COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, January 26, 2016

9:00 a.m.

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Chairman                                                                                                Holly Heinzen, Chief Assistant CEO

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4,                                                                                                                                       Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice-Chair

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Lake Tahoe Event Center

Lodgepole Room

8318 North Lake Blvd.

Kings Beach, CA

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Uhler.

 

STATEMENT OF MEETING PROCEDURES - Read by Clerk.

 

CONSENT AGENDA - Moved Item 6B for discussion.  The Board convened as the Successor Agency for Item #16.  Consent Agenda approved with action as indicated.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

CONSENT ITEM MOVED FOR DISCUSSION:

 6.   ADMINISTRATIVE SERVICES / PROCUREMENT

B.    Voting Equipment Hardware Maintenance and Software Licensing / Dominion Voting Systems, Inc.

1.    Approved the award of a sole source purchase order to Dominion Voting Systems, Inc. of Denver, CO for voting equipment hardware maintenance and software licensing in the amount of $61,938.  Funded by the County Clerk-Recorder-Elections’ FY 2015-16 Final Budget.

2.    Approved an option to renew the purchase order on a year-to-year basis for up to two renewal terms provided the renewal amount does not exceed 10 percent in aggregate of the amount of this award, $61,938.

MOTION Uhler/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT:  1) Alex Mourelatos, Mourelatos Lakeshore Resort, promoted the Tahoe Vista Trolley. 2) Alison Schwedner, Community Collaborative of Tahoe Truckee, spoke about Tahoe Homeless. 3) Sandy Evans Hall, North Lake Tahoe Resort Association, explained they are restructuring to be more efficient and invited the Board to a joint Board retreat in April. 4) Aaron Rudnick, Sierra Northwest Properties LLC., expressed concern about the Tahoe City Lodge development and was directed to contact the County Executive Officer. 

DEPARTMENT ITEMS

 

1.    CLERK RECORDER

A.    Clerk-Recorder-Elections Satellite Warehouse and Training Facility Solicitation

1.    Authorized the Clerk-Recorder-Registrar of Voters to commence negotiations with Locksley Lane LLC, a California Limited Liability Company on their submitted proposal received for the Clerk-Recorder-Elections Satellite Warehouse and Training Facility Solicitation.

MOTION Uhler/Montgomery/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 

 2.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Planning Division / Status Update / Tahoe Basin Area Plan Update

1.    Received an update on the Tahoe Basin Area Plan Update.  No Board action was requested.

 

 

B.    Planning Division / Update / Tahoe Area Projects

1.    Received an update on various Tahoe Area Projects.  No Board action was requested. 

 

 

 3.   PUBLIC WORKS & FACILITIES

A.    Engineering / Caltrans Relinquishment Agreement / Fanny Bridge / State Route 89 Community Revitalization Project

1.    Adopted Resolution 2016-024 authorizing the Director of Public Works and Facilities, or designee, to execute a Relinquishment Agreement with the State of California Department of Transportation for the Fanny Bridge / State Route 89 Community Revitalization project.

MOTION Montgomery/Holmes/Unanimous

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 

 4.   COUNTY EXECUTIVE

A.    Administration / Tahoe Prosperity Center Presentation

1.    Received a status report presentation from the Tahoe Prosperity Center.

 

 

B.    Board of Supervisor’s Priorities Workshop

1.    Conducted a workshop to receive an update on the State of the County, Priority-Based Budgeting, and confirmed FY 2016-17 Countywide Priorities and emerging Critical Issues.

 

 

 5.   COUNTY COUNSEL / ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code) the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)   §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case.  The Board heard a report from Counsel and gave direction.

 

(B)  §54957.6 – CONFERENCE WITH LABOR NEGOTIATORS

(a)   Agency designated representatives: David Boesch, Lori Walsh, Nicole Lopez, Donna Williamson, Gerald O. Carden

               Employee organization:  DSA  The Board heard a report from the Labor Negotiators.

 

CONSENT ITEMS

 

 6.   ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Declare Vehicles as Surplus and Authorize Disposal

1.    Declared ten (10) vehicles that have reached the end of their useful life as surplus and authorized their disposal.

 

B.    MOVED FOR DISCUSSION Voting Equipment Hardware Maintenance and Software Licensing / Dominion Voting Systems, Inc.

1.    Approve the award of a sole source purchase order to Dominion Voting Systems, Inc. of Denver, CO for voting equipment hardware maintenance and software licensing in the amount of $61,938.  Funded by the County Clerk-Recorder-Elections’ FY 2015-16 Final Budget.

2.    Approve an option to renew the purchase order on a year-to-year basis for up to two renewal terms provided the renewal amount does not exceed 10 percent in aggregate of the amount of this award, $61,938.

 

C.    Real Property Appraisal and Negotiation Services / Various Firms

1.    Approved the award of competitive Request for Qualifications No. 10494 for Real Property Appraisal and Negotiation Services and adopted a list of qualified firms effective for a three-year period of January 26, 2016 through December 31, 2019.

2.    Approved option to renew the resulting Qualified List on a year-to-year basis for two additional one-year terms.

 

D.    Public Education and Outreach Services / 3fold Communications and Red Shoe Productions LLC

1.    Approved the award of RFP No. 10493 to 3fold Communications of Sacramento, CA and Red Shoe Productions LLC of Granite Bay, CA for General Public Outreach and Presentations at Schools and Community Events in the maximum amount of $75,000 for the period of January 26, 2016 through December 31, 2016.  Funded by the Department of Public Works and Facilities FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

2.    Approved an option to renew the resulting blanket purchase orders on a year-to-year basis for up to two renewal terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

 

E.    Water Quality Monitoring Services / Multiple Vendors

1.    Approved Blanket Purchase Orders with multiple firms for water quality monitoring services, at a maximum aggregate amount of $248,541, for the period of January 26, 2016 to January 31, 2017.  Services will be provided to and funded by Department of Public Works and Facilities in the FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

2.    Approved an option to renew the resulting blanket purchase orders on a year-to-year basis for up to four renewal terms with a renewal amount not to exceed 10 percent of the original aggregate award amount.

 

F.    Election Precincts Drayage Services / Chipman Relocations of Sacramento, CA

1.    Approved the award of competitive Bid No. 10516 to Chipman Relocations of Sacramento, CA for election precincts drayage services in the amount of $120,000 for a two-year period of January 26, 2016 through December 31, 2017.  Funding is provided by the County Clerk-Recorder’s Office FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

2.    Approved the option to renew the resulting blanket purchase order for two additional two-year terms with renewal amounts not to exceed 10 percent in aggregate of the original award amount of $120,000.

 

 

G.   EnvisionConnect Software Support and Hosting Services / Decade Software Co LLC of Fresno, CA

1.    Approved the award of a sole source purchase order to Decade Software Co. LLC of Fresno, CA for annual software support and hosting services for EnvisionConnect software for Health & Human Services’ Environmental Health Division in the amount of $57,483.  This amount is funded in the department’s FY 2015-16 Final Budget.

2.    Approved an option to renew the purchase order for up to two renewal terms with a renewal amount not to exceed 10 percent in aggregate of the amount of this award, $57,483.

 

H.    Industrial Supplies and Tools / Change Order for Blanket Purchase Order No. 21863 / WW Grainger Inc.

1.    Approved a change order to Blanket Purchase Order No. 21863 with WW Grainger Inc., for miscellaneous industrial supplies and tools in the amount of $20,000 increasing the total authorization to $70,000.

2.    Approved the option to renew the resulting blanket purchase order for one additional one-year term with a renewal amount not to exceed $70,000.

 

I.     Purchase of Ammunition / San Diego Police Equipment Company Inc.

1.    Approved the award of competitive Bid No. 10517 to San Diego Police Equipment Company Inc. of San Diego, CA for the purchase of various types of ammunition in the total amount of $101,250.  Funding is included in the Sheriff’s Office FY 2015-16 Final Budget.

 

J.    Taser Products and Accessories / ProForce Marketing Inc. of Prescott, AZ

1.    Approved the renewal of a negotiated blanket purchase order with ProForce Marketing Inc. of Prescott, AZ for tasers and accessories in the maximum amount of $150,000, for the period of January 26, 2016 through December 31, 2016.  Funding is provided by Sheriff’s Office FY2015-16 final budget and FY 2016-17 Requested Budget.

2.    Approved the option to renew the resulting blanket purchase order for two additional one-year periods provided that the renewals do not exceed 10 percent in aggregate of the recommended award of $150,000.

 

 7.   ASSESSOR

A.    National Valuation Consultants, Inc. / Change Order for Contract No: KN021187

1.    Approved Change Order No. 2 to Contract No: KN021187 with National Valuation Consultants, Inc. (NVC) increasing the current contract by $41,000 from $49,000 to $90,000 and extending the contract date to December 31, 2016. Increase to be funded by the Assessor’s budget at no new net county cost, for the period ending June 30, 2016. Additionally, authorized the Purchasing Manager to sign the resulting change order. 

 

 8.   BOARD OF SUPERVISORS

A.    Minutes

1.    Approved Minutes of November 03, November 17, and December 08, 2015.

 

B.    Resolution

1.    Adopted Resolution 2016-015 in support of the 12th Annual “Reno Tahoe Odyssey Relay Run Adventure” to be held June 3-4, 2016.

 

C.    Amended District Assistant Aide Contract

1.    Approved amended six-month District 2 Assistant Aide contract for services with Lyndell Grey for general administrative assistance.

 

 9.   CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    15-084, Zumini, Raymond, $100.00, (Property Damage)

2.    15-085, Campbell, Sarah L., $2,580.00, (Property Damage)

3.    16-002, Carranza, Carmen, $364.95, (Property Damage)

 

10.  COMMITTEES & COMMISSIONS

A.    Agency on Aging \ Area 4 Governing Board

1.    Approved the reappointment of Karla Gustafson (Representing Placer County).

 

B.    Horseshoe Bar-Penryn Area Municipal Advisory Council

1.    Approved the reappointments of Wayne Russell to Seat #2 (Representing Loomis Area), Randy Maggert to Seat #3 (Representing Loomis Area), Michael Bishop to Seat #4 (Representing Penryn Area), Anita Yoder to Seat #5 (Representing Penryn Area), Patricia Neifer to Seat #6 (Representing Penryn Area), Susan Mahoney to Seat #7 (Representing Public-At-Large).

 

C.    Placer County Older Adult Advisory Commission

1.    Approved the appointment of Jim R. Williams to Seat #6 (Representing Public-at-Large).

 

D.    Tahoe Basin Design Review Committee

1.    Approved the reappointments of Todd Gordon Mather to Seat #1, Leah Kaufman to Seat #2, Shannon Barter to Seat #3 and Daren McDonald to Seat #4.

 

E.    Fairgrounds Revitalization Committee

1.    Approved the appointment of Anthony Merjano to Seat #5 (Representing District 5).

 

11.  COUNTY COUNSEL

A.    Placer County Law Library Board of Trustees

1.    Appointed Gerald O. Carden, County Counsel, or a designated representative of the County Counsel’s office, and David Frank, Placer County Bar Association President, or a designated representative of the Placer County Bar Association, to the Placer County Law Library Board of Trustees.

 

12.  COUNTY EXECUTIVE OFFICE

A.    2016 Boards and Commissions

1.    Approved Board of Supervisors’ Board and Commission assignments as designated, with the exception of the Golden State Finance Authority (GSFA), whereas Supervisor Montgomery will be the Alternate, and the removed the Placer/Nevada Wastewater Authority.

 

B.    Administration / Department Head and Management Employee Compensation

1.    Introduced two un-codified Ordinances, waived oral readings, to adjust salaries for elected and appointed department heads and management employees, effective the first full pay period after adoption or on the date indicated in the Ordinances.

 

C.    Administration / Merit Increases

1.    Approved a 5% merit increase for:

a.    Lisa Cramer, Assistant County Clerk from Grade 459 Step 4 at $58.92 per hour to Grade 459 Step 5 at $61.88 per hour, effective January 9, 2016.

b.    Diedra Cordell, Director of Communications and Public Affairs from Grade 454 Step 4 at $56.06 per hour to Grade 454 Step 5 at $58.87 per hour, effective December 26, 2015.

 

D.    Administration / Ordinance Adoption

1. Adopted Ordinance 5806-B, introduced January 5, 2016, adding Article 8.10 and sections 8.10.010 to 8.10.120 to the Placer County Code regarding Medical Marijuana Regulations and asserting Placer County’s right to regulate Medical Marijuana.

2. Adopted Ordinance 5807-B, introduced January 5, 2016, adding Article 9.14 and sections 9.14.010 to 9.14.110 to the Placer County Code regarding a Spray Paint and Graffiti Prohibition.

3. Adopted Ordinance 5808-B, introduced January 5, 2016, adding Article 9.38 and sections 9.38.010 to 9.38.070 to the Placer County Code regarding Aggressive Panhandling.

4. Adopted Ordinance 5809-B, introduced January 5, 2016, adding Article 9.40 and sections 9.40.010 to 9.40.040 to the Placer County Code regarding Urinating or Defecating in Public Places.

 

E.    Economic Development / Grant Agreement / Sierra Foothills Meat Company

1.    Authorized the County Executive Officer to execute a grant agreement upon the review and approval of County Counsel and Risk Management with Sierra Foothills Meat Company for $50,000, as a partial match for the United States Department of Agriculture Value Added Producer Grant, specific to conducting a feasibility study and business plan related to locating an animal processing and cut and wrap facility in Placer County.

 

F.    Economic Development / Contract Amendment / Tahoe City Downtown Association

1.    Adopted Resolution 2016-016 authorizing the County Executive Officer to sign a First Amendment to the Agreement with Tahoe City Downtown Association, increasing the contract by $10,000 for a total contract cost not-to-exceed $85,000, funded by the Agency and Community Support at no net county cost.

 

G.   Emergency Services / Resolution to Reaffirm a Local Emergency Proclamation in Placer County

1.    Adopted Resolution 2016-017 reaffirming a local emergency in Placer County due to tree mortality.

 

13.  PUBLIC WORKS & FACILITIES

A.    Engineering / Permission to Advertise / Kings Beach Commercial Core Improvement Project – Gateway to the Core

1.    Approved the project plans and specifications for Contract No. 000935 for the Kings Beach Commercial Core Improvement Project – Gateway to the Core at an estimated construction cost of $5,586,000, and authorized the Department to advertise for bids.

 

B.    Engineering / Utility Agreement No. UA-2900-1 / Dowd at Markham Ravine Bridge Replacement Project PC2900

1.    Adopted Resolution 2016-018 authorizing the Director of Public Works and Facilities, or designee, to enter into Utility Agreement No. UA-2900-1 with Pacific Gas & Electric Company for the Dowd at Markham Ravine Bridge Replacement Project in a total amount not to exceed $82,806 and authorized the Director of Public Works and Facilities, or designee, to sign and execute subsequent amendments up to ten percent of the agreement amount.

 

C.    Engineering / Utility Agreement No. UA-2900-2 / Dowd at Markham Ravine Bridge Replacement Project PC2900

1.    Adopted Resolution 2016-019 authorizing the Director of Public Works and Facilities, or designee, to enter into Utility Agreement No. UA-2900-2 with AT&T for the Dowd at Markham Ravine Bridge Replacement Project in a total amount not to exceed $31,611 and authorized the Director of Public Works and Facilities, or designee, to sign and execute subsequent amendments up to ten percent of the agreement amount.

 

D.    Engineering / Utility Agreement No. UA-2900-3 / Dowd at Markham Ravine Bridge Replacement Project PC2900

1.    Adopted Resolution 2016-020 authorizing the Director of Public Works and Facilities, or designee, to enter into Utility Agreement No. UA-2900-3 with Sprint for the Dowd at Markham Ravine Bridge Replacement Project in a total amount not to exceed $145,406 and authorized the Director of Public Works and Facilities, or designee, to sign and execute subsequent amendments up to ten percent of the agreement amount.

 

E.    Transit / Budget Revisions for Bus Equipment / Placer County Transit and Tahoe Area Regional Transit

1.    Approved a Budget Revision in the Placer County Transit and Tahoe Area Regional Transit appropriations for Fiscal Year 2015-16 to reallocate $66,800 in the Placer County Transit appropriation, and $44,500 in the Tahoe Area Regional Transit appropriation to purchase and install equipment for newly purchased and existing buses.  Approved the addition of $37,100 for on-board camera equipment to the Fiscal Year 2015-16 Master Fixed Asset List in the Placer County Transit appropriation, and $17,500 for on-board camera equipment to the Fiscal Year 2015-16 Master Fixed Asset List in the Tahoe Area Regional Transit appropriation.

 

F.    Transit / FY 2015-16 Local Transportation Fund Claim / Placer County Transportation Planning Agency

1.    Adopted Resolution 2016-021 authorizing the Chair to approve the FY 2015-16 revised Local Transportation Fund Claim from the Placer County Transportation Planning Agency in the amount of $5,294,016 to fund Placer County Transit Tahoe Area Regional Transit, and Placer County road maintenance activities.

 

G.   Transit / Low Carbon Transit Operations Program / Placer County Transportation Planning Agency and Tahoe Regional Planning Agency

1.    Adopted Resolution 2016-022 authorizing the Director of Public Works and Facilities, or designee, to submit applications for the transit projects listed in Exhibit 1 of the Resolution; and stating that Placer County agrees to comply with all conditions and requirements set forth in the Certifications and Assurances and applicable statutes and guidelines for the Local Carbon Transit Operations Program funded transit projects, and to execute all required documents of the Local Carbon Transit Operations Program and any amendments thereto with the California Department of Transportation.

 

14.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    KidsFirst / Funding for Child Abuse Prevention Program

1.    Approved appropriation of $1,250 in Revenue Sharing monies to KidsFirst for its promotion of April 2016 as Child Abuse Prevention Month, as requested by Supervisor Weygandt ($250), Supervisor Holmes ($500), and Supervisor Uhler ($500).

 

15.  SHERIFF

A.    Commendation / Glenn McNama

1.    Approved a Commendation commending Glenn McNama for over 22 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

B.    Commendation / Kelly Hernandez

1.    Approved a Commendation commending Kelly Hernandez for nearly 25 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

16.  SUCCESSOR AGENCY

A.    Recognized Obligation Payment Schedule for FY 2016-17

1.    Adopted Resolution 2016-023 approving the submission of the Recognized Obligation Payment Schedule (ROPS) for the period July 1, 2016 through June 30, 2017 to the Placer County Oversight Board for approval.

 

B.    Successor Agency / Contracts for FY 2016-17

1.    Authorized the Purchasing manager to renew and execute third party service contracts for the Successor Agency for the period of July 1 2016, through June 30, 2017.

 

17.  TAX COLLECTOR

A.    mPOWER Disbursement Amendment

1.    Approved an amendment to the mPOWER Placer Program Report and Administrative Guidelines (the Program Report) changing disbursements from the first and third Thursday of each month to every Thursday.

 

***End of Consent Agenda***

 

ADJOURNMENT – To next regular meeting, on Tuesday, February 9, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

February 09, 2016

February 23, 2016

March 08, 2016

March 22, 2016

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov