COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, March 08, 2016

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Chairman                                                                                                Holly Heinzen, Chief Assistant CEO

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                        Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Chairman Weygandt.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA - Moved Item 19A for discussion.  Consent Agenda approved with action as indicated.

MOTION: Uhler/Duran/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

CONSENT ITEM MOVED FOR DISCUSSION:

19.  TREASURER-TAX COLLECTOR

A.    Business Resiliency Initiative Flyer

1.    Approved a request by Valley Vision to insert the Business Resiliency Initiative flyer into Placer County business license renewals.

MOTION: Montgomery/Holmes/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

PUBLIC COMMENT: 1). Jack Sanchez encouraged the Board emphasize Placer Legacy in the Placer County Conservation Plan (PCCP). Requested people donate to SARSAS’s North Ravine restoration project.  2). Brett Wood announced that Procurement will have an Open House on March 16, 2016.          3). Robin Enos expressed concern of the delayed building of a fire station in Newcastle. Supervisor Holmes requested to coordinate a meeting with Planning Staff regarding the matter.  4). Ellie Waller referenced her submitted comments regarding Item 13A Schaffer’s Mill Phase 3A. She also requested extensions on the public comment period for upcoming Tahoe projects, and to have staff put a schedule together of these projects.  

 

BOARD MEMBER REPORTS: None

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:10 a.m.

 1.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Planning Services Division | Commendation for 30 years of service

1.    Presented a Commendation to Assistant Community Development Resource Agency Director Loren Clark for 30 years of service with the County of Placer.

 

10:00 a.m.

 2.   PUBLIC WORKS & FACILITIES

A.    Environmental Engineering | Annexation | Morris Property

1.    Conducted a Public Hearing to consider public testimony, adopted Resolution 2016-047 to annex the Morris property, located at 1791 Vineyard Road in Roseville (APN 473-030-013-000), into the boundaries of County Service Area 28, Zone of Benefit 173 – Dry Creek to provide sewer service.

MOTION: Holmes/Montgomery/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

10:30 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY/PUBLIC WORKS AND FACILITIES

A.    Planning Services Division | Extension of Time of Temporary Conditional Use Permit for Placer County Government Center Temporary Emergency Shelter

1.    Conducted a Public Hearing to consider an Extension of Time for a Temporary Conditional Use Permit to allow for the continued operation of a temporary Emergency Shelter in the Placer County Government Center for a period not to exceed one year.  Approved a one year extension by taking the actions and adopting the findings set out as recommendations on pages 5 and 6 of the staff report.

2.    Determined the Extension of Time for the Temporary Conditional Use Permit categorically exempt from environmental review pursuant to provisions of Section 15301 of the California Environmental Quality Act Guidelines and Section 18.36.030 of the Placer County Environmental Review Ordinance (Class 1, Operation, leasing, licensing or alteration of existing public or private facilities).

3.    Provided direction to staff regarding commencement of a Zoning Text Amendment to allow emergency shelters to be a conditionally-permitted use within the C3 (Heavy Commercial), IN (Industrial) and INP (Industrial Park) Zoning Districts.

MOTION: Montgomery/Duran  VOTE: 3:2  (Uhler/Holmes No)

AYES: Duran, Weygandt, Montgomery

NOES: Uhler, Holmes

 

B.    Temporary Emergency Shelter | Site Access Agreement with Right Hand Auburn

1.    Approved Amendment No. 3 to the Site Access Agreement with Right Hand Auburn (RHA) to continue operating the temporary emergency homeless shelter at the Placer County Government Center through May 31, 2016, or until a new contract is approved by the Board of Supervisors; and determined that the extension is categorically exempt from environmental review pursuant to provisions of Section 15301 of the California Environmental Quality Act Guidelines and Section 18.36.030 of the Placer County Environmental Review Ordinance (Class 1, Operation, leasing, licensing or alteration of existing public or private facilities); and authorized the Chair to execute the amendment upon County Counsel review and approval.

2.    Approved continued joint funding of shelter services up to $45,040 per month to reimburse RHA consistent with their service delivery agreement with Volunteers of America Northern California and Northern Nevada Inc. for the period of April 1, 2016, to May 31, 2016; determined that such funding is categorically exempt from environmental review pursuant to California Environmental Quality Act Guidelines Section 15378(b)(4) – Fiscal Activities.

MOTION: Duran/Montgomery  VOTE: 3:2  (Uhler/Holmes No) 

AYES: Duran, Weygandt, Montgomery

NOES: Holmes, Uhler

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 4.   HEALTH & HUMAN SERVICES

A.    Mental Health Services Act Plan Annual Update

1.    Adopted the 2015-2016 Placer County Mental Health Services Act Plan Annual Update and Expenditure Plan.

MOTION: Holmes/Duran/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 5.   COUNTY EXECUTIVE OFFICE

A.    North Lake Tahoe Resort Association | Contract Amendment

1.    Approved the Third Amendment to the FY 2015-16 North Lake Tahoe Resort Association (the “Resort Association”) contract to allocate $1,042,584 in FY 2014-15 Transient Occupancy Tax and North Lake Tahoe Resort Association contract fund balance: $811,054 to the Infrastructure Account to be held in the County Treasury for allocation to future capital projects, $91,030 to the Transportation Account to be held in the County Treasury for allocation to transit and transportation services, $125,500 for Marketing and $15,000 for Temporary Accounting purposes to the Resort Association, at no net new cost to the County.

MOTION: Montgomery/Holmes/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

B.    North Lake Tahoe Resort Association FY 2015-16 Capital Project Recommendations

1.    Approved North Lake Tahoe Transient Occupancy Tax infrastructure account expenditure in the total amount of $2,203,500 for 11 projects, at no net new cost to the County general fund.

MOTION: Montgomery/Holmes/Unanimous 

AYES: Duran, Weygandt, Holmes, Uhler, Montgomery

 

 6.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1):

(a)   California Clean Energy Committee v. County of Placer, et al.

       Placer County Superior Court Case No.: SCV 0030337     

       Third District Court of Appeal, Case No.: C072680  This item was not discussed.

(b)   David Padilla (deceased), WCAB Claim

       WCAB Number:  ADJ6925057  The Board gave direction to Counsel.

2.    Anticipated Litigation:

(a)   Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:

       One potential case.  The Board gave direction to Counsel.

(b)   Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case  The Board gave direction to Counsel.

 

(B)  §54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS

       Property: APN(s): A portion of APN(s) 051-120-064 and 051-120-010 – Placer County Government Center

       Agency Negotiators: Ken Grehm, Laurie Morse and Gerald O. Carden. Negotiating Negotiating Parties: County of Placer and Costco Wholesale Corporation

       Under Negotiation: Price, terms of payment, or both.  The Board gave direction to its Real Property Negotiators.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 7.   ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Managed Service Agreement for Help Desk Support Services | NWN, Corporation

1.    Approved the award of a managed services agreement for helpdesk support services through a Blanket Purchase Order (BPO) contract with NWN, Corporation of Gold River, CA in the amount of $261,072 funded in the FY 2015-16 Administrative Services Department’s Information Technology Division Final Budget and to be included in the Department’s FY 2016-17 Requested Budget, with no additional net County cost, for the period of April 01, 2016 through March 31, 2017.

2.    Approved the option to renew the resulting blanket purchase order for two additional one-year periods with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

3.    Authorized the Purchasing Manager to sign all required documents upon review and approval by County Counsel and Risk Management.  

 

B.    Local Equipment Rental | River City Rentals and Hertz Equipment Rentals

1.    Approved the annual renewal of a competitively bid Countywide blanket purchase order with Placer Equipment Rental dba River City Rentals of Auburn, CA and Countywide blanket purchase orders using a cooperative contract with Hertz Equipment Rentals of Roseville, CA and Reno, NV for local equipment and machinery rentals in the maximum aggregate amount of $150,000, for the period of April 1, 2016 to March 31, 2017.

2.    Approved the option to renew the resulting blanket purchase orders for two additional one-year periods provided that the renewals do not exceed 10 percent in aggregate of the recommended award of $150,000.

3.    Authorized the Purchasing Manager to sign all required documents.

 

C.    On-Call Fence Repair Annual Contract | Crusader Fence Company, Inc.

1.    Authorized rejection of Bid Number 10507.

2.    Approved a negotiated Blanket Purchase Order with Crusader Fence Company, Inc. of Rancho Cordova, CA, for on-call fence repair services, at a maximum amount of $74,000, for the period of February 23, 2016 to March 31, 2017.  Services will be provided to and funded by Department of Public Works and Facilities in the FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

3.    Approved an option to renew the resulting blanket purchase order on a year-to-year basis for up to two renewal terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

4.    Authorized the Purchasing Manager to sign all required documents.

 

D.    Heavy Equipment Repairs and Related Services | West Coast Frame & Collision Repair | Change Order to Blanket Purchase Order No. 22125

1.    Approved Change Order No. 1 to Blanket Purchase Order No. 22125 with West Coast Frame & Collision Repair Inc. of West Sacramento, CA for heavy equipment repairs and related services in the amount of $50,000 for a revised maximum amount of $100,000.

2.    Authorized the Purchasing Manager to sign all required documents.

 

E.    Auto Parts and Repair Services | Change Order to Various Blanket Purchase Orders | Multiple Vendors

1.    Approved change orders to Blanket Purchase Order Numbers 21695 with Auburn Ford of Auburn; 21696 with Valley Power Systems of West Sacramento, CA; 21697 with Cummins Pacific of West Sacramento, CA; and 21698 with Owen Equipment Sales of Sacramento, CA for Original Equipment Manufacturer (OEM) auto parts and repair services on an as-needed basis in the aggregate amount of $60,000 for a revised maximum aggregate amount of $493,200.

2.    Authorized the Purchasing Manager to sign all required documents.

 

 8.   AUDITOR-CONTROLLER

A.    Child Support Services Checking Account

1.    Adopted Resolution 2016-040 to open a new outside Checking Account for Child Support Services, for the purpose of transferring cash payments received by the Department, to the State Department of Child Support Services (DCSS) State Disbursement Unit (SDU).  The new account will be opened and utilized for the foreseeable future at Umpqua Bank.  Umpqua Bank has agreed to waive the monthly service fees for this account.

 

 9.   BOARD OF SUPERVISORS

A.    Commendation to Del Oro Golden Eagles Varsity Football Team

1.    Approved a Commendation congratulating the Del Oro Golden Eagles Varsity Football Team on winning the 2015 CIF Division II-AA State Championship.

 

B.    Minutes

1.    Approved Minutes of January 26, 2016 and February 09, 2016

 

10.  CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    16-015, Sinkey, Annika, $160.00, (Property Damage)

2.    16-016, Candelaria, Jesse, $151.99, (Property Damage)

3.    16-020, Wisdom, Lucas, $7,000.00, (Property Damage)

 

11.  CLERK RECORDER | ELECTIONS

A.    Election Services

1.    Adopted Resolution 2016-041 authorizing the Placer County Registrar of Voters to render election services for the election to be held June 07, 2016.

 

12.  COMMITTEES & COMMISSIONS

A.    Placer County Older Adult Advisory Commission

1.    Approved the appointment of Lynne Farrell to Seat #2 (Representing District 2).

 

B.    First 5 Placer Children and Families Commission

1.    Approved the appointment of Alison Schwedner to the unexpired term of Seat #6 (Represents Early Childhood Development/Tahoe Rep).

 

13.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Schaffer’s Mill Phase 3A (Previously Eaglewood/Timilick), Tract No. 1013, Project No. DPN 8699

1.    Accepted the improvements as complete.

2.    Authorized the Faithful Performance and Labor and Materials security to be released in full immediately upon the Board’s approval.

 

14.  COUNTY EXECUTIVE OFFICE

A.    Administration | Unclassified Employee Step Increase

1.    The Board approved a 5% merit increase for Clark A. Gehlbach, Deputy District Attorney Supervising from Grade 481 Step 4 at $73.34 per hour to Grade 481 Step 5 at $77.01 per hour, effective December 13, 2014.

 

15.  HEALTH & HUMAN SERVICES

A.    Revenue Agreements | State of California, Department of Health Care Services

1.    Approved the third amendment to contract #14-90083 with the State of California, Department of Health Care Services, for the Negotiated Net Amount (NNA) and Drug Medi-Cal (DMC) initial multi-year revenue agreement, increasing the revenue amount by $242,243 for a new total of $10,098,958, from July 01, 2014 through June 30, 2017.

2.    Approved the fourth amendment to contract #14-90083 with the State of California, Department of Health Care Services, for the Negotiated Net Amount (NNA) and Drug Medi-Cal (DMC) initial multi-year revenue agreement, increasing the revenue amount by $1,059,372 for a new total of $11,158,330, from July 01, 2014 through June 30, 2017, and authorized the Director of Health and Human Services to sign subsequent amendments not to exceed 10 percent of the contract amount, consistent with the agreement’s subject matter and scope of work.

 

B.    Foster Care Homes | Emergency Shelter Agreement Template

1.    Approved a standard Emergency Shelter Agreement Template to contract with licensed foster care homes to provide emergency foster care for a maximum period of three months, at $410 per bed per month, and authorized the Director of Health and Human Services or their designee to sign the agreements and to sign subsequent amended templates not to exceed 10 percent of the contract amount, consistent with the agreement’s subject matter and scope of work.

 

16.  HUMAN RESOURCES

A.    Creation of the Business Process Analyst Classification, and a Salary Adjustment to the Child Support Supervisor Classification.

1.    Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance, regarding the creation of the Business Process Analyst and approving a salary adjustment to the Child Support Supervisor classification from salary Grade GNRL 91 ($26.05 to $31.66/hourly) to GNRL 103 ($28.72 to $34.91/hourly), oral reading waived.

 

B.    Deferred Compensation Committee

1.    Adopted Resolution 2016-042 amending the bylaws of the Deferred Compensation Committee and affirm membership, including the appointment of Paul Jacobson as the retired employee member participant.

 

17.  PUBLIC WORKS AND FACILITIES

A.    Blue Canyon Airport | Obstruction Removal (Trees) Project

1.    Adopted Resolution 2016-043 authorizing an Acquisition and Development Grant application to be submitted to Caltrans Division of Aeronautics, in the amount of $30,000 to fund the obstruction removal project (trees) at the Blue Canyon Airport. A County match of $3,000 is required and budgeted in FY 2015-16.

 

B.    Bowman Road Bridges Rehabilitation Project | Contract Amendment for Engineering Design  

1.    Adopted Resolution 2016-044 authorizing Contract Amendment No. 2 with CH2M Hill Inc. for Professional Services Agreements No. 1161 and No. 1162 for the Bowman Road Bridges Rehabilitation Project to increase each current contract by $89,172, for a total amount of $236,418 and authorizing the Director of Public Works and Facilities, or designee, to sign and execute subsequent contract amendments up to 10 percent of the contract amounts, for the period of December 2013 to December 2023.

 

C.    Dowd Road at Markham Ravine Bridge Replacement Project | Contract Amendment for Engineering Design

1.    Adopted Resolution 2016-045 approving Contract Amendment No. 3 with Mark Thomas and Co., for Professional Services Agreements No. 1176 for the Dowd Road at Markham Ravine Bridge Replacement Project to increase the contract by $61,959, for a total amount of $285,266 and authorizing the Director of Public Works and Facilities, or designee, to sign and execute subsequent contract amendments up to 10 percent of the contract amount, for the period of April 2014 to April of 2019.

 

D.    Basin Boundary Modification Request | Sustainable Groundwater Management Act

1.    Adopted Resolution 2016-046 authorizing the Director of Public Works and Facilities, or designee, to prepare and submit a Request to the California Department of Water Resources for a Basin Boundary Modification that would align existing groundwater sub-basin boundaries with the shared Yuba / Placer County line for more efficient and sustainable groundwater basin management.

 

E.    Meadow Vista Community Center | Use Agreement with Auburn Recreation District

1.    Approved a Use Agreement with Auburn Recreation District authorizing the use of Park Dedication Fees from Recreation Area #5, Meadow Vista-Auburn Area, in the amount of $44,000 for Parking and Path of Travel Improvements at the Meadow Vista Community Center, and approved a Budget Revision appropriating $44,000 to the Parks and Grounds Operating Budget.

 

F.    Railhead Park Bathroom Remodel and Renovation | Use Agreement with Auburn Recreation District

1.    Approved a Use Agreement with Auburn Recreation District authorizing the use of Park Dedication Fees from Recreation Area #5, Meadow Vista-Auburn Area, in the amount of $15,000 for remodel and renovation of the bathroom building at Railhead Park in Auburn, and approved a Budget Revision appropriating $15,000 to the Parks and Grounds Operating Budget.

 

G.   Placer High School Tennis Courts | Use Agreement with Placer Union High School District

1.    Approved a Use Agreement with Placer Union High School District authorizing the use of Park Dedication Fees from Recreation Area #5, Meadow Vista-Auburn Area, in the amount of $25,000 for renovation of tennis courts at Placer High School, and approved a Budget Revision appropriating $25,000 to the Parks and Grounds Operating Budget.

 

H.    Lease Amendment with BSB-Roseville, LLC | Health and Human Services Adult System of Care Facility at 101 Cirby Hills, Roseville CA

1.    Approved Lease Amendment No. 1 with BSB-Roseville, LLC, a California limited Liability Company doing business as Barry Swenson Builder, to increase the Landlord's contribution to the tenant improvements being constructed at 101 Cirby Hills by $250,000 resulting in a total contribution of $1,750,000, revised the Landlord's construction management fee to a fixed $10,000, and provided an additional option term of approximately three years.

 

18.  REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    Kindred Spirits Fawn Rescue | Funding to support rescue and rehabilitation efforts

1.    Approved appropriation of $250 in Revenue Sharing monies to Kindred Spirits Fawn Rescue for wildlife rescue and rehabilitation efforts as requested by Supervisor Holmes for continuation of educational outreach.

 

B.    Lincoln Theatre Company | Funding to support purchase of audio equipment

1.    Approved appropriation of $100 in Revenue Sharing monies to Lincoln Theatre Company for the purchase of new audio equipment to significantly improve the experience as requested by Supervisor Weygandt for audience members.

 

C.    Stand Up Placer | Funding to support programs and services for survivors of domestic violence

1.    Approved appropriation of $750 in Revenue Sharing monies to Stand Up Placer for Stand Up and Dance with the Placer County Stars as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($250) to continue to fund programs and services to the survivors of domestic violence.

 

19.  TREASURER-TAX COLLECTOR

A.    MOVED FOR DISCUSSION Business Resiliency Initiative Flyer

1.    Approve a request by Valley Vision to insert the Business Resiliency Initiative flyer into Placer County business license renewals.

 

ITEMS FOR INFORMATION:

 

20.  AUDITOR-CONTROLLER

A.    Refunds of $5000 or Less – January 01, 2015 to December 31, 2015.

 

21.  HUMAN RESOURCES

A.    Classified Service Merit Increases.

 

ADJOURNMENT – To next regular meeting, on March 22, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

March 22, 2016

April 05, 2016

April 18, 2016 – Tahoe

April 19, 2016 – Tahoe

May 03, 2016

May 17, 2016 

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.