COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY ACTION

Tuesday, March 22, 2016

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1                                                                                                                                     David Boesch, County Executive

Robert Weygandt, District 2, Chairman                                                                                                Holly Heinzen, Chief Assistant CEO

Jim Holmes, District 3                                                                                                                               Gerald O. Carden, County Counsel

Kirk Uhler, District 4                                                                                                                                        Sharlet Pyne, Clerk of the Board

Jennifer Montgomery, District 5, Vice Chair

 

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by County Counsel Gerald Carden.

 

STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.

 

CONSENT AGENDA – Removed Item 17E from the Agenda for future consideration.  Consent Agenda approved with action as indicated.

MOTION: Holmes/Duran/Unanimous   VOTE 3:0   (Uhler, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSENT: Uhler, Montgomery

 

PUBLIC COMMENT:  1). Nanette Gordon, Dan Goering, and Royce Johnson, Brockway Homeowners Association Board Members, spoke about areas of support and concern regarding Speedboat Beach Master Plan proposals.  2). Chase Schweitzer, Sierra Watch, spoke about and submitted opposition letters regarding the proposed Squaw Valley Development.  3). Victoria Connelly, requested interactive video be offered in Auburn when the Board meets in Tahoe.  4). Ellie Waller said the Mitigated Negative Declaration for the Tahoe Expedition Academy was not the proper level of environmental analysis for this project.

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

 9:50 a.m.

 1.   HEALTH AND HUMAN SERVICES

A.    Proclamation

1.    Presented a Proclamation declaring April 2016 as “Child Abuse Prevention Awareness Month” in Placer County.

 

ADJOURNED AS THE PLACER COUNTY BOARD OF SUPERVISORS AND

CONVENED AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY

10:00 a.m.

 2. HEALTH AND HUMAN SERVICES

A.    Federal funding for Placer County Section 8 Housing Choice Voucher Program

1.    Considered the following items to secure $2,138,001 in Federal funding for Placer County Section 8 Housing Choice Voucher Program to provide subsidized housing vouchers for up to 297 low income individuals, families and veterans in Placer County.

a.    Conducted a Public Hearing to receive public comment regarding the updated Placer County Housing Authority Administrative Plan.

b.    Approved the updated Placer County Housing Authority Administrative Plan.

c.    Adopted Resolution 2016-058 authorizing acceptance of the updated Placer County Housing Authority’s Administrative Plan, and authorizing submission of the certifications of program compliance to the U.S. Department of Housing and Urban Development.

MOTION: Holmes/Duran/Unanimous   VOTE 3:0   (Uhler, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSENT: Uhler, Montgomery

 

ADJOURNED AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY AND

RECONVENED AS THE PLACER COUNTY BOARD OF SUPERVISORS

 

10:10 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY | PLANNING SERVICES DIVISION

A.    Secondary Dwelling Unit Housing Zoning Text Amendments and Fee Exemption Ordinances

1.    Conducted a Public Hearing to receive public comment.

a.    Adopted Ordinance 5816-B amending Placer County Code Chapter 17, Articles 17.04 and 17.56 pertaining to Secondary Dwelling Units and Chapter 15, Articles 15.28, 15.34 and 15.65 pertaining to Secondary Dwelling Unit Fee Exemptions.

b.    Found the Ordinance Statutorily Exempt pursuant to Section 15282(h) of the California Environmental Quality Act Guidelines.

MOTION: Holmes/Duran/Unanimous   VOTE 3:0   (Uhler, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSENT: Uhler, Montgomery

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 4.   BOARD OF SUPERVISORS

A.    Minutes

1.    Approved Minutes of February 23, 2016 (Montgomery absent).

MOTION: Holmes/Duran/Unanimous   VOTE 3:0   (Uhler, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSENT: Uhler, Montgomery

 

 5.   HUMAN RESOURCES

A.    Creation of the Deputy Director – Human Resources Classification

1.    Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation Ordinance related to the creation of the Deputy Director – Human Resources classification and placement into the unclassified service, waived oral reading.

MOTION: Duran/Holmes/Unanimous   VOTE 3:0   (Uhler, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSENT: Uhler, Montgomery

 

 6.   PUBLIC WORKS & FACILITIES

A.    Capital Improvements Division | Consultant Services Agreement | Williams + Paddon Architects + Planners | Placer County Government Center Master Plan Update

1.    Approved an agreement with Williams + Paddon Architects + Planners in the amount of $2,145,800 to update the 1993 Comprehensive Facilities Master Plan for the 200-acre Placer County Government Center campus; determined that the agreement is categorically exempt from environmental review pursuant to Section 15306 of the California Environmental Quality Act Guidelines; and authorized the Chair to execute the agreement upon County Counsel review and approval. The agreement period runs from March 2016 through August 2017.

MOTION: Holmes/Duran/Unanimous   VOTE 3:0   (Uhler, Montgomery Absent)

AYES: Duran, Weygandt, Holmes

ABSENT: Uhler, Montgomery

 

 7. COUNTY EXECUTIVE OFFICE / ADMINISTRATION

A.    FY 2015-16 Fiscal Update and FY 2016-17 Budget Development Overview

1.    Received an update on FY 2015-16 revenue and expenditure projections for the County's main operating funds and five-year strategic budget framework as it relates to the County General Fund and Public Safety Fund.

2.    Received a report on the FY 2016-17 budget development process.

 

 8.   COUNTY COUNSEL | ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   California Clean Energy Committee v. County of Placer, et al.

       Placer County Superior Court Case No.: SCV0030337

       Third District Court of Appeal, Case No.: C072680

Received a report on final conclusion of litigation.  No action necessary or taken.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 9.   ADMINISTRATIVE SERVICES | PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Change Order to Blanket Purchase Order No. 21662 – JT Lewis, Inc. dba National Garage Door Company

1.    Approved Change Order No. 2 to Blanket Purchase Order No. 21662 with JT Lewis, Inc. dba National Garage Door Company of Rancho Cordova, CA for overhead door maintenance and repair services in the amount of $400 for a revised maximum amount of $50,400.

2.    Authorized the Purchasing Manager to sign all required documents. 

 

B.    Change Order to Blanket Purchase Order No. 21671 – Cooperative Personnel Services  

1.    Approved Change Order No. 1 to Blanket Purchase Order No. 21671 with Cooperative Personnel Services of Sacramento, CA for occupational exams in the amount of $23,000 for a revised maximum amount of $73,000.

2.    Authorized the Purchasing Manager to sign all required documents.

 

C.    Change Orders to Various Blanket Purchase Orders – Multiple Vendors

1.    Approved change orders to Blanket Purchase Order Numbers 22204 with Aqua Sierra Controls of Auburn; 22295 with Diamond Well Drilling Company of Auburn; 22310 with Calchem Enterprises of Modesto, CA; and 22391 with Sierra Chemical Company of Sparks, NV, for, respectively, sewer instrumentation maintenance and repair services, lab and field testing services, liquid coagulant polymer, and bulk chemicals for the Wastewater Treatment Plant in the aggregate amount of $320,500 for a revised maximum aggregate amount of $495,000.

2.    Authorized the Purchasing Manager to sign all required documents.

 

D.    Ergonomic Chairs – Jacobs Office Interiors  

1.    Approved the renewal of competitive Bid No. 10398 to Jacobs Office Interiors of Auburn, CA for the purchase of ergonomic chairs in the maximum amount of $120,000 for the period of April 01, 2016 through March 31, 2017.

2.    Approved option to renew resulting blanket purchase order for one additional one-year terms with a renewal amount not to exceed 10 percent in aggregate of the original award amount.

3.    Authorized the Purchasing Manager to sign all required documents.

 

E.    Conversion of Archival Books/Microfilm/Microfiche | US Imaging of Saginaw, MI

1.    Approved the award of competitive Bid No. 10520 to US Imaging of Saginaw, MI for Conversion of Archival Book/Microfilm/Microfiche in an amount not to exceed $347,400.

2.    Authorized the Purchasing Manager to execute all required documents.

 

F.    Plan Check and Field Inspection Services – Multiple Vendors  

1.    Approved a one-year extension of a Qualified List of firms, as the result of competitive Request for Qualifications No. 10069, for plan check and field inspection services to be provided as needed to the Community Development Resource Agency for the period of March 01, 2016 to February 28, 2017.

2.    Approved the annual renewal of competitively awarded Blanket Purchase Orders with CSG Consultants of Sacramento, CA, Interwest Consulting Group of Elk Grove, CA, and Willdan Engineering of Sacramento, CA, for plan check and field inspection services for the Community Development Resource Agency in the maximum aggregate amount of $400,000 for the period of March 01, 2016 to February 28, 2017.  Funding is provided by the Building Services Division FY 2015-16 Final Budget and FY 2016-17 Requested Budget.

3.    Authorized the Purchasing Manager to transfer funds between blanket purchase orders as needed.

4.    Authorized the Purchasing Manager to sign all required documents.

 

10.  BOARD OF SUPERVISORS

A.    Resolution | Tour de Tahoe-Bike Big Blue – Ride to Cure Diabetes

1.    Adopted Resolution 2016-048 in support of the Tour de Tahoe-Bike Big Blue – Ride to Cure Diabetes on September 11, 2016 in Placer County.

 

B.    Resolution | Lake Tahoe "America's Most Beautiful Bike Ride"

1.    Adopted Resolution 2016-049 in support of the "America's Most Beautiful Bike Ride" to be held on Sunday, June 05, 2016 around Lake Tahoe.

 

11.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management:

1.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management.

a.    16-023  Blank, Melanie (Property Damage) $500

b.    16-029  Jahnke, Pamela (Personal Injury) $25,000

c.    16-030  Polivy, David (Personal Injury) $25,000

d.    16-031  Stephens, Jamille (Personal Injury) $6,600

 

12.  COMMITTEES & COMMISSIONS

A.    North Auburn Municipal Advisory Council

1.    Approved the appointment of Aaron Bromberg to the unexpired term of Seat #5 (Representing District 5), as requested by Supervisor Montgomery.

 

13.  COUNTY COUNSEL

A.    Professional Legal Services | Resources Law Group, LLC

1.    Approved the amendment to CN013539 for professional legal services provided by Resources Law Group, LLC for the necessary legal services related to the preparation of the Placer County Conservation Plan.  The amendment increases the total contract amount an additional $95,975.00.

 

14.  COUNTY EXECUTIVE

A.    Emergency Services / Resolution to Reaffirm a Local Emergency Proclamation in Placer County

1.    Adopted Resolution 2016-050 reaffirming a Local Emergency in Placer County due to tree mortality.

 

15.  DISTRICT ATTORNEY

A.    Maintenance of Damion Case Management System | Constellation Justice Systems

1.    Approved the annual payment to Constellation Justice Systems for maintenance of the Damion Case Management System in the amount of $73,137.

 

16.  HUMAN RESOURCES

A.    Creation of the Business Process Analyst Classification, and a Salary Adjustment to the Child Support Supervisor Classification

1.    Adopted Ordinance 5815-B, introduced on March 08, 2016, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocation of Positions to Departments Ordinance, regarding the creation of the Business Process Analyst and approving a salary adjustment to the Child Support Supervisor classification from salary Grade GNRL 91 ($26.05 to $31.66/hourly) to GNRL 103 ($28.72 - $34.91/hourly).

 

17.  PUBLIC WORKS & FACILITIES

A.    Engineering | Agreement with Caltrans for Maintenance of Radar Speed Signs along Highway 267

1.    Adopted Resolution 2016-051 authorizing the Director of Public Works and Facilities, or designee, to execute a landscape maintenance agreement with the Caltrans to install, operate, and maintain radar speed advisory signs along Highway 267 in the north Lake Tahoe area, and to execute future amendments as necessary to add or modify signs as agreed upon between the County and Caltrans.

 

B.    Engineering | Easement Abandonment | Timilick Tahoe Phase 2A

1.    Adopted Resolution 2016-052 to abandon portions of an Offer of Dedication for a “blanket” Drainage Easement over Lot M, created with the Timilick Tahoe Phase 2A Subdivision.

 

C.    Engineering | Pavement Marker Installation on Various Placer County Roadways, Contract No. 1199 | Notice of Completion

1.    Adopted Resolution 2016-053 accepting Construction Contract No. 1199 Pavement Marker Installation on Various Placer County Roadways as complete, and authorized the Director of Public Works and Facilities, or designee, to execute a Notice of Completion for the Pavement Marker Installation on Various Placer County Roadways.

 

D.    Environmental Engineering | Approve Plans and Specifications | Sewer Maintenance District 2 | Petite Creek Lift Station Improvements Project

1.    Approved project plans and specifications for the Petite Creek Lift Station Improvement Project 04968 at an estimated cost of $485,000, and authorized the Director of Public Works and Facilities, or designee, to advertise for bids.

 

E.    REMOVED FROM AGENDA Environmental Engineering | Budget Revision | County Service Area 28, Zone 173 Dry Creek Sewer | Recycled Water Line Relocation at Cook-Riolo Bridge

1.    Approve a Budget Revision in the County Service Area 28, Zone 173 - Dry Creek Sewer Budget to cancel reserves in the amount of $290,333 to reimburse the Cook-Riolo Road Bridge Replacement Capital Project Budget for the relocation of an existing 24-inch recycled water line.

 

F.    Property Management | Ground Lease | Foresthill Swimming and Recreation Corporation | Foresthill Leroy Botts Memorial Park

1.    Adopted Resolution 2016-054 authorizing the Director of Public Works and Facilities, or designee, to execute the Ground Lease with the Foresthill Swimming and Recreation Corporation allowing continued use and operation of the pool facilities located at the Foresthill Leroy Botts Memorial Park for 10 years, renewed annually thereafter, at an annual rent of $1.00.

 

G.   Road Maintenance | Caltrans Road Signs | Where We Honor Veterans

1.    Adopted Resolution 2016-055 in accordance with Section 1978 of the California Streets and Highways Code, supporting Caltrans in the placement of signs along state highways at Placer County borders stating or adding to their existing signs the following statement: “Where We Honor Veterans.”

 

H.    Road Maintenance | Memorandum of Understanding with Nevada County | Donner Pass Road  

1.    Adopted Resolution 2016-056 authorizing the Director of Public Works and Facilities, or designee, to execute a Memorandum of Understanding with Nevada County to contribute a matching share contribution not to exceed $154,228 to fund improvements on Donner Pass Road within Placer County’s jurisdiction for the period of March 22, 2016 to December 21, 2020.

 

18.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Foresthill High School Wildfire Booster Club | Funding to support Safe and Sober Grad Night Event

1.    Approved appropriation of $100 in Revenue Sharing monies to Foresthill High School Wildfire Booster Club to support the Safe and Sober Grad Night Event for Foresthill High School Seniors as requested by Supervisor Holmes.

 

19.  SHERIFF

A.    Intergovernmental Agency Agreement for Regional Enhanced 9-1-1 Telephone System

1.    Approved and authorized the County Executive to sign and execute the Intergovernmental Agency Agreement (IAA) regarding the recently purchased regionally interoperable 9-1-1 telephone system.

 

20.  TREASURER-TAX COLLECTOR

A.    mPOWER water conservation fee waiver

1.    Approved waiver of the mPOWER processing fee of $1,300 per non-residential and $500 per residential for any application that includes a water conservation component of at least $1,500 or more for applications received between May 01, 2016 and October 31, 2016.

 

B.    Treasurer’s Statement of Investment Policy

1.    Adopted Resolution 2016-057 approving the Placer County Treasurer’s Statement of Investment Policy for the year 2016 pursuant to Government Code Section 53646.

 

ITEMS FOR INFORMATION:

 

21.  AUDITOR-CONTROLLER

A.    Independent Accountant’s Report on the Treasurer’s Statement of Assets for the quarter ended December 31, 2015.

 

ADJOURNMENT – To next regular meeting, on April 05, 2016.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

April 05, 2016

April 18, 2016 – Tahoe

April 19, 2016 – Tahoe

May 03, 2016

May 17, 2016

June 07, 2016

June 21, 2016

July 12, 2016

July 25, 2016 – Tahoe

July 26, 2016 – Tahoe

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

Agendas are available online at Placer County’s website www.placer.ca.gov