COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, December 08, 2015

9:00 a.m.

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Vice Chairman                                                                                       Holly Heinzen, Chief Assistant CEO

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4, Chairman                                                                                                                    Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5

 

MEETING LOCATION:

Community Development Resource Center, Planning Commission Hearing Room,

3091 County Center Drive, Auburn, CA 95603.

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145. 

 

9:00 a.m.

 

MOMENT OF SILENCE - In honor of the victims in San Bernardino.

 

FLAG SALUTE Led by County Counsel, Gerald Carden

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA Items 14D and 23K moved for discussion.  Consent Agenda approved with action as indicated.

MOTION Duran/ Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  Chase Schweitzer, Sierra Watch, spoke against KSL’s development proposal for Squaw Valley.

 

CONSENT ITEMS MOVED FOR DISCUSSION:

 

14.  BOARD OF SUPERVISORS

D.    District Aide Contracts

1.    Approved 1-year District Aide Employment Agreement with Cristina Rivera for general administrative and technical assistance to the District 1 Supervisor at salary schedule Unclassified Grade UA6, Step (4) for the amount of $77,191.02 plus benefits.

2.    Approved 1-year District Aide Employment Agreement with Brittany Weygandt for general administrative and technical assistance to the District 2 Supervisor at salary schedule Unclassified Grade UA6 Step (3) for the amount of $73,512.17 plus benefits.

3.    Approved 1-year District Aide Employment Agreement with Leah Rosasco for general administrative and technical assistance to the District 3 Supervisor at salary schedule Unclassified Grade UA6 Step (4) for the amount of $77,191.02 plus benefits.

4.    Approved 1-year District Aide Employment Agreement with Ashley Brown for general administrative and technical assistance to the District 4 Supervisor at salary schedule Unclassified Grade UA6 Step (2) for the amount of $69,984.70 plus benefits.

5.    Approved 1-year District Aide Employment Agreement with Jocelyn Maddux for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade UA6 Step (5) for the amount of $81,043.00 plus benefits.

6.    Approved 1-year District Aide Employment Agreement with Steve Kastan for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade UA6 Step (5) for the amount of $81,043.00 plus benefits.

MOTION Holmes/Montgomery  Vote 4:1 (Duran No)

AYES: Weygandt, Holmes, Uhler, Montgomery

NOES: Duran

 

23.  PUBLIC WORKS & FACILITIES

K.    Capital Improvements / Consultant Services Agreement / Dreyfuss & Blackford Architects / Facility Programming - Health and Human Services Building

1.    Approved an agreement with Dreyfuss & Blackford Architects, in the amount of $340,340 for programming new building and space needs of a potential new Health and Human Services Office Building.  Funding is available in the FY 2015-16 Final Budget within the Capital Projects Fund.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

BOARD MEMBER REPORTS: None

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:15 a.m.

 1.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Planning Division / Bickford Ranch Specific Plan Amendments

1.    Conducted Public Hearing on proposed amendments to the 2004 Bickford Ranch Specific Plan and proposed large lot vesting tentative map and Amended and Restated Development Agreement (“Project”) and considered the recommendations for approval of the same from the Placer County Planning Commission. Closed Public Hearing and approved the Project through the following actions based on the findings in the staff report and as set forth in the respective resolutions and ordinances:

a.    Adopted Resolution 2015-263 adopting the 2015 Addendum and Errata to the 2004 Bickford Ranch Final Environmental Impact Report.

b.    Adopted Resolution 2015-263 amending the Bickford Ranch Specific Plan Mitigation Monitoring and Reporting Program and Errata.

c.    Adopted Resolution 2015-261 approving amendments to the 2004 Bickford Ranch Specific Plan.

d.    Adopted Ordinance 5800-B approving amendments to the 2004 Bickford Ranch Specific Plan Development Standards.

e.    Adopted Resolution 2015-262 approving amendments to the 2004 Bickford Ranch Specific Plan Design Guidelines.

f.     Adopted Ordinance 5801-B to Rezone 1,927.9 acres (Bickford Ranch Specific Plan area) from F-B-X-DR 10 Acre Minimum (Farm, combining minimum Building Site of 10 acres, combining Development Reserve), F-B-X-DR 20 Acre Minimum (Farm, combining minimum Building Site of 20 acres, combining Development Reserve), and F-B-X 20 Acre Minimum (Farm, combining minimum Building Site of 20 acres) to SPL-BRSP (Specific Plan - Bickford Ranch).

g.    Approved the Bickford Ranch Large Lot Vesting Tentative Map and Conditions of Approval, as modified.

h.    Adopted Ordinance 5802-B approving the Amended and Restated Development Agreement for the 2014 Bickford Ranch Specific Plan.

i.      Considered the Public Facilities Financing Plan prepared for the project.

MOTION Holmes/Duran  Vote 4:1 (Weygandt No)

AYES: Duran, Holmes, Uhler, Montgomery

NOES: Weygandt

Attachments A – G

Attachments H – V

Public Review Draft Report Public Facilities Financing Plan

Errata to EIR and MMRP and updated Development Agreement received December 7, 2015

 

10:15 a.m.

 2.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Planning Division / Agricultural Preserve and Williamson Act Contract, PLN15-00313 - Anderson

1.    Conducted and closed Public Hearing to consider establishment of a new 74.5-acre Agricultural Preserve.

2.    Determined the establishment of Agricultural Preserve PLN15-00313 is Categorically Exempt from environmental review pursuant to Section 15317 (Establishment of Agricultural Preserve) of the California Environmental Quality Act and Class 17, Section 18.36.190 of the Placer County Environmental Review Ordinance (Open space contracts or easements).

3.    Adopted Resolution 2015-265 to establish Agricultural Preserve PLN15-00313.

4.    Approved and authorized the Chair to execute Williamson Act Land Conservation Contract PLN15-00313.

MOTION Holmes/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:25 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Planning Division / Agricultural Preserves and Williamson Act Contract / Contracts, PLN15-00338, PLN15-00366, PLN15-00367, PLN15-00368, PLN15-00369, and PLN 15-00370 - Lefty

1.    Conducted and closed Public Hearing to consider establishment of six new Agricultural Preserves totaling 389.89 acres.

2.    Determined the establishment of Agricultural Preserves PLN15-00338, PLN15-00366, PLN15-00367, PLN15-00368, PLN15-00369, and PLN 15-00370 is Categorically Exempt from environmental review pursuant to Section 15317 (Establishment of Agricultural Preserve) of the California Environmental Quality Act and Class 17, Section 18.36.190 of the Placer County Environmental Review Ordinance (Open space contracts or easements).

3.    Adopted Resolution 2015-264 to establish Agricultural Preserves PLN15-00338, PLN15-00366, PLN15-00367, PLN15-00368, PLN15-00369, and PLN 15-00370.

4.    Approved and authorized the Chair to execute Williamson Act Land Conservation Contracts PLN15-00338, PLN15-00366, PLN15-00367, PLN15-00368, PLN15-00369, and PLN 15-00370.

MOTION Duran/Weygandt  Vote 4:0 (Montgomery Absent)

AYES: Duran, Weygandt, Holmes, Uhler

ABSENT: Montgomery

 

11:00 a.m.

 4.   LIBRARY

A.    Loomis Branch and Meadow Vista Branch Libraries

1.    Considered authorizing the Director of Library Services to close the Loomis Branch Library at 6050 Library Drive and the Meadow Vista Branch Library at 16981 Meadow Vista Road on December 31, 2015 and shift the County’s resources including materials, technology, and staff to the remaining libraries in the Placer County Library system.

2.    Considered authorizing the Director of Public Works and Facilities to take any and all actions necessary to terminate the lease for the Meadow Vista Branch library, Lease Agreement CN028085, as amended, as of March 01, 2016.

3.    Considered authorizing the Director of Public Works and Facilities to properly secure and maintain the building located at 6050 Library Drive after the Library has vacated the location.

MOTION Directed staff to keep the Loomis and Meadow Vista Libraries open until June 2016 and return with a Budget Revision at the January 5, 2016 meeting to facilitate this direction, contingent upon legal discussions with the Town of Loomis. The Board requested a comprehensive plan be submitted to the Board for the Meadow Vista Library.

Holmes/Duran  Vote 4:1 (Uhler No)

AYES: Duran, Weygandt, Holmes, Montgomery

NOES: Uhler

 

 1:00 p.m.

 5.   COUNTY EXECUTIVE / ADMINISTRATION

A.    Medical Marijuana

1.    Received an update on the California Medical Marijuana Regulation and Safety Act (MMRSA); provided staff direction regarding modification of existing ordinances.

MOTION Directed staff to proceed with an ordinance authorizing County regulation and develop a permitting program to regulate medical marijuana, particularly as to cultivation regulations, and bring recommendation back to the board at a later date.

Duran/Holmes  Vote 4:1 (Uhler No)

AYES: Duran, Weygandt, Holmes, Montgomery

NOES: Uhler 

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 6.   BOARD OF SUPERVISORS

A.    Minutes

1.    Approved Minutes of October 20, 2015.  (Uhler absent)

MOTION Duran/Holmes   Vote 3:0 (Uhler Abstain, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSTAIN: Uhler

ABSENT: Montgomery

 

 7.   HEALTH & HUMAN SERVICES

A.    Adult System of Care / Mandated Medically Necessary Mental Health Services / BHC Heritage Oaks Hospital

1.    Approved a contract with BHC Heritage Oaks Hospital for mandated medically necessary mental health services for Placer County residents in need of psychiatric hospitalization from July 01, 2015 to June 30, 2017 in the amount of $1,020,000 ($510,000 for FY 2015-16 and $510,000 for FY 2016-17) and authorized the Director of Health and Human Services to sign subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work.  

MOTION Holmes/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

B.    Children’s System of Care / Emergency Foster Care / Koinonia Foster Homes, Inc.

1.    Approved the award of competitive Request for Proposals No. 10453 for Emergency Foster Care to Koinonia Foster Homes, Inc.

2.    Approved the resulting contract with Koinonia Foster Homes, Inc. for emergency foster care in the maximum amount of $733,535 for the period of December 08, 2015 to June 30, 2017, and authorized the Director of Health and Human Services to sign the resulting contract and amendments up to 10% of the contract amount consistent with the subject matter and scope of work.

3.    Authorized the Director of Health and Human Services to approve the option to renew the Koinonia Foster Homes, Inc. contract for up to two additional two-year terms provided that the renewal amount for each renewal period does not exceed $1,178,177.

MOTION Holmes/Weygandt/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 8.   PUBLIC WORKS & FACILITIES

A.    Roads / Purchase of one Larue T70 Self-Propelled Snow Blower / SnoQuip Inc. West Sacramento, CA

1.    Approved the award of a negotiated purchase order to SnoQuip Inc. of West Sacramento, CA for the purchase of one new Larue T70 self-propelled snow blower on behalf of the Department of Public Works and Facilities Road Maintenance Division in the total amount of $551,066.  Funding is provided by the Department of Public Works and Facilities FY 2015-16 Final Budget.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

B.    Roads / John Deere Equipment / Pape Machinery of Sacramento, CA

1.    Approved the award of a negotiated purchase order to Pape Machinery of Sacramento, CA for the purchase of various John Deere equipment in the aggregate amount of $639,010.  Funding is provided by the Department of Public Works and Facilities FY 2015-16 Final Budget.

MOTION Holmes/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

C.    Transportation Planning / City County Fee Refund to the City of Roseville

1.    Approved a FY 2015-16 Budget Revision to refund the City of Roseville for their overpayment of County/City Traffic Mitigation Fees to the County in the amount of $910,531.29.

MOTION Montgomery/Duran/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

D.    Parks / Update on Water Conservation Practices

1.    Received an update on results of the County Parks Division’s water conservation practices and provided direction on future water conservation options.

 

 9.   SHERIFF

A.    Purchase and Installation of Enhanced 9-1-1 Telephone System

1.    Approved the award of a Purchase Order to AT&T Inc. in the amount of $413,000 for purchase and installation of 9-1-1 emergency telephone equipment and authorized the Purchasing Manager to execute all related documents. Funds for this purchase will be provided by the State 9-1-1 Program.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10.  COUNTY COUNSEL / CLOSED SESSION REPORT: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

 

A.    §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

a.    Julie S. Brown v. County of Placer, et al.

       Placer Superior Court Case No. SCV0035337 The Board heard a report and gave direction to Counsel.

b.    Deloris Boone v. Placer County Dept. of Health and Human Services, et al.

       Placer Superior Court Case No. SCV0036818 The Board heard a report and authorized the defense of the individual County employees named and waived the conflict to allow County Counsel’s Office to represent both the County and the individual employees.

c.    In re J.M.

       Medical Board of California Control Number 800-2015-014663  The Board authorized the defense of the individual County employee.

 

B.    §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

1.    Property: APN 027-350-06-100 (El Dorado County)

Agency Negotiators: David Boesch, Ken Grehm, Laurie Morse, Jennifer Merchant, Paul Griffith, Robert Sandman and Gerald Carden.

Negotiating Parties: County of Placer, WBW Property Holdings Corporation.

Under Negotiation: Price, terms of payment, or both  The Board heard a report and gave direction to its real property negotiators.

      

2.    Property: APN 012-114-013-000

Agency Negotiators: David Boesch, Gerald Carden, Robert Sandman, Jeff Brown, Tammy Moss Chandler, Ken Grehm, and Laurie Morse

Negotiating Parties: County of Placer, Kalinka, LLC

Under Negotiation: Price, terms of payment, or both.  The Board heard a report and gave direction to its real property negotiators.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items were approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

11.  ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    CommVault Software / ePlus Technology Inc.

1.    Approved the award of competitive Bid No. 10505 to ePlus Technology Inc. of Rocklin, CA for the purchase of CommVault software for the Department of Administrative Services’ Information Technology Division in the amount of $62,615.  Funding is provided by the Department of Administrative Services FY 2015-16 Final Budget.

 

B.    Total Protection for Data Loss Prevention Hardware and Software / Aurora Enterprises

1.    Approved the award of a purchase order to Aurora Enterprises of Torrance, CA for the acquisition of Total Protection for Data Loss Prevention hardware, software, training, first year warranty, and related implementation services, in the amount not-to-exceed of $92,838. Funded by the Administrative Services Department’s Information Technology Division’s FY 2015-16 Final Budget. 

2.    Added Total Protection for Data Loss Prevention hardware appliance to the County’s FY 2015-16 Master Fixed Asset List and approved the resulting Technical Budget Revision in the amount of $9,007 within the appropriate account(s) of the FY 2015-16 Information Technology Division’s Budget; and authorized the Director of Administrative Services and the Purchasing Manager to sign the resulting procurement documents and take the necessary actions to implement the Total Protection for Data Loss Prevention solution.

 

C.    Video Distribution and Control System Upgrade Change Order / ExhibitOne Corporation

1.    Approved Purchase Order change order with ExhibitOne Corporation of Phoenix, AZ for furnishing and installing a complete video distribution and control system upgrade, in the amount of $1,897 and increasing the total to $64,659.  Funding is provided by charges to County Departments through the Countywide Systems fund.

2.    Approved a Budget Revision in the Countywide System’s FY 2015-16 appropriation to increase the Fixed Asset – Equipment budget by $1,897.

 

D.    Budgeting Software and Implementation Services / Neubrain, LLC

1.    Approved the award of negotiated purchase order to Neubrain, LLC of Rockville, MD for the acquisition of budgeting software and implementation services, in the amount not-to-exceed of $264,146.  Funded by the Countywide Systems Fund at no new Net County Cost.

2.    Approved a Budget Revision in the amount of $264,146 within the appropriate accounts of the FY 2015-16 Countywide Systems Fund. 

3.    Added the Budgeting Software to the County’s FY 2015-16 Master Fixed Asset List.

4.    Authorized the Director of Administrative Services and the Purchasing Manager to sign the resulting procurement documents and take the necessary actions to implement the budgeting software solution.

 

E.    Change Order for Blanket Purchase Order No. 21895 / Jacobs Office Interiors

1.    Approved a change order to Blanket Purchase Order No. 21895 with Jacobs Office Interiors for Ergonomic Chairs in the amount of $54,000 increasing the total authorization to $120,000.

 

F.    Daniel Defense Rifles / Adamson Police Products, Hayward, CA

1.    Approved the award of a negotiated purchase order to Adamson Police Products of Hayward, CA, for the purchase of thirty-six Daniel Defense Rifles for the District Attorney’s Office in the amount of $58,504.  Funding is provided by Asset Forfeiture Funds.

BOARD OF SUPERVISORS                                                                                                                        PAGE 8

DECEMBER 08, 2015

 

G.   Purchase of one Midland Road Widener / Nixon-Egli Equipment Co.

1.    Approved the award of a negotiated purchase order to Nixon-Egli Equipment Co. of Tracy, CA for the purchase of one new Midland SPR-6 road widener on behalf of the Department of Public Works and Facilities Road Maintenance Division in the total amount of $138,290.  Funding is provided by the Department of Public Works and Facilities FY 2015-16 Final Budget.

 

H.    Workers Compensation Insurance Claims Services / Intercare Holdings Insurance Services Inc.

1.    Approved the renewal of a competitively awarded contract to Intercare Holdings Insurance Services Inc. of Rocklin, CA for Workers Compensation Insurance Claims Services for the Department of Human Resources in the maximum amount of $293,837 for the period of January 1, 2016 to December 31, 2016.  Funding is provided in the Workers’ Compensation Insurance FY 2015-16 Final Budget.

2.    Approved the option to renew the contract for an additional one-year period provided the renewal amount does not exceed 10 percent of the recommended maximum amount of $293,837.

 

I.     Digital Identification System Maintenance and Support / DataWorks Plus Inc.

1.    Approved the renewal of a negotiated agreement with DataWorks Plus Inc. of Greenville, SC to provide maintenance and support for a digital photographic and fingerprint identification system in the total amount of $52,797 for the period October 1, 2015 through September 30, 2016.  Funding is included in the Sheriff’s Office FY 2015-16 Final Budget.

2.    Approved the option to renew the contract for two additional one-year periods provided the renewal amount does not exceed 10 percent of the recommended maximum amount of $52,797.

 

J.    Purchase of Industrial Washers and Dryers / Western State Design

1.    Approved the award of a negotiated purchase order to Western State Design of Hayward, CA, for the purchase of four new Milnor brand washers and dryers in the total amount of $198,987.  Funding is included in the Sheriff’s Office FY 2015-16 Final Budget.

2.    Approved a Budget Revision to transfer $63,707 within the Sheriff’s Jail Corrections and Detention Appropriation from Maintenance Services ($27,000), Materials ($26,000) and Professional Services Purchased ($10,707) to Equipment.

3.    Increased the Sheriff’s Master Fixed Asset List amount of four Milnor brand washers and dryers in the amount of $63,707, from $135,280 to $198,987.

 

K.    Telecor T3 Intercom System Upgrades for the Sheriff’s Office / R&B Electronics

1.    Approved the award of a negotiated purchase order to R&B Electronics of Orangevale, CA, for the purchase of system upgrades to the Sheriff’s Office Telecor Intercom System in the maximum amount of $55,000.  Funding is provided by the Sheriff’s Office FY 2015-16 Final Budget.

 

12.  AGRICULTURAL

A.    Exotic Pest Detection Trapping / California Department of Food and Agriculture

1.    Adopted Resolution 2015-248 authorizing the Agricultural Commissioner/Sealer to sign contract #15–0223 in the amount of to $83,864 with the California Department of Food and Agriculture for reimbursement for Exotic Pest Detection Trapping for the FY 2015-16.

 

13.  AUDITOR-CONTROLLER

A.    Stale Dated Warrant Replacement

1.    Adopted Resolution 2015-249 to authorize the Auditor-Controller to issue a warrant payable to Bank of America, in the amount of $22,749.77 replacing the original warrant # 10461916 dated April 26, 2011.

 

B.    Commendation

1.    Approved a Commendation to recognize Norine Jackson for more than 23 years of service to the citizens of Placer County.

 

14.  BOARD OF SUPERVISORS

A.    Minutes

1.    Approved Minutes of October 06, 2015.

 

B.    Commendation

1.    Approved a Commendation recognizing Chief Lawrence Bettencourt for his 36 year career with the South Placer Fire District.

 

C.    Proclamation

1.    Approved a Proclamation designating January 24 – 30, 2016 as School Choice Week in Placer County.

 

D.    MOVED FOR DISCUSSION District Aide Contracts

1.    Approve 1-year District Aide Employment Agreement with Cristina Rivera for general administrative and technical assistance to the District 1 Supervisor at salary schedule Unclassified Grade UA6, Step (4) for the amount of $77,191.02 plus benefits.

2.    Approve 1-year District Aide Employment Agreement with Brittany Weygandt for general administrative and technical assistance to the District 2 Supervisor at salary schedule Unclassified Grade UA6 Step (3) for the amount of $73,512.17 plus benefits.

3.    Approve 1-year District Aide Employment Agreement with Leah Rosasco for general administrative and technical assistance to the District 3 Supervisor at salary schedule Unclassified Grade UA6 Step (4) for the amount of $77,191.02 plus benefits.

4.    Approve 1-year District Aide Employment Agreement with Ashley Brown for general administrative and technical assistance to the District 4 Supervisor at salary schedule Unclassified Grade UA6 Step (2) for the amount of $69,984.70 plus benefits.

5.    Approve 1-year District Aide Employment Agreement with Jocelyn Maddux for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade UA6 Step (5) for the amount of $81,043.00 plus benefits.

6.    Approve 1-year District Aide Employment Agreement with Steve Kastan for general administrative and technical assistance to the District 5 Supervisor at salary schedule Unclassified Grade UA6 Step (5) for the amount of $81,043.00 plus benefits.

 

E.    District Assistant Aide Contract

1.    Approved a six-month District 2 Assistant Aide contract for services with Lyndell Grey for general administrative assistance at salary schedule Unclassified Grade UA4 Step (1) for the amount of $10,626.67.

 

15.  CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    15-070, Fireman’s Fund Insurance Company, $222,935.28 (Property Damage)

2.    15-076, Cummins, Jacob, $9,999.00, (Personal Injury)

3.    15-077, Tanner, Dana, $1415.13, (Property Damage)

 

16.  COMMITTEES AND COMMISSIONS

A.    Placer Mosquito & Vector Control District

1.    Approved the reappointment of Merry Holiday-Hanson to Seat #3 for a two-year term.

 

B.    Rural Lincoln Municipal Advisory Council

1.    Approved the reappointment of Deirdre Lefty to Seat #4, as requested by Supervisor Weygandt.

 

17.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Building Division / Alpine Springs County Water District Fire Protection Code

1.    Adopted Resolution 2015-250 ratifying the Alpine Springs County Water District’s Ordinance No. 9-2015 amending the 2013 California Fire Code.

 

B.    Building Division / North Tahoe Fire Protection District Fire Protection Code

1.    Adopted Resolution 2015-251 ratifying the North Tahoe Fire Protection District’s Ordinance No. 03-2015 amending the 2013 California Fire Code.

 

C.    Engineering & Surveying Division / Cherokee Estates Subdivision, DFF-1289, Tract No. 934

1.    Accepted the improvements for the Cherokee Estates Subdivision as complete.

2.    Authorized the Faithful Performance and Labor and Materials sureties to be set at:

a.    Faithful Performance 25 percent of the value of the improvements immediately upon the Board’s approval.

b.    Labor and Material 50 percent, or the total of all claims per Government Code Section 66499.7, whichever is higher.

 

D.    Planning Division / Department of Energy Grant / Biomass Utilization

1.    Accepted the Congressionally-directed Department of Energy Grant entitled “Placer County Biomass Utilization Pilot Project” in the amount of $2,919,250 for environmental documentation, facility design and construction of the Cabin Creek Biomass facility.

 

18.  COMMUNITY DEVELOPMENT RESOURCE AGENCY / PUBLIC WORKS & FACILITIES

A.    Planning Division / Amendment to Cabin Creek Biomass Facility Developer Agreement

1.    Approved a first amendment to the Developer Agreement with the Tahoe Regional Power Company for up-front payment by the County of up to $15,000 in property taxes and administrative charges, with reimbursement from the Tahoe Regional Power Company, for the Cabin Creek Biomass facility.

 

B.    Property Management / Lease Amendment / Tahoe Regional Power Company, LLC / Cabin Creek Biomass Facility

1.    Approved an Amendment to Lease Agreement CN028198 between the County of Placer and Tahoe Regional Power Company, LLC, a California Limited Liability Company, to provide time, pursuant to the lease amendment,  for due diligence and improvement plan processing and to address the County’s payment of possessory interest taxes until the Certificate of Occupancy for the Biomass Facility is issued.

 

19.  COUNTY EXECUTIVE

A.    Administration / Legislative Advocacy Contracts

1.    Approved federal advocacy contract for a 2 year period beginning January 01, 2015 2016 through December 31, 2017 in the amount of $150,822 annually with the firm Holland & Knight, LLP, and authorized the County Executive Officer or designee to sign an additional one-year renewal consistent with the current agreement’s subject matter and scope of work.

2.    Approved state advocacy contract for a 2 year period beginning January 01, 2015 2016 through December 31, 2017 in the amount of $54,595 annually with the firm Shaw / Yoder / Antwih Inc., and authorized the County Executive Officer or designee to sign an additional one-year renewal consistent with the current agreement’s subject matter and scope of work.

 

B.    Administration / Memorandum of Understanding with Truckee/North Tahoe Transportation Management Association

1.    Approved a Memorandum of Understanding (MOU) between Placer County and Truckee/North Tahoe Transportation Management Association (TMA) regarding management, marketing outreach and education for transportation services in eastern Placer County for FY 2015-16 in the amount of $82,750.

 

C.    Emergency Services / Truckee Fire Protection District Capital Improvement Plan

1.    Adopted Resolution 2015-252 approving the Truckee Fire Protection District Capital Improvement Plan for Fiscal Year 2015-2016.

 

D.    Emergency Services / Proclamation of Local Emergency – Tree Mortality

1.    Adopted Resolution 2015-253 proclaiming a local emergency in Placer County due to tree mortality. 

 

20.  DISTRICT ATTORNEY

A.    Purchase 3D Scanner

1.    Approved a Budget Revision in the amount of $69,327 to purchase a Faro Focus X330 3D scanner, authorized the Purchasing Manager to make the purchase and add the scanner to the Master Fixed Asset List.

 

21.  HEALTH & HUMAN SERVICES

A.    Purchase Vehicle

1.    Approved a Budget Revision to appropriate and transfer up to $30,000 to Fleet Services for the purchase of a vehicle for Human Services and added the vehicle to the Master Fixed Asset List.

 

B.    Revenue Agreement and Contract / Prevention and Control of Sexually Transmitted Diseases

1.    Approved a revenue agreement with the California Department of Public Health (CDPH) for the prevention and control of Sexually Transmitted Diseases in the amount of $53,136 for the period of July 01, 2015 to June 30, 2019, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the contract amount, consistent with the subject matter and scope of work. 

2.    Approved a contract with Nevada County to pass through funding from (CDPH) for the prevention and control of Sexually Transmitted Diseases in the amount of $9,480 for the period of July 01, 2015 to June 30, 2019, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments up to 10 percent of the contract amount, consistent with the subject matter and scope of work.

 

C.    The Gathering Inn / Contract for Overnight Sheltering and Related Services

1.    Approved the first amendment to contract CN021193 with The Gathering Inn for an additional contract amount of $30,000 for a total contract amount of $79,920 to augment existing program funding to include overnight sheltering and related services and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments not to exceed 10 percent of the contract amount consistent with the subject matter and scope of work.

2.    Approved a Budget Revision to increase revenues and expenditures by $30,000 for FY 2015-16.

 

22.  HUMAN RESOURCES

A.    Professional Legal Services Contract / Liebert Cassidy Whitmore,

1.    Approved a contract with Liebert Cassidy Whitmore, a Professional Corporation, for professional legal services related to the Placer Correction and Probation Officer’s Association (PCPOA) Unit Modification appeal process in the amount of $85,000.

 

B.    Equal Employment Opportunity Program

1.    Approved and adopted the Equal Employment Opportunity Program (EEOP) effective January 1, 2016 through December 31, 2016 as recommended by the Civil Service Commission on November 9, 2015.

 

C.    Creation of Assistant Director of Human Resources Classification

1.    Approved the job specification for the unclassified Assistant Director of Human Resources and introduced an Ordinance, waived the first reading, amending the un-codified Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance regarding the creation of the Assistant Director of Human Resources.

 

D.    Civil Service Commission / Classification and Position Changes

1.    Introduced an Ordinance as submitted by the Civil Service Commission and subsequently approved by them at their regular meeting held on September 21, 2015 as delineated below:

a.    In the County Executive’s Office, the reclassification of one Information Technology Analyst II position, Grade 238 ($6,376 – 7,750 per month) to the classification of Senior Information Technology Specialist, Grade 238 ($6,376 - $7,750 per month).

2.    Introduced an Ordinance to reallocate positions within the Sheriff’s Department Jail Corrections and Detention Services.

3.    Introduced an Ordinance to abolish the unclassified classification of Occupational Trainee.

 

23.  PUBLIC WORKS & FACILITIES

A.    Engineering / Avalanche Control Agreement / Alpine Meadows Ski Resort

1.    Approved an agreement with Alpine Meadows Ski Resort, LLC to provide avalanche control operations for the protection of Alpine Meadows Road in the maximum amount of $65,000 annually, for the period of December 08, 2015 to June 30, 2022.  Funding is provided through Placer County Transient Occupancy Tax ($43,000) and Road Fund ($22,000). 

 

B.    Engineering / California Tahoe Conservancy Lease Revenue

1.    Adopted Resolution 2015-254 authorizing the Director of Public Works and Facilities, or designee, to execute future California Tahoe Conservancy agreements for revenues derived from leases on California Tahoe Conservancy properties within Placer County, and used for water quality improvements.

 

C.    Engineering / Contract Increase / Lower Chipmunk and Outfall Water Quality Improvement Project

1.    Adopted Resolution 2015-255 increasing the Lower Chipmunk and Outfall Water Quality Improvement Project Contract No. 000917 contingency in the amount of $50,000; and  authorized the Director of Public Works and Facilities, or designee, to approve Contract Change Orders in the increased amount to support additional project work.

 

D.    Engineering / Drainage and Multipurpose Easements Abandonment / Alpine Meadows

1.    Adopted Resolution 2015-256 to abandon a portion of a Drainage Easement and Multipurpose Easement on Lot 7 in Alpine Meadows Estates Subdivision, Unit No. 7, in exchange for the dedication of a relocated Drainage Easement.

 

E.    Engineering / Memorandum of Understanding / Tahoe City Mobility Improvements

1.    Adopted Resolution 2015-257 approving a Memorandum of Understanding (MOU) with the Tahoe City Public Utility District for their funding participation in the design and implementation of mobility improvements in Tahoe City of up to $15,000 and authorizing the Director of Public Works and Facilities, or designee, to execute the MOU and all related documents.

 

F.    Engineering / Outdoor Lighting Service Application with Liberty Utilities / Kings Beach

1.    Adopted Resolution 2015-258 approving an Outdoor Lighting Service Application with Liberty Utilities for Department of Public Works and Facilities to fund the electricity charges of 38 existing outdoor lights in Kings Beach located within County road right-of-way; and authorized the Director of Public Works and Facilities, or designee, to execute the Application and all related documents.  The annual electricity charges are estimated at $7,500 and would be supported by the Department’s Road Fund.

 

G.   Engineering / Public Utility Easement Abandonment / Alpine Meadows Estates Subdivision

1.    Adopted Resolution 2015-259 to abandon a portion of a Public Utility Easement on Lot 301 in Alpine Meadows Estates Subdivision, Unit No. 9.

 

H.    Parks / Auburn Recreation District Use Agreement / Bike Park at Canyon View Community Center

1.    Approved and executed a Use Agreement with Auburn Recreation District authorizing the use of Park Dedication Fees from Recreation Area #5, Meadow Vista-Auburn Area, in the amount of $87,300 for a bike park at the Canyon View Community Center, and approved a Budget Revision appropriating $87,300 to the Parks and Grounds Operating Budget from Park Dedication Fees Recreation Area #5, Meadow Vista-Auburn Area.

 

I.     Parks / Housing Related Park Grant / Hidden Falls Trail Connectivity Project

1.    Adopted Resolution 2015-260 superseding Resolution 2015-025 authorizing the Director of Public Works and Facilities, or designee, to submit an application for up to $196,700 to the State Department of Housing and Community Development’s Housing Related Parks Program to fund environmental review for the Hidden Falls Trail Connectivity Project, and to execute any and all documents on behalf of the County that are necessary for the application, acceptance and administration of said grant.

 

J.    Property Management / Consultant Services Agreement / Applied Engineering and Geology, Inc. / Former Titan 1-A Missile Facility Site

1.    Authorized the Director of Public Works and Facilities, or designee, to enter into a Consultant Services Agreement with Applied Engineering and Geology, Inc., to perform ground water sampling in the vicinity of the former Titan 1-A Missile Facility located at Oak Tree Lane in Lincoln, CA, in an amount not-to-exceed $77,000.

 

K.    MOVED FOR DISCUSSION Capital Improvements / Consultant Services Agreement / Dreyfuss & Blackford Architects / Facility Programming - Health and Human Services Building

1.    Approve an agreement with Dreyfuss & Blackford Architects, in the amount of $340,340 for programming new building and space needs of a potential new Health and Human Services Office Building.  Funding is available in the FY 2015-16 Final Budget within the Capital Projects Fund.

 

L.    Administration / Facility Asset and Lease Management Software

1.    Authorized the Purchasing Manager to execute an agreement with Accruent Incorporated, upon approval of County Counsel and Risk Management and approved any necessary change orders consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code  for the installation of hardware and software to affect the upgrade of the facility asset and lease management software in an amount not-to-exceed $150,000 funded by the Capital Projects Fund, Project 4811-Building Systems Upgrade.

 

M.   Building Maintenance / Loomis Veteran’s Memorial Hall Updated Rate Schedule  

1.    Approved the recommendations from the Loomis Hall Board of Trustees of the rate schedule for rental of the Loomis Veterans Memorial Hall.

 

24.  REVENUE SHARING

A.    Placer County Law Enforcement Chaplaincy / Funding for chaplain services to crisis victims

1.    Approved the appropriation of $1,000 in Revenue Sharing monies to the Placer County Law Enforcement Chaplaincy (PCLEC) to help fund continued chaplain services to crisis victims as requested by Supervisor Weygandt ($500), Supervisor Jim Holmes ($250), and Supervisor Uhler ($250).

 

25.  SHERIFF

A.    Commendation

1.    Approved a Commendation commending Bob Brodovsky for 24 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

26.  TREASURER-TAX COLLECTOR

A.    mPOWER Expansion

1.    Adopted Ordinance 5799-B, introduced on November 17, 2015, allocating positions to the mPOWER Program to address the Program’s growth and expansion.

 

B.    Contract Amendment / Tibbs Consulting / Integrated Energy Strategy

1.    Authorized the Purchasing Manager to approve a contract amendment for Tibbs Consulting for work on a county integrated energy strategy in the amount of $60,000 bringing the total contract not to exceed amount to $110,000.

 

* * * End of Consent Agenda * * *

 

ITEMS FOR INFORMATION:

 

27.  AUDITOR-CONTROLLER

A.    Independent Accountant’s Report on the Treasurer’s Statement of Assets–September 30, 2015.

 

28.  HUMAN RESOURCES

A.    Classified Service Merit Increases

 

29.  TREASURER-TAX COLLECTOR

A.    Treasurer’s Statement for the month of October 2015.

 

 

ADJOURNMENT – To next regular meeting, on January 05, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

January 05, 2016

January 25, 2016 – Tahoe

January 26, 2016 – Tahoe

February 09, 2016

February 23, 2016

March 08, 2016

March 22, 2016

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.  Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov