COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, November 17, 2015

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA  95603

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                   Holly Heinzen, Chief Assistant County Executive Officer

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Uhler

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA – Item 16e. moved for discussion. Consent Agenda approved with action as indicated.

MOTION Duran/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

e.    Planning Division / Agreement Amendment and Resolution / Regional University Specific Plan Backbone Infrastructure and Federal Clean Water Act Section 404 Permit

1.    Authorized the County Executive to execute a modification to the Regional University Specific Plan Reimbursement and Indemnification Agreement related to permits required to discharge of fill into Waters of the United States pursuant to Section 404 of the Clean Water Act.

2.    Resolution 2015-236 adopted providing general support for the Regional University project and support for the sequencing of Section 404 permitting that would place the Regional University Specific Plan Community and its backbone infrastructure as the first priority.

MOTION Duran/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  (1) Ken Martin talked about increased sewer rates in Glenbrook Mobile Home Park.  (2) Walt Scherer and Jenny Knisley, Loomis Library Ad hoc Committee members, said they completed the community survey, commissioned a poll for the June ballot, and $20,000 will be funded by the town of Loomis.  (3) Ferrin Call, Placer County Employee Arts Show, invited everyone to view the employees’ art today through February 29, 2016 at multiple county office locations.

 

SUPERVISOR’S COMMITTEE REPORTS: Supervisor Duran talked about the Energy 2001 Sierra College Solar Project at the Western Placer Waste Management Authority.

 

TIMED ITEMS

 

 9:10 a.m.

 1.   SHERIFF

a.    Recognition of Dedicated Public Service / Rick Schnoor

1.    Presented a Commendation commending Rick Schnoor for 34 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

 9:20 a.m.

 2.   BOARD OF SUPERVISORS

a.    Recognition of Dedicated Service on Assessment Appeals Board / Darrell Burruss

1.    Presented a Commendation commending Darrell Burruss for 9 years of dedicated service on the Assessment Appeals Board.

 

 9:30 a.m.

 3.   OFFICE OF EDUCATION

a.    Williams School Report

1.    Received an annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.

 

10:15 a.m.

 4.   HEALTH & HUMAN SERVICES

a.    Community Clinic Services

1.    Approved the release of a Request for Proposals (RFP) to solicit a medical organization to establish and/or expand comprehensive primary care clinic services, and provide management consultation to existing county clinics.

MOTION Duran/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:30 a.m.

 5.   PUBLIC WORKS & FACILITY SERVICES

a.    Property Management / Operating Agreement and Loan Agreement Amendments / Placer County Fair Association / Placer County Fairgrounds

1.    Received an update on the Placer County Fairgrounds from the Fairgrounds Revitalization Committee, and provided direction on future Committee responsibilities.

2.    Approved the Fifth Amendment to the Operating Agreement with the Placer County Fair Association for the Placer County Fairgrounds at 800 All America City Boulevard in Roseville.

3.    Approved the First Amendment to the Loan Agreement with the Placer County Fair Association for the Placer County Fairgrounds at 800 All America City Boulevard in Roseville.

4.    Approved a Budget Revision to create the new Project No. 04969 Fairgrounds Repair in the Capital Projects fund, and shift $200,000 from the Miscellaneous County Buildings Projects account 4907 to the Fairgrounds Repair project account No. 04969.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

11:30 a.m.

 6.   COUNTY EXECUTIVE

a.    State of Jefferson Proposal

1.    Received presentation regarding a proposal to form the State of Jefferson.

 

DEPARTMENT ITEMS

 

 7.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Building Division / Update / Code Enforcement After-Hours Weekend Compliance Pilot Program

1.    Received an update on Code Enforcement After-hour Weekend Compliance Pilot Program.

 

b.    Planning Division / Update / Sunset Area Plan Update

1.    Received a presentation on the initial findings of the Sunset Area Plan Update.

 

c.    Planning Division / Grant Application / Sustainable Groundwater Management Act

1.    Received an update on the Sustainable Groundwater Management Act and directed staff to work with other regional partners in the coordination and facilitation of the formation of a Groundwater Sustainability Agency for the Placer County portion of the North American Sub-Basin and return to the Board with a formation timeline, a stakeholder engagement process, and budget.

2.    Resolution 2015-245 adopted authorizing staff to prepare a grant application for up to $250,000 to the California Department of Water Resources to obtain a Counties with Stressed Basins Grant under the Sustainable Groundwater Planning Grant Program to assist with the formation of Groundwater Sustainability Agencies and Groundwater Sustainability Plans; and authorized the Community Development Resource Agency Director, or designee, to sign the application, if awarded, and execute agreements.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

d.    Planning Division / Resolution / California Statewide Groundwater Elevation Monitoring Program

1.    Resolution 2015-246 adopted requesting that the State designate Placer County as a groundwater monitoring entity under the State’s California Statewide Groundwater Elevation Monitoring Program.

2.    Authorized the County to submit a notification to the Department of Water Resources to become a California Statewide Groundwater Elevation Monitoring entity.

3.    Adopted a California Statewide Groundwater Elevation Monitoring Plan.

4.    Authorized the Community Development Resource Agency Director or his designee to execute all associated California Statewide Groundwater Elevation Monitoring program documents.

MOTION Holmes/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 8.   HEALTH & HUMAN SERVICES

a.    Conditional Release Program / Revenue Agreement

1.    Approved the revenue agreement with the California Department of State Hospitals for the Conditional Release Program (CONREP) to provide mental health services to individuals released from State Hospitals, in the amount of $419,148, from July 1, 2015 through June 30, 2016, and authorized the Director of Health and Human Services to extend the duration of the contract for two (2) additional terms of up to one (1) year each, and to sign subsequent amendments not to exceed 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.

MOTION Montgomery/Duran

AYES: Duran, Uhler, Montgomery

ABSENT: Weygandt, Holmes

 

 9.   TREASURER-TAX COLLECTOR

a.    mPOWER Expansion

1.    Received an update on the mPOWER Program.

2.    Resolution 2015-247 adopted affirming the Board’s support of the mPOWER program and its direction to expand the mPOWER Program to jurisdictions outside of Placer County.

3.    Introduced an Ordinance allocating positions to the mPOWER Program to address the Program’s growth and expansion and waived first reading of the ordinance.

4.    Approved a Budget Revision in the amount of $27,906 reflecting the increased cost of funding three of the positions for the last six months of the current fiscal year to address the Program’s growth and expansion.

5.    Approved changes to the mPOWER Program Report regarding waiver of prepayment premiums and property owner qualifications.

6.    Approved a $60,000 increase in the contract with Goodwin Consulting Group from $50,000 to $110,000 for services associated with truth-in-lending and good faith estimate calculations provided to applicants and for annual assessment levy preparation.

MOTION Montgomery/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10.  COUNTY EXECUTIVE

a.    Quality of Life Ordinances

1.    Received an update on concerns around Quality-of-Life issues in Placer County and provided direction to staff regarding development of related Ordinances.

MOTION Directed Staff to move forward on developing ordinances after consulting with law enforcement and Dr. Marbut, and researching ordinances in other counties to allow consistency, and present a graph to the Board comparing their findings to the Penal Code.  Montgomery/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

11.  COUNTY COUNSEL/CLOSED SESSION REPORT:

A.    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

a.    Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case  The Board heard a report and gave direction to Counsel.

 

B.    §54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS

1.    Property: APN: 019-191-021

Agency Negotiators: David Boesch, Ken Grehm, Laurie Morse, and Gerald O. Carden

Negotiating Parties:  County of Placer, and Steve and Maria Mehalakis

Under Negotiation: Terms of property donation, and potential risk and costs to County.  The Board heard a report and gave direction to Real Property Negotiators.

2.    Property: APN 027-350-06-100 (El Dorado County)

Agency Negotiators: David Boesch, Ken Grehm, Laurie Morse, Paul Griffith, Jennifer Merchant, and Gerald O. Carden

Negotiating Parties: County of Placer, WBW Property Holdings Corporation.

Under Negotiation: Price, terms of payment, or both.  The Board heard a report and gave direction to Real Property Negotiators.

 

CONSENT ITEMS

All items on the Consent Agenda were recommended for approval by the County Executive Department.  All items were approved by a single roll call vote.  Anyone was allowed to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

12.  ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

a.    Heavy Equipment and Bus Body Repairs / Transportation Services Inc.

1.    Approved Blanket Purchase Order change order with Transportation Services Inc. of Sacramento, CA for heavy equipment and bus body repairs and painting services, in the amount of $85,000 increasing the total to $110,000.  Funding is provided by the Department of Public Works and Facilities in the FY 2015-16 Final Budget.

 

b.    ADA Ramp Retrofit Services Contract No. 923 / PBM Construction, Inc.

1.    Approved Blanket Purchase Order change order with PBM Construction, Inc. for Americans with Disabilities Act ramp retrofit services, in the amount of $157,151, increasing the total to $357,151.  Funding is provided by revenue collected from the Highway User Tax Account with no net county cost.

2.    Approved the option to renew the resulting Blanket Purchase Order for one additional one-year term with a renewal amount not to exceed 10 percent of the recommended contract amount of $357,151.

 

c.    Sewer Maintenance District 1 / Staffing / Fishers Wastewater Services

1.    Approved Blanket Purchase Order change order with Mark A. Fisher, dba Fishers Wastewater Services of Grass Valley, CA to continue to provide staffing at the Sewer Maintenance District 1 waste water treatment plant facility, in the amount of $330,000 and increasing the total to $380,000.  Funding is included in the Sewer Maintenance District 1 FY 2015-16 Final Budget.

 

d.    Automotive Clutch and Brake Parts / Elliott Auto Supply Co. and Capitol Clutch and Brake

1.    Approved the award of competitive Bid No. 10486 to Elliott Auto Supply Co. of Kansas City, MO and Capitol Clutch and Brake of West Sacramento, CA for automotive clutch and brake parts and services in the maximum amount of $100,000 for the period of November 17, 2015 through December 31, 2016.  Funding is provided by the Department of Public Works and Facilities Fleet Services and the Placer County Fire Department FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

2.    Approved the option to renew the resulting blanket purchase orders on a year-to-year basis for three additional one-year terms with renewal amounts not to exceed 10 percent in aggregate of the original award amount of $100,000.

 

e.    Bear River Vault Restrooms and Installation Project / CXT Incorporated

1.    Approved a change order in the amount of $3,600. to Purchase Order No. 90534 with CXT Incorporated for the Bear River Vault Restrooms and Installation Project.

 

13.  BOARD OF SUPERVISORS

a.    Assistant Aide Contract

1.    Approved a one-month District 4 Assistant Aide contract for part-time services with Ashley Brown for general administrative assistance effective November 28, 2015 through December 31, 2015 at salary schedule Unclassified Grade UA4 Step (1).

 

14.  CLAIMS AGAINST THE COUNTY

a.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    15-073, Nitzat, Farshad, $890.00, (Property Damage)

2.    15-074, Clark, Vivian, $400,000.00, (Personal Injury)

 

15.  COMMITTEES & COMMISSIONS

a.    Loomis Veterans Memorial Hall Board of Trustees

1.    Approved a change of the appointment of Larry Guttenberg from Voting Member Alternate to Voting Member for the 2015/2016 year on the Loomis Veterans Memorial Hall Board.

 

b.    Tahoe Cemetery District

1.    Approved the reappointment of Logan Ann Carnell to Seat #2, and Steve Glazer to Seat #4 of the Tahoe Cemetery District.

 

c.    Squaw Valley Design Review Committee

1.    Approved the appointment of Samantha Hall to Seat #5 on the Squaw Valley Design Review Committee.

 

d.    Squaw Valley Municipal Advisory Council

1.    Approved the appointment of David Stepner to Seat #1 on the Squaw Valley Municipal Advisory Council, as requested by Supervisor Montgomery.

 

16.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

a.    Building Division / Ordinance Adoption / Development Impact Fee Deferral Program

1.    Ordinance 5798-B adopted, introduced on November 3, 2015, to reenact Article 15.70 of the County Code to reinstitute a two year Development Impact Fee Deferral Program.

 

b.    Planning Division / Contract Amendments / Placer County Conservation Plan

1.    Approved a fifth amendment to the contract with ICF Jones & Stokes, Inc. for support in reviewing and revising portions of the Placer County Conservation Plan for $75,200 increasing the total to $612,630.

2.    Approved a sixth amendment to the contract with Salix Consulting, Inc. for continued support in the preparation of the Placer County Conservation Plan, specifically for a subcontract to prepare a Programmatic Agreement with the State Office of Historical Preservation, for $43,616.68 increasing the total to $ 334,941.68.

 

c.    Planning Division / Amendment to Planning Agreement / Placer County Conservation Plan

1.    Authorized a second amendment to the Planning Agreement between the California Department of Fish and Wildlife, the United States Fish and Wildlife Service, and the National Marine Fisheries Service regarding the Placer County Conservation Plan.

 

d.    Planning Division / Grant Awards and Contracts / Cooperative Endangered Species Conservation Fund

1.    Resolution 2015-237 and Resolution 2015-238 adopted authorizing the Community Development Resources Agency Director to accept two Cooperative Endangered Species Conservation Fund (Section 6) Planning Grants from the State Department of Fish and Wildlife.

2.    Authorized the Community Development Resources Agency Director to sign both grant agreements (Grant #P1482006; in the amount of $450,000 and Grant #P1582006; in the amount of $137,000) which will release the 2014 and 2015 Section 6 grant funds.

 

e.    MOVED FOR DISCUSSION Planning Division / Agreement Amendment and Resolution / Regional University Specific Plan Backbone Infrastructure and Federal Clean Water Act Section 404 Permit

1.    Authorize the County Executive to execute a modification to the Regional University Specific Plan Reimbursement and Indemnification Agreement related to permits required to discharge of fill into Waters of the United States pursuant to Section 404 of the Clean Water Act.

2.    Adopt a Resolution providing general support for the Regional University project and support for the sequencing of Section 404 permitting that would place the Regional University Specific Plan Community and its backbone infrastructure as the first priority.

 

17.  COUNTY COUNSEL

a.    Legal Services / Placer County Conservation Plan

1.    Approved and authorized the Chairman to sign a contract for professional legal services with Resources Law Group, LLC, for the necessary legal services in an amount not to exceed one hundred thousand dollars ($100,000) related to the preparation of the Placer County Conservation Plan, increasing total to $1,854,024.72.

 

18.  COUNTY EXECUTIVE

a.    Economic Development / 2016 State Fair Counties Exhibit and California State Fair Entry Form

1.    Resolution 2015-239 adopted appointing the Director of the Office of Economic Development to be the official representative for Placer County in matters pertaining to the 2016 State Fair Exhibit, and authorized the Chair to execute the California State Fair Official Entry Form.

 

b.    Emergency Services / Addition to the Master Fixed Asset List - 2015 Gasoline Powered Chipper

1.    Approved an addition to the FY 2015-16 Master Fixed Asset List to add one Chipper with a value of $40,049.

 

c.    Emergency Services / 2015 Update to the Placer Operational Area Eastside Emergency Evacuation Plan

1.    Resolution 2015-240 adopted enacting the 2015 Update to the Placer Operational Area Eastside Emergency Evacuation Plan.

 

d.    Administration / Board of Supervisors 2016 Meeting Calendar

1.    Approved 2016 Placer County Board of Supervisors Meeting Calendar.

 

19.  LIBRARY

a.    Holiday Closures

1.    Approved a 5:00 p.m. closure of Placer County Libraries on Wednesday, November 25, 2015; Thursday, December 24, 2015; and Thursday, December 31, 2015.

 

20.  HEALTH & HUMAN SERVICES

a.    Mental Health, Alcohol and Drug Advisory Board

1.    Approved the appointment of David Bartley, Consumer Member, District 2, Seat 10, to The Mental Health, Alcohol and Drug Advisory Board (MHADB).

 

21.  PUBLIC WORKS & FACILITIES

a.    Engineering / Grant of Funds / North Tahoe Regional Park

1.    Resolution 2015-241 adopted to approve a Grant of Funds Agreement with the North Tahoe Public Utility District (NTPUD) for improvements at North Tahoe Regional Park, in the amount of $200,000.

2.    Approved a Budget Revision in the Parks and Grounds Operating Budget of $200,000 from Park Dedication Fees Recreation Area #1, North Tahoe PUD & Martis Valley to the Parks and Grounds operating budget, for such improvements.

 

b.    Engineering / Notice of Completion / Sierra College and Douglas Blvd. Pedestrian Improvement Project, Contract No. 1182

1.    Resolution 2015-242 adopted accepting the Sierra College and Douglas Blvd Pedestrian Improvement Project as complete, and authorized the Director of Public Works and Facilities, or designee to sign the Notice of Completion.

 

c.    Engineering / Transfer of Firestone Property / Dollar Creek Shared-Use Trail

1.    Resolution 2015-243 adopted approving a Transfer Agreement between the North Tahoe Public Utility District (NTPUD) and the County of Placer for transferring ownership of the Firestone Property (APN’s 092-010-40, 41, 42 and 093-010-37, 38, 39) from the NTPUD to the County of Placer, and authorized the Director of Public Works and Facilities, or his designee, to execute the Agreement and all related documents.

 

22.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

a.    Lighthouse Counseling & Family Resource Center

1.    Approved appropriation of $1,000 in Revenue Sharing monies for Lighthouse Counseling & Family Resource Center’s annual fundraiser. The funds generated by this event will be used to benefit individuals and families that need extra help during difficult times, as requested by Supervisor Weygandt ($500), Supervisor Holmes ($250) and Supervisor Uhler ($250).

 

23.  SHERIFF

a.    Sheriff’s Office Patrol Vehicle Purchases

1.    Approved a Budget Revision to increase revenue and expenditures in the amount of $37,000 to purchase a replacement patrol vehicle funded with revenue from insurance reimbursement and surplus vehicle sales, authorized the Purchasing Manager to utilize the cooperative agreement with the California Emergency Management Agency (Cal EMA) 1122 Public Safety Procurement Program (PSPP) of Mather, CA, and add the vehicle to the Master Fixed Asset List.

 

b.    Recognition of Dedicated Public Service / Ed Clark

1.    Approved a Commendation commending Ed Clark for 24 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

c.    Recognition of Dedicated Public Service / Mark Weisman

1.    Approved a Commendation commending Mark Weisman for 27 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

24.  TREASURER-TAX COLLECTOR

a.    Dry Period Financings

1.    Approved the temporary borrowing of Treasury funds for FY 2015-16 by the Western Placer Unified School District ($6,000,000) as prescribed by the California State Constitution.

 

b.    2013 Tax-Defaulted Land Sales Excess Proceeds Distribution

2.    Resolution 2015-244 adopted authorizing the Tax Collector to distribute excess proceeds to claimants from the 2013 tax-defaulted land sales in the amount of $127,210.61, and the collection of $175.54 in County fees for administration of excess proceeds pursuant to California Revenue and Taxation Code Sections 4671 through 4676 and rejected one claim as invalid.

 

* * * End of Consent Agenda * * *

 

ADJOURNMENT – To next regular meeting, on December 08, 2015, at the Community Development Resource Center, Planning Commission Hearing Room, 3091 County Center Drive, Auburn, CA 95603.

 

BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:

December 08, 2015

 

BOARD GUIDELINES

Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair.  All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Human Resources prior to execution by the Chair or delegated authority.

 

PROCUREMENT PURCHASING POLICY

In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.  Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts.  The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.