COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, October 20, 2015

9:00 a.m.

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Tahoe Event Center

8318 North Lake Boulevard

Kings Beach, CA 96143

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Holmes

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:15 a.m.

 1.   BOARD OF SUPERVISORS

a.    Proclamation / Annual Truckee River Day

1.    Approve and present a Proclamation designating October 18, 2015 as the 20th Annual Truckee River Day in Placer County.

Action:

 

9:25 a.m.

 2.   BOARD OF SUPERVISORS

a.    Proclamation / National Arts and Humanities Month

1.    Approve and present a Proclamation designating October 2015 as National Arts and Humanities Month

Action:

 

9:30 a.m.

 3.   COUNTY EXECUTIVE / ADMINISTRATION

a.    2015 North Lake Tahoe Tourism Master Plan

1.    Approve the 2015 North Lake Tahoe Tourism Master Plan.

Action:

 

9:50 a.m.

 4.   COUNTY EXECUTIVE / ADMINISTRATION

a.    North Lake Tahoe Town Centers—Economic Development Incentive Program and Implementation Plan

1.    Receive a presentation on the draft North Lake Tahoe Town Centers Economic Develop Incentive Program and Implementation Plan.

2.    Provide input and direction to staff, including recommended program components and implementation priorities.

3.    Accept the North Lake Tahoe Town Centers Economic Develop Incentive Program and Implementation Plan.

Action:

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 5.   ADMINISTRATIVE SERVICES / PROCUREMENT

a.    Snow Removal Services / Multiple Vendors

1.    Approve the award of competitive bid No. 10478 for Snow Removal Services at various locations in the Placer County Tahoe Area with Sergi Enterprises, Sierra Tahoe Snow Removal and Sealing, Eastern Regional Landfill, Agate Snow Removal Services and Gensburg & Sons Inc. in the maximum three year aggregate amount of $717,862 for the period of October 20, 2015 through September 30, 2018;

2.    Approve the option to renew the resulting blanket purchase orders for two additional one-year periods provided that the renewals do not exceed 10 percent in aggregate of the recommended award of $717,862.

Action:

 

 6.   COMMUNITY DEVELOPMENT RESOURCE AGENCY / PLANNING SERVICES DIVISION

a.    Tahoe Basin Area Plan

1.    Tahoe Basin Area Plan Update – Status update.  No Board action is requested.

 

 

b.    Tahoe Area Projects

1.    Receive an update on various Tahoe Area Projects.

 

7.    COUNTY EXECUTIVE / ADMINISTRATION

a.    North Lake Tahoe Resort Association / Organizational Strategic Goals

1.    Receive a presentation by the North Lake Tahoe Resort Association on their Organizational Strategic Goals. 

 

b.    North Lake Tahoe Resort Association / Fall/Winter 2015-16 Seasonal Marketing Strategies

1.    Receive a presentation by the North Lake Tahoe Resort Association on their Fall/Winter 2015-16 Seasonal Marketing Strategies.

 

c.    North Lake Tahoe Region Transportation Update

1.    Receive a presentation on status of and planned improvements to Placer County’s transportation systems in the North Lake Tahoe region.

 

 8.   PUBLIC WORKS

a.    Auburn Folsom Safety Improvement Project Construction Contract / McGuire and Hester of Oakland, CA

1.    Adopt a Resolution to approve award and execute Contract No. 000925 with McGuire and Hester, of Oakland, CA for the construction of Highway Safety Improvement Program (HSIP) Auburn Folsom Safety Improvement Project in the amount of $868,476.00, and authorize the Director of Public Works and Facilities or, designee, to execute change orders up to 10 percent of the contract amount. Funding is provided by state and federal sources in the FY 2015-16 Final Budget.

Action:

 

b.    Kings Beach Commercial Core Improvement Project Update

1.    Receive an update on the Kings Beach Commercial Core Improvement Project, including progress to date and remaining work to complete project.

Action:

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Successor Agency for Item #19All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 9.   ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Kings Beach Benefit Assessment District Maintenance Services Bids

1.    Authorize rejection of all bids received for the Kings Beach Benefit Assessment District Maintenance Services Bid No. 10498.

 

b.    Safety Products and Supplies / Fastenal Company of Winona, MN

1.    Approve a Countywide Blanket Purchase Order with Fastenal Company of Winona, MN for various safety products and supplies using a competitively bid public agency agreement, in the maximum amount of $300,000 for the period of October 20, 2015 through February 28, 2017.  Funding is provided by County departments in the FY 2015-16 Final Budget and will be included in respective department’s FY 2016-17 Requested Budgets.

 

c.    Ice Control Sand and Hauling Services / Multiple Vendors

1.    Approve the renewal of competitively awarded blanket purchase orders with Hansen Bros. Enterprises of Grass Valley, CA, Robinson Sand and Gravel of Auburn, CA, Cinderlite Trucking Corp. of Carson City, NV, and Larry Newman Trucking of Lincoln, CA for the purchase of ice control sand and hauling services in the maximum aggregate amount of $270,400 for the period of October 20, 2015 through September 30, 2016.   Funding is included in the Department of Public Works and Facilities FY 2015-16 Final Budget.

 

d.    Compressed Natural Gas Motor Vehicle Fuel / Southwest Gas Corporation

1.    Approve the renewal of a negotiated blanket purchase order with Southwest Gas Corporation of Carson City, NV, for the purchase of compressed natural gas as a motor vehicle fuel in the maximum amount of $150,000, for the period of October 01, 2015 through September 30, 2016.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Final Budget.

 

e.    Patrol Vehicles Minor Maintenance Services / Auburn Ford

1.    Approve the renewal of a competitively awarded blanket purchase order with Auburn Ford of Auburn, CA for the purchase of minor patrol vehicle maintenance services on behalf of the Sheriff-Coroner-Marshal’s Office in the maximum amount of $75,000, for the period of October 01, 2015 through September 30, 2016.  Funding is provided by the department’s FY 2015-16 Final Budget and will be included in their FY 2016-17 Requested Budget.

 

10.  BOARD OF SUPERVISORS

a.    Commendation

1.    Approve a Commendation honoring Mark Fowler as the recipient of Placer Land Trust’s 2015 Placer Conservator Award.

 

11.  CLERK RECORDER / ELECTIONS

a.    Appoint in Lieu of Election Nominees to Terms on the Boards of Directors of the McKinney Water District and the Camp Far West Irrigation District

1.    Adopt a Resolution appointing in lieu of election nominees to terms on the boards of directors of the McKinney Water District and the Camp Far West Irrigation District.

 

12.  COMMITTEES & COMMISSIONS

a.    Assessment Appeals Board

1.    Approve the reappointment of Bernard “Ben” Herb to Seat #3 (Representing District 3).

 

b.    Wastewater Advisory Committee

1.    Approve the reappointments of Joe Olsen to Seat #1 (Represents P.A.G.E.S), Ramzi Mahmood to Seat #2 (Represents Academia), Rick Bluhm to Seat #3 (Represents PC Association of Realtors), Robin Mahoney to Seat #4 (Represents Facility Services), David Honeycutt to Seat #8 (Represents On Site Sewage Disposal Consult.), Dave Buck to Seat #13 (Represents Manufacturers’ Association).

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY / BUILDING SERVICES DIVISION

a.    Expedited Permit Process for Small Residential Rooftop Solar Systems

1.    Introduce an Ordinance to amend Placer County Code Chapter 15, Article 15.04 to add Section 15.04.138, entitled “Expedited Permit Process for Small Residential Rooftop Solar Systems”.

2.    Determine that the proposed Ordinance is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15061(B)(3).

 

14.  COUNTY EXECUTIVE / ADMINISTRATION

a.    Federal Payment in Lieu of Taxes

1.    Adopt a Resolution to request that the 114th Congress reauthorize and fund the Federal Payment in Lieu of Taxes program.

 

b.    Merit Increase

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for:

a.    EJ Ivaldi, Deputy Director Planning from Grade 467 Step 2 at $57.88 per hour to Grade 467 Step 3 at $60.76 per hour, effective September 19, 2015.

 

15.  COUNTY EXECUTIVE / EMERGENCY SERVICES

a.    Northstar Community Services District 2015-16 Capital Facilities and Mitigation Fee Expenditure Plan for Fire Service

1.    Adopt a Resolution approving the Northstar Community Services District 2015-16 Capital Facilities and Mitigation Fee Expenditure Plan for Fire Service that contains a 2.8% fee increase.

 

16.  PUBLIC WORKS

a.    Abandon Offer of Dedication for the Roads / Cambridge Estates Subdivision

1.    Adopt a Resolution to abandon an Offer of Dedication for the roads within the Cambridge Estates Subdivision in Loomis, California.

 

b.    Abandonment and Relocation of Sequoia Avenue / Sunnyside

1.    Adopt a Resolution to abandon a portion of Sequoia Avenue in the Sunnyside area of West Lake Tahoe.

 

c.    Multipurpose Easement Abandonment / Alpine Meadows

1.    Adopt a Resolution to abandon a portion of a Multipurpose Easement on Lot 264 in Alpine Meadows Estates Subdivision, Unit No. 8.

 

d.    Lake Forest Water Quality Improvement Project Contract / Panorama

1.    Adopt a Resolution increasing the Lake Forest Water Quality Improvement Project - Panorama Contract No. 1101 contingency in the amount of $35,000, for a total contingency of $456,000; and authorize the Director of Public Works and Facilities, or designee, to approve contract change orders in the increased amount to support additional project work.

 

17.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

a.    Lincoln Area Chamber of Commerce / Support of Local Businesses

1.    Approve appropriation of $1,000 in Revenue Sharing monies to the Lincoln Area Chamber of Commerce for the Annual Lincoln Showcase and the Chamber Oktoberfest Open as requested by Supervisor Weygandt ($1,000).

 

18.  SHERIFF

a.    Emergency Notification Services Agreement / Everbridge of Glendale, CA

1.    Approve an Agreement with Everbridge of Glendale, CA for Emergency Notification Services (ENS), in the amount of $171,160, for the period of September 24, 2015 to December 31, 2018, and authorize the Purchasing Manager to execute the agreement.  First year  funding is provided by Department of Homeland Security (DHS) Grant Program funds with no net County cost; second and third year funding anticipated to be provided by DHS.

 

b.    Allocation of Positions within the Sheriff’s Office

1.    Introduction of an un-codified Ordinance, waive the first reading, amending the un-codified Allocations of Positions within the Sheriff’s Office Tahoe Operations and Support Services classifications.

 

19.  SUCCESSOR AGENCY

a.    Disposition Processes for the Three Successor Agency Properties in Kings Beach

1.    Approve the following recommended Disposition Processes for the three Successor Agency Properties in Kings Beach, California, known as Swiss Mart, Eastern Gateway, and Everett (Town Center South).

a.    Adopt a Resolution authorizing the Successor Agency Officer, or designee, to select a qualified broker and execute an exclusive brokerage agreement with said broker to act as the Successor Agency’s agent for the Swiss Mart property’s sale, based on Material Terms.

b.    Adopt a Resolution authorizing the Successor Agency Officer, or designee, to select a qualified broker and execute a real estate consulting services agreement with said broker to provide real estate consulting services for the disposition of Eastern Gateway and Everett (Town Center South) properties, based on Material Terms.

 

* * * End of Consent Agenda * * *

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

November 03, 2015

November 17, 2015

December 08, 2015

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority.

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.