COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, November 17, 2015

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Uhler

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

Action:

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

SUPERVISOR’S COMMITTEE REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 1.   SHERIFF

a.    Recognition of Dedicated Public Service / Rick Schnoor

1.    Present a Commendation commending Rick Schnoor for 34 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

Action:

 

 9:20 a.m.

 2.   BOARD OF SUPERVISORS

a.    Recognition of Dedicated Service on Assessment Appeals Board / Darrell Burruss

1.    Present a Commendation commending Darrell Burruss for 9 years of dedicated service on the Assessment Appeals Board.

Action:

 

 9:30 a.m.

 3.   OFFICE OF EDUCATION

a.    Williams School Report

1.    Annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

Action:

 

10:15 a.m.

 4.   HEALTH & HUMAN SERVICES

a.    Community Clinic Services

1.    Approve the release of a Request for Proposals (RFP) to solicit a medical organization to establish and/or expand comprehensive primary care clinic services, and provide management consultation to existing county clinics.

Action:

 

10:30 a.m.

 5.   PUBLIC WORKS & FACILITY SERVICES

a.    Property Management / Operating Agreement and Loan Agreement Amendments / Placer County Fair Association / Placer County Fairgrounds

1.    Receive an update on the Placer County Fairgrounds from the Fairgrounds Revitalization Committee, and provide direction on future Committee responsibilities.

2.    Approve the Fifth Amendment to the Operating Agreement with the Placer County Fair Association for the Placer County Fairgrounds at 800 All America City Boulevard in Roseville.

3.    Approve the First Amendment to the Loan Agreement with the Placer County Fair Association for the Placer County Fairgrounds at 800 All America City Boulevard in Roseville.

4.    Approve a Budget Revision to create the new Project No. 04969 Fairgrounds Repair in the Capital Projects fund, and shift $200,000 from the Miscellaneous County Buildings Projects account 4907 to the Fairgrounds Repair project account No. 04969.

Action:  

 

11:30 a.m.

 6.   COUNTY EXECUTIVE

a.    State of Jefferson Proposal

1.    Presentation regarding proposal to form the State of Jefferson.  No action will be taken.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Building Division / Update / Code Enforcement After-Hours Weekend Compliance Pilot Program

1.    Receive an update on Code Enforcement After-hour Weekend Compliance Pilot Program. No Board action is requested.

Action:

 

b.    Planning Division / Update / Sunset Area Plan Update

1.    Receive a presentation on the initial findings of the Sunset Area Plan Update. No Board action is requested.

Action:

 

c.    Planning Division / Grant Application / Sustainable Groundwater Management Act

1.    Receive an update on the Sustainable Groundwater Management Act and direct staff to work with other regional partners in the coordination and facilitation of the formation of a Groundwater Sustainability Agency for the Placer County portion of the North American Sub-Basin and return to the Board with a formation timeline, a stakeholder engagement process, and budget.

2.    Adopt a Resolution authorizing staff to prepare a grant application for up to $250,000 to the California Department of Water Resources to obtain a Counties with Stressed Basins Grant under the Sustainable Groundwater Planning Grant Program to assist with the formation of Groundwater Sustainability Agencies and Groundwater Sustainability Plans; and authorize the Community Development Resource Agency Director, or designee, to sign the application, if awarded, and execute agreements.

Action:

 

d.    Planning Division / Resolution / California Statewide Groundwater Elevation Monitoring Program

1.    Adopt a Resolution requesting that the State designate Placer County as a groundwater monitoring entity under the State’s California Statewide Groundwater Elevation Monitoring Program.

2.    Authorize the County to submit a notification to the Department of Water Resources to become a California Statewide Groundwater Elevation Monitoring entity.

3.    Adopt a California Statewide Groundwater Elevation Monitoring Plan.

4.    Authorize the Community Development Resource Agency Director or his designee to execute all associated California Statewide Groundwater Elevation Monitoring program documents.

Action:

 

8.    HEALTH & HUMAN SERVICES

a.    Conditional Release Program / Revenue Agreement

1.    Approve the revenue agreement with the California Department of State Hospitals for the Conditional Release Program (CONREP) to provide mental health services to individuals released from State Hospitals, in the amount of $419,148, from July 1, 2015 through June 30, 2016, and authorize the Director of Health and Human Services to extend the duration of the contract for two (2) additional terms of up to one (1) year each, and to sign subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

Action:

 

 9.   TREASURER-TAX COLLECTOR

a.    mPOWER Expansion

1.    Receive an update on the mPOWER Program.

2.    Adopt a Resolution affirming the Board’s support of the mPOWER program and its direction to expand the mPOWER Program to jurisdictions outside of Placer County.

3.    Introduce an Ordinance allocating positions to the mPOWER Program to address the Program’s growth and expansion and waive first reading of the ordinance.

4.    Approve a Budget Revision in the amount of $27,906 reflecting the increased cost of funding three of the positions for the last six months of the current fiscal year to address the Program’s growth and expansion.

5.    Approve changes to the mPOWER Program Report regarding waiver of prepayment premiums and property owner qualifications.

6.    Approve a $60,000 increase in the contract with Goodwin Consulting Group from $50,000 to $110,000 for services associated with truth-in-lending and good faith estimate calculations provided to applicants and for annual assessment levy preparation.

Action:

 

10.  COUNTY EXECUTIVE

a.    Quality of Life Ordinances

1.    Receive an update on concerns around quality-of-life issues in Placer County and provide direction to staff regarding development of related Ordinances.

Action:

 

11.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION:

A.    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

a.    Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case

 

B.    §54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS

1.    Property: APN: 019-191-021

Agency Negotiators: David Boesch, Ken Grehm, Laurie Morse, and Gerald O. Carden

Negotiating Parties:  County of Placer, and Steve and Maria Mehalakis

Under Negotiation: Terms of property donation, and potential risk and costs to County

2.    Property: APN 027-350-06-100 (El Dorado County)

Agency Negotiators: David Boesch, Ken Grehm, Laurie Morse, Paul Griffith, Jennifer Merchant, and Gerald O. Carden

Negotiating Parties: County of Placer, WBW Property Holdings Corporation.

Under Negotiation: Price, terms of payment, or both.

       CLOSED SESSION REPORT:

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

12.  ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Heavy Equipment and Bus Body Repairs / Transportation Services Inc.

1.    Approve Blanket Purchase Order change order with Transportation Services Inc. of Sacramento, CA for heavy equipment and bus body repairs and painting services, in the amount of $85,000 increasing the total to $110,000.  Funding is provided by the Department of Public Works and Facilities in the FY 2015-16 Final Budget.    

 

b.    ADA Ramp Retrofit Services Contract No. 923 / PBM Construction, Inc.

1.    Approve Blanket Purchase Order change order with PBM Construction, Inc. for Americans with Disabilities Act ramp retrofit services, in the amount of $157,151, increasing the total to $357,151.  Funding is provided by revenue collected from the Highway User Tax Account with no net county cost.

2.    Approve the option to renew the resulting Blanket Purchase Order for one additional one-year term with a renewal amount not to exceed 10 percent of the recommended contract amount of $357,151.

 

c.    Sewer Maintenance District 1 / Staffing / Fishers Wastewater Services

1.    Approve Blanket Purchase Order change order with Mark A. Fisher, dba Fishers Wastewater Services of Grass Valley, CA to continue to provide staffing at the Sewer Maintenance District 1 waste water treatment plant facility, in the amount of $330,000 and increasing the total to $380,000.  Funding is included in the Sewer Maintenance District 1 FY 2015-16 Final Budget.

 

d.    Automotive Clutch and Brake Parts / Elliott Auto Supply Co. and Capitol Clutch and Brake

1.    Approve the award of competitive Bid No. 10486 to Elliott Auto Supply Co. of Kansas City, MO and Capitol Clutch and Brake of West Sacramento, CA for automotive clutch and brake parts and services in the maximum amount of $100,000 for the period of November 17, 2015 through December 31, 2016.  Funding is provided by the Department of Public Works and Facilities Fleet Services and the Placer County Fire Department FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

2.    Approve the option to renew the resulting blanket purchase orders on a year-to-year basis for three additional one-year terms with renewal amounts not to exceed 10 percent in aggregate of the original award amount of $100,000.

 

e.    Bear River Vault Restrooms and Installation Project / CXT Incorporated

1.    Approve a change order in the amount of $3,600. to Purchase Order No. 90534 with CXT Incorporated for the Bear River Vault Restrooms and Installation Project.

 

13.  BOARD OF SUPERVISORS

a.    Assistant Aide Contract

1.    Approve a one-month District 4 Assistant Aide contract for part-time services with Ashley Brown for general administrative assistance effective November 28, 2015 through December 31, 2015 at salary schedule Unclassified Grade UA4 Step (1).

 

14.  CLAIMS AGAINST THE COUNTY

a.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    15-073, Nitzat, Farshad, $890.00, (Property Damage)

2.    15-074, Clark, Vivian, $400,000.00, (Personal Injury)

 

15.  COMMITTEES & COMMISSIONS

a.    Loomis Veterans Memorial Hall Board of Trustees

1.    Approve a change of the appointment of Larry Guttenberg from Voting Member Alternate to Voting Member for the 2015/2016 year on the Loomis Veterans Memorial Hall Board.

 

b.    Tahoe Cemetery District

1.    Approve the reappointment of Logan Ann Carnell to Seat #2, and Steve Glazer to Seat #4 of the Tahoe Cemetery District.

 

c.    Squaw Valley Design Review Committee

1.    Approve the appointment of Samantha Hall to Seat #5 on the Squaw Valley Design Review Committee.

 

d.    Squaw Valley Municipal Advisory Council

1.    Approve the appointment of David Stepner to Seat #1 on the Squaw Valley Municipal Advisory Council, as requested by Supervisor Montgomery.

 

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Building Division / Ordinance Adoption / Development Impact Fee Deferral Program

1.    Adopt the Ordinance, introduced on November 3, 2015, to reenact Article 15.70 of the County Code to reinstitute a two year Development Impact Fee Deferral Program.

 

b.    Planning Division / Contract Amendments / Placer County Conservation Plan

1.    Approve a fifth amendment to the contract with ICF Jones & Stokes, Inc. for support in reviewing and revising portions of the Placer County Conservation Plan for $75,200 increasing the total to $612,630.

2.    Approve a sixth amendment to the contract with Salix Consulting, Inc. for continued support in the preparation of the Placer County Conservation Plan, specifically for a subcontract to prepare a Programmatic Agreement with the State Office of Historical Preservation, for $43,616.68 increasing the total to $ 334,941.68.

 

c.    Planning Division / Amendment to Planning Agreement / Placer County Conservation Plan

1.    Authorize a second amendment to the Planning Agreement between the California Department of Fish and Wildlife, the United States Fish and Wildlife Service, and the National Marine Fisheries Service regarding the Placer County Conservation Plan.

 

d.    Planning Division / Grant Awards and Contracts / Cooperative Endangered Species Conservation Fund

1.    Adopt two Resolutions authorizing the Community Development Resources Agency Director to accept two Cooperative Endangered Species Conservation Fund (Section 6) Planning Grants from the State Department of Fish and Wildlife.

2.    Authorize the Community Development Resources Agency Director to sign both grant agreements (Grant #P1482006; in the amount of $450,000 and Grant #P1582006; in the amount of $137,000) which will release the 2014 and 2015 Section 6 grant funds.

 

e.    Planning Division / Agreement Amendment and Resolution / Regional University Specific Plan Backbone Infrastructure and Federal Clean Water Act Section 404 Permit

1.    Authorize the County Executive to execute a modification to the Regional University Specific Plan Reimbursement and Indemnification Agreement related to permits required to discharge of fill into Waters of the United States pursuant to Section 404 of the Clean Water Act.

2.    Adopt a Resolution providing general support for the Regional University project and support for the sequencing of Section 404 permitting that would place the Regional University Specific Plan Community and its backbone infrastructure as the first priority.

 

17.  COUNTY COUNSEL

a.    Legal Services / Placer County Conservation Plan

1.    Approve and authorize the Chairman to sign a contract for professional legal services with Resources Law Group, LLC, for the necessary legal services in an amount not to exceed one hundred thousand dollars ($100,000) related to the preparation of the Placer County Conservation Plan, increasing total to $1,854,024.72.

 

18.  COUNTY EXECUTIVE

a.    Economic Development / 2016 State Fair Counties Exhibit and California State Fair Entry Form

1.    Adopt a Resolution appointing the Director of the Office of Economic Development to be the official representative for Placer County in matters pertaining to the 2016 State Fair Exhibit, and authorize the Chair to execute the California State Fair Official Entry Form.

 

b.    Emergency Services / Addition to the Master Fixed Asset List - 2015 Gasoline Powered Chipper

1.    Approve an addition to the FY 2015-16 Master Fixed Asset List to add one Chipper with a value of $40,049.

 

c.    Emergency Services / 2015 Update to the Placer Operational Area Eastside Emergency Evacuation Plan

1.    Adopt a Resolution Enacting the 2015 Update to the Placer Operational Area Eastside Emergency Evacuation Plan.

 

d.    Administration / Board of Supervisors 2016 Meeting Calendar

1.    Approve 2016 Placer County Board of Supervisors Meeting Calendar.

 

19.  LIBRARY

a.    Holiday Closures

1.    Approve a 5:00 p.m. closure of Placer County Libraries on Wednesday, November 25, 2015; Thursday, December 24, 2015; and Thursday, December 31, 2015.

 

20.  HEALTH & HUMAN SERVICES

a.    Mental Health, Alcohol and Drug Advisory Board

1.    Approve the appointment of David Bartley, Consumer Member, District 2, Seat 10, to The Mental Health, Alcohol and Drug Advisory Board (MHADB).

 

21.  PUBLIC WORKS & FACILITIES

a.    Engineering / Grant of Funds / North Tahoe Regional Park

1.    Adopt a Resolution to approve a Grant of Funds Agreement with the North Tahoe Public Utility District (NTPUD) for improvements at North Tahoe Regional Park, in the amount of $200,000.

2.    Approve a Budget Revision in the Parks and Grounds Operating Budget of $200,000 from Park Dedication Fees Recreation Area #1, North Tahoe PUD & Martis Valley to the Parks and Grounds operating budget, for such improvements.

 

b.    Engineering / Notice of Completion / Sierra College and Douglas Blvd. Pedestrian Improvement Project, Contract No. 1182

1.    Adopt a Resolution accepting the Sierra College and Douglas Blvd Pedestrian Improvement Project as complete, and authorize the Director of Public Works and Facilities, or designee to sign the Notice of Completion.

 

c.    Engineering / Transfer of Firestone Property / Dollar Creek Shared-Use Trail

1.    Adopt a Resolution approving a Transfer Agreement between the North Tahoe Public Utility District (NTPUD) and the County of Placer for transferring ownership of the Firestone Property (APN’s 092-010-40, 41, 42 and 093-010-37, 38, 39) from the NTPUD to the County of Placer, and Authorize the Director of Public Works and Facilities, or his designee, to execute the Agreement and all related documents.

 

22.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

a.    Lighthouse Counseling & Family Resource Center

1.    Approve appropriation of $1,000 in Revenue Sharing monies for Lighthouse Counseling & Family Resource Center’s annual fundraiser. The funds generated by this event will be used to benefit individuals and families that need extra help during difficult times, as requested by Supervisor Weygandt ($500), Supervisor Holmes ($250) and Supervisor Uhler ($250).

 

23.  SHERIFF

a.    Sheriff’s Office Patrol Vehicle Purchases

1.    Approve a Budget Revision to increase revenue and expenditures in the amount of $37,000 to purchase a replacement patrol vehicle funded with revenue from insurance reimbursement and surplus vehicle sales, authorize the Purchasing Manager to utilize the cooperative agreement with the California Emergency Management Agency (Cal EMA) 1122 Public Safety Procurement Program (PSPP) of Mather, CA, and add the vehicle to the Master Fixed Asset List.

 

b.    Recognition of Dedicated Public Service / Ed Clark

1.    Approve a Commendation commending Ed Clark for 24 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

c.    Recognition of Dedicated Public Service / Mark Weisman

1.    Approve a Commendation commending Mark Weisman for 27 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

24.  TREASURER-TAX COLLECTOR

a.    Dry Period Financings

1.    Approve the temporary borrowing of Treasury funds for FY 2015-16 by the Western Placer Unified School District ($6,000,000) as prescribed by the California State Constitution.

 

b.    2013 Tax-Defaulted Land Sales Excess Proceeds Distribution

2.    Adopt a Resolution authorizing the Tax Collector to distribute excess proceeds to claimants from the 2013 tax-defaulted land sales in the amount of $127,210.61, and the collection of $175.54 in County fees for administration of excess proceeds pursuant to California Revenue and Taxation Code Sections 4671 through 4676 and reject one claim as invalid.

 

* * * End of Consent Agenda * * *

 

ADJOURNMENT – To next regular meeting, on December 08, 2015, at the Community Development Resource Center, Planning Commission Hearing Room, 3091 County Center Drive, Auburn, CA 95603.

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

December 08, 2015

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Human Resources prior to execution by the Chair or delegated authority.

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.

 

Agendas are available online at Placer County’s website www.placer.ca.gov