COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, September 01, 2015

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Montgomery

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

PUBLIC COMMENT:  Sam Toll, talked about how the “State of Jefferson” would benefit Placer County and requested time on the next agenda to present their proposal. Bonnie London and Linda Sandahl, Loomis Library Adhoc Committee, updated the Board on their work plan, public outreach, and positive feedback.  Kathleen Byers thanked the Board for not approving funding for Right Hand Auburn to expand the homeless shelter.  She would like for the shelter to remain temporary and at no cost to the County.  Kevin Hanley, CEO Auburn Chamber of Commerce, requested the Board to join them in supporting HR2647 (Resilient Federal Forests Act of 2015).

 

SUPERVISOR’S COMMITTEE REPORTS: None 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:15 a.m.

 1.   BOARD OF SUPERVISORS

a.    Commendation

1.    Approved a Commendation honoring Ed Zimmerman for thirty-three years of service in Placer County as a Volunteer Firefighter.

 9:30 a.m.

 2.   HEALTH & HUMAN SERVICES

a.    Recovery Month in Placer County

1.    Approved a Proclamation to demonstrate continued support and commitment to mental health, alcohol and drug treatment, and recovery by proclaiming September 2015 as Recovery Month in Placer County.

MOTION Holmes/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 9:45 a.m.

 3.   COUNTY EXECUTIVE

a.    Future Proceedings of the Placer Correction and Probation Officers Association Appeal

1.    Approved having the dispute referred to a third party hearing process and having the hearing officer’s decision become a recommendation to the Board, with the Board issuing the final decision. 

MOTION Duran/Montgomery  Vote 4:1  (Holmes No)

AYES: Duran, Weygandt, Uhler, Montgomery

NOES: Holmes

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 4.   BOARD OF SUPERVISORS

a.    Minutes

1.    Approved minutes of July 20 & 21, 2015.  Supervisor Weygandt absent.

MOTION Montgomery/Holmes  Vote 4:0  (Weygandt Abstain)

AYES: Duran, Holmes, Uhler, Montgomery

ABSTAIN: Weygandt

 

 5.   COUNTY CLERK–RECORDER–REGISTRAR OF VOTERS / ELECTIONS

a.    Satellite Warehouse and Training Facility / Locksley Lane LLC

1.    Authorize the Clerk-Recorder-Registrar of Voters to commence negotiations with Locksley Lane LLC, a California Limited Liability Company on their submitted proposal received for the Clerk-Recorder- Registrar of Voters Satellite Warehouse and Training Facility Solicitation.

MOTION Holmes/Duran/Unanimous to direct staff to produce a needs assessment for Clerk Recorder and the County including costs for having a facility on County owned property versus non-County owned property.

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 6.   PUBLIC WORKS

a.    2015 Tahoe Hot Mix Asphalt Overlay Contract / Delta Construction of Sacramento

1.    Approved the award and contract execution of competitive Bid No. 10482 to Delta Construction of Sacramento, CA for the 2015 Tahoe Hot Mix Asphalt Overlay Project in the amount of $1,528,000 for FY 2015-16.

2.    Authorized the Director of Public Works and Facilities, or designee, to execute contract change orders up to 10 percent of the contract amount. Funding is included in the FY 2015/16 Proposed Budget - Road Fund $1,000,000 and General fund $680,000.

MOTION Montgomery/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

b.    Placer Parkway Phase I Improvement Project / Initial Study Mitigated Negative Declaration

1.    Resolution 2015-189 adopted approving the Initial Study / Mitigated Negative Declaration with the required findings and mitigations, adopting the mitigation monitoring plan, and selecting Alternative 3 as the preferred alternative for the Placer Parkway Phase I Improvement Project.

MOTION Holmes/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 7.   COUNTY COUNSEL/ CLOSED SESSION REPORT:

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case - The Board heard a report from Counsel and gave direction to Counsel.

 

CONSENT ITEMS

 

CONSENT AGENDA - Item 15e removed. Consent Agenda approved with action as indicated. 

MOTION Duran/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 8.   ORDINANCE – Second Reading:

a.    Children’s System of Care / On-Call After-Hours Coverage Stipend Increase

1.    Ordinance 5789-B adopted to increase the Psychiatric on-call coverage stipend paid to Children’s System of Care physicians, effective July 01, 2015, increasing the current rate of $300 per week to $450 per week.  This changes the total yearly employee compensation for on call/after-hours coverage from $15,000 to $23,400.

 

 9.   AGRICULTURE

a.    Temporary Salmon Transfer Project

1.    Authorized the Chair of the Board of Supervisors to sign letters to the California Department of Fish and Wildlife (CDFW) and National Oceanic and Atmospheric Administration (NOAA) requesting they take the lead in facilitating necessary permits, regulatory coverage and supervision of local volunteer groups to implement a temporary salmon transfer project during the fall of 2015.

 

10.  AUDITOR-CONTROLLER

a.    FY 2015-16 Property Tax Rates for Voter-Approved Indebtedness

1.    Resolution 2015-180 adopted approving the FY 2015-16 property tax rates for voter-approved indebtedness, pursuant to Government Code Sections 29100 and 29106.

 

11.  COMMITTEES & COMMISSIONS

a.    Building Appeals Board

1.    Approved the reappointment of Lee Buckingham to Seat #3 (representing District 3).

 

b.    North Auburn Municipal Advisory Council

1.    Approved the appointment of Steve Nichols to Seat #2 (representing District 3).

 

12. COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    North Tahoe Fire Protection District / Amendments to the Fire Protection Code

1.    Resolution 2015-181 adopted ratifying the North Tahoe Fire Protection District’s Ordinance No. 02-2015 amending the 2013 California Fire Code. 

 

13.  COUNTY EXECUTIVE / ADMINISTRATION

a.    The Board approved a 5% merit increase for:

1.    Marie M. Osborne, Assistant Client Services Program Director for ASOC from Grade 454 Step 4 at $56.06 per hour to Grade 454 Step 5 at $58.87 per hour, effective September 05, 2015.

2.    Margaret Peggy A Zarriello, Assistant Client Services Program Director for HHS Environmental Health from Grade 454 Step 4 at $56.06 per hour to Grade 454 Step 5 at $58.87 per hour, effective September 05, 2015.

3.    Richard Malek, Physician from Grade U60 Step 3 at $80.29 per hour to Grade U60 Step 4 at $84.31 per hour, effective June 27, 2015.

4.    Jennifer A Merchant, Deputy CEO from Grade 474 Step 2 at $62.06 per hour to Grade 474 Step 3 at $65.17 per hour, effective September 05, 2015.

 

14.  COUNTY EXECUTIVE / OFFICE OF EMERGENCY SERVICES

a.    2015 Homeland Security Grant Program

1.    Resolution 2015-182 adopted authorizing designated staff to execute all actions necessary to administer, obtain and manage funds in the 2015 Homeland Security Grant Program.

 

b.    Emergency Management Performance Grant for 2015

1.    Resolution 2015-183 adopted authorizing designated staff to execute all actions necessary to obtain funds in the 2015 Emergency Management Performance Grant (EMPG).

 

15.  FACILITY SERVICES

a.    Auburn Library Landscape Rehabilitation Consultant Services / MFDB Architects, Inc.

1.    Approved a contract with MFDB Architects, Inc. for consultant architectural and engineering services in the amount of $124,000. Funding is included in the FY 2015-16 Proposed Budget - Capital Projects Fund.

 

b.    Finance Administration Building Carpet Replacement Project / Linoleum Sales Co., Inc., dba Anderson Carpet

1.    Awarded a contract to Linoleum Sales Co., Inc., dba Anderson Carpet, for carpet and flooring replacement in the Finance Administration Building, in the amount of $241,630. Funding is included in the FY 2015-16 Proposed Budget - Capital Projects Fund.  Authorized the Director of Public Works and Facilities, or designee, to execute the contract, and change orders consistent with the County Purchasing Manual and section 20142 of the Public Contract Code.

 

c.    Sewer Maintenance District  1 Annexation / Intention to Set Public Hearing

1.    Resolution of Intention 2015-184 adopted to set the time and date to hold a Public Hearing to consider the annexation of the Johnson property located on Hammond Drive, in North Auburn (APN 054-190-006-000), into the boundaries of Sewer Maintenance District 1 to provide sewer service.

 

d.    Mixed Waste Incline Belt Replacement / Eastern Regional Material Recovery Facility

1.    Approved the Second Amendment to the Solid Waste Handling Services Agreement with Placer County Eastern Regional Sanitary Landfill, Inc. and Tahoe Truckee Disposal, Inc. to replace the mixed waste incline belt at the Eastern Regional Material Recovery Facility in the amount not to exceed $115,000. Funding is provided by the Eastern Regional Landfill budget.

 

e.    REMOVED - Objection to Tax-Defaulted Land Sale / Hofman Ranch Parcel 3505 Gladding Road, Lincoln

1.    Authorize the Director of Public Works and Facilities, or designee, to submit an objection to the tax defaulted land sale of the Hofman Ranch parcel described as APN 020-162-023, located at 3505 Gladding Road in Lincoln, CA and approve purchase of property for public use.

 

16.  HEALTH & HUMAN SERVICES

a.    Mental Health, Alcohol and Drug Advisory Board Appointment

1.    Approved the appointment of Jeff Cowen, Consumer Member, District 3, Seat 4, to the Mental Health, Alcohol and Drug Advisory Board (MHADB).

 

b.    Placer County Code Chapter 15, Article 15.56 Pertaining to Dangerous Buildings

1.    Introduced an Ordinance, first reading waived, to amend Placer County Code Chapter 15, Article 15.56 pertaining to dangerous buildings.

2.    Found said ordinance exempt from CEQA Review pursuant to CEQA Guidelines Section 15061(b)(3).  

 

c.    Medi-Cal Benefits Coordination / Agreement with Blue Cross of California Partnership Plan, Inc.

1.    Approved a non-monetary agreement with the Blue Cross of California Partnership Plan, Inc. (Anthem) for coordination of Medi-Cal benefits to eligible persons, for the period of May 01, 2014 to an indefinite date and authorized the Director of Health and Human Services to sign the contract and amendments consistent with the subject matter and scope of work.

 

d.    Epidemiology Services Contract / County of Sacramento  

1.    Approved a contract with the County of Sacramento for Epidemiology Services not to exceed $85,172 for the period of July 01, 2015 to June 30, 2018 and authorized the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the contract amount, consistent with the subject matter and scope of work. Funding is provided by Federal and State Preparedness funds.

 

17.  PERSONNEL

a.    Job Specification / Placer County Conservation Plan Program Administrator

1.    Approved the job specification for the unclassified Placer County Conservation Plan Program Administrator, and introduced an ordinance, waived the first reading, amending the un-codified Allocations of Positions to Departments Ordinance and the un-codified Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance regarding the Placer County Conservation Plan Program Administrator.

 

b.    Job Specification / Animal Control Manager

1.    Introduced an Ordinance, waived the first reading, amending the un-codified Allocations of Positions to Departments Ordinance and the un-codified Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance regarding the Animal Control Manager.

 

c.    Gold Country Employment Relations Consortium / Professional Services Agreement with Law Office of Liebert Cassidy Whitmore

1.    Approved a professional services agreement with the Law Office of Liebert Cassidy Whitmore (LCW) for participation in the Gold Country Employment Relations Consortium, in the amount of $5,230.00, for the period July 01, 2015 through June 30, 2016. Funding is included in the Personnel Department FY 2015-16 Proposed Budget.

 

d.    Civil Service Commission’s Annual Report.

1.    Received the Civil Service Commission’s Annual Report for Fiscal Year 2014-15.

 

e.    Civil Service Commission Legal Services Contract / Law Office of William Wright

1.    Authorized the County Executive Officer to sign a contract with the Law Office of William Wright for legal services in support of the Civil Service Commission, in an amount not to exceed a budgeted net county cost of $35,000, for the period of FY 2015-2016.

 

18.  PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Video Distribution and Control System Upgrade Contract / Exhibit One Corporation

1.    Approved the award of competitive Bid No. 10473 to Exhibit One Corporation of Phoenix, AZ for furnishing and installing a complete video distribution and control system upgrade, in the contract award amount of $62,762.  Funding is provided by charges to County Departments through the Countywide Systems Fund.

2.    Approved a Budget Revision in the Countywide Systems FY 2015-16 appropriations to increase the Fixed Asset Equipment budget by $62,762 and approved the addition of the video distribution and control system upgrade to the Master Fixed Asset List.

 

b.    Digital Production Color Copier Lease / Inland Business Machines, Inc.

1.    Approved Blanket Purchase Order change order with Inland Business Systems, Inc. of Sacramento, CA for a thirty-six month digital production color copier lease, in the amount of $6,000 extending the time period from August 09, 2015 to September 30, 2015, and increasing the total to $145,150.  Funding is included in the Administrative Services Department FY 2015-16 Proposed Budget.

 

2.    Approved the award of competitive Bid No. 10475, to Inland Business Machines, Inc. of Sacramento, CA for a thirty-six month operating lease of one digital production color copier/printer, in the maximum amount of $137,000 for the period of September 01, 2015 to August 31, 2018.  Funding is included in the Administrative Services Department FY 2015-16 Proposed Budget.

 

c.    Painting Services / Armstrong Painting, Inc.

1.    Approved the award of competitive Bid No. 10477 to Armstrong Painting Inc., for annual painting services, in the maximum amount of $200,000, for the period of September 01, 2015 to August 30, 2016.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Proposed Budget.

2.    Approved the option to renew the resulting blanket purchase order for two additional one-year periods with a renewal amount not to exceed 10 percent in aggregate of the original award amount of $200,000.

 

d.    On-Call Surveying Services / For Improvement Projects in Eastern Placer County

1.    Approved Blanket Purchase Order renewals with Andregg Geomatics of Auburn, CA, KB Foster Civil Engineering, Inc. of Carnelian Bay, CA, Stantec Consulting Services, Inc. of Reno, NV, and Wood Rodgers, Inc. of Sacramento, CA for on-call surveying services for various public works and capital improvement projects in eastern Placer County in the maximum aggregate amount of $200,000, for the period of November 01, 2015 to February 29, 2016.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Proposed Budget.

 

e.    Purchase of Current Model Year Bookmobile / LDV Inc. of Burlington, WI

1.    Approved the award of competitive Bid No. 10479 to LDV Inc. of Burlington, WI for the purchase of one new, current model year bookmobile in the total amount of $221,044. Funding is included in the Department of Public Works and Facilities Fleet Services budget.

 

f.     Purchase of Cutaway Transit Buses / Creative Bus Sales of Chino, CA

1.    Approved the award of a negotiated purchase order to Creative Bus Sales of Chino, CA for the purchase of four new cutaway transit buses in the total amount of $257,021.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Proposed Budget.

 

g.    Purchase of a Service Truck with Boom / Wondries Fleet Group of Alhambra, CA

1.    Approved the award of a negotiated purchase order to Wondries Fleet Group of Alhambra, CA for the purchase of one new service truck with boom in the amount of $160,111.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Proposed Budget.

 

h.    Purchase of a Street Sweeper / Global Environmental Products of San Bernadino, CA

1.    Approved the award of a negotiated purchase order to Global Environmental Products of San Bernardino, CA for the purchase of one new street sweeper in the amount of $261,318.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Proposed Budget.

 

i.      Access Control System Conversion Project / Bi-JaMar, Inc. dba Quality Sound of Stockton, CA

1.    Authorized rejection of all bids received for the Access Control System Conversion Project under Bid No. 10455.

2.    Approved the award of competitive Bid No. 10476 to Bi-JaMar, Inc. dba Quality Sound of Stockton, CA for the Access Control System Conversion Project Rebid in the amount of $71,998.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Proposed Budget.

 

j.      Crime Lab / Coroners Operations Feasibility Study / Smith Group JJR of San Francisco

1.    Approved the award of Request for Proposal No. 10456 to Smith Group JJR, of San Francisco CA for a Crime Lab/Coroners Operations Feasibility Study, in the amount not to exceed $250,000, with no new net County costs, originally approved by your Board in FY 2014-15, and will be re-budgeted in the FY 2015-16 Criminal Justice CEO Final Budget.

2.    Authorized the Purchasing Manager to execute the resulting documents upon County Counsel and Risk Management review.

 

19.  PUBLIC WORKS

a.    Abandonment of Access Easement within Northstar Community Services District

1.    Resolution 2015-185 adopted to abandon an Access Easement due to rerouting of access to a parcel of land now owned and operated by the Northstar Community Services District.

 

b.    Abandonment of Storm Drain Easement within Alpine Meadows Estates Subdivision

1.    Resolution 2015-186 adopted to abandon a portion of a Storm Drain Easement on Lot 198 in Alpine Meadows Estates Subdivision, Unit No. 6, in exchange for the dedication of a relocated Drainage Easement.

 

c.    Lake Forest Water Quality Improvement Project / Panorama Contract Increase

1.    Resolution 2015-187 adopted increasing the Lake Forest Water Quality Improvement Project   Panorama Contract No. 1101 contingency in the amount of $85,000.

2.    Authorized the Director of Public Works and Facilities, or designee, to approve contract change orders in the same amount to support additional project work.

 

d.    California Tahoe Conservancy Proposition 1 Grant Program / Funding Applications

1.    Resolution 2015-188 adopted to approve submittal of Proposition 1 Grant Program applications to the California Tahoe Conservancy in accordance with the Grant Program guidelines.

2.    Authorized the Director of Public Works and Facilities, or designee, to execute finalized agreements necessary for the implementation of Program-funded projects.

 

20.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

a.    Feed the Hungry of Auburn Program / Funding for meals provided to people in the community

1.    Approved appropriation of $1,000 in Revenue Sharing monies to Feed the Hungry of Auburn Program to help provide meals to people in the community, as requested by Supervisor Holmes ($1,000).

 

b.    Roseville Joint Union School District / Funding for Scholarships Provided to Local Students

1.    Approved appropriation of $1,500 in Revenue Sharing monies to the Bill Santucci Memorial Scholarship Fund, as requested by Supervisor Uhler ($1,500).

 

21.  VETERANS SERVICES

a.    California Department of Veterans Services Mental Health Outreach Services Grant

1.    Authorized the Veteran Services Officer to accept the Mental Health Outreach Services grant, in the amount of $20,000 from California Department of Veteran Services for outreach to underserved veteran populations for the period of October 01, 2015 to June 20, 2016.

 

* * * End of Consent Agenda * * *

 

ITEMS FOR INFORMATION:

 

22.  Personnel

a.    Classified Service Merit Increases

 

23.  Treasurer-Tax Collector

a.    Treasurer’s Statement for the month of JULY 2015

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

September 15, 2015

October 06, 2015

October 19 & 20, 2015 (Tahoe)

November 03, 2015

November 17, 2015

December 08, 2015

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority.

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.