreement by and between Placer County and the Martis Fund for the administration of the Workforce Housing Program to expand the amount of monies to be administered and to extend the length of the agreement; and

3.    Allowed Agency staff to continue to waive the collection of staff charges for the administration of the Martis Fund Workforce Housing Program, thereby allowing all monies to be made available for loans to eligible candidates.

 

13.  COUNTY COUNSEL

a.    Unclassified Employee Step Increase

1.    Approved a 5% step increase for David Boesch, County Executive Officer from Grade 708, Step 4 at $119.34 per hour to Grade 708, Step 5 at $125.33 per hour, effective June 14, 2015.

 

14.  COUNTY EXECUTIVE/ADMINISTRATION

a.    Unclassified Employee Step Increases - The Board approved a 5% merit increase for:

1.    Robert Hsu M.D., Physician from Grade U60 Step 1 at $72.83 per hour to Grade U60 Step 2 at $76.47 per hour, effective May 30, 2015 and;

2.    Mai Phuong Nguyen, MD., Physician from Grade U60, Step 2 at $76.47 per hour to Grade U60, Step 3 at $80.30 per hour, effective May 30, 2015 and;

3.    Gerald O. Carden, County Counsel from Grade 691, Step 4 at $100.80 per hour to Grade 691, Step 5 at $105.82 per hour, effective June 27, 2015.

 

b.    Commendation – Ann Holman, Clerk of the Board

1.    Approved a commendation recognizing Ann Holman for over 35 years of service to Placer County.

 

15.  COUNTY EXECUTIVE/EMERGENCY SERVICES

a.    REMOVED FROM AGENDA 2015 Lake Tahoe Community Wildfire Protection Plan Update

1.    Approve the 2015 Lake Tahoe Community Wildfire Protection Plan (CWPP) Update.

 

16.  FACILITY SERVICES

a.    Environmental Engineering / Consultant Services Agreement/Stearns, Conrad and Schmidt Consulting Engineers/Organics Recycling Plan Development for Eastern Placer County

1.    Approved an Agreement with Stearns, Conrad and Schmidt Consulting Engineers, Inc, d/b/a SCS Engineers to evaluate organics recycling technologies and prepare an organics recycling plan for eastern Placer County for compliance with AB 1826, in the amount of $109,290. Funding is provided in the Solid Waste Funds FY 2015-16 Proposed Budget.

 

b.    Environmental Engineering/Budget Revision Livoti Sewer County Service Area 28, Zone 55

1.    Approved a FY 2014-15 Budget Revision in County Service Area 28, Zone 55 Livoti Sewer to cancel Contingency reserves in the amount of $55,000 for the purpose of paying for sewer fees and collection system maintenance as of June 30, 2015. 

 

c.    Parks Division/Budget Revision/County Service Area Government Activities Fund

1.    Approved a FY 2014-15 Budget Revision in the County Service Area Government Activities Fund to cancel landscape and maintenance reserves in the amount of $12,170 for the purpose of paying for emergency irrigation repairs in the Quail Oaks, Stratford Downs, and Pheasant Grove service areas.

 

17.  PERSONNEL

a.    Allocation Ordinance

1.    Ordinance introduced, first reading waived, amending the un-codified Allocations of Positions to Departments Ordinance and the un-codified Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance regarding the Recorder/Elections Supervisor, Counter Services Manager, Building Division Manager and various information technology classifications.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Increase BPO for Temporary Staffing Services, Search Pros Staffing

1.       Approved an increase to Countywide Blanket Purchase Order No. 21442 with Search Pros Staffing for Temporary Staffing Services, in the amount of $100,000 to a new total of $250,000, funded by County departments’ final budgets for FY 2014-15.

 

b.    Traffic Signal Maintenance, Gray Electric Company

1.    Approved Blanket Purchase Order change order with Gray Electric Company of Grass Valley, CA for traffic signal maintenance, in the amount of $43,000, extending the time period from March 31, 2015 to July 31, 2015, and increasing the total to $159,600.  Funding is provided by Department of Public Works in the FY 2015-16 Proposed Budget.

 

c.    Reflective Elements, 3M Company

1.       Approved blanket purchase order renewal with 3M Company of St. Paul, MN using a competitive bid from Yolo County for reflective elements in the maximum amount of $375,000, funding is provided by the Department of Public Works in the FY 2015-16 Proposed Budget for the period of July 21, 2015 through June 30, 2016.

2.       Approved the option to renew resulting blanket purchase order for two additional one-year terms with a renewal amount not to exceed 10 percent of the recommended contract amount of $375,000.

 

d.    Janitorial Supplies, Sac-Val Janitorial Supply

1.       Approved Blanket Purchase Order renewal with Sac-Val Janitorial Supply for Janitorial Supplies, in the amount of $225,000 for the period of July 21, 2015 through July 31, 2016.  Funding is provided by Facility Services, Probation Department and the Sheriff’s Office in the FY 2015-16 Proposed Budget.

 

e.    Automotive Fasteners, Fastenal

1.       Approved the award of competitive Bid No. 10451 to Fastenal of Auburn, CA for the purchase of fasteners and related supplies in the maximum amount of $100,000 for the period of July 21, 2015 through June 30, 2016.  Funding is provided in the FY 2015-16 Proposed Budget by the various departments that will utilize this blanket purchase order.

2.       Approved option to renew resulting blanket purchase order for two additional one-year terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

 

f.     Tactical Response Vehicle, Lenco Industries

1.       Approved the award of a negotiated purchase order to Lenco Industries Inc. of Pittsfield, MA, for the purchase of one new, current model year tactical response vehicle in the total amount of $299,866.  Funding is provided by the Sheriff’s Office in the FY 2015-16 Proposed Budget.

 

19.  PUBLIC WORKS

a.    2015 Tahoe Hot Mix Asphalt Overlay, Contract No. 0930

1.    Approved project specifications for the 2015 Tahoe Hot Mix Asphalt Overlay, contract number 0930, estimated to cost $1,400,000 and authorized the Department of Public Works to advertise for bids. 

 

b.    Abandonment and Relocation of Portions of Public Utility, Sanitary Sewer and Drainage Easements in the Winchester Subdivision

1.    Resolution 2015-152 adopted to abandon portions of public utility easements, sanitary sewer easements and drainage easements in Winchester Subdivision, Phase 1.

 

c.    Abandonment of the Offers of Dedication for the roads within the Morgan Creek Development

1.    Resolution 2015-153 adopted to abandon the Offers of Dedication for the twelve different phases of the Morgan Creek development west of Roseville.

 

d.    Kings Beach Commercial Core Improvement Project - Construction Contract No. 1140 - Change Order No. 46

1.    Resolution 2015-154 adopted approving contract Change Order No. 46 for Contract No. 1140 with Q&D Construction, Inc., for final paving on the Kings Beach Commercial Core Project, reducing the contract amount by $85,391.50 and authorizing the Director of Public Works, or designee, to sign the change order.

 

***End of Consent Agenda***

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority. 

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

August 4, 2015

August 18, 2015

September 1, 2015