COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, October 20, 2015

9:00 a.m.

 

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5      

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Tahoe Event Center

8318 North Lake Boulevard

Kings Beach, CA  96143

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Holmes

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

PUBLIC COMMENT:   Ellie Waller requested that the new road signs in Tahoe be replaced because they do not reflect the population numbers from the 2010 Census.

 

SUPERVISOR’S COMMITTEE REPORTS: 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:15 a.m.

 1.   BOARD OF SUPERVISORS

a.    Proclamation / Annual Truckee River Day

1.    Proclaimed October 18, 2015 as the 20th Annual Truckee River Day in Placer County.

 

9:25 a.m.

 2.   BOARD OF SUPERVISORS

a.    Proclamation / National Arts and Humanities Month

1.    Proclaimed October 2015 as National Arts and Humanities Month.

 

9:30 a.m.

 3.   COUNTY EXECUTIVE / ADMINISTRATION

a.    2015 North Lake Tahoe Tourism Master Plan

1.    Approved the 2015 North Lake Tahoe Tourism Master Plan.

MOTION Montgomery/Duran  Vote 4:0

AYES: Weygandt, Holmes, Montgomery, Duran

ABSENT: Uhler

 

9:50 a.m.

 4.   COUNTY EXECUTIVE / ADMINISTRATION

a.    North Lake Tahoe Town Centers—Economic Development Incentive Program and Implementation Plan

1.    Received a presentation on the draft North Lake Tahoe Town Centers Economic Develop Incentive Program and Implementation Plan.

2.    Provided input and direction to staff, including recommended program components and implementation priorities.

3.    Accepted the North Lake Tahoe Town Centers Economic Develop Incentive Program and Implementation Plan.

MOTION Holmes/Montgomery  Vote 4:0

AYES: Weygandt, Holmes, Montgomery, Duran

ABSENT: Uhler

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 5.   ADMINISTRATIVE SERVICES / PROCUREMENT

a.    Snow Removal Services / Multiple Vendors

1.    Approve the award of competitive bid No. 10478 for Snow Removal Services at various locations in the Placer County Tahoe Area with Sergi Enterprises, Sierra Tahoe Snow Removal and Sealing, Eastern Regional Landfill, Agate Snow Removal Services and Gensburg & Sons Inc. in the maximum three year aggregate amount of $717,862 for the period of October 20, 2015 through September 30, 2018;

2.    Approve the option to renew the resulting blanket purchase orders for two additional one-year periods provided that the renewals do not exceed 10 percent in aggregate of the recommended award of $717,862.

MOTION Continued this item to the November 03, 2015 Meeting. Montgomery/Duran  Vote 4:0

AYES: Weygandt, Holmes, Montgomery, Duran

ABSENT: Uhler

 

6.    COMMUNITY DEVELOPMENT RESOURCE AGENCY / PLANNING SERVICES DIVISION

a.    Tahoe Basin Area Plan

1.    Tahoe Basin Area Plan Update – Status update.  No Board action was requested.

 

b.    Tahoe Area Projects.

1.    Received an update on various Tahoe Area Projects.  Staff corrected the Brockway Campground project to be included in the Proposed Projects in the Tahoe Basin Area.

 

7.    COUNTY EXECUTIVE / ADMINISTRATION

a.    North Lake Tahoe Resort Association / Organizational Strategic Goals

1.    Received a presentation by the North Lake Tahoe Resort Association on their Organizational Strategic Goals. 

 

b.    North Lake Tahoe Resort Association / Fall/Winter 2015-16 Seasonal Marketing Strategies

1.    Received a presentation by the North Lake Tahoe Resort Association on their Fall/Winter 2015-16 Seasonal Marketing Strategies.

 

c.    North Lake Tahoe Region Transportation Update

1.    Received a presentation on status of and planned improvements to Placer County’s transportation systems in the North Lake Tahoe region.

 

 8.   PUBLIC WORKS

a.    Auburn Folsom Safety Improvement Project Construction Contract / McGuire and Hester of Oakland, CA

1.    Resolution 2015-225 adopted to approve award and execute Contract No. 000925 with McGuire and Hester, of Oakland, CA for the construction of Highway Safety Improvement Program (HSIP) Auburn Folsom Safety Improvement Project in the amount of $868,476.00, and authorized the Director of Public Works and Facilities or, designee, to execute change orders up to 10 percent of the contract amount. Funding is provided by state and federal sources in the FY 2015-16 Final Budget.

MOTION Holmes/Montgomery  Vote 4:0

AYES: Weygandt, Holmes, Montgomery, Duran

ABSENT: Uhler

 

b.    Kings Beach Commercial Core Improvement Project Update

1.    Received an update on the Kings Beach Commercial Core Improvement Project, including progress to date and remaining work to complete project.

 

CONSENT AGENDA Item 19 a. moved for discussion.  Consent Agenda approved as amended with action as indicated.

MOTION Montgomery/Duran  Vote 4:0

AYES: Weygandt, Holmes, Montgomery, Duran

ABSENT: Uhler

 

 9.   ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Kings Beach Benefit Assessment District Maintenance Services Bids

1.    Authorized rejection of all bids received for the Kings Beach Benefit Assessment District Maintenance Services Bid No. 10498.

 

b.    Safety Products and Supplies / Fastenal Company of Winona, MN

1.    Approved a Countywide Blanket Purchase Order with Fastenal Company of Winona, MN for various safety products and supplies using a competitively bid public agency agreement, in the maximum amount of $300,000 for the period of October 20, 2015 through February 28, 2017.  Funding is provided by County departments in the FY 2015-16 Final Budget and will be included in respective department’s FY 2016-17 Requested Budgets.

 

c.    Ice Control Sand and Hauling Services / Multiple Vendors

1.    Approved the renewal of competitively awarded blanket purchase orders with Hansen Bros. Enterprises of Grass Valley, CA, Robinson Sand and Gravel of Auburn, CA, Cinderlite Trucking Corp. of Carson City, NV, and Larry Newman Trucking of Lincoln, CA for the purchase of ice control sand and hauling services in the maximum aggregate amount of $270,400 for the period of October 20, 2015 through September 30, 2016.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Final Budget.

 

d.    Compressed Natural Gas Motor Vehicle Fuel / Southwest Gas Corporation

1.    Approved the renewal of a negotiated blanket purchase order with Southwest Gas Corporation of Carson City, NV, for the purchase of compressed natural gas as a motor vehicle fuel in the maximum amount of $150,000, for the period of October 01, 2015 through September 30, 2016.  Funding is included in the Department of Public Works and Facilities FY 2015-16 Final Budget.

 

e.    Patrol Vehicles Minor Maintenance Services / Auburn Ford

1.    Approved the renewal of a competitively awarded blanket purchase order with Auburn Ford of Auburn, CA for the purchase of minor patrol vehicle maintenance services on behalf of the Sheriff-Coroner-Marshal’s Office in the maximum amount of $75,000, for the period of October 01, 2015 through September 30, 2016.  Funding is provided by the department’s FY 2015-16 Final Budget and will be included in their FY 2016-17 Requested Budget.

 

10.  BOARD OF SUPERVISORS

a.    Commendation

1.    Approved a Commendation honoring Mark Fowler as the recipient of Placer Land Trust’s 2015 Placer Conservator Award.

 

11.  CLERK RECORDER / ELECTIONS

a.    Appoint in Lieu of Election Nominees to Terms on the Boards of Directors of the McKinney Water District and the Camp Far West Irrigation District

1.    Resolution 2015-216 adopted appointing in lieu of election nominees to terms on the boards of directors of the McKinney Water District and the Camp Far West Irrigation District.

 

12.  COMMITTEES & COMMISSIONS

a.    Assessment Appeals Board

1.    Approved the reappointment of Bernard “Ben” Herb to Seat #3 (Representing District 3).

 

b.    Wastewater Advisory Committee

1.    Approved the reappointments of Joe Olsen to Seat #1 (Represents P.A.G.E.S), Ramzi Mahmood to Seat #2 (Represents Academia), Rick Bluhm to Seat #3 (Represents PC Association of Realtors), Robin Mahoney to Seat #4 (Represents Facility Services), David Honeycutt to Seat #8 (Represents On Site Sewage Disposal Consult.), Dave Buck to Seat #13 (Represents Manufacturers’ Association).

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY / BUILDING SERVICES DIVISION

a.    Expedited Permit Process for Small Residential Rooftop Solar Systems

1.    Introduced an Ordinance to amend Placer County Code Chapter 15, Article 15.04 to add Section 15.04.138, entitled “Expedited Permit Process for Small Residential Rooftop Solar Systems”.

2.    Determined that the proposed Ordinance was exempt from environmental review under the California Environmental Quality Act Guidelines Section 15061(B)(3).

 

14.  COUNTY EXECUTIVE / ADMINISTRATION

a.    Federal Payment in Lieu of Taxes

1.    Resolution 2015-217 adopted to request that the 114th Congress reauthorize and fund the Federal Payment in Lieu of Taxes program.

 

b.    Merit Increase

1.    Approved a 5% merit increase for:

a.    EJ Ivaldi, Deputy Director Planning from Grade 467 Step 2 at $57.88 per hour to Grade 467 Step 3 at $60.76 per hour, effective September 19, 2015.

 

15.  COUNTY EXECUTIVE / EMERGENCY SERVICES

a.    Northstar Community Services District 2015-16 Capital Facilities and Mitigation Fee Expenditure Plan for Fire Service

1.    Resolution 2015-218 adopted approving the Northstar Community Services District 2015-16 Capital Facilities and Mitigation Fee Expenditure Plan for Fire Service that contains a 2.8% fee increase.

 

16.  PUBLIC WORKS

a.    Abandon Offer of Dedication for the Roads / Cambridge Estates Subdivision

1.    Resolution 2015-219 adopted to abandon an Offer of Dedication for the roads within the Cambridge Estates Subdivision in Loomis, California.

 

b.    Abandonment and Relocation of Sequoia Avenue / Sunnyside

1.    Resolution 2015-220 adopted to abandon a portion of Sequoia Avenue in the Sunnyside area of West Lake Tahoe.

 

c.    Multipurpose Easement Abandonment / Alpine Meadows

1.    Resolution 2015-221 adopted to abandon a portion of a Multipurpose Easement on Lot 264 in Alpine Meadows Estates Subdivision, Unit No. 8.

 

d.    Lake Forest Water Quality Improvement Project Contract / Panorama

1.    Resolution 2015-222 adopted increasing the Lake Forest Water Quality Improvement Project - Panorama Contract No. 1101 contingency in the amount of $35,000, for a total contingency of $456,000; and authorized the Director of Public Works and Facilities, or designee, to approve contract change orders in the increased amount to support additional project work.

 

17.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

a.    Lincoln Area Chamber of Commerce / Support of Local Businesses

1.    Approved appropriation of $1,000 in Revenue Sharing monies to the Lincoln Area Chamber of Commerce for the Annual Lincoln Showcase and the Chamber Oktoberfest Open as requested by Supervisor Weygandt ($1,000).

 

18.  SHERIFF

a.    Emergency Notification Services Agreement / Everbridge of Glendale, CA

1.    Approved an Agreement with Everbridge of Glendale, CA for Emergency Notification Services (ENS), in the amount of $171,160, for the period of September 24, 2015 to December 31, 2018, and authorize the Purchasing Manager to execute the agreement.  First year  funding is provided by Department of Homeland Security (DHS) Grant Program funds with no net County cost; second and third year funding anticipated to be provided by DHS.

 

b.    Allocation of Positions within the Sheriff’s Office

1.    Introduced an un-codified Ordinance, waived the first reading, amending the un-codified Allocations of Positions within the Sheriff’s Office Tahoe Operations and Support Services classifications.

 

19.  SUCCESSOR AGENCY – MOVED FOR DISCUSSION

a.    Disposition Processes for the Three Successor Agency Properties in Kings Beach

1.    Approve the following recommended Disposition Processes for the three Successor Agency Properties in Kings Beach, California, known as Swiss Mart, Eastern Gateway, and Everett (Town Center South).

a.    Adopt a Resolution authorizing the Successor Agency Officer, or designee, to select a qualified broker and execute an exclusive brokerage agreement with said broker to act as the Successor Agency’s agent for the Swiss Mart property’s sale, based on Material Terms.

b.    Adopt a Resolution authorizing the Successor Agency Officer, or designee, to select a qualified broker and execute a real estate consulting services agreement with said broker to provide real estate consulting services for the disposition of Eastern Gateway and Everett (Town Center South) properties, based on Material Terms.

 

* * * End of Consent Agenda * * *

 

ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENED AS THE SUCCESSOR AGENCY

 

19.  SUCCESSOR AGENCY

a.    Disposition Processes for the Three Successor Agency Properties in Kings Beach

1.    Approved the following recommended Disposition Processes for the three Successor Agency Properties in Kings Beach, California, known as Swiss Mart, Eastern Gateway, and Everett (Town Center South).

a.    Resolution 2015-223 adopted authorizing the Successor Agency Officer, or designee, to select a qualified broker and execute an exclusive brokerage agreement with said broker to act as the Successor Agency’s agent for the Swiss Mart property’s sale, based on Material Terms.

b.    Resolution 2015-224 adopted authorizing the Successor Agency Officer, or designee, to select a qualified broker and execute a real estate consulting services agreement with said broker to provide real estate consulting services for the disposition of Eastern Gateway and Everett (Town Center South) properties, based on Material Terms.

 

ADJOURNED AS THE SUCCESSOR AGENCY

AND RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

ADJOURNMENT

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

November 03, 2015

November 17, 2015

December 08, 2015

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority.

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.