COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, November 3, 2015

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

9:00 a.m.

 

FLAG SALUTE – Led by County Executive David Boesch.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDAConsent Agenda approved with action as indicated.

MOTION Duran/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  (1) Kevin Hanley, CEO Auburn Chamber of Commerce, thanked the Board and staff for helping with an outreach survey with the Auburn Business owners. (2) Ellie Waller, Tahoe Vista Resident, commented on the Martis Valley West Parcel Specific Plan Draft Environmental Document and requested the Board look at the complexity and issues requested in this document, specifically chapter 19. (3) Ann Nichols, North Tahoe Preservation Alliance, gave positive feedback on the Martis Valley West Parcel Specific Plan Draft Environmental Document, requesting the Board learn from this model to help fix the lack of protections on the ridge. (4) Phil Thompson asked about snow shoveling and landscape maintenance for the Kings Beach Commercial Core project. Supervisor Montgomery and staff clarified that County staff will be providing snow plow service in the interim while waiting on the bid process to be completed. 

 

SUPERVISOR’S COMMITTEE REPORTS:  Supervisor Montgomery thanked all that participated in the 5k/10k mud run this last weekend.

 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:15 a.m.

 1.   COUNTY EXECUTIVE / ECONOMIC DEVELOPMENT

a.    Hill Top Hotel Project / Community Development Block Grant (CDBG) Funding Application

1.    Conducted a Public Hearing and adopted Resolution 2015-229 to submit an application for Community Development Block Grant Funds in the amount of $1,617,875 for the Hill Top Hotel project.

2.    Authorized the Economic Development Director or his designee to execute the application and to execute all other related documents in furtherance of the application.

MOTION Holmes/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

9:30 a.m.

 2.   COMMUNITY DEVELOPMENT RESOURCE AGENCY / PLANNING

a.    General Plan Amendment / 200-Year Flood Protection

1.    Conducted a Public Hearing to consider the Flood Protection General Plan Amendment.

2.    Adopted the Negative Declaration prepared for the Amendment.

3.    Resolution 2015-230 adopted incorporating amendments to text and policies within the Land Use, Natural Resources, Public Services and Facilities, and Health and Safety Elements of the Placer County General Plan consistent with the requirements of Senate Bill 5 (SB 5).

MOTION Duran/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

9:45 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY / PLANNING

a.    Pantell / Stafford Minor Boundary Line Adjustment / Third-Party Appeal

1.    Conducted a Public Hearing to consider a third-party Appeal filed by Michael Garabedian on behalf of Friends of the North Fork.

2.    Denied the third-party appeal filed by Michael Garabedian on behalf of Friends of the North Fork.

3.    Affirmed the Planning Commission’s decision to approve the Pantell/Stafford Minor Boundary Line Adjustment.

4.    Affirmed the Planning Commission’s decision to find the Pantell / Stafford MBLA exempt from the California Environmental Quality Act (CEQA), (Section 18.36.070 of the Placer County Environmental Review Ordinance – Class 5 - Minor Alterations in Land Use Limitations; Section 15305 of the CEQA Guidelines).

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 4.   PUBLIC WORKS

a.    Abandonment of Mill Site Road / Cross Cut Court / The Retreat at Northstar (Continued from the October 6, 2015 Board Meeting)

1.    Approved an Addendum to the Siller Ranch FEIR and adopted Resolution 2015-231 approving same.

2.    Resolution 2015-232 adopted, as amended regarding the Irrevocable Offer of Dedication as read in to the record, adopting findings and statements of fact relating to the proposed abandonment of the public road easement rights to Mill Site Road and Cross Cut Court within the Retreat at Northstar Subdivision.

3.    Closed public hearing. Resolution 2015-233 adopted, as amended regarding the Irrevocable Offer of Dedication as read in to the record, to abandon the public road easement rights to Mill Site Road and Cross Cut Court within the Retreat at Northstar Subdivision under the terms of the Conditions of Abandonment, and the reservation of Drainage, Snow Storage, Slope and Public Transit Easements, and an Irrevocable Offer of Dedication.

4.    Approved an Indemnity Agreement between the County of Placer and the Retreat at Northstar Association.

MOTION Adopted staff recommendations 1-4, above, with Resolutions 2015-232 and 2015-233 amended regarding the Irrevocable Offer of Dedication as read in to the record, and authorized County Counsel to enter into a Tolling Agreement.

       Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

11:30 a.m.

 5.   PUBLIC WORKS / TRANSPORTATION PLANNING

a.    Tier II Development Fee Inflationary Adjustment

1.    Conducted a Public Hearing and Resolution 2015-235 adopted to adjust the County’s portion of the Tier II Development Fee to reflect an increase in construction costs of 15.7 percent from April 2010 to April 2015.

MOTION Duran/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 6.   ADMINISTRATIVE SERVICES / PROCUREMENT DIVISION

a.    Snow Removal Services – Multiple Vendors

1.    Approved the award of competitive bid No. 10478 for Snow Removal Services at various locations in the Placer County Tahoe Area with Sergi Enterprises, Sierra Tahoe Snow Removal and Sealing, Eastern Regional Landfill, Agate Snow Removal Services and Gensburg & Sons Inc. in the maximum three year aggregate amount of $717,862 for the period of November 1, 2015 through September 30, 2018;

2.    Approved the option to renew the resulting blanket purchase orders for two additional one-year periods provided that the renewals do not exceed 10 percent in aggregate of the recommended award of $717,862.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 7.   FACILITY SERVICES

a.    Environmental Engineering / Budget Revision / Sewer and Water Loans Repayment

1.    Approved a Budget Revision of $ 2,000,000 to cancel General Fund Reserves designated during the approval of the FY 2015-16 Final Budget for the first year of a three year sewer loan repayment plan to the Solid Waste Management Fund, and recorded the resulting General Fund Contribution for the County Service Area Zones of Benefit (CSAs) for Sheridan Sewer, Sheridan Water, and Applegate Sewer; and approved a three year loan repayment plan in the amount of $6,490,000.

MOTION Duran/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

b.    Property Management / Disposition Process / Kings Beach Center

1.    Approved the release of a Request for Information for the 3.5-acre Kings Beach Center, and Resolution 2015-234 adopted authorizing the Director of Public Works and Facilities, or designee, to select a qualified broker and execute a real estate consulting services agreement with said broker, based on the Material Terms.

MOTION Montgomery/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 8.   COUNTY COUNSEL / CLOSED SESSION REPORT:

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.     Existing Litigation (Government Code §54956.9(d)(1)):

(a)   Wesley Holdings Ltd., v. County of Placer, et al.  Placer Superior Court Case No. SCV0036599.  The Board heard a report and authorized the defense and Indemnity of the Placer County Treasurer Tax Collector and waived the conflict to allow County Counsel to represent both the County and the Treasurer Tax Collector.

 

1.     Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

        One potential case  The Board heard a report and gave direction to Counsel.

 

(B)  §54956.95 – CONFERENCE WITH LEGAL COUNSEL

(1)   Liability Claims:

       (a)     Claimant:  Lori Y. Phu, Claim No. 09.29.15.69

                 Agency Claimed against:  Health and Human Services  The Board heard a report and gave direction to Counsel.

 

(C)  §54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS

        Property: APN 026-072-084 and 026-072-085

        Agency Negotiators: David Boesch, Ken Grehm, Mark Rideout, Loren Clark, and Gerald O. Carden

        Negotiating Parties: County of Placer, Ronald J. Spears and Colleen A. Leahy

        Under Negotiation: Price, terms of payment, or both The Board heard a report and gave direction to its real property negotiators.

 

(D)  §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Lori Walsh, Nicole Lopez, Donna Williamson, Gerald O. Carden

       Employee organization:  DSA  The Board heard a report and gave direction to the Labor Negotiation Team.

(b)   Agency designated representatives: David Boesch, Lori Walsh, Nicole Lopez, Gerald O. Carden

       Employee organization:  PPEO  The Board heard a report and gave direction to the Labor Negotiation Team.

 

CONSENT ITEMS

 

CONSENT AGENDAConsent Agenda approved with action as indicated.

MOTION Duran/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 9.   ADMINISTRATIVE SERVICES / PROCUREMENT- In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

a.    Computers Purchases / Dell Computer Corporation and Hewlett-Packard Company

1.    Authorized the purchase of personal computers and related peripherals for all County departments from Dell Computer Corporation and Hewlett-Packard Company utilizing competitively bid cooperative agreements awarded by the Western States Contracting Alliance – National Association of State Procurement Officials’ (WSCA-NASPO) Cooperative Purchasing Organization, throughout the term of those agreements.  Funded by each department’s requested, proposed, or final budget for the fiscal year as of the date of purchase.

 

b.    On-call Park, Trail, and Landscape Development Services / Various Firms

1.    Approved Qualified List of firms, as the result of competitive Request for Qualifications No. 10484, for on-call park, trail, and landscape development services, to be provided as needed to the Department of Public Works and Facilities, for the period of November 03, 2015 to October 31, 2018.

2.    Approved option to renew the resulting Qualified List for two additional one-year terms. 

 

c.    Forensic Toxicology Laboratory Services / National Medical Services Inc. of Willow Grove, PA

1.    Approved the renewal of a sole source blanket purchase order with National Medical Services Inc. of Willow Grove, PA for forensic toxicology laboratory services in the maximum amount of $88,000, for the period of January 01, 2016 to December 31, 2016.  Funding is included in the Sheriff’s Office FY 2015-16 Final Budget and FY 2016-17 Proposed Budget.

2.    Approved the option to renew for two additional one-year terms provided the renewal amounts do not exceed 10 percent of the recommended maximum amount of $88,000.

 

d.    Purchase of One New Laundry Truck / State of California Public Safety Procurement Program

1.    Approved the award of a negotiated purchase order to the State of California Governor’s Office of Emergency Services 1122 Public Safety Procurement Program of Mather, CA for the purchase of one new laundry truck on behalf of the Sheriff’s Office in the amount of $93,286.  Funding is included in the Sheriff’s Office FY 2015-16 Final Budget.

 

10.  CLAIMS AGAINST THE COUNTY

a.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    15-062, Bower, Brad, Unstated, (Bodily Injury)

2.    15-071, Lauer, Jeffrey, $636.00, (Property Damage)

 

11.  COMMUNITY DEVELOPMENT RESOURCE AGENCY / BUILDING SERVICES DIVISION

a.    Development Impact Fee Deferral Program

1.    Introduced an Ordinance; waived first reading, to reenact Article 15.70 of the County Code to reinstitute a two year Development Impact Fee Deferral Program.

 

b.    Expedited Permit Process for Small Residential Rooftop Solar Systems - Ordinance

1.    Ordinance 5796-B adopted, introduced on October 20, 2015, amending Placer County Code Chapter 15, Article 15.04 to add Section 15.04.138, entitled “Expedited Permit Process for Small Residential Rooftop Solar Systems”.

 

12.  COUNTY COUNSEL

a.    Placer County Conservation Plan Contract Amendment / Resources Law Group, LLC

1.    Approved the Amendment to Contract No. 60615 for professional legal services provided by Resources Law Group, LLC for the necessary legal services related to the development of the Placer County Conservation Plan.  The amendment will increase the contract amount by an additional $4,024.72 for a total contract amount of $1,754,024.72 at no new net County cost.

 

13.  DISTRICT ATTORNEY

a.    Grant Award Agreement / Victim/Witness Assistance Program

1.    Resolution 2015-226 adopted authorizing the District Attorney, to sign the Grant Award Agreement for the Victim/Witness Assistance Program Grant in the amount of $211,477 for FY 2015-16.

 

14.  FACILITY SERVICES

a.    Transfer Maintenance and Operations Site in Martis Valley to Northstar Community Services District

1.    Approved the transfer of approximately 1.7-acre portion of Parcel 1 of Book 31 of Parcel Maps, Page 147 (portion of APN 080-061-022) located near the southerly end of Schaffer Mill Road in Martis Valley, to Northstar Community Services District for no cash consideration.

2.    Resolution 2015-227 adopted authorizing the Director of Public Works and Facilities, or designee, to execute the Agreement for Transfer of Property, based on the Material Terms.

 

15.  HEALTH AND HUMAN SERVICES

a.    Proclamation declaring November 2015 as Caregiver Appreciation Month

1.    Approved a Proclamation declaring November 2015 as Caregiver Appreciation Month in Placer County.

 

b.    After-Hours Psychiatric Services Contract / Sadoutounnissa Meer, M.D

1.    Approved a contract with Sadoutounnissa Meer, M.D. for the provision of after-hours psychiatric services from November 15, 2015 through June 30, 2016 for a total contract amount not to exceed $49,500, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments not to exceed a cumulative total of 10 percent of the original contract total, consistent with the original agreement’s subject matter and scope of work.

 

c.    Adult System of Care Grant Application / Federal Substance Abuse and Mental Health Services Administration (SAMHSA) Funds.

1.    Ratified the Director of the Adult System of Care’s grant application for federal Substance Abuse and Mental Health Services Administration (SAMHSA) funds to integrate health and mental health services in order to improve the health outcomes of persons with severe mental illness receiving on-going services, in the amount of $1,600,000 (County General Fund match not required).

2.    Authorized the Director of the Adult System of Care to accept those funds and to sign the application, all resulting documentation, reports, agreements and certifications as required for the project term of September 30, 2015 to September 29, 2019, and to accept subsequent awards of SAMHSA for the project term.

3.    Approved a budget revision to increase revenues and expenditures by $300,000 for FY 2015-16.

 

d.    Contract Amendment / Advocates for Mentally Ill Housing (AMIH) / Substance Abuse and Mental Health Services Administration (SAMSHA) Grant Implementation and Redesign Emergency Housing Program

1.    Approved the first amendment to contract CN005682 with Advocates for Mentally Ill Housing (AMIH) to increase federal and state funds by $77,022 for a total contract amount of $1,694,077 to implement the Substance Abuse and Mental Health Services Administration (SAMSHA) grant and redesign emergency housing program, and authorized the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the total contract amount consistent with the subject matter and scope of work.

 

e.    Contract Amendment / Nancy M. Callahan, dba I.D.E.A. Consulting / Substance Abuse and Mental Health Services Administration (SAMHSA) Grant Implementation

1.    Approved the second amendment to contract CN005690 with Nancy M. Callahan, dba I.D.E.A. Consulting to increase funds by $80,000 for a total contract amount of $542,000 to implement the Substance Abuse and Mental Health Services Administration (SAMHSA) grant, and authorized the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the total contract amount consistent with the subject matter and scope of work.

 

f.     Contract Amendment / Turning Point Community Programs, Inc. / Substance Abuse and Mental Health Services Administration (SAMHSA) Grant Implementation

1.    Approved the second amendment to contract CN005693 with Turning Point Community Programs, Inc. to increase funds by $196,000 for a total contract amount of $7,036,498 to implement the Substance Abuse and Mental Health Services Administration (SAMHSA) grant, and authorized the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the total contract amount consistent with the subject matter and scope of work.

 

g.    Exchange of Data Agreement / California Department of Health Care Services (DHCS) and Department of Social Services (CDSS)

1.    Approved a non-monetary agreement with the California Department of Health Care Services (DHCS) and the California Department of Social Services (CDSS) for the exchange of data between both State Departments and the County of Placer for the period of September 15, 2015 to an indefinite date and authorized the Director of Health and Human Services to sign the agreement and amendments consistent with the subject matter and scope of work.

 

h.    Advocates for Mentally Ill Housing Contract / Assistance Securing Permanent Housing for CalWORKs Recipients

1.    Approved a new contract with the Advocates for Mentally Ill Housing to provide assistance to CalWORKs recipients in finding and maintaining permanent housing, for the period of October 1, 2015 through June 30, 2016, in the amount of $300,000, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the contract amount, consistent with the agreement’s subject matter and scope of work.

2.    Approved a budget revision to increase revenues and expenditures by $300,000 for FY 2015-16.

 

i.      GetFresh Project Nutritional Education Program Contract /  Public Health Institute

1.    Approved a contract with the Public Health Institute to develop and conduct the GetFresh Project nutritional education program, for the period of October 01, 2015 through September 30, 2017, in the amount of $371,145, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the contract amount consistent with the agreement’s subject matter and scope of work.

2.    Approved a budget revision to increase revenues and expenditures by $136,759 for FY 2015-16.

 

16.  PUBLIC WORKS

a.    Dowd Road at Coon Creek Bridge Replacement Project Contract Amendment / LSA Associates, Inc.

1.    Resolution 2015-228 adopted to approve Contract Amendment No. 2 for Professional Services Agreement No. 1047 with LSA Associates, Inc. for the Dowd Road at Coon Creek Bridge Replacement Project to increase the current contract by $68,882 for a total amount of $166,757, and authorized the Director of Public Works and Facilities, or designee, to sign and execute subsequent contract amendments up to ten percent of the contract amount.

 

17.  SHERIFF

a.    Adoption of Amendment to Allocation of Positions Ordinance

1.    Ordinance 5797-B adopted, introduced on October 20, 2015, amending the un-codified allocations of positions within the Sheriff’s Office Tahoe Operations and Support Services classifications.

 

18.  TREASURER-TAX COLLECTOR

a.    Dry Period Financings

1.    Approved the temporary borrowing of Treasury funds for FY 2015-16 by the Colfax Elementary School District ($437,000) and by the Tahoe Truckee Unified School District ($5,000,000), as prescribed by the California State Constitution.

 

* * * End of Consent Agenda * * *

 

ITEMS FOR INFORMATION:

 

19.  HUMAN RESOURCES

a.    Classified Service Merit Increases

 

20.  SHERIFF

a.    Inmate Welfare Fund Annual Report

1.    Received the Inmate Welfare Fund (IWF) Annual Report pursuant to Penal Code (PC) 4025.  Revenues received in support of the IWF, plus interest earned for FY 2014-15 totaled $834,426.  Expenditures for the benefit, education and welfare of inmates within the Sheriff’s Correctional Facilities during this period totaled $757,265.

 

b.    Placer Regional Auto Theft Task Force Annual Report

1.    Received the Placer Regional Auto Theft Task Force (PRATTF) Annual Report established pursuant to Vehicle Code (VC) 9250.14.  Revenues received in support of the Task Force, plus interest earned for FY 2014-15 totaled $377,150.

 

21.  TREASURER TAX COLLECTOR

a.    Statement for the month of September 2015.

 

ADJOURNMENT – Next meeting is November 17, 2015.

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

November 17, 2015

December 08, 2015

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Human Resources prior to execution by the Chair or delegated authority.

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.

 

Agendas are available online at Placer County’s website www.placer.ca.gov